SAP HCM Payroll User Manual

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT
Organizational Management User Manual

Consultant: Noverdo
Last Change by: Noverdo
Sap Release: SAP ECC 6.0
USER MANUAL SAP HCM

PAYROLL
USER MANUAL

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Document Control
Document Revision History
Tanggal
Version
PIC
12.12.2012 0.1
I Wayan Ardhana
21.12.2012 0.2
Noverdo
08.01.2013 1.0
Noverdo
Document Approval
Project Role
Nama
Deskripsi
Initial creation
Update
Final
Tandatangan
Tanggal
USER MANUAL

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TABLE of CONTENTS
1
OVERVIEW......................................................................................6
BASIC PAY......................................................................................8
2.1
Increase Basic Pay............................................................................................................... 11
RECURRING PAYMENT / DEDUCTION...................................................13

3.1
Maintain Allowances/Deduction (Amount)............................................................................13
3.2
Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA)......15
ADDITIONAL PAYMENT / DEDUCTION...................................................16

4.1
Maintain Allowances/Deduction (Amount)............................................................................16
OFF-CYCLE PAYMENT......................................................................19
EMPLOYEE REMUNERATION INFO.......................................................21
TAX DATA INDONESIA......................................................................23
JAMSOSTEK DATA INDONESIA...........................................................25
PREVIOUS EMPLOYMENT DETAILS.....................................................27
10 MASS PROCESSING DATA.................................................................31

10.1
THR..................................................................................................................................... 31
10.1.1
10.2
Mantain THR Rate factor table...............................................................................34
Incentive............................................................................................................................... 35
11 PAYROLL PROCESSING....................................................................38
11.1
Payroll Control Record......................................................................................................... 38
11.2
Flow Payroll......................................................................................................................... 41
11.3
Payroll Simulation................................................................................................................ 42
11.4
Release Payroll.................................................................................................................... 45
11.5
Run Payroll.......................................................................................................................... 47
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11.6
Payroll Correction................................................................................................................ 50
11.7
Exit Payroll........................................................................................................................... 52
11.8
Troubleshooting................................................................................................................... 53
12 OFF-CYCLE PROCESSING.................................................................54
12.1
Off-Cycle Simulation............................................................................................................ 54
12.2
Run Off-Cycle Payroll........................................................................................................... 57
13 REMUNERATION STATEMENT / PAYSLIP...............................................60

13.1
Display Payslip..................................................................................................................... 60
13.2
Print Payslip......................................................................................................................... 64
14 GENERAL PAYROLL REPORT.............................................................67

14.1
Setting Variant (Module)....................................................................................................... 67
14.2
Setting Table Item................................................................................................................ 69
14.3
Setting Table Wage Type..................................................................................................... 70
14.4
Run (ALV Mode)................................................................................................................... 72
14.5
Run (Print Mode).................................................................................................................. 77
15 BANK TRANSFER...........................................................................79
15.1
Bank Transfer Process......................................................................................................... 79
15.2
Bank Transfer Report........................................................................................................... 85
16 WAGE TYPE REPORTER...................................................................87

17 DISPLAY PAYROLL RESULT...............................................................91
18 JAMSOSTEK REPORT......................................................................93
19 AD-HOC QUERY..............................................................................99
20 POSTING TO ACCOUNTING..............................................................103
20.1
Test Run and Simulation.................................................................................................... 103
20.2
Production Run.................................................................................................................. 109
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20.3
Release Document............................................................................................................. 110
20.4
Approve Document............................................................................................................. 111
20.5
Display Document.............................................................................................................. 113
20.6
Reverse Posting................................................................................................................. 115
21 TAX REPORT...............................................................................120
21.1
tax reports for form 1721, 1721 A 1721 A1 dan E-SPT......................................................120
21.2
Employee 1721-II Tax Report (ZHRR005).........................................................................124
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OVERVIEW
Payroll is one of the SAP-HR module that responsible for calculating employee
remuneration. Payroll has tight integration with other module:
1. Organizational Management (OM), as cost center provider to costing payroll
result.
2. Personnel Administration (PA), as employee master data provider.
3. Time Management (TM), as time related data provider.
Payroll cycle:
Payroll cycle detail:

1.
2.
3.
4.
5.
6.
7.
8.
9.
Input employee payroll master data

Input employee time data
Receive time evaluation result
Release payroll
Run payroll
Posting to accounting
Bank transfer
Internal reporting
External reporting: Tax and Jamsostek.
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Master data payroll:

Infotype Name
0000
Actions
0001
Organizational
Assignment
0002
0006
0007
0021
0241
0242
Personal Data
Address
Planned Working Time
Family Data
Tax Data Indonesia
Jamsostek Data
Indonesia
Bank Details
Basic Pay
Recurring
Payment/Deduction
Additional
Payment/Deduction
Off-cycle Payment
Employee Remuneration
Info
Previous Employment
Details
0009
0008
0014
0015
0267
2010
0694
Function
Contains employment status in the system. This
indicates the status: active, inactive or withdrawn.
This information is important for pro-rata
calculation in payroll.
The grouping of employee based on enterprise
and personnel structure are stored in this infotype.
All fields in this infotype are important for payroll
calculation rule, payroll posting as well as user
authorization.
The infotype contains Company Code, Cost
Centre, Personnel Area, Personnel Subarea,
Employee Group, Employee Subgroup, Payroll
area, Work Contract, Position, Job, and
Administrator.
This infotype contain all employee personal data
Store address for 1721-A1 form
Contains employee work schedule
Contains family date to calculate PTKP
Contains NPWP and PTKP data
Contains Jamsostek ID
Contains bank data for payroll transfer
Contains grade and basic pay data
Contains recurring allowance/deduction
Contains additional allowance/deduction
Contains off-cycle allowance/deduction
Contains adjustment time allowance/deduction
Contains previous income tax
2 BASIC PAY
Infotype Basic Pay (0008) is used to store grade and base salary.
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Transaction access:
SAP Menu
User Menu
T-code
Human Resources -> Personnel Management -> Administration

-> HR Master Data -> Maintain
Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
PA30
At Maintain Master Data screen, follow below steps:
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System will show below screen, then click Create button:
System will show below screen:
Fill the fields below:

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Field Name
Description
Start
PS Type
Start date of basic

pay
End date of basic
pay
Pay Scale Type
PS Area
Pay Scale Area
Reason
PS Group
Reason for changing

Grade
O
M
PS Level
Basic Salary
Level
Basic Salary amount
M
M
To
M/O/
C
M
User Action and Values
Always fill 31.12.9999
Defaulted based on company:

01: SBL
Defaulted based on area:
01: Jakarta
02: Surabaya
03: Kalimantan
Grade is associated with ESG at
IT0001
For grade 3D-10, the amount is
defaulted with UMR amount. For
others, the amount must be filled
manually.
Press button
or Enter to continue process.
Legend : M = Mandatory ; O = Optional ; C = Conditional
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2.1 Increase Basic Pay

Transaction access:
SAP Menu
User Menu
T-code

PA30

-
Click Overview button.
Then,
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System will show Basic Pay menu, change relevant information:
Press button
or Ctrl + S to save the data.
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3 RECURRING PAYMENT / DEDUCTION

Infotype Recurring Payment/Deduction (0014) is used to store recurring allowance or
deduction.
3.1
Maintain Allowances/Deduction (Amount)
Transaction access:
SAP Menu
User Menu
T-code

PA30
Fill the value below:
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Field Name
Description
Personnel no.
Sty / Wage
Type
M/O/
C
M
M
Press button Create (

) melanjutkan proses.
System will show screen below:
Fill the value below:

Field Name
Description
Start
To
Amount
Start date
End date
Amount
M/O/
C
M
M
C
Number
Number
For WT2020 and WT2030, amount

is calculated automatically by SAP,
based on relevant parameters.
Number is relevant for WT2010.
Press button
or Ctrl + S to save data.
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3.2 Mantain Position Allowence (POSA) and Length of Service

Allowence (LOSA)
POSA in SBL can calculated automaticaly (indirect valuation) by SAP based on Job Family or Job.
The value will be stored in IT0014.
LOSA in SBL can be calculated by SAP based on Length Of Service Employe in IT0041 then the
value will be automaticaly calculate besed on Job Family
To mapping the value for two of this WT, we can set in ZHRT007.
After that fill Job Family in IT0001 (organization assignment)
To get the amount value automaticaly from SAP user must create this allowence (WT2020 and
WT2030) in IT0014 and leve it blank for amount field then save.
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4 ADDITIONAL PAYMENT / DEDUCTION

Infotype Additional Payment/Deduction (0015) is used to store additional allowance
or deduction.
4.1
Maintain Allowances/Deduction (Amount)
Transaction access:
SAP Menu
User Menu
T-code

PA30
Fill value below:

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Field Name
Description
Personnel no.
Sty / Wage
Type
M/O/
C
M
M

) to continue process.
Fill value below:

Field Name
Amount
Date of Origin
Description
M/O/
C
M
M
Press button
or Ctrl + S untuk save data.
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4.2 Mantain Inpatient & Outpatient

Some wage type (outpatient and inpatient) has additional information to fulfill. There
are some validation regarding limit of outpatient/inpatient when entering the amount.
The validation for two kind of this wage type are:

1. Inpatient limit and outpatient limit are seperate limit but all of them based on
Basic salary. For inpatient the limit is 1x basic salary, for outpatient the limit is
2x basic salary
2. In additional field you can fill hospital name, famiy member type and family
member name for administration purpose who claim this allowence.
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5 OFF-CYCLE PAYMENT
Infotype Additional Off-cycle (0267) is used to store off-cycle payment, for example
THR or incentives.
Transaction access:
SAP Menu
User Menu
T-code

PA30

Field Name
Description
M/O/
C

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Field Name
Description
InfoType
M/O/
C
M


Field Name
Description
Amount
Payment date
Off-cycle
reason
Payroll
Identifier
Press button
M/O/
C
M
M
M
Always empty
Always fill 0002

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6 EMPLOYEE REMUNERATION INFO

Infotype Employee Remuneration Info (2010) is used to store adjustment time
related allowance. Adjustment must be done because time evaluation 21-31
December cannot be processed automatically by payroll January. It must be
calculated manually and entered at IT2010.
Transaction access:
SAP Menu
User Menu
T-code
Human Resource -> Time Management -> Administration ->

Maintain Time Data
Time Management -> Administration -> Time Data -> Maintain
Time Data
PA61
Fill the field below:

Field Name
Personnel no.
Sty / Wage
Type
Description
M/O/
C
M
M

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Field Name
Description
Date
Amount
Number
Press button
M/O/
C
M
C
C

Fill amount or number based on user
decision.

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TAX DATA INDONESIA
Infotype Tax Data Indonesia (0241) is used to store NPWP and PTKP details.
Transaction access:
SAP Menu
User Menu

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T-code
PA30
At Maintain Master Data screen, follow step below:

Field Name
Personnel no.
Description
M/O/
C
M

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Field Name
Description
From
To
Personal Tax
ID
NPWP
Registration
Date
Married for Tax
purposes
Spouse benefit
No of
dependant
Unemployment
Ref No
Start date
End date
NPWP number
Press button
M/O/
C
M
M
O

Hiring date
31.12.9999
NPWP Registration
Date
Married for Tax

purposes
Spouse benefit
No of dependant
Tick X if married
O
M
Tick X if has spouse benefit

Fill with F to read from IT0021
Unemployment Ref
No
Fill if woman married and has spouse

benefit
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8 JAMSOSTEK DATA INDONESIA

Infotype Jamsostek Data Indonesia (0242) is used to store Jamsostek ID and
Jamsostek type of JPK (single/married).
Transaction access:
SAP Menu
User Menu
T-code

PA30
At Maintain Master Data screen, follow step below:
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Field Name
Description
Personnel no.
M/O/
C
M


Field Name
Description
From
To
Identification
No.
Married for
Start date
End date
Jamsostek ID
Press button
Married for
Jamsostek purposes
M/O/
C
M
M
M
Tick ifparticipating JPK married
Leave blank if still unkown.
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9 PREVIOUS EMPLOYMENT DETAILS

Infotype Previous Employment Details (0694) is used to store previous income tax
data, incase of employee coming from other company or contract extention with
changing personnel number.
Transaction access:
SAP Menu
User Menu
T-code

PA30
At Maintain Master Data screen, follow steps below:
Isi field-field dalam sebagai berikut:
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Field Name
Personnel no.
Description
M/O/
C
M

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Field Name
Description
Date of Origin
Join date
Total regular
income
Previous income
M/O/
C
M
M
Total regular
income tax
submitted
Previous tax
Married for tax

purposes
Spouse benefit
Number of
dependents
Press button

Filled with hiring date
Refer to point 14 Form 1721-A1 or
WT/412+WT/413 at CRT latest
previous PERNR.
Refer to point 21 Form 1721-A1 or
WT/424 at CRT latest previous
PERNR.
The values must be same with data
at IT0241.
M

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10 MASS PROCESSING DATA

Basically the data input process can be done through a variety of processes, such as
manual input or upload with LSMW. However, manual input or upload with LSMW
requires user to do calculations outside first before put into SAP. These programs
below help perform calculations automatically allowances. The results of the
program is to upload allowance into IT0015 or IT0267 or IT2010.
10.1 THR
This program will generate THR value. Importance prerequisite of the program is
date type 01 (Date of entry) in IT0041 as a reference for the calculation pro-rate
THR.
SAP Menu
User Menu
T-code
ZHRE001
At Proses THR screen, please follow this steps
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No Field Name
.
1. THR Date
Description
2.
Employment
status
Status karyawan
3.
Test Run
Tick if want to see the data

before upload.
Untick when u want to
upload.
4.
Payment Date THR date will be process, as M

a reference for date ini
IT0015/0267
O
Radio Button: Choose this button if THR
Additional
process along with the
Payment
payroll regular
(0015)
Radio Button: Select this button if you want O
Off-cycle
the process does not
(0267)
coincide with the regular
payroll or off-cycle
5.
6.
12
Press button
Fill with Hari Raya date at

the year
M/O/ User
Action
and
C
Values
M
Election date
determines Start Date
and End Date period,
count 30 days before
Hari Raya.
M
Di-default 3
(activemeans of active
employees over a
period of 30 days before
Hari Raya. Employees
leaving prior to the past
30 days did not get
THR.
O
atau tombol F8 untuk mengeksekusi data.
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Setelah itu sistem akan menampilkan karyawan yang memperoleh THR:
Field-field yang muncul adalah:

No Field Name
.
1
Exception
Description
Infotype
Infotype to store THR value
Subtype
Wage type code for store THR
Wage type
Wage type text THR storage
NIK
Nomor Induk Karyawan
Name
Employee name
Date
THR process date
Base THR
THR base calculation
Faktor Pengali
THR multiplier
10
Nilai THR Final
THR value(Full)
11
THR Prorata
Employee prorate value
12
THR
THR Final value
13
THR Prorata
Final
Multiplier factor value x THR Prorate
14
Message
Sign of success or failure of upload THR
10.1.1
Sign of success or failure of upload THR
MANTAIN THR RATE FACTOR TABLE
SAP Menu
User Menu
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T-code
ZHRT002
This Table will store THR rate based on employee length of service to get THR calculation result
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10.2 Incentive
Program ini meng-generate nilai Incentives.
SAP Menu
User Menu
T-code
ZHRE002
Pada screen Upload Incentive, ikuti langkah-langkah sebagai berikut

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No Field Name
.
1. Standard HR
selection
Description
Start date End date
Personnel number, PA, PSA,
dll
M/O/ User
Action
C
Values
M
2.
Payment Date THR process date,

regerence for date in
IT0015/0267
3.
Incentive
amount
Incentive amount
4.
Test Run
Tick if you want to see the

data before upload process.
Untick apabila akan
melakukan proses upload.
5.
Radio Button:
Additional
Payment
(0015)
Tick this button button if

Incentive process with
regular payroll
6.
Radio Button:
Off-cycle
(0267)
Tick this button button if

Incentive not process with
regular payroll or off-cycle
12
Press button
or F8 to exection data.
and

And system will display a window that show all employee who get Incentive like
picture below.
Field-field that appear ini this window:
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No Field Name
.
1
Personnel Area
2
Personnel
Subarea
NIK
Employee
Name
Add. Payment
Type
Payment Date
Incentive
Amount
Status
Message
Description
Sign success or failed for upload data
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11 PAYROLL PROCESSING
After all master data related to payroll completely input and time evaluation already
processed, then payroll process can start.
11.1 Payroll Control Record
Payroll control record and infotype 0003 (Payroll Status) plays an important role in
determining the period of the payroll. Payroll control record to control and limit the
payroll period in general, while infotype 0003 (Payroll Status) control period and
individual limits per employee.
Payroll control record
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Infotype 0003 (Payroll Status)
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Retroactive Scenario
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11.2 Flow Payroll

payroll process can be described as follows:
In the event of correction, then the field infotype 0003 will be updated.
Thus, when we re-run payroll using matchcode W to run only employees who
corrected it .
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11.3 Payroll Simulation

The simulation process to ensure all payroll calculations correctly and appropriately
in accordance with the master data and time evaluation has been done. This process
does not update the database. Thus, the checks can only be done through a screen
simulations, not through payroll report.
Transaction access:
SAP Menu
User Menu
T-code
Payroll Indonesia -> Simulate Payroll

PC00_M34_CALC_SIMU
On "Maintain Master Data" screen follow the steps:

Field Name
Description
Payroll Area
Fill with payroll Area code
M/O/
C
M
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Field Name
Description
Other period
Fill payroll
simuation
Personnel
Number
If the simulations carried

out for all employees in
certain Payroll area then
clear the field "Personnel
Number".
Schema
Fill with ZID00
Forced Retro
Accounting as
of
Fill with the previous

period when desired retro
to the previous period
Display Log
Tick if you want to display

Payroll log
Remuneration
statement
parameter
Fill with ZRM
Press button
period
M/O/
C
for C
There are 3 variants payslip

for each company: SG
(ZRM2), SP (ZRM3), ST
(ZRM4)
or F8 to exection data.

Then the system displays the results of running the regular payroll. When clicked at
the payroll log, it will display payroll run summary:
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11.4 Release Payroll

If the payroll simulation process has been completed and is ready to run payroll,
payroll release process is carried out. This process resulted in all the master data
associated with payroll can not be maintained in the current month and the previous
period.
Transaction access:
SAP Menu
User Menu
T-code

Payroll Indonesia -> Payroll Accounting -> Release Payroll
PA03
On "Maintain Master Data" screen follow the steps as follow:

Field Name
Description
Payroll Area
M/O/
C
M

The system will display the following menu:
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1. Click on the button Released f. payroll to make payroll release.

2. Then click Save to save the changes.
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11.5 Run Payroll

The process is basically similar to the simulation, but the payroll run will update the
database.
Transaction access:
SAP Menu
User Menu
T-code
Payroll Indonesia -> Start Payroll

PC00_M34_CALC
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Field Name
Description
Payroll Area
Current Period
Fill payroll period

running payroll
Personnel
Number
If the simulations carried C

certain Payroll area then
Number, if the simulation
would do for certain
employees then enter the
desired
employee
PERNR
M
Fill with ZID00
Schema
M/O/
C
M
for M
Forced Retro Fill with the previous

Accounting as period when desired retro
of
to the previous period
Test Run (no Untick if you want to run

update)
payroll
Display Log
Tick if you want to display

Payroll log
Remuneration
statement
parameter
Fill with ZRM
Press button
for run payroll, make sure to

use Current Period
or F8 to execute data.
Then system will be display payroll regular result

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11.6 Payroll Correction

When payroll found data that must be corrected, then do the payroll correction. This
process will open the lock master data.
Transaction access:
SAP Menu
User Menu
T-code

PA03

Field Name
Description
Payroll Area
Isikan kode payroll Area
M/O/
C
M

System will show the menu like below::
1. Click on the button Rel. f. Correction to make payroll release.
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2. Then click Save to save the changes
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11.7 Exit Payroll

This process similar with closing processing in Accounting. if result of payroll is
considered valid, then do exit payroll. After exit payroll, master data will be open
back. Special for exit payroll Desember, Update the field Earliest retro acctg period
to date 1 January next year. This is to keep exit payroll at December, is no longger
possible to update the payroll master data prior to January 1 next year.
Transaction access:
SAP Menu
User Menu
T-code

PA03
Pada screen Maintain Master Data screen ikuti langkah-langkah sebagai berikut

Field Name
Description
Payroll Area
Fill payroll Area Code
M/O/
C
M
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11.8 Troubleshooting
Here will be discussing errors that may rise as simulation or run payroll. These errors
usually occur during payroll simulation, including the cause : :
No.
Error
Penyebab
Data IT0242 (Jamsostek) or
IT0319 (pension / insurance)
does not exist, while the
employee is required to have
the infotype.
Data IT0241 (Tax) does not
exist, while the employee is
required to have the infotype.
Retirement date or complete
data does not exist in IT0041
contract (date type Z3) or
employees retired /
completed contracts.
Data IT0007 (Planned
Working Time) or IT0008
(Basic Pay) does not exist,
while the employee is
required to have the infotype
Data cost center in IT0001
doesnt exist.
Data WkHrs / period value is
0. Should contain 173.00.
This is due to creation
IT0008 done before IT0007.
This is due to the smaller
value of the discounted
income (take home pay
minus).
Make adjustment to the
existing pieces that take
home pay is not a minus.
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12 OFF-CYCLE PROCESSING
Off-cycle payroll processing is a payroll processing outside regular payroll period.
Generally only run one type of benefit. such as THR or Incentives. This process
doesnt count the deduction going on regular processing.
12.1 Off-Cycle Simulation
Transaction access:
SAP Menu
User Menu
T-code

PC00_M34_CALC_SIMU
On the screen "Maintain Master Data" follow the steps as follows :
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Field Name
Description
Payroll Area
Fill payroll area code
Other period
Fill payroll period that will

be simulate
Personnel
Number

the Payroll area of
interest then clear the
field "Personnel Number".
Schema
Fill with ZID0
Off-Cycle
Payroll
Fill with off-cycle period

date
Forced Retro
Accounting as
of
Fill with previous period

when desired run retro to
previous period.
Display Log
Thick if you want to show

payroll log
Remuneration
statement
parameter
Fill with ZRM
Press button
M/O/
C
M
or button F8 to execute..
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Then system will be display result of payroll simulation.
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12.2 Run Off-Cycle Payroll

Transaction access:
SAP Menu
User Menu
T-code

PC00_M34_CALC
On the screen "Maintain Master Data" follow the steps as follows:
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Field Name
Description
Payroll Area
Fill with payroll area code
Other period
Fill with payroll period

desired to be simulate
Personnel
Number

the Payroll area of
Schema
Fill with ZID0
Off-Cycle
Payroll
Fill with off-cycle date
Forced Retro
Accounting as
of
Fill with previous period

when desired run retro to
previous period.
Display Log
Thick if you want to show

payroll log
Remuneration
statement
parameter
Fill with ZRM
Press button
M/O/
C
M
or Button f8 to execute.
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Then System will show simulation result.
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13 REMUNERATION STATEMENT / PAYSLIP

Here is explained how to show and print the employee payslip.
13.1 Display Payslip
Transaction access:
SAP Menu
User Menu
T-code
Payroll Indonesia -> Print Remuneration Statement

PC00_M34_CEDT
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Field Name
Payroll Area
Description
Fill payroll Area code
M/O/C
M
other period
Fill with payroll period

desired to be simulate
Personnel
Number

out for all employees in the
Payroll area of interest then
Number". but if you want
specify the personall
number, fill personal
number of emplyee.
Form Name
Print current
period
Print
retroactive runs
Layout of
retroactive
Sort retroactive
runs
Output
language
Press button
or button f8 to execute.
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Maka sistem akan menampilkan seperti berikut:
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13.2 Print Payslip

-
To print the payslip you can follow this step:
Then the system will show dialog box like below:
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Properties menu will displayed like picture below:
After double click then system will be show menu like below :
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System will be return to the printer selection menu as in the previous step.
Can be seen the difference with the first printing menu, there is the "Time of
print" are marked with a blue box. Be sure always choose the "X Print
immediately" if you want to print to the printer directly.
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14 GENERAL PAYROLL REPORT

After running payroll, user can output payroll results through payroll report, one of
which is the General Payroll Report. This report is a custom report
SAP Menu
User Menu
T-code
Additional Payroll -> Report -> Report Payroll

ZHRR002
14.1 Setting Variant (Module)

This report is designed to be able to output with a flexible user as desired
Transaction access:
SAP Menu
User Menu
T-code
Additional Payroll -> Table -> Maintain Table Module

ZHRT005
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Field Name
Description
Module
Module code you want to

use
Module Text
Module short description
M/O/
C
M

14.2 Setting Table Item
Here defined detail item from each module created above:.
Transaction access:
SAP Menu
User Menu
T-code
Additional Payroll -> Table -> Maintain Table Item

ZHRT006
At Maintain Master Data screen, follow this steps:
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Field Name
Description
Item
M/O/
C
M

How to fill item:
Module Code
sequence.
Eg: 107001.
add
with
Additional Payroll -> Table -> Maintain Table wage type

ZCHRT_WT01_2000
/
ZCHRT_WT01_3000
ZCHRT_WT01_4000
Seq. No.
Column sequence that

will appear/display in
report
Module Text
Item short description

14.3 Setting Table Wage Type
Transaction access:
SAP Menu
User Menu
T-code
At Maintain Master Data screen, follow this steps:

69
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Field Name
Module
Description
M/O/C
M
Item
Program Name
ZHRR002
Can only be filled by +
dan -.
Operation
Operation calculation
Seq. No.
Key if it takes more than

one line in one module and
the same item.
PA
Authorization limit for each

personnel area
Wage type 1
Wage type 1
Wage type ..
Wage type to-n
Row
Item will be display at row-n
Column
Item will be display at

column -n
If users wrong enter PA

value, then the system will
not save the changes
made.
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14.4 Run (ALV Mode)

Here are described to run report for the purposes of downloading to Excel and
analysis.
Transaction access:
SAP Menu
User Menu
T-code

ZHRR002
On Report screen follows this steps:
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No. Field Name

1.
ALV
Description
- Year to Date Result, click
if you want to show YTD
data
- Select the report type to
do the display on screen
or exported to excel.
- In the field, select the
layout that has been
made (to be described in
the next step)
M/O/C User Action and Values

C
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No. Field Name

2.
Module
Description
Choose module

C
Special run
Fill for display off-cycle

payroll data
3.
Additional
4.
Signee
Information
M
Splitting choose.
Click show header & footer,
for display header and
footer information
C
Input footer information,
like signature.
Press button
After execute system will display new screen :
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Can be seen on the screen, that to show the report in ALV mode there are a lot of
columns to be displayed either needed or not and it can be removed if desired some
unwanted columns.
Here are the steps to remove the unwanted columns in ALV mode:
After click at Copy (
) button ALV display modes are as follows:
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Changes can be seen after the election column (layout editing table). If the selection
of those columns are used then the layout can be saved. To perform layout storage
can be done by following these steps:
To use the saved layout can be done during initialization initial payroll report on ALV
field.
To do export to a spreadsheet file can be done by:
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1.
2.
3.
4.
5. Microsoft Excel will appear, then save the document to do in Microsoft Excel
(spreadsheet application used)
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14.5 Run (Print Mode)

Here are described the run report for printing purposes.
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No. Field Name
Description
1.
Text report
- Choose a layout that will be used will

be grouped based on what.
- Special for PA, PSA, Cost Centre on
Additional (No. 6 in the figure) must
choose Split by Cost Centre
2.
Module
Select the module to be selected
Special run
Fill to display off-cycle payroll data
3.
Additional
Splitting choose.
Click show header & footer, for display
header and footer information
C
M
4.
Signee
Information
Input footer information, like signature.
5.
Printer
Destination
Input footer information, like signature.
Press button
M/O/C User Action

and Values
C

Setelah dieksekusi maka sistem akan menampilkan tampilan seperti berikut:
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15 BANK TRANSFER
15.1 Bank Transfer Process
Here is explained how to generate a txt file for bank transfer access:
A. First step we must run Pre.program DME first
SAP Menu
User Menu
T-code
Payroll Indonesia -> Payroll Accounting -> Bank Transfer ->

Pre.program DME
PC00_M34_CDTC
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Field Name
Description
Payroll Area
Isikan kode payroll Area
M/O/
C
M
Isi periode payroll yang M

hendak disimulasikan
C
Personnel
Number
the Payroll area of
C
Company Code If the simulations carried
the Payroll area of
field Company Code
C
Personnel area If the simulations carried
the Payroll area of
field Personnel area
C
Personnel
Subarea
the Payroll area of
field Personnel Subarea
M
Payment
Always fill with T
Method
(Transfer)
C
Test
Tick for simulation
purpose (test)
Other period
Press button
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After execute system will display as below:
After that release the test check mark

date as show in picture below
and run again to create Program run
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B. Second step : After Run Pre.program DME run Create DME to get the .txt file
SAP Menu
User Menu
T-code
Payroll Indonesia -> Payroll Accounting -> Bank Transfer

->Create DME(SWIFT MT100)
PC00_M34_FFOT
Select Program Run date and choose the date which already generated by Pre
program DME
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Field Name
Program
Date
M/O/
C
Run Choose program run date M
from step numbr 1 result
Identificaion
feature
Payment
method
Print Control
Press button
Description
Will be fil automatically C

after choose program run
date
C
Always fill with T
(Transfer)
M
Always choose
Payments in MT Format
and Print payment
summary
atau tombol F8 untuk mengeksekusi data.
Than system will show the result
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Click at the file name in red box then system will show
After click
the system will display a window
Create .txt file name in file name field, you can also choose where you want to save
this .txt file by click at browse symbol in the right of file name field then clik
then
system will create the txt file.
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15.2 Bank Transfer Report

Di sini dijelaskan report bank transfer untuk keperluan pengiriman data take home
pay karyawan ke masing-masing bank.
Transaction access:
SAP Menu
User Menu
T-code

ZHRR002
On Payroll Report screen follows this steps
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No. Field Name
Description
1.
Text report
- Choose a layout that will be used

will be grouped based on what.
- Special for PA, PSA, Cost Centre on
Additional (No. 6 in the figure) must
choose Split by Cost Centre
2.
Module
Select the module to be selected
Special run
Fill to display off-cycle payroll data
3.
Additional
Splitting choose.
Click show header & footer, for display
header and footer information
C
M
4.
Signee
Information
Input footer information, like

signature.
5.
Printer
Destination
Input footer information, like

signature.
Press button
M/O/C User Action

and Values
C
Choose Bank
Transfer
(1200)
After execute system will display
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16 WAGE TYPE REPORTER

After running the payroll, the user can issue the results of payroll reports through
payroll solution, one of which is the Wage Type Reporter. This report is a standard
report
Transaction access:
SAP Menu
User Menu
T-code
Additional Payroll (SGG) -> Wage Type Reporter

PC00_M99_CWTR / ZCHRPY03
On Wage Type Reporter screen follow this step as follow:
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Field Name
Description
Personnel
Number

the Payroll area of
field Personnel Number,
out for specific employee
fill the personnel number
field
Company Code
Company code
M/O/
C
C
Personnel Area
Personnel
subarea
Employee
Group
Employee
subgroup
Payroll Area
Fill with payroll area
Regular Payroll
Run
Fill payroll period for

simulation
Wage type
Fill wage type Isikan

wage type you want to
appear
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Field Name
Description
Object Selection
Choose layout table (field

- field you want to display)
M/O/
C
C
Layout determines the

breakdown data will appear.
For example:
Personnel number is
selected, the report will
breakdown by NIK.
Wage type is selected, the
report will breakdown by
wage type.
With this option, the user can
determine the level of
segregation repor.
M
Output
Press button
or button f8 to execute..
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Tampilan SAP List Viewer:
To display a report that lists the wage type with the bank and his account, be sure to
choose the breakdown by Wage Type.
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17 DISPLAY PAYROLL RESULT

To get the details of payroll result, the user can run the Display Payroll Result
Report. This report is a standard report .
Transaction access:
SAP Menu
User Menu
T-code
Payroll Indonesia -> Tools -> Display Payroll Result

PC_PAYRESULT
On Display Payroll Result screen follow this step as follow:

-
Input Employee NIK then press Enter at keyboard atau ikon
Complete the instructions as in the following picture::
Current Indicator : O (old), O (previous), A (active).

For Period
: Proces payroll for a particular month
InPeriod
: Proces payroll ForPer month at InPeriod month
- System will display menu as follow and follow instuction as in picture.
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System will display payroll result as follow
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18 JAMSOSTEK REPORT
Here described jamsostek report for the purposes of reporting to the Social Security
Office.
Transaction access:
SAP Menu
User Menu
T-code
Payroll Indonesia -> Sub activities -> Per payroll period ->
Reporting
ZHRR001
on Maintain Master Data screen follow this steps as follows:
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Field Name
Description
Payroll Area
Fill payroll Area code
Other period
Fill payroll period that you

want
Personnel
Number
If the report carried out

for all employees in the
Payroll area of interest
then clear the field
Personnel Number, If
the simulations carried
out for specific employee
fill the personnel number
field
Personnel Area
Jamsostek
Grouping
M/O/
C
M
Choose grouping
Legal
Jamsostek
report
Other report
Print format
selection
Press button
or button f8 to execute..
System will display as follow:
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Example display of each form:

1. Form 1A, as well as on-report to another report. Layout table in this form can
also be customized, and can also be exported to a spreadsheet or document
format.
2. Form 2, n this form there are only editing menu layout:
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3. Form 2A, layout table on this form can also be customized, and can also be
exported to a spreadsheet or document format.
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4. Yearly, layout table on this form can also be customized, and can also be
exported to a spreadsheet or document format.
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19 AD-HOC QUERY
Here described ad-hoc queries that are flexible.
Transaction access:
SAP Menu
User Menu
T-code
Personel Management -> Administration -> Info System ->

Reports -> Ad Hoc Query
S_PH0_48000510
On Maintain Master Data screen follow this steps as follow:
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System will display a window as picture below:
To do query follow these steps:
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No. Field Name

1.
Field group
/fields
Description
- At group field (
), click icon
Chose fields for
query.

O
2.
At the chosen field

tick output to display
on the menu no. 3.
3.
Preview the results of

the selection query
on field
4.
ight-click one of the

fields of the selected
record. And a menu
no. 5 will appear.
Output
5.
Menu Right
Click
Choose Only Value

(red sign at no 5) for
display value in each
record
6.
Selection
7.
Value
8.
Hitlist
C
If need to do
selection (filter) in
query, tick this option.
If you want to display
all do not tick
C
Fill selection criteria
that you want from
condition menu
condition no.6.
Click on this button to C
display the number of
records to be
processed.
9.
Click icon
or Press button F8 in keyboard.
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No. Field Name

Description
Example for query result :
10.
Click icon
to save quary result.
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20 POSTING TO ACCOUNTING
Here is described process of posting payroll to Accounting.
20.1 Test Run and Simulation
Before running the actual posting, need to do the post simulation first. This is
because in the process of posting payroll, SAP did not recognize document park
stage
Transaction access:
SAP Menu
User Menu
T-code
Payroll Indonesia -> Subs. Activities -> Per Payroll Period ->
Reporting -> Posting Accounting -> Create Posting Run
PC00_M99_CIPE
On the screen "Maintain Master Data" screen follow the steps as follows:
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Field Name
Description
Period
Period to be processed
M/O/
C
M
Payroll Area
(Period)
Input payroll area
Offcycle Payroll Especially for posting off-cycle, C

Run
filled with A and process date
M
Type of
T: Test run ensure the
Document
correct setting in HR (account
Creation
balance)
S: Simulation run ensure
the correct settings in FICO
O: Production run run live
Above three types are
performed sequentially, start
from T O
Posting date
Period Definition: set date at

25
Payment Date: set date at 25
Manual: If you want to
manually specify the date of
posting, click on the manual,
then fill the date.
Document date
Fill in the desired document

date. When emptied, it will
default to the date of tersystem.
Posting variant
Choose SAP
Press button
105
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106
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System will display menu as shown bellow:
If the amount is 0, meaning document balance. Click the back button (

continue the simulation process.
)to
Repeat the process run but the type of document creation select "S" to do
simulations, and then click the executable as shown below:
107
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Click on the Document Overview to continue.
Double click at document that you want to see.
108
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Then the system will display the following screen:
109
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20.2 Production Run

Here is described the process of Real posting .
To make a release and posting documents, click the back button (
) at menu bar
until appears on the posting screen to maintain master data again, then change the
"Type of Document Creation" select "P" to do releases and posting documents.
Continue this steps as before to execute the data.
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20.3 Release Document

Here explained the way to release posting document. This transaction can only be
run by users who have posting authorization approval. To release posting document
please refer to this steps:
1.
2.
3.
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4.
20.4 Approve Document

Here explained the way to approve document posting.
This transaction can only be run by users who have posting authorization approval.
After the document release, click back icon (
like picture shown below.
). Then system will display a menu
Click at Posting Run Overview to start posting process.
112
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Then system will display a menu like picture shown below.
Click the document that you want to (All documents released). Click icon Posting
Document (
).
After that system will display a new confirmation window to post the document, then
click Immediately to post the document.
Then system will display as below:
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20.5 Display Document

Here explained the way to display document posting.
Click back icon (
) at SAP menu bar.
Then the system will return to the previous view, to see the status of the document
that already post before we can use menu Edit -> Filter -> Delete filter
It would appear that the document that we had been posting before with status
Documents posted. at post number, double click on the field is given in picture
below.
Then the system will display the overview documents again. After that check number
then choose menu go to at menu bar: Goto -> Accounting documents as picture
shown below.
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The system will display the following menus as picture below. Do as instructed in
picture
Then system will display Accounting document as picture below:
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20.6 Reverse Posting

Here is described a process of reverse posting document. Reverse postingg can be
said cancellation at previous post. Especially for payroll, the reverse process can
only be done from the SAP-HR
Transaction access:
SAP Menu
User Menu
T-code
Payroll Indonesia -> Subs. Activities -> Per Payroll Period ->
Reporting -> Posting Accounting -> Edit Run
PCP0
At Maintain Master Data screen follow this steps:

Delete filter di menu Edit -> Filter -> Delete filter
Then system will show all document as picture below:
Check the document to be direverse (as picture shown above)

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Choose at menu bar: Edit => Reversal => Reverse documents
System will ask for approval to reverse the document, choose Yes to start
reverse.
Then system will ask confirmation on how to reverse, choose Immediately.
Then system will display a screen as picture below
Click back (
) at SAP menu bar, to continue reverse process

117
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Then we can see the status of document had been changed, as shown below:
double click on a document that was processed to see accounting documents.

-
The system will display a screen similar to the following:
Give Check mark at the document that already reverse.
Then choose SAP menu bar: Goto -> Accounting documents as shown in
the picture.
After click accounting documents system will display screen as picture below
and did as instructed picture.
118
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Then, system will display accounting:
Can be seen below is a screenshot of the first post (before reverse). Original document
number be reverse with new number.
119
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Consultant: Noverdo
21 TAX REPORT
21.1 tax reports for form 1721, 1721 A 1721 A1 dan E-SPT
This section will discuss how to generate tax reports for
form 1721, 1721 A 1721 A1 dan E-
SPT
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SAP Menu
User Menu
T-code
Payroll -> Asia Pasific -> Indonesia -> Sub activities -> Reportin
-> Tax
PC00_M34_CTAX1 / ZHRR006
Field Name
Description
Current Period
Fill with payroll periode
M/O/
C
M

For run payroll make sure for
always use current periode
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Field Name
Statutory
Report
Description
Tax Fill with payroll Area code
M/O/
C
M

check all form choice
Print
Format Choose SAP script to O
Selection
print out format same ass
Indonesian tax form
Additional
Complete the detail footer O
selection
for for form 1721A1
form 1721A1
Press button
or button F8 to execute.
After execute the system will show a window like picture below
You can click on 1721, 1721 A, 1721 A1 to get tax report and also you can click on
display Etax Data for E-SPT
Form 1721 :
122
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Form 1721 A
Form 1721 A1
123
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E-Tax
21.2 Employee 1721-II Tax Report (ZHRR005)

This report is use to employee movement tax 1721-II (terminated, new join, new tax id,
transfer/mutation)
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Field Name
Description
Current Period
Fill with payroll periode
M/O/
C
M
PSG for tax

office

For run payroll make sure for
always use current periode
check all form choice
Employee With Choose if you choose all O

Tax
employee at selection for
form1721-II
O
selection for
Choose for output
form1721-II
process
Press button
or button F8 to execute.
126

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USER MANUAL

SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

USER MANUAL SAP HCM

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Increase Basic Pay............................................................................................................... 11

RECURRING PAYMENT / DEDUCTION...................................................13

Maintain Allowances/Deduction (Amount)............................................................................13

Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA)......15

ADDITIONAL PAYMENT / DEDUCTION...................................................16

Maintain Allowances/Deduction (Amount)............................................................................16

EMPLOYEE REMUNERATION INFO.......................................................21

TAX DATA INDONESIA......................................................................23

JAMSOSTEK DATA INDONESIA...........................................................25

PREVIOUS EMPLOYMENT DETAILS.....................................................27

10 MASS PROCESSING DATA.................................................................31

Mantain THR Rate factor table...............................................................................34

Payroll Control Record......................................................................................................... 38

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Run Off-Cycle Payroll........................................................................................................... 57

13 REMUNERATION STATEMENT / PAYSLIP...............................................60

14 GENERAL PAYROLL REPORT.............................................................67

Setting Variant (Module)....................................................................................................... 67

Setting Table Item................................................................................................................ 69

Setting Table Wage Type..................................................................................................... 70

Run (ALV Mode)................................................................................................................... 72

Run (Print Mode).................................................................................................................. 77

Bank Transfer Process......................................................................................................... 79

Bank Transfer Report........................................................................................................... 85

16 WAGE TYPE REPORTER...................................................................87

Test Run and Simulation.................................................................................................... 103

Production Run.................................................................................................................. 109

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Release Document............................................................................................................. 110

Approve Document............................................................................................................. 111

Display Document.............................................................................................................. 113

Reverse Posting................................................................................................................. 115

tax reports for form 1721, 1721 A 1721 A1 dan E-SPT......................................................120

Employee 1721-II Tax Report (ZHRR005).........................................................................124

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Payroll cycle detail:

Input employee payroll master data

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Master data payroll:

Organizational Management User Manual

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Human Resources -> Personnel Management -> Administration