ELECTRICAL CONSTRUCTION /ECR

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START OF DOCUMENT

EAST CENTRAL RAILWAY

ELECTRICAL CONSTRUCTION DEPARTMENT
TENDER DOCUMENT

Tender for
Name of Work: - Repair and maintenance of electrical assets at CAO/Con/ECR (including
FA&CAO/C/ECR and CSTE/C/ECR) office premises at Mahendru Ghat, Patna.

Issued by

Dy. CEE/ CON/ MHX

TENDER NO. ELS/CON/MHX/CAO Office/89/2005-06

Money Receipt No./D.D.No.

Price - Rs. 1,000/-

Copy No.

Dated:-

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East Central Railway

ELECTRICAL CONSTRUCTION DEPARTMENT,
Mahendrughat, Patna

NO ELS/CON/MHX/CAO Office/89/2005-06
Sealed Tenders are invited from reputed contractors having valid electrical contractor license & electrical
supervisor license from any State/Central Government.
Name of Work: Repair and maintenance of electrical assets at CAO/Con/ECR (including

FA&CAO/C/ECR and CSTE/C/ECR) office premises at Mahendru Ghat, Patna.

Approx Cost Rs. (Lakhs): 5.96 Lakhs.
Cost of Tender Paper Rs.: 1000/Earnest money (Rs.):12,000/Completion period (Days): 18 months.

1) Date, place and time of receiving & opening of tender: - The tender papers complete in all
respect will be received up to 12.00 hrs. on 23/11/05 and will be opened on the same date at 12.30
Hrs. in the office of CAO/CON Mahendrughat/Patna. If this date happens to be a holiday, it will be
received & opened on the next working day at the same time and place.
2) Date, time and place of selling for tender paper:- On any working day from 03/11/05 to
22/11/05 between 11.00 hrs. to 17.00 hrs at the office of Dy.CEE/CON/MHX, Mahendrughat, Patna
on production of either money receipt issued by Chief cashier /Chief Booking Supervisor Danapur /
Patna / Hajipur or Demand Drafts in favor of FA&CAO/CON/ECR, Patna, payable at Patna.
3) The tender notice is also available at the Railway Boards Website
http://www.indianrail.gov.in. The tender documents may be down loaded from the Website(
During the above mentioned period) and in that case the cost of tender paper should also be attached
with the tender document in form of demand draft in f/o FA&CAO/CON/ECR/Patna, payable at
Patna. The tender Document downloaded from website without demand draft for the cost of
document will be summarily rejected.
The Railway reserves the right to cancel or modify the tender as a whole or partly without assigning any
reason whatsoever may be.
Dy.CEE/CON, Mahendrughat/Patna.

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PREAMBLE
TENDER NO. ELS/CON/MHX/CAO Office/89/2005-06
SCOPE
Repair and maintenance of electrical assets at CAO/Con/ECR (including FA&CAO/C/ECR
and CSTE/C/ECR) office premises at Mahendru Ghat, Patna.
2. EARNEST MONEY :
The Tenderer shall deposit with in favour of Financial Advisor and Chief Accounts Officer/
Construction, East Central Railway, Patna (or his successor whose address will intimated subsequently
A sum of Rs.12, 000/- (Twelve Thousands only) as Earnest Money in the manner prescribed in para
1.3.
3. SECURITY DEPOSIT

The successful tenderer shall furnish security deposit for due fulfillment of the contract in
favour of FA & CAO(CON),ECR, Patna or his successor ( whose address will be intimated
in due course) an amount calculated of the contract value as follows
i)
ii)
iii)

iv)

For contracts up to Rs.1.0 lakhs

For contracts more than Rs. 1
Lakhs and up to Rs.2 Lakhs
For contracts more than Rs. 2
Lakhs and up to 2 crores
For contracts above Rs.2 Crores

: 10% of the contract value

: 10% for first 1 lakhs, 7.5% for the
balance.
: 10% for first 1 lakhs, 7.5% for the next 1
lakh 5% of the balance subject to
maximum Rs.3 Lakhs.
: 5% of the contract value. The amount
over and above Rs.3 lakhs to be
recovered from the progress bills of the
contractors @10% till it reaches 5% of
Contact value.

4.

PERIOD OF COMPLETION
All works relating to supply and erection as per schedule of work shall be completed within a period
of 18 months from the date of issue of letter of intent / letter of acceptance of tender whichever is
earlier.

5.

TENDER PAPER
Tender paper can be obtained from the office of Dy. Chief Electrical Engineer / Con/ East Central
Railway, Mahendrughat, Patna on production of deposit receipt/DD of Rs.1000/-(Rupees One
thousand Only) as prescribed in tender notice or downloaded from the website and in such case the
cost of tender paper should be attached in the form of DD as stated above failing which, the tender
shall be rejected summarily.

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6.

LAST DATE FOR SUBMISSION OF TENDERS

The tenders shall be submitted in a sealed tender box kept in the office of CAO/CON East Central
Railway, Mahendrughat, Patna, not later than 12.00 hours (Indian Standard Time) on 23/11/05. In
case the day happens to be a holiday or unusual occurrence the tender will be submitted on the
following day at the same time and same venue.

7.

DATE OF OPENING OF TENDERS

The Tenders will be opened at 12.30 hours (IST) on 23/11/05 in the office of the CAO/CON, East
Central Railway, Mahendrughat, Patna. In case the day happens to be a holiday or unusual occurrence
the tender will be opened on the following day at the same time and same venue.

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CHAPTER 1
INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDERING:
1.1

GENERAL
a) All documents to be submitted in connection with this Tender shall be written in English and in Ink.
b) All prices shall also be expressed in words wherever indicated. In case of any variation of rates quoted
in figures and in words, the lower of the rates quoted shall be taken as correct.

1.2

CLARIFICATIONS
Any clarification required by the Tenderer may be obtained from the Dy. Chief Electrical
Engineer/Con, E.C.Rly./MHX.

1.3

EARNEST MONEY
The Tenderer shall deposit in favour of the Financial Advisor & Chief Accounts Officer
/Construction/ E.C.Rly, Patna or his successor/ nominee (whose address will be intimated in due
course) a sum of Rs.12,000/- (Twelve Thousands only) as Earnest Money.
a) Tenderer shall hold the offer open for a periods of four months from the date fixed for opening the
same, it being understood that the tender documents have been sold/ issued to the tenderer and the
tenderer has been permitted to tender in consideration of the stipulations on his part that after
submitting his tender, he will not resale from the offer or modify the terms and conditions thereof in
any manner not acceptable to the Dy. Chief Electrical Engineer (Const.) E.C.Rly, MHX. or his
successor/ nominee (whose address will be intimated in due course) in the courtesy should the
Tenderer fail to observe or comply with the foregoing stipulation the entire Earnest Money should be
liable to the forfeited by the Railway.
b) The receipt shall be incorporated in the original copy of the tender. The earnest money should be in
cash or in any of the following forms
(i) Deposit receipts, pay orders and demand drafts. These forms of earnest money could be either of the
State Bank of India or any of the Nationalized Banks. No confirmatory advice from the Reserve Bank of
India will be necessary.
(ii) Deposits executed by the Scheduled Banks (Other than the State Bank of India and the Nationalized
Banks) as defined in RBI Act, 1934
NOTE
In case the earnest money is deposited in cash the payment should be made to the Divisional
Cashier E.C.Rly.(as mentioned in the tender notice) and cash receipts obtained from his should be
furnished along with Tender bid.
(c) No interest will be paid on the Earnest Money. It will be refunded in full to the unsuccessful Tenderer
on application. In the case of successful Tenderer /s the deposit will be retained as part of payment of
Security Deposit, or will be returned on payment of the full security deposit for due fulfillment of the
contract.
(d) The total Earnest money shall be forfeited without prejudice to other rights and remedies available if
the contractor fails to execute the agreement or start the work within a reasonable time (to be determined
by the DyCEE/CON/MHX/ECR/Patna) after notification of the acceptance of his / their tender.
(e) No cheque as well as guarantee bond will be accepted from tenderer towards earnest money even if it
is guaranteed by the bank. If tenderer submits cheque towards the earnest money, his offer will be treated
as without earnest money and will be summarily rejected.
(f) Tender without earnest money.

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Tenders unaccompanied by full earnest money in requisite form will under no circumstances be
entertained and will be summarily rejected without further reference to the tenders. No reference to
previous deposit of earnest money and security for adjustment against the present tender will be accepted
neither any request for recovery from any outstanding bills for earnest money against present tender will
be entertained.
1.4
SIGNING OF TENDERERS
a. Any individual or individuals signing the Tender or other documents connected therewith should specify
whether he is signing

As a sole proprietor of the concern or his Attorney, or

As a Partner of Partners of the firm, or

For the firm per procreation, or

As a Director, Manager or Secretary in the case of a Limited Company.

b. In the case of firm not registered under the Indian partnership Act. All the partners or the attorney duly
authorized by all of them should sign the Tender and all other connected documents. A copy of the
document empowering the individual or individuals to sign should also be sent with the Tender in any
case, the tenderer should disclose his constitution fully and copies of all necessary legal documents in
support thereof should be submitted with the Tender, and originals there of should be produced as and
when called for.
c. Should the Contractor be a partnership firm and in the event of the contract becoming inoperable due to
the death of its partner, the purchaser shall have the right to enter into a separate Agreement with the
surviving Partner or partners of the firm to continue the execution of the work under the terms and
conditions of this Agreement.
1.5

TENDERERS ADDRESS:
Every Tenderer shall state in the Tender his postal address fully and clearly. Any communication sent
to the Tenderer by Post at his address shall be deemed to have reached the Tenderer duly and in the
time notwithstanding the fact that the communication did not reach the Tenderer at all or in time for
wherever reason Important document shall be sent by Registered Post.

1.6

ERASURE OR ALTERATION:
No erasure or alteration in the text of the Tender Papers is permitted and any such ensure and / or
alteration will either be disregarded or render the tender void at the option of the purchaser. Any
correction made in rate for work shall be installed by the Tenderer in ink and dated.

1.7

RESULT OF TENDER:
The successful as well as unsuccessful Tenderer will be advised by letter. No Tender shall be deemed
to have been accepted unless such acceptance has been notified in writing to the successful Tenderer
by the Purchaser.

1.8

PURCHASER NOT BOUND TO ACCEPT ANY TENDER:

The Purchaser shall not be bound to accept the lowest or any tender or to assign any reason for nonacceptance or rejection of a Tender. The Purchaser reserves the right to accept any Tender in respect
of the whole or any portion of the work specified in the Tender papers or to sub divide the work
among different Tenderer or to reduce the work or to accept any Tender for less than tendered
quantities without assigning any reason what so-ever.

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1.9

TENDER AN AGREEMENT:
The fact for the submission to the Purchaser of a Tender shall be deemed to constitute an Agreement
between the Tenderer and the purchaser hereby such Tender shall remain open for acceptance either in
part or in full, or as may be modified by negotiation, by the purchaser for a period of four months from
the date on which tenders are opened, during which period the Tenderer shall not withdraw his offer
nor amend, impair or derogate there from. The Earnest Money deposited in accordance with Para 1.3
above shall be forfeited if the tenderer unilaterally withdraws, amends, impairs or derogate from the
tender in any respect within the said period of four months.
The Tenderer shall be deemed to have agreed as aforesaid in consideration of his Tender being
considered by the Purchaser in terms here of provided the same has been duly submitted and is
otherwise in order. When the successful Tenderer is notified in writing at his address given in the
Tender within the said period of four months that his Tender has been accepted by the Purchaser either
in whole or in part, he shall be bound by the terms and conditions of agreement constituted by
Purchaser until a formal contract has been executed between him and the Purchaser in replacement of
such Agreement.

1.10

TENDERS CONFIDENTIAL
The Tenderer (whether his tender be accepted or not) shall treat the contents of his tender as private
and confidential. He shall treat the prices quoted by him as strictly confidential till the Tenders are
opened.

1.11 TENDERERS CREDENTIALS

(i)
The post experience regarding such type of work as well as credentials are to be submitted
along with tender (form-1).
(ii)
Tenderers are also required to submit along with the tender, the following particulars as proof
of their capacities to undertake the work.
a. Position as an independent contractor.
b. Ability to supervise work personally or by a competent and duly authorized
representative.
c. Capacity to under take works satisfactory as voucher for a responsible official firms.
d. Previous experience to work similar to that to be contractors for, in proof of which
original certificate and testimonials should be furnished.
e. Particulars of similar contracts handed by the contractor previously with amount in each
case.
1.12

1.13

VALIDITY OF TENDER:
The tenderer shall keep the offer open for a minimum period of 120 days from the date of opening of
the tender within which period the tenderer cannot modify or withdraw his tender.
SUBMISSION OF TENDER:
The tender should be submitted enclosed in a sealed cover super scribed Tender for (Name of work) and
addressed to the Dy. Chief Electrical Engineer (Con), East Central Railway, MHX and dropped in the
tender box placed for purpose at the office of CAO (Con) East Central Railway, Mahendrughat,
Patna, Bihar, or his successor/ nominee (whose address will be intimated in due course) not later than the
date, and time prescribed in the preamble to the Tender paper.

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1.14

OPENING OF TENDER:
Tender will be opened in the office of the CAO (Con) East Central Railway/Mahendrughat /Patna
in the presence of such of the Tenderers or their representative as may be present at the prescribed
time and date specified in the preamble to the Tender Paper.

1.15

MISCELLANEOUS
Tender documents are not transferable. The cost of the Tender papers is not refundable.

1.16

SALES TAX CLEARENCE CERTIFICATE :

The tenderer shall enclose with the tender a Xerox copy of the Sales tax Clearance Certificate issued
from Govt. Authority.

1.17

ELECTRICAL CONTRACTOR LICENSE:

The tenderer shall enclose with the tender a Xerox copy of the valid Electrical Contractor License
issued from State Govt. Concerned. Failing which the offer will be summarily rejected without further
reference to tenderer.

1.18

LABOUR LICENSE:
The tenderer should ensure that he is aware or duly conversant with all the provisions of the contract
labour regulations and abolition. In case the same are applicable to him he shall furnish along with the
tender a certified true copy of the license issued by the Govt. authority and shall abide by the
provisions of the act and rules.

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CHAPTER 2
2.1

SCOPE:
This chapter deals with the conditions of contract under which the various works coming under the
preview or this contract are to be executed by the contractor.
2.2

CONDITION OF CONTRACT:
If the tender submitted by a tenderer is accepted and the contract awarded to the tenderer, the various
works coming under the purview of the contract shall be governed by the Terms and Conditions included in
the tender
2.2.1 RAILWAY PASS:
No Railway Pass for the conveyance of the contractor or his Agents or his Labour and /or store will be
granted.
2.2.2

LAWS OF INDIA:
This contract shall be governed by the laws for the time being in force in the Republic of India.

2.2.3

FORCE MAJOURE:
If, at any time, during the continuance of this contact the performance, in whole or in part by either
party, of any obligations under this contract shall be prevented or delayed by reason of any war, hostility, acts
of the public enemy, civil commotion. Sabotage, fires floods, earthquakes, explosions, epidemics quarantine
restrictions, strikes, lockout, any status. Statutory Rules, regulations orders or requisitions, issued by any
Government Department or competent authority or acts of God thereinafter referred to an event than provided
notice of the happening of any such event is given by either party to the other within twenty one days form the
date of occurrence thereof neither party shall be reason of such event be entitled to terminate this contract not
shall either party have any claim for damages against the other in respect of such non-performance or delay in
performance and the obligation under the contract shall be resumed as soon as practicable after such event has
come to an end or ceased to exist. PROVIDED FURTHER that if the performance in whole or part of any
obligation under this contract is prevented or delayed by reason of any such event beyond a period as mutually
agreed to by the purchaser and the contractor after any event of 60 days in the absence of such an agreement
whichever is more, either party may at its option terminate the contract provided also that if the contract is so
terminated under this clause, the purchaser will at the time of such termination take over form the contractor,
at prices as provided for in the contract, all erected equipment or equipments under erection as also all or any
portion of unused, undamaged and acceptable equipments, whether in storage or in the course of manufacture,
at schedule rates or at prices mutually agreed to, where schedule rates are to available.
2.2.4

DETERMINATION OF CONTRACT:
Notwithstanding the provisions under para 2.2.3 the purchaser may at any time by a notice in writing,
summarily determine the contract without liability to pay any compensation to the contractor in respect thereof
in any of the following events.
i) INSOLVENCY :
If the contractor being on individual, or if a firm, any partner in the contractors firm, shall at any time
be adjudged insolvent or shall have a receiving order or orders for administration of his estate made against
him or shall take any proceedings or liquidations or compensation under any law relating to insolvency for the
time being in force or make any conveyance or assignment of his assets or enter into any arrangement of
composition with his creditors or suspend payment, or if the firm be dissolved under the partnership Act.
OR

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ii) LIQUIDATION :
If the contractor being a company shall pass a resolution or the court shall make an order for the
liquidation of its affairs or a receiver or manager on behalf of the debenture holders shall be appointed or
circumstances shall have arisen which entitled the court or debenture holders to appoint a receiver or manager.
OR
iii) BREACH OF CONTRACT:
If the contractor commits any breach of this contract not herein specifically provided for, provided
always that such determination shall not prejudice any right of action of remedy which shall have occurred or
shall accrue thereafter to the purchaser any extra expenditure which the purchaser is thereby put to, but shall
not be entitled to any gain on re-purchase. In the event of such determination, without prejudice to the other
rights and remedies of the purchaser including the rights of the forfeit in the security. Deposit, the purchaser
shall be entitled to have the work of remainder thereof performed executed and or carried out by any other
agency at the cost and the risk of the contractor and hold the contracts liable for reimbursement in the event of
any loss on this account.
(iv) If, at any time after the submission of the Tender, the Tenderer/ Contractor being a partnership
firm admits as one of his partners or employees under it, or being an incorporated company, elects or
nominates or allows to act as one of its directors or employees under it is any capacity whatsoever any retired
engineer of the Gazetted rank or any other retired Gazetted officer working before his retirement, whether in
the executive or administrative capacity, whether holding any pensionable post or not in any department of
any of the Railways for the time being owned and Administered by the President of India, before the expiry of
tow years form the date of retirement form the permission form the President of India or any Officer duly
authorized by him in this behalf to become a partner or a Director or to take employment under the contractor,
as the case may be, or
v) If the contractor fails to give at the time of submitting the said tender.
a) The correct information as to the date of retirement of such retired engineer or retired office form
the said service or as to whether any such retired Engineer or retired Officer was under the employment of the
contractor at the time of submission the said tender, or
b) The correct information as to such engineers or officers obtaining permission to take employment
under the contractor, or
c) Being a partnership firm, the correct information as to whether any of the partners was such a
retired Engineer or a retired officer, or
d) Being an incorporated company, correct information as to whether, any of the Directors was such a
retired engineer or retired officer, or
vi) (a) If the contractor having such a retired engineer or retired officer suppress and not discloses at
the time of submitting the said Tender the fact of his being such retired engineer or retired officer, or makes at
the time of submitting the said Tender wrong statement in relation to his obtaining permission to take the
contract or if the contractor be a partnership firm or an incorporated company, to be a partner or Director of
such firm or company as the case may be to seek employment under the contract.
(b) Exceptions :
Termination of contract will not arise in case of voluntary liquidation means for amalgamation or reorganization, provided the Railway formed company takes over the full responsibilities and liabilities of the
liquidated firm and it is acceptable to the purchaser.

2.2.5

AGREEMENT:
The successful Tenderer shall, within 21 days on receipt of letter of Acceptance, be bound to
executive and agreement based on accepted rates and conditions, in such forms as the purchaser may
prescribe.

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2.2.6

SECURITY DEPOSIT:
(a)
On receipt of the letter of Acceptance of Tender form the purchaser the successful tenderer
shall within a period of 21 days, deposit with the Financial Advisor & Chief Accounts Officer (Construction)
E.C. Rly. /Patna or his successor (whose address will be intimated in due course) and amount as indicated in
the preamble to wards payment of a Security Deposit for the fulfillment of the contract. The earnest money
already paid by the successful Tender may at the discretion of the successful Tenderer be adjusted to wards
payment of this security deposit and the additional amount shall be paid in any one of the following forms.
i)
Cash
ii) Government securities at 5% below market value.
iii) Deposit bond executed by the Nationalized Bank.
iv) Guarantee Bonds executed by the Nationalized Bank.
v) A deposit in post Office saving Bank.
vi) National Savings Certificate.
vii) Deduction form the on account bill.
b)
Security deposit in cash will bear no interest. If the successful Tendered so desires, he may
withdraw his Earnest Money Deposit if made in Cash (as Earnest Money) after furnishing a deposit of equal
amount in any of the above forms. Government Securities and post Office Saving Bank Account should be
hypothecated and surcharged in F/o Financial Advisor and Chief Accounts Officer (Con) ECR Railway, Patna.
or his successor (Whose address will be intimated in due course) and deposit receipts, guarantee Bonds and
National Savings Certificates should be in the name of the Financial Adviser and Chief Accounts Officer,
(Constructions) E.C. Railway, Patna or his successor (whose address will be intimated in due course).
2.2.7 QUALITY ASSURANCE PROGRAMME IN SUPPLY AND ERECTION :
(a)
All materials used in the work shall be of the best quality and of the class most suited for the purpose
specified and procured from the sources approved by Research, Design & Standard organization/ Central
Organization for Railway Electrification, Allahabad.
(b)
All erection work carried out shall also be of the best quality acceptable to the purchaser.
(c)
Any material supplied by the contractor if found not of approved make or not conforming to relevant
drawing/specification shall be rejected either at the time of supply or erection and the decision of
DyCEE/CON/MHX shall be final over, if the material has been declared passed during inspection.
2.2.8

SAFETY MEASURES :
(a) The contractor shall take all precautionary measures in order to ensure the protection of his own
personnel moving about or working on the Railway premises, but shall then conform to the rules and
regulations of the Railway.
(b) The contractor shall abide by the railway regulation inform for the time being and ensure that the
same are followed by his men.
(c) The works must be carried out most carefully without any infringement of the Indian Railway Act
or the General and Subsidiary Rules in force on the Railway in such a way that they do not hinder Railway
operation of affect the proper functioning or damage any railway equipments structure or rolling stock except
as agreed to by the Purchaser provided that all damage and disfiguration caused by the Contractor to any
Railway property must be made good by the Contractor at his own cost failing which cost of such repairs shall
be recovered from the Contractor.
(d) The Contractor shall be responsible for safe custody of all equipments till provisional acceptance.
2.2.9

DEFAULT AND DELAY :

The Contractor shall execute the work with due diligence and expedition keeping to the approved time
schedule. Should he refuse or neglect to comply with any responsible orders given to him in writing by the
Purchasers Engineer in connection with the work or contravene the provision of the Contract of the progress
of work lags persistently behind the time schedule due to his neglect the Purchaser shall be at liberty to give
seven days notice in writing to contractor requiring him to make good the neglect or contravention complained

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of and should the Contractor fail to comply with the requisitions made in the notice within seven days from the
receipt thereof, it shall be lawful for the Purchaser to take the work wholly or in part out of the contractors
hands without any further reference and get the work or any part thereof, as the case may be completed by
other agencies at the expense of the contractor without prejudice to any other right or remedy of the Purchaser.
2.2.10 LOSS SUSTAINED DUE TO DEFAULT AND DELAY:
a)
In the event of any loss to the Purchaser on account of execution and / or completion of the work or
any part thereof by agencies other than the contractor, in terms of para 1.2.29, the Contractor shall be liable to
reimburse the loss to the Purchaser without prejudice to the other rights and remedies of the Purchaser and the
reimbursement in full or in part as the case may be shall be met at the option of the purchaser from out of all or
any of the following sources, viz:
i.
Any amount due and payable to the contractor by the Purchaser on any account whatsoever;
ii.
The Contractors Security deposit in the hands of the Purchaser as far as available; and
iii.
Any other assets whatsoever of the Contractor
b) In the event of reimbursement from out of sources.
i) and/or (ii) above-mentioned the Purchaser shall have the right of appropriation suo-moto.
2.2.11 CORRECTNESS OF WORK AND MATERIALS:
a)
The contractor shall be solely responsible for the correctness of the positions, levels and dimensions of
the works according to approved drawings, notwithstanding that he may have been assisted by the Purchaser
or his men in setting out the same.
b)
If any dimension figured upon a drawing differs from that obtained by scaling the drawing, the figured
dimension should be normally taken as correct unless it is prima facie mistake. But all such cases shall be
brought to the notice of the Purchasers Engineers and the discrepancy set right before execution.
2.2.12 CUSTODY OF STORES:
(a) The contractor shall during the progress of work, be entirely responsible for the custody of stores
and equipments until provisionally accepted and taken over by the purchaser.
(b) The contractor shall indemnify to the purchaser against all risk and claim arising out of any loss,
damage and deterioration what so ever in respect of said materials while in the possession of the contractor
and until provisionally accepted and taken over by the purchaser and also against disposal of the purchaser on
indemnity bond in the prescribed form without which no account payment shall be made to the contractor.
2.2.13 COMPETENT SUPERVISORS:
a)
The erection of all equipment according to the specifications will be done by the Contractor at his
cost. For this purpose the Contractor shall employ competent representatives to supervise the erections of the
equipment and the carrying out of the works at all stages. The said representatives shall be present at site
during working hours and any written orders of instructions which the Purchasers Engineers may give to the
said representatives of the Contractor shall be deemed to have been duly given or communicated to the
Contractor.
b)
The contractor or his representative will accompany the Purchasers Engineers on inspection in
proceed to their offices whenever called upon to do so.

2.2.14 TOOLS AND TACKLES :

The contractor shall arrange tools, tackles, etc. required for execution of the works at his own cost.
Railway shall not supply the same.
2.2.15 RECOVERY FOR DELAY IN COMPLETION:

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If the contractor fails to execute and complete the works within the time specified in the agreement or
within the period of extension granted except in so far as delay is on purchasers account the
contractor shall accept the reduction in total amount payable to him by the purchaser at the rate of
Rs.50/- per day for actual delay occasioned beyond the appointed time by which the work shall have
been completed under the contract, such reduction shall be accepted by the purchaser in full
satisfaction of the contractors liability arising form delay only. This recovery for delay in completion
will be applicable separately for the each item of work.
2.2.16 ACCIDENT :
The contractor shall be fully responsible for any accident during the work. Purchaser will not be
responsible at any time.
2.2.17 PROVISIONAL ACCEPTANCE :
(a) Immediately after completion of works, the contractor shall certify and advise the purchaser in writing
that the work is complete and is ready to be handed over, he will also place at the disposal of the
Purchaser the required staff for checking it.
(b) The tests as stipulated in Chapter which would be carried out subsequently in connection with the
taking over by the Purchaser of the equipment and installation shall be carried out jointly by the
purchaser and the Contractor .
(c) After inspection and satisfactory conclusion of tests and when the purchaser is satisfied with the
satisfactory working of the installations, he will issue a Provisional Acceptance Certificate which
would be signed by both the parties. The provisional Acceptance Certificate will not be withheld for
any minor defects.
2.2.18 DEFECTIVE EQUIPMENTS TO BE CHANGED:
Notwithstanding the issue of a provisional Acceptance Certificate and partial or full use of any
equipment, if the completed equipment of any portion thereof before it is finally taken over at the end of the
guarantee period be bound to be or to have become defective in course of usage by the Railway due to faulty
material, design or workmanship or otherwise fails to fulfill the requirement of the Contract and/ or its
purpose, the purchaser shall normally give the contractor prompt notice setting forth the particulars of each
good or failure and the contractor shall forthwith make the defects good or modify or replace the equipment as
may be directed by the purchaser Engineer at his own cost in all respects to make it comply satisfactorily with
the said equipment.

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2.2.19 GUARANTEE:
(a)
The contractor shall guarantee satisfactory working of the installations erected by him, for a period of
twelve months form the date of commercial operation or form the date of provisional Acceptance of each
section by the purchaser, whichever is earlier.
(b)
During the period of guarantee the contractor shall be liable for the replacement at site or any parts which
may be found defective in the equipment whether such equipment be of his own manufacture or those of
his sub-contractors, whether arising from faulty design, materials, workmanship or negligence in any
manner on the part of the contractor provided always that such defective parts as are not reasonable at the
promptly returned to the contractor if so required by his at his (Contractors) own expenses.
(c)
The repaired or renewed parts shall be delivered and erected on site free of charge to the purchaser.
2.2.20 VARIATION OVER AGREEMENTAL VALUE AND ITS PAYMENT:Variation will be applicable in this tender as per Rly. Boards letter no. 94/CE-1/CT/4, Dt.17.10.2002.
The conditions of variation are mentioned below.
a)

The payment shall be made at the accepted rates for the quantity executed till the total value of the
executed work is up to 25% above the agreement.

b)

In case the railway decides to get done the additional value of the work beyond 25% above the
agreement value under this contract, the following rates will be applicable.
(i)
The rates will be reduced by 2% for the overall value of the executed works beyond 25%
above the agreement value when the total value of the executed work is up to 40% above the
agreement value.
(ii)

(iii)

The rates will be further reduced by 2% (i,e, total 4%) for the over value of the executed work
beyond 40% above the agreement value when the total value of the executed work is up to
50% above the agreement value.
Fresh negotiation rates shall be applicable for the value of the executed work beyond 50%
above the agreement value.

c)

However, Railway reserves the rights to execute value of work above the agreement value in best and
most economical manner as may consider fit, by other agency.

(d)

No claim whatsoever will be entertained in this matter and decision of Railway under clause 2.2.20 (b)
(i), (ii), (iii) will be binding on the contractor.

2.2.21 FINAL ACCEPTANCE:

The final acceptance of the entire equipment installed in the section shall take effect from the date of
expiry of the period of guarantee as defined in Para-2.2.19.
2.2.22 PAYMENT:
Price and Payments shall be governed by the terms specified in Part-I Chapter-3 and in accordance
with accepted schedule of prices. The purchaser retains the right to withhold money due to the
contractor arising out of this contract for any default of the contractor form other contracts, which the
contractor may have with the Government of India.

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2.2.23 REFUND OF SECURITY DEPOSIT:

(a) After issue of the certificate of Final Acceptance as defined in Para-2.2.21 and provided all the dues
payable by the contractor to the purchaser have been duly paid otherwise made good by the contractor, the
security deposit shall be refunded to the contractor on production and surrender of the related receipt
granted by the purchaser, and on production of no claim certificate given by the contractor duly counter
signed by the Purchasers Engineer.
(b) The Security Deposit shall, however, be liable to be for fitted in case of any breach by the contractor of
any of the conditions of the contract or for not completion of the full contract without prejudice to other
rights and remedies of the purchaser whether specifically provided for therein or otherwise.

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CHAPTER 3
3.1 Scope:
3.1.1 This chapter deals with prices to be paid for supply and/or erection of various items of work or for
supplies and other amounts payable in accordance with accepted schedules or prices and rates and terms
conditions of payment mentioned herein. This is a works contract.
3.1.2 The total prices for the completed items of work are the actual prices payable to the contractor as
per the terms and conditions of the contract. The unit of price is rupees.
3.2 (a) Schedule of Prices:
i.

The unit prices of various items of work shall be included in the schedule of prices.

ii.

The unit prices quoted by the tenderer and accepted by the purchaser shall hold good till the
completion of the work and no additional individual claim will be admissible on account of
fluctuation in market rates.

iii.

Minor changes in basic design shall not effect the unit prices so long as such changes
are mutually agreed to by the purchaser and the contractor.

iv.

All unit prices shall be in rupees. Unit of measurement shall be in metric system. The
prices shall be for supply of materials and erection of assemblies.

3.3 On Account Payment on supply portion:

On account payment for supply of materials will be made at 90% of accepted rate of supply and to the
extent of 90% of the total unit prices such materials included in the schedule on receipt of the material in good
condition by the concerned SSE/CON(who will be nominated in the due course.)
-- All invoices shall be accompanied by followings:

3.4

i.

Contractors challan.

ii.

Inspection certificate guaranteed by purchasers representative.

iii.

Manufacturers challan.

Iv

Execution of Indemnity Bond.

v.

Certificate of current stationary taxes and duties.

vi.

Detailed entries for supply being made in the measurement book.

On account payment on erection portion:

On account payment for erection shall be made at 90% of the accepted rate of erection and to the
extent of 90% of the total unit prices for erection, testing and commissioning included in schedule on
satisfactory erection duly certified by purchasers engineer/representative as on record in the
measurement book.

3.5.

Final Payment of Balance 10% of Supply and Erection portion:

Subject to the conditions as detailed below, balance 10% payment for with Supply and erection ,
Testing and commissioning charges included in schedule shall be paid on commissioning of the
complete work and issue of provisional acceptance certificate and no claim certificate issued by the
contractor.

ELECTRICAL CONSTRUCTION /ECR

3.6

Page 17 of 24

Payment on Final acceptance certificate:

On expiry of guarantee period and issue of the final acceptance certificate of the entire installation, the
security deposits will be refunded to the contractor after adjustment of any dues payable by the contractor.
3.7

Income Tax Deduction:

2% Income tax from all the bills will be deducted as per extent rule.
Bihar Works contract tax:
4% BST will be deducted as per extent rule.

3.8

Release of Payment through ECS/EFT.

i) Tenderer to give consent in a mandate form for receipt of payment through ECS/EFT.
ii) Tenderer to provide details of Bank A/c in line with RBI guidelines for the same. These details will
include bank Name, Branch Name & address, Account type, Bank A/c No. and Bank & Branch code
as appearing on MICR cheque issued by bank.
iii) Tenderer to attach certificate from their bank certifying the correctness of all above mentioned
information (as mentioned in para(ii) above)
(iv) In case of non-payment through ECS/EFT or where ECS/EFT facility is not available, payment
will be released through cheque.

1.3.17. MEASUREMENTS:
(a)
Payment for field work shall be made in accordance with approved designs and drawings and
measured in relevant units except where provided for or otherwise. In case the dimensions of the work are
more than those shown in approved design and drawings. The Contractor will not be entitled to any extra
amount unless dimensions were increased on account of Physical impossibility in carrying out the work in
accordance with approved drawing and the work is accepted without being rejected payment will be made as
per work actually done.
(b)
The measurement shall be made Generally in accordance with standard engineering practice and in
conformity with the Explanatory note, if any.

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Chapter IV
4.1

General:
This chapter deals with the inspection and testing of equipment before and after installation and also
of the erected system as per standard rules laid down in IE rules 1956 and various other specifications
enclosed with the tender

4.2

Inspection and Test:

a.

Equipments;
All the equipments supplied by the contractor shall be accepted after due inspection and testing by the
site engineer of the railway or his authorized representative. The rejected equipments should be
replaced before installation by the contractor.

b.

Installations:
As soon as the installation is ready for inspection and testing, the contractor shall advise to purchaser
in writing. Test will be carried out by the purchaser jointly with the contractor. These shall include the
test s which the purchaser may like to conduct with a view to assure himself of the soundness of the
equipment and their erection in compliance with these specifications testing equipments such as these
indicated below and staff required for the test shall be provided by the contractor free of charge.
i.

500/2500 volts megger

ii.

Earth megger and accessories

iii.

Continuity test apparatus.

The contractor shall take full responsibility for these tests interalia and his other responsibilities.
c.
4.3

Visual inspection which shall include check for satisfactory workmanship shall cover all
connection, painting, plastering ,cleanliness of all components etc. and compliance with IE rules.
Insulation:

a. The strength of insulation of the various items of equipments cabling and of the entire
installations whole shall be tested with 500/2500 V megger as per latest IE rules.
b. Any other specified test tot the satisfaction of the purchaser shall also to be
conducted/arranged by the contractor at the site.

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FORM:-1

Tenders Credentials:
Please fill to the questionnaire below:

1.

Give details of your previous experience on installation of similar equipment.

2.

Have entered into technical collaboration with any consultant to assist you in this work? If so, give
full particulars.

3.

Give details of technical personnel you would employ for execution of this contract and a brief
note about their qualifications, experience and age.

4.

Give the name of principal manufactures from whom supply is assured.

5.

Give the name of your bankers and their reference

6.

Give constitution of your firm. Attach certified copies of legal documents in support their of.

7.

Give details of tools, tackles, equipments etc. which you have and are required for execution of
the work.

NOTE: This form should be filled precisely and with full details.

Special remark:- The contractor shall submit a detail line diagram of wiring etc. at the time of final
billing. This is mandatory.

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SCHEDULE OF WORK
Tender No. ELS/CON/MHX/CAO Office/89/2005-06
Name of work:-Repair and maintenance of electrical assets at CAO/Con/ECR (including FA&CAO/C/ECR
and CSTE/C/ECR) office premises at Mahendru Ghat, Patna.
PART A:- Labour Cost
S.No
1

Item of Works

Unit

Qty

Labour cost for manning the

premises by one no. skilled & one
no. unskilled staff round the clock
for 18 months who will maintain all
the electrical assets and keep them
clean and in working order. They will
also operate D.G. set if any provided
in future without any extra cost.

Year

1.5

Rate (Rs)
In figs & in words

Total (Rs)
In figs & in words

TOTAL PART A
PART B:-Cost of materials likely to be changed, repairing work and overhauling work in 18 months.
S.No

Item of work

Unit

Qty

Supply
and
Replacement
of
defective FL tube 40 watt by FL tube
(make: Philips/Bajaj make)

Nos.

300

Supply and replacement of bulbs

60W/100W by Philips/Bajaj make.

Nos.

100

Repair and re-winding of ceiling fan

including changing of defecting
bush/bearings etc.

Nos.

30

Overhauling of 1.5 T window type air

conditioners.

Nos.

30

Rate (Rs)
In figs & in words

Total (Rs)
In figs & in words

ELECTRICAL CONSTRUCTION /ECR

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S.No

Item of Works

Unit

Qty

Supply, Replacement of burnt

compressor of AC machines (1.5 T)
of same make.

Nos.

Gas charging in case of leakage in

1.5 T AC machine.

Nos.

Repair and rewinding of blower

motors of A.C. machine.

Nos.

10

Supply and Replacement of starting

Capacitor of 1.5 T AC machine. (36
MFD/400V)

Nos.

10

Supply and replacement of Running

Capacitor of 1.5 T AC machine (80100MF, 440V).

Nos.

10

10

Supply and replacement of blower

motor capacitor 4MF/5MF.

Nos.

10

11

Supply and replacement of starting

relay of 1.5 T AC

Nos.

10

12

Supply and replacement of overload

relay of 1.5 T AC

Nos.

10

Rate (Rs)
In figs & in words

Total (Rs)
In figs & in words

ELECTRICAL CONSTRUCTION /ECR

Page 22 of 24

S.No

Item of Works

Unit

Qty

13

Supply and replacement of 2.5 MFD

ceiling fan condensers.

Nos.

100

14

Supply and replacement of 32 A DP

MCB(Havells/MDS /Standard make)

Nos.

10

15

Supply
and
replacement
6/16/32AMCB(Havells/MDS
/Standard make)

Nos.

100

16
(i)

Supply and replacement of following items:

5Amp. Switch(Make Anchor or ISI)
Nos.

100

(ii)

5Amp. socket(Make: Anchor or ISI

marked)

Nos.

50

(iii)

15/5 A socket with switch, indicator

and fuse(Make Anchor/ISI)

Nos.

25

(iv)

20
A
metal
clad
(make:Havells/ISI marked)

socket

Nos.

10

(v)

20
A
metal
clad
(make:Havells/ISI marked)

plug

Nos.

10

of

Rate (Rs)
In figs & in words

Total (Rs)
In figs & in words

ELECTRICAL CONSTRUCTION /ECR

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S.No

Item of Works

Unit

Qty

(vi)

Bulb holder/Angular Holder (Make:

Anchor/ISI marked)

Nos.

25

(vii)

Replacement of 40 Watt tube light

copper
wound
choke(Make
:Philips/Bajaj)

Nos.

200

(viii)

Supply and replacement of tube light

starter Make: Philips/Bajaj.

Nos.

200

17

Wiring of sub-main in PVC heavy

gauge PVC conduit pipe complete
with PVC insulated 2x7/22 SWG
copper wire from D.B. to switch
board for light and fan & power plug
circuits with ECC 16 SWG copper
wire etc.
Wiring of sub-main in PVC heavy
gauge PVC conduit pipe complete
with PVC insulated 2x7/20 SWG
copper wire from main board to
distribution board with ECC 16 SWG
copper wire etc.

Nos.

300

Nos.

300

19

Supply and replacement of call bell,

Ding Dong, suitable for AC, 50 Hz

Nos.

20

20

Supply & replacement of heavy duty

double break fuse switches-HBC
fuse type ICTPN 100 Amp.(MakeHavells)

Nos.

21

Supply & replacement of heavy duty

double break fuse switches-HBC
fuse type ICTPN 320 Amp. (MakeHavell's)

Nos.

18

Rate (Rs)
In figs & in words

Total (Rs)
In figs & in words

ELECTRICAL CONSTRUCTION /ECR

Page 24 of 24

S.No

Item of Works

Unit

Qty

22

Supply & replacement of heavy duty

double break fuse switches-HBC
fuse type ICTPN 200 Amp. (MakeHavell's)

Nos.

23

Supply & replacement of electronic

Rotary Step fan regulator.(MakeAnchor: Code no.8410 or similar)

Nos.

75

24

Supply & fixing of 3 pin top 16 A

with neon indicator (ISI make Similar
to Anchor Code 3971)

Nos.

20

Rate (Rs)
In figs & in words

Total (Rs)
In figs & in words

Total of part B(Rs)

Grand Total (A+B) (Rs)

Discount if any in %
(In figs & in words)

Net cost (Rs)

Note:- Replacement cost of Item no.1, 2, 13, 14, 15, 16, 19, 20, 21, 22, 23 & 24 are included in Part A

Signature of Contractor

END OF DOCUMENT