QUALITY SYSTEM PROCEDURE

TECHNICAL AUDIT

No. : PLE-QA-QSP-12
Rev. : 2
Page : 2 of 6

TABLE OF CONTENTS
Clause No

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2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0

Description
Front Page with Revision Status
Table of Contents
Purpose
Scope
Definitions / Abbreviations
References
Responsibilities
Procedures
Flow Chart
Measurement Criteria
List of Formats
Enclosures
Flow Chart Appendix - 1

Page No.
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2
3
3
3
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5
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6

QUALITY SYSTEM PROCEDURE

TECHNICAL AUDIT

1.0

No. : PLE-QA-QSP-12
Rev. : 2
Page : 3 of 6

Purpose
To establish a procedure to ensure that Technical Audits are performed to verify the
technical quality of the deliverables w.r.t. the contract specifications and requirements.

2.0

Scope
This covers all the deliverables generated by the departments / functions within the
organization.

3.0

Definitions / Abbreviations
CAPA
CI
COO
HOD
LE
MR
NCR
PLE
PEM
QSP

4.0

: Corrective Action and Preventive Action

: Continual Improvement
: Chief Operating Officer
: Head of Department
: Lead Engineer
: Management Representative
: Non Conformance Report
: PL Engineering Limited
: Project Engineering Manager
: Quality System Procedure

References
Quality Manual (PLE-QA-QM-01)
ISO 9001 : 2008 Standard

5.0

Responsibilities
MR, HODs, Lead Engineers & Technical Experts

6.0

Procedures

6.1

Technical Audits are conducted in the company on an intra-department basis by identified

Technical Experts of the concerned engineering departments. The Technical Experts are
identified by the respective HODs based on their competence and their technical expertise
in the related field. The MR maintains a list of identified Technical Experts.

6.2

The Technical Audits are planned in such a way that each project, whose duration is more
than six months, is covered at least once during the entire project execution cycle.
However, in case the duration of project is more than one year, Technical Audits are
conducted at least twice during the project execution cycle.

6.3

For all the projects with duration less than or equal to six months, the Technical Audits may
be conducted as per the discretion of the Head of Engineering and criticality of the project
identified by the concerned Project Engineering Manager and HOD of concerned
Engineering department.

6.4

The MR prepares an online project-wise audit schedule through PLE Widget and informs
the concerned HODs, LE as well as to the Technical Experts to prepare themselves for con-

QUALITY SYSTEM PROCEDURE

TECHNICAL AUDIT

No. : PLE-QA-QSP-12
Rev. : 2
Page : 4 of 6

ducting the Technical Audit. The audit notification issued by MR contains the following
information:
Date of Audit
Time of audit
Name of the Technical Experts to conduct the audit.
6.5

In case of any change requested by the auditees / Technical Experts / HODs / PEMs, the
MR makes necessary change to the schedule. For any addition or deletion of Technical
Experts to the existing list, the MR also updates the List of Identified Technical Experts.

6.6

Prior to the audit, the Technical Expert discusses with the HOD / PEM regarding the specific
area / document required to be reviewed during the audit. This is based on the HODs /
PEMs assessment of the team strength in executing the type of deliverables being
produced on the project (if for the first time in the company etc.) / new work process
adopted on the project etc. This is checked on the following aspects of the deliverables
such as :
Design Basis
Design outputs (Drawings / Documents / Datasheets etc.) meet the input requirements.
Design Calculations using applicable Codes / Standards with versions as per Contract
Understanding of Technical Scope.
Design Specifications and Standards used.
Incorporation of PMC / Customer / IDC Comments and changes in inputs.
Material take Off
Material Requisition, Purchase Requisition, Technical Bid Analysis - Effective / sufficient
information on the same
Vendor Drawing Comments.

6.7

Findings of the Technical Audit are reported by the Technical Experts on Technical Audit
Report (Format No. CO-CF-34) available online through PLE Widget.

6.8

Root cause analysis, CAPA on the findings are planned by the auditees on the Technical
Audit Report itself, available online through PLE Widget, and they are responsible for the
completion of the planned corrective / preventive action. At the completion of planned
CAPA, the auditee updates the action completion date in the online Technical Audit. The
Technical Expert is automatically notified through the Widget that the action has been taken
and the Technical Expert needs to verify the same.

6.9

The Technical Expert verifies satisfactory completion of planned corrective / preventive

action Technical Audit Report available online. The Technical Expert, if felt necessary, may
also consult with PEM for closing the actions taken by the auditee.

6.10

After verification, the original Technical Audit Report is forwarded to HOD for reviewing the
effectiveness of actions taken and signing off the same.

6.11

The disposal of the technical findings is done by the concerned HOD, online, through the
following methods as appropriate :

QUALITY SYSTEM PROCEDURE

TECHNICAL AUDIT

No. : PLE-QA-QSP-12
Rev. : 2
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a. Filling up a CI form where procedure / design guide require revision.

b. Discuss the same in the LEs / Departmental meeting.
c. Add item in a training module of respective subject.
6.12

The Technical Audit Report is then forwarded to MR for formal closure and recoding in the
PLE Widget. The complete Technical Audit report gets automatically compiled and is
accessible to everybody through the PLE widget.

7.0

Flow Chart
Refer Appendix-1

8.0

Measurement Criteria
Nil

9.0

List of Formats
Technical Audit Report
: CO-CF-34

10.0

Enclosures
Flow Chart

: Appendix-1

QUALITY SYSTEM PROCEDURE

TECHNICAL AUDIT

No. : PLE-QA-QSP-12
Rev. : 2
Page : 6 of 6

Appendix-1
Flow Chart

Prepare & Publish Audit Schedules online

through PLE Widget

List of Identified
Technical Experts

Responsibility
MR

Prepare for Audit by keeping

sound engineering practices and
design philosophies in mind

Technical Experts

Conduct Technical Audit and list out the

findings on Technical Audit Report (CO-CF34) available online through PLE Widget

Technical Experts

Root cause analysis on Technical

Audit Report

Auditees

Plan and take necessary CAPA on Technical

Audit Report available online through PLE Widget

Auditees

Update activity completion date on Technical Audit

Report to notify Technical Expert regarding
completion of CAPA

Auditees

Online Verification of CAPA Technical

Audit Report

Online review of report by HOD for

effectiveness of actions taken and
disposition method decided for effective
dissemination of the findings

Report forwarded to MR for

formal closure and automatic
recording in PLE Widget.

Technical Experts

HOD

HOD