Introduction
Nowadays, technology has become widespread that even
simple
tasks
technological
are
done
with
inventions.
the
help
Through
the
of
these
powerful
innovativeness
and
the
cost
and
time
consuming
processes
in
particular task.
Library is fast growing firm. The ancient method of
maintaining it are no longer dynamic and efficient. For
expeditious retrieval and dissemination of information and
better
service
has
become
absolutely
with
quick
and prompt
services.
to
better
coordinate
and
streamline
the
functions
may
live,
with
the
productive
Christians
service to fellowmen;
5. To encourage their
and
meaningful
ideals
participation
lives
of
love
and
in
community
increasingly
aware
of
their
responsibilities
for
for
graduate
Vice President
Registrar
Deans
Faculty
Students
Accounting
Office
This
study
aims
to
design
and
develop
are
existing
the
system
Processes
of
valued
in
the
School Library?
2. What are some problems encountered in the existing
system?
3. What features will be incorporated in the proposed
system?
Objective of the Study
The
objective
of
the
study
is
to
distinguish
the
Saint
Tonis
College
Inc.
manual
Library
System
is
involved.
decided
improvements
by
to
providing
make
a
For
that
necessary
system
that
will
what
for
and
can
the
the
task
of
s y s t e m ,
a c c e s s
access
easily
the
librarian
t h e
line.
The
book
will
h o w e v e r ,
b y
on
have
they
are
t h e y need .And
become
i s
looking
easy.
T h e
e q u i p p e d
t o
focus
in
circulating,
book
will
be
easy
searching
in
for
them
to
know
if
the
book
data
that
contains
all
the
records
in
the
library
data
in
management
the
systems
School
that
are
system
in
is
to
timely
completely
provide
fashion
integrated.
Borrow
This
transaction
is
the
lending
of
books
in
the
library.
Computer
It
refers
manipulating
or
to
an
electronic
processing
data
to
machine
produce
used
the
for
desired
information.
Computerization
It is the process of converting a manual operation into
a computerized one.
Computerized System
It can be defined as the development of the old process
for a fast and accurate procedure.
C Sharp
It
refers
to
the
programming
language
that
the
researcher used.
Data
Individual facts, statistic, or items of information.
Database
A set of data that has a regular structure and that is
organized in such a way that a computer can easily find the
desired information
Data Flow
This refers to the figure that illustrates the flow of
the data within the data.
Due date
It is the set time or date for the returning of books
which have been borrowed.
File
It is a collection of records that can be manipulated
by a machine.
Fines
The payment for the overdue book.
Input
As used in the study, it pertains to the information
entered into a computer for processing.
Librarian
The
one
who
is
responsible
for
maintaining,
information
for
use
by
the
public
or
people.
Library Catalog
qualified
or
group
of
libraries,
such
as
network
of
of a
named
components
called
data
fields.
Several
data
to
giving
back
the
books
which
have
been
Conceptual Framework
The conceptual framework of the study was created in
order to identify the variables or factors that contributed
to
the
development
of
the
proposed
computerized
system.
to
achieve
the
objectives
set
and
eliminate
Figure 1.
Saint Tonis College Inc. Library Management System
the
Applications,
Development
Tools
and
Techniques,
and
Chapter 2
REVIEW OF RELATED LITERATURE
Library Management System is a system program that is
used in a library for an easy use of addition of books,
burrowers, issue dates, return dates, fine payments. It is
done through a database programmed so, it gives a good
interface to the operating user and a safe database for the
storage of data like books and bOrrowers. It is very useful
software for librarians and it requires a computer for the
operation
Related Literature
Foreign
According
requirement
to
for
Robson
users,
(2001), usability
says
Elisabeth
is
Robson,
key
Product
become
way
to
pull
together
disparate
resources,
benefits
to
libraries
of
changing
LMS
provider
are
limited.
Library users expect to find everything together says
Stephen Abram, vice president for innovation at Sirsi Dynix,
the leading provider of software solutions and associated
services for libraries. According to her traditionally, the
library management system or integrated library system (ILS)
was
responsible
for
running
libraries
efficiently
and
effectively. Over the last few years, the role of the ILS
has been expanding from meeting library needs to delivering
user experience.
Local
Local
According to Eden (2011), views that most libraries are
forced to work with fewer staff because of the having a more
improved and modernized system for their library. According
also
to
the
study,
the
library
administration
need
to
to
assist
the
organization
in
the
new
information
to
Lopez
(2002),
University
of
the
with
the
core
collection
the
Stanfilco
of
the
School
of
Management (SOM)
Library
at
Bldg.,
Ladislawa
Avenue,
collection
in
Room
of
the
Philippine
Coconut
services,
internet
and
the
connectivity
of
the
Related Studies
Foreign
According
to
Charuasia
(2010),
connotes
the
term
The
study
stresses
library
automation
as
the
and
services
in
the
performance
of
different
and
output
products.
In
addition
to
computer
being
in
included.
which
each
They
users
focused
on
browser
client-side
contacts
Web
customization
of
Web
services
without
requiring
Although
the
specific
requirements
for
(2010),
client-side
techniques
in
which
each
users
browser
non-programming
precondition
libraries,
increase
for
the
which
the
in
reach
interface,
broad
turn
and
constitute
adoption
has
the
visibility
of
two
vital
techniques
in
potential
to
of
electronic
their
vastly
to
Lou
(1986),
survey
on
the
computer
implemented
libraries,
and
due
the
to
lack
financial
incapability
of
from
funds
the
of
the
government.
to
Agena
usage
of
(2008)
the
made
students
study
of
the
about
Jose
the
Rizal
Systems
Development
Life
Cycle
(SDLC)
is
from
maintenance
of
an
initial
the
completed
feasibility
application.
study
through
Various
SDLC
rapid
application
development
(RAD),
joint
sort
of hybrid
methodology.
Documentation
is
crucial
and
is
usually
done
in
parallel
with
the
Figure 2
Waterfall Model
Requirement Analysis and Project Planning
In this first stage of waterfall model diagram, there
is a meeting with the client/customer, to understand the
requirements. The first stage, this is said to be the most
crucial stage, as any miscommunication and misinterpretation
Saint Tonis College Inc. Library Management System
requirements
are
broken
that
down
are
into
gathered
logical
in
units,
the
so
previous
that
the
the
software
requirements
along
with
the
hardware
fundamental
work
for
actual
programming
and
implementation is done.
System Implementation
In this phase the actual development of the software
takes
place. This
phase
is
also
known
as
coding
and
phase,
software
program
is
written.
For
every
due
to
integration
are
removed.
Then
software
is
Figure 3
Use Case Diagram of the Proposed System
The figure above shows the Use Case Diagram of the
proposed system where in the librarian manages almost all
transaction done in the library, the borrower can only
access limited transaction in the library, he/she can only
Saint Tonis College Inc. Library Management System
Chapter 4
Presentation, Analysis and Interpretation of Results
This chapter covers the old and the proposed system
description including the analysis and the designs of the
system. This also discusses all the summaries of inputs,
outputs and controls. It also shows the proposed inputs,
outputs screen and query report screens.
Existing System
Figure 4
Flowchart of the Existing System
The flow of the present system of Saint Tonis College
Inc. Library starts with the Borrower, wherein, the borrower
will fill up the log book then choose what transaction to
do. When the borrower intends to borrow book, first the
borrower must find the book in the book shelves, if the book
is available, the borrower must present the book to the
librarian and fill up the borrowers form after which get the
book. When the book is not available just reserve the book
when borrowers return it.
And if the borrower wants to return a book, present the
book to the librarian, the librarian will now check the book
Saint Tonis College Inc. Library Management System
Figure 5
Context Diagram of the Old System
The figure above shows the flow of transaction in the
current STCI library management system. An entity such as
Borrower and Librarian were noted. The borrower will search
book in the library he/she wants to borrow. Then present it
to the librarian and fill up the borrowers form. Then the
librarian issue the book. The borrower will get the issued
book. Upon returning the book borrowed, the borrower present
the book to the librarian for checking if it is overdue or
not. The librarian now will ask for the payment of fine if
it is overdue. Then update the borrowers form. In updating
the book details the librarian do it manually which takes a
long process of time.
Input Item
Requirement
Needed
Book Details
Information
Found
Identificatio
n Card(ID)
Source
Borrower
Book
Title, Vendors
Author, ISBN,
Copies,
Publication,
Category
Purpose
In order to
enter
the
library,
borrow and
return book
To provide
information
about
the
book
Borrowers Card
Name
of Librarian
Borrower,
Title of the
Book, Author,
ISBN,
Book
Number
Use
to
monitor the
borrower of
the books.
Table 1
Summary of Inputs of the Existing System
The table above shows the summary of inputs of the
existing system. The first input item is the requirement
needed
which
is
the
borrowers
ID
it
use
to
enter
the
details
which
the
librarian
write
down
the
books
Output Item
Description
Destination
Table 2
Summary of Output of the Existing System
The
table
above
shows
the
summary
output
of
the
Proposed System
Figure 5
Flow Chart of the Proposed System
This flowchart shows the flow of the proposed system,
it starts with the splash screen followed by the Login form,
once
the
display
user
the
successfully
Main
Menu.
login
After
then
which
the
the
system
user
will
chooses
can
add,
edit
and
delete
books
info;
Update
Borrowers
Details, in here the user can add, edit and delete Borrowers
info; last the issue book, the user can choose two options
he can issue book or return book. In the issue book the user
just type the ID number of the Borrower then the Book ID of
the book that the borrower choose, then update the record.
When someone returns a books, the user will type again the
ID number of the student and all the information he/she
needed will be displayed. When the book is overdue the user
collect the amount that the system will display.
Figure 6
Context Diagram of the Proposed System
The figure above shows the flow of the proposed system
when the borrower make request for issue of book and the
librarians book transaction. The Librarian and Borrower
entity is noted. First the librarian will login to the
system and update borrowers detail, update book details, the
borrower will make a request for a book issue where he/she
must search the book first, then after which the student
return the book. The librarian will now display the fines if
there is.
Figure 7
Data Flow Diagram of the Proposed System
sends
information
in
the
database,
after
that
the
details
and
get
the
output
reports.
Next
is
the
Figure 8
Entity Relationship Diagram of the Proposed System
The
figure
Relationship
above
Diagram
explains
of
the
Saint
flow
Tonis
of
the
College
Entity
Library
Name,
Gender,
Address,
BDate),
the
Library,
the
the
Librarian
Librarian
can
manage
and
only
Library
one
is
library.
many
The
to
one.
One
relationship
types
of
books.
And
the
relationship
between
Input Item
Information Found
Source
Username
and
Password
Requiremen
t Needed
Librarian Id and
Name
Librarian
Borrowers ID
Borrower
Book
Details
Title, Author,
ISBN, Publisher,
Copyright Date,
Number of Copies
ID No., Name,
Address, Age,
Gender, Course
Vendor
Borrowers
Details
Borrower
Purpose
In order to
login in
the System
In order to
enter the
library and
make
transaction
s
To provide
information
about the
book
To provide
information
about the
borrower
Table 3
Summary Inputs of the Proposed System
The table above shows the summary of inputs in the
proposed system, the first inputs is the librarian username
and password in order for him/her to login in the system.
Saint Tonis College Inc. Library Management System
Reports
Description
The list of Books
stored
in
the
Database
The
list
of
borrowers
stored
in the Database
The
list
of
borrowed book in
the library
The
Generated
Report about the
transaction in the
Library
Destination
Librarian,
Borrower
Librarian
Librarian
Librarian/Admin
Table 4
Summary Outputs of the Proposed System
The table above shows the summary of outputs in the
proposed
system.
The
first
output
is
List
of
Books;
Control Item
Purposed
Updates Issue
and Return
Form
Print Report
To add, edit
and delete
books
information
and borrowers
information
To update the
issue and
return forms
To print the
reports of
book list and
borrowers
list
Sub Process
To save the
information
of the Books
and
Borrowers
Details
To know if
the book is
available and
to know if
the book
return is
overdue
To produce a copy
of the report
Table 5
Summary of Controls of the Proposed System
The table above is the summary of controls of the
proposed system. The control items are add, edit and delete
the book details and borrowers details. The purposed of the
control item is to updates the information of the books and
borrower. Next control item is the update issue book and
return book form, the purpose of these control is the update
the issue and return books and the last control item is
print report the purposed of these is to print the borrowers
list and book list.