Supplies/ Materials, Equipmentand Other Goods Evaluation Matrix (Work Paper)

Commission on Audit
Special Services Sector

TECHNICAL SERVICES OFFICE
-----------------------------------------------------------------------------------------------------------------------------------------------------------------SUPPLIES/ MATERIALS, EQUIPMENTAND OTHER GOODS EVALUATION MATRIX
(Work Paper)
Reference No.
:
A060513/748
Project Name
Retrofitting of Lighting System at Burnham and Wright Parks in Baguio City and Streetlighting and
LED Traffic Lights in Cagayan de Oro City including Related Services
Contracting Parties
Department of Energy and FUMACO, INC.
Technical Evaluation Objectives :
a. To determine the conformance of the contract specifications/requirements with the agency requirements/ applicable
standards
b. To validate the reported deliveries and determine compliance with the contract/PO specifications
Technical Evaluation Sub-objective 1 - To determine if all the documents necessary for review / technical evaluation are complete
per COA Memorandum 2005-027/COA Circular 2009-001/COA Circular 2012-001/Govt
Policies/ applicable standards
Technical Evaluation Sub-objective 2 To verify congruence of the project information as they appear in the ABC,
Contract/PO/JO, Technical Specifications and other contract documents
Technical Evaluation Sub-objective 3 - To verify whether the specifications of the items indicated in the contract/P.O./J.O. are in
accordance with the agency requirement and winning bidders offer
Technical Evaluation Sub-objective 4 - To verify whether the delivered items as reported by the procuring entity are in accordance
with the requirements of the contract/PO
SUBMITTE
D
PROJECT INFORMATION
SOURCE DOCUMENT
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not

signed; certified
copy; not certified
copy; not in
accordance with
prescribed form;
information not
congruent with)
ORIGINAL CONTRACT/PO/JO
1. Project Name
1
Approved and
signed by both
parties.
The Memorandum
of Agreement
(MOA) is not
certified true copy.
Project name is
stated differently
in the contract
TSU-G
Page 1 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
Approved Plans
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
Retrofitting of
Lighting System at
Burnham and
Wright Parks in
Baguio City and
Streetlighting and
LED Traffic Lights
in Cagayan de Oro
City including
Related Services
Plans - Retrofitting
of Burnham Park
and Wright Park
Not drawn to scale
electrical plans.
Not clear vicinity
maps.
The Locational
Traffic Light
vicinity/location
map is not
consistent with the
location indicated
in the LED Traffic
Lights Bill of
Quantities for
Cagayan de Oro
City.
Required
submission of the
complete set of
drawn to scale
Construction
Plans/Drawings,
complete with the
entire layout and
details involved in
the project. The
said plans shall be
TSU-G
Page 2 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
signed and sealed

by the Professional
Electrical Engineer.
Required
submission of the
As-Built Plans of
the completed
lighting installation
(wattage ratings of
lamp size of
conductor and
conduits and
others). The said
plans shall be
signed and sealed
by the Professional
Required
submission of the
clear/readable
vicinity/location
map/s reflecting
the exact location
(e.g. barangay,
streets, etc.) of the
lighting system
including existing
pole (with pole no.,
if any) not
retrofitted, existing
if any) - retrofitted
and additional
poles/posts (with
pole no., if any)
installed with the
required lighting
system at Baguio
City.
TSU-G
Page 3 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not

Required
submission of the
clear/readable
vicinity/location
map/s reflecting
the exact location
(e.g. barangay,
streets,
intersections, etc.)
of the retrofitted
street lighting and
LED traffic lights at
Cagayan de Oro
City.
Required
submission of the
detailed plan of the
installed LED traffic
lighting system
reflecting the
lamps and
controllers
installed at
Cagayan de Oro
City (e.g. LED
traffic ball, green;
LED traffic ball
directional arrow,
red, etc.).
Required
submission of lamp
pole/post detail of
the existing lamp
pole/post
retrofitted with the
required lighting
system and the
additional lighting
TSU-G
Page 4 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
Approved Technical
Specifications
TSU-G
Page 5 of 28
(ex. approved; not
pole/post installed.
Retrofitting of
Lightings at
Burnham Park and
Wright Park in
Baguio City
Retrofitting of
Street Lighting in
Cagayan de Oro
City
Retrofitting of
Thirty-Five (35)
Government
Buildings and
Retrofitting of
Lighting System in
Baguio City and
Streetlightings and
Traffic Lights in
Cagayan de Oro
City
Notice of Award
Notice to Proceed
INFORMATION/
DATA ANALYSIS
Signed by the DOE

Secretary and
Sales
Executive/Account
Manager of
Fumaco, Inc.
Received by the
winning bidder on
June 1, 2011.
Certified true
copy.
Retrofitting of
Thirty Five (35)
Government
Buildings and
Retrofitting of
Lighting System in
Baguio City and
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
Streetlightings and
Traffic Lights in
Cagayan de Oro
City
Signed by DOE
Secretary.
Received by the
Supplier on July 13,
2011.
Certified true copy.
2. Contract
(MOA)/PO/JO
No.
Unnumbered. Date = July

5, 2011;
Acknowledgment/Notaria
l Seal dated July 12,
2011.
3. Contract/PO/J
O Amount
P 21,492,368.13
inclusive of taxes
5. Contract
(MOA)/PO/JO
Date
July 5, 2011
Approved Purchase Request

Contract(MOA) / Purchase Order/
Job Order
Signed by the
contracting parties.
Contract (MOA)/ PO/ Job Order

Detailed breakdown of
Contract/PO/JO Amount
Contract / Purchase Order/ Job
Order
6. Approved
Budget for
the Contract
(ABC)
TSU-G
P23,098,029.80 Agency
Estimate
(P19,189,614.40 funded
by loan proceeds from
Asian Development Bank
(ADB); 12% Value Added
Tax (VAT) of the Contract
Price shall be paid by the
Purchaser to the Supplier
from the Government of
the Philippines
Counterpart Fund
Contract (MOA)
Detailed breakdown of ABC
HOPE-Approved Purchased
Request
HOPE-Approved APP
Page 6 of 28
The Memorandum
of Agreement
(MOA) is not
- do Requires
submission.
Signed by the
contracting parties.
The Memorandum
of Agreement
(MOA) is not
- do Required
submission.
May 2013
PROJECT INFORMATION
10. Agency Brief
Description
of the Project
SOURCE DOCUMENT
Retrofitting of Lighting
System at Baguio City
and Cagayan de Oro City
SUBMITTE
D
Yes
No
Contract
Approved Purchase Request

Notice of Award

Order
Notice of Award
TSU-G
FUMACO, INC., 420
Page 7 of 28
Signed by the DOE

Secretary and
Sales
Executive/Account
Manager of
Fumaco, Inc.
Received by the
winning bidder on
June 1, 2011.
Certified true
copy.
Approved and
signed by both
parties.
13. Contractor/
The Memorandum
of Agreement
(MOA) is not
DOE, Energy Center,

Merritt Road, Fort
Bonifacio, Taguig City
(ex. approved; not
Approved and
signed by both
parties.
11. Implementin
2 g Agency/ies
and Address
INFORMATION/
DATA ANALYSIS
The Memorandum
of Agreement
(MOA) is not
Signed by the DOE
Secretary and
Sales
Executive/Account
Manager of
Fumaco, Inc.
Received by the
winning bidder on
June 1, 2011.
Certified true
copy.
Approved and
May 2013
PROJECT INFORMATION
Supplier and
Address
SOURCE DOCUMENT
Ortigas Avenue, corner

Xavier Street, Greenhills,
San Juan City, Metro
Manila
SUBMITTE
D
Yes
No
Order
INFORMATION/
DATA ANALYSIS
(ex. approved; not
signed by both
parties.
The Memorandum
of Agreement
(MOA) is not
Signed by the DOE
Secretary and
Sales
Executive/Account
Manager of
Fumaco, Inc.
Received by the
winning bidder on
June 1, 2011.
Notice of Award
Certified true
copy.
14. Development
Partner/s and
Address
None

Order
Joint Venture Agreement
16. Fund
Source/s
Proceeds from ADB loan
Certificate of Availability of Fund
17. Mode of
3 Procurement
International Competitive
Bidding (ICB)
Approved APP or
Contract
The mode of
procurement is not
stated in the
contract.
Notice of Award, or
TSU-G
Page 8 of 28
ADB Loan:
Loan 2507-PHI:
Philippine Energy
Efficiency Project
Approved and
signed by both
parties.
The Memorandum
of Agreement
(MOA) is not
The mode of
procurement is not
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
stated.
Signed by the DOE

Secretary and
Sales
Executive/Account
Manager of
Fumaco, Inc.
Received by the
winning bidder on
June 1, 2011.
Certified true
copy.
21. Date of
Bidding/
Procurement
January 11, 2011
Abstract of Bids, or
Abstract of Bids
Notice of Award
The date of bidding

is not stated.
Signed by the DOE

Secretary and
Sales
Executive/Account
Manager of
Fumaco, Inc.
Received by the
winning bidder on
June 1, 2011.
Certified true
copy.
The date of bidding
is not indicated.
Contract/ Purchase Order/ Job

Order
Approved and
signed by both
parties.
The Memorandum
of Agreement
(MOA) is not
TSU-G
Page 9 of 28
May 2013
PROJECT INFORMATION
23. Place of
Delivery
SOURCE DOCUMENT
Lot 1 in Burnham Park

and Wright Park in
Baguio City (Office of the
City Mayor, Baguio City);
and
Lot 2 in Cagayan de
Oro City (Office of the
City Mayor, Cagayan de
Oro City)
SUBMITTE
D
Yes
No
Contract/ PO / JO
24. Effectivity/
8 Start Date
July 13, 2011
Notice To Proceed
25. Date of
Delivery
TSU-G
November 9, 2011
Burnham and Wright
Contract/ PO / JO
Page 10 of 28
INFORMATION/
DATA ANALYSIS
(ex. approved; not
General Condition
of Contract
Delivery 10.1 The
Supplier shall
provide its own
warehouse or
storage area to
handle the goods.
The Supplier shall
deliver the
required number of
lighting fixtures
and other lighting
accessories to the
following:
Lot 1 in Burnham
Park and Wright
Park in Baguio City
(Office of the City
Mayor, Baguio
City); and Lot 2
in Cagayan de Oro
City (Office of the
City Mayor,
Cagayan de Oro
City)
Start mobilizing
within seven (7)
calendar days from
receipt of the
Notice to Proceed.
Signed by DOE
Secretary.
Received by the
Supplier on July 13,
2011.
No request for time
extension
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
Parks, Baguio City
INFORMATION/
DATA ANALYSIS
(ex. approved; not
submitted.
Delivery Receipt
27. Delivery
7 Term/
Contract
Duration
November 4, 2011
Cagayan de Oro City
Completed within three
(3) months upon receipt
of the Notice to Proceed
Contract/ PO / JO
General
Condition of
Contract
11. Suppliers
Responsibilities
11.1 The supply,
delivery,
installation, testing
and commissioning
of parks lights,
street lights and
LED traffic lights
shall be completed
within three (3)
months upon
receipt of the
Notice to Proceed.
Approved and
signed by both
parties.
28. Items
S involved
Contract/ PO / JO
Detailed breakdown of
Contract/PO/JO Amount
ABC breakdown
Contract/PO/JO specifications/
requirements
Agency technical specifications/
requirements (per bid docs)
Technical specifications
TSU-G
Page 11 of 28
The Memorandum
of Agreement
(MOA) is not
Required Approved
breakdown of the
contract reflecting
the detailed cost of
each item involved
in the project.
Required
submission.
Signed.
Signed.
Required
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
(winning bidder)
Approved detailed drawings/
layout if applicable
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
submission.
Not drawn to scale
electrical plans.
Not clear vicinity
maps.
The Locational
Traffic Light
vicinity/location
map is not
consistent with the
location indicated
in the LED Traffic
Lights Bill of
Quantities for
Cagayan de Oro
City.
Required
submission of the
complete set of
drawn to scale
Construction
Plans/Drawings,
complete with the
entire layout and
details involved in
the project. The
said plans shall be
signed and sealed
by the Professional
Required
submission of the
As-Built Plans of
the completed
(wattage ratings of
lamp size of
conductor and
conduits and
TSU-G
Page 12 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
others). The said

plans shall be
signed and sealed
by the Professional
Required
submission of the
clear/readable
vicinity/location
map/s reflecting
the exact location
(e.g. barangay,
lighting system
including existing
if any) not
and additional
poles/posts (with
pole no., if any)
installed with the
required lighting
system at Baguio
City.
Required
submission of the
clear/readable
vicinity/location
map/s reflecting
the exact location
(e.g. barangay,
streets,
of the retrofitted
street lighting and
TSU-G
Page 13 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
Cagayan de Oro
City.
Required
submission of the
lighting system
reflecting the
lamps and
controllers
installed at
Cagayan de Oro
City (e.g. LED
LED traffic ball
directional arrow,
red, etc.).
Contract documents (terms of

purchase, penalty clause,
warranty, etc.)
TSU-G
Page 14 of 28
Required
submission of lamp
pole/post detail of
the existing lamp
pole/post
required lighting
system and the
additional lighting
General
Conditions of
Contract
26. Warranty
26.5 The warranty
shall remain valid
for a minimum of
two (2) years after
the Goods, or any
portion thereof as
the case may be,
have been
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
delivered to and
accepted at the
final destination
indicated in item
10, or for two and
a half (2.5) years
after the date of
shipment or
loading in the
country of origin,
whichever period
concludes earlier.
Certificate of exclusive
distributorship, if applicable
Approved ISSP
Approved APP
License Certificates
Service Level Agreements
AMENDMENT TO ORDER
Date
requested by
Supplier or
Date
initiated by
the agency
Date
approved
Justification
2
3
Description
of the
amendment
Letter-request of supplier duly

received by the agency
Letter or report of the General
Services Officer for the head of
the agency
Copy of the approved ATO
Report of the GSO/ Procurement
Office
Approved plans
Approved specifications
Items
involved
TSU-G
Detailed computations of the

cost
Approved unit price for
additional item
Approved plans
Page 15 of 28
N/A
N/A
N/A
N/A
Required
submission.
Required
submission, if any.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
ATO specifications requirements
6
7
8
Amount
added
Amount
deducted
Revised
Contract/PO/J
O Amount
Total Amount
of ATO
Agency technical specifications/

requirements
Technical specifications
(winning bidder)
Approved ATO
Approved ATO
1
1
1
2
1
3
Time added
Time
deducted
Revised
Delivery
Term/
Contract
Duration
Revised end
date
SUSPENSION ORDER
Date
requested by
contractor/
supplier; or
Date
initiated by
agency
Date
TSU-G
Approved ATO
Approved ATO
additional time
Approved ATO
deducted time
Approved ATO
Approved revised delivery term
Approved ATO
Approved ATO
Detailed computations
1
0
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Required
submission.
Letter-request of contractor duly

received by the agency
Letter or notice of the GSO to

the contractor/ supplier/ agency
head
Approved suspension order
Page 16 of 28
May 2013
PROJECT INFORMATION
3
4
5
approved
Justification
Start date of
suspension
End date of
suspension
Total
duration of
suspension
Revised
Contract
Duration
Revised
Target of
Completion
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not

Copy of the approved
suspension order or resumption
Order
suspension order
suspension order or resumption
Order
suspension order
DELIVERIES
Items
delivered
Contract/ PO/ Job Order
Approved and
signed by both
parties.
Delivery Receipt
Sales Invoice
TSU-G
Page 17 of 28
The Memorandum
of Agreement
(MOA) is not
1. Sales Invoice No.
67641 dated July
22, 2011 P 2,149,236.81;
69044 dated Sept.
30, 2011 P
4,835,782.83;
69354 dated Nov.
2, 2011 P
4,835,782.83;
69369 dated Nov.
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
4, 2011 P
4,835,782.83;
69370 dated Nov.
4, 2011 P
4,835,782.83;
70352 dated Nov.
2, 2011 P
537,309.20;
70355 dated Nov.
4, 2011 P
537,309.20;
70357 dated Nov.
4, 2011 P
537,309.20;
71176 dated March
9, 2012 P
537,309.20 (Note:
This invoice
supersedes sales
invoice no. 69044
pertaining only to
the 10% retention
fee.).
Certificate of Inspection
Required
submission of all
sales invoices
amounting to the
contract price.
Signed Project
Inspection Report
for the Retrofitting
of Burnham and
Wright Parks.
Required
TSU-G
Page 18 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
Certificate of Final Acceptance
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
submission of the
Inspection Report
for Cagayan de Oro
project installation/
completion.
Signed certification
by Cordelia C.
Lacsamana, City
Govt. Dept. Head
II, City
Environment and
Parks Management
Office, Burnham
Park Office, City
Government of
Baguio for the
completion of the
retrofitting of park
lighting at
Burnham Park and
Wright Park,
Baguio City last
November 9, 2011.
Signed certification
by Alan O. Villalba,
Engineer III, OICBuilding &
Industrial Safety
Division (BISD),
Office of the City
Engineer, DPWH,
Cagayan de Oro
City dated
November 4, 2011
for the project
completion at
Cagayan de Oro
City.
TSU-G
Page 19 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
Warranty Certificate
INFORMATION/
DATA ANALYSIS
(ex. approved; not
General
Conditions of
Contract
26. Warranty
26.5 The warranty
shall remain valid
for a minimum of
two (2) years after
the Goods, or any
portion thereof as
the case may be,
have been
delivered to and
accepted at the
final destination
indicated in item
10, or for two and
a half (2.5) years
after the date of
shipment or
loading in the
country of origin,
whichever period
concludes earlier.
Required
submission.
Proof of payment of custom

duties
Test analysis results, if
applicable
TSU-G
Page 20 of 28
Required
submission of the
test result/s for the
conduct of testing
and commissioning
signed by the
Supplier/Contractor
and his/her duly
licensed
Professional
Electrical Engineer
as per Scope of
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
Standards (BPS PS or ISO,

brochures, catalogues)
Certificate of exclusive
distributorship, if any
List of Lamps and Luminaires
replaced
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
Works and GCC.

Required
submission.
General
Condition of
Contract 14.4
Schedule of
payments
Submission of the
final list of the
lighting systems
replaced including
the quantity, type,
wattage rating and
other nameplate
ratings with
corresponding
Certificate of
Acceptance from
the concerned
local government
unit of Baguio City
and Cagayan de
Oro City.
Submission of the
final report on the
list of the newly
installed LED
traffic/signal/
pedestrian lights in
four (4)
intersections in
Cagayan de Oro
City with the
corresponding
Certificate of
Acceptance from
the concerned
TSU-G
Page 21 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
local government
unit of Cagayan de
Oro City.
Statement of Work
Accomplishment
Approved Plans
TSU-G
Page 22 of 28
Required
submission.
Monitoring Sheet
as of Nov. 4, 2011
signed by Alan O.
Villalba, Engineer
III, OIC-Building &
Industrial Safety
Division (BISD),
Office of the City
Engineer, DPWH,
Cagayan de Oro
City and
Raymundo S.
Embido, Account
Manager, Fumaco,
Inc. for the Public
Lighting
Retrofitting Project,
Cagayan de Oro
City of the 2008
units of installed
lamps.
Required
submission of the
Statement of Work
Accomplishment of
all the scope of
work involved in
the project.
Submitted
drawings/plans for
Retrofitting of
Burnham Park and
Wright Park located
at
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
a.)Melvin Jones
Football Field
b.)Igorot Garden
c.)Picnic Groove
d.)Burnham Lake
e.)Skating Rink
f.)Wright Park
g.)Childrens Park
Submitted
Locational Traffic
Light
vicinity/location
map for Cagayan
de Oro City.
Submitted drawing
for the Existing
Lamp Posts at
Burnham Park
Complex.
Not drawn to scale
electrical plans.
Not clear vicinity
maps.
The Locational
Traffic Light
vicinity/location
map is not
consistent with the
location indicated
in the LED Traffic
Lights Bill of
Quantities for
Cagayan de Oro
City.
Required
submission of the
complete set of
TSU-G
Page 23 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
drawn to scale
Construction
Plans/Drawings,
complete with the
entire layout and
details involved in
the project. The
said plans shall be
signed and sealed
by the Professional
Required
submission of the
As-Built Plans of
the completed
(wattage ratings of
lamp size of
conductor and
conduits and
others). The said
plans shall be
signed and sealed
by the Professional
Required
submission of the
clear/readable
vicinity/location
map/s reflecting
the exact location
(e.g. barangay,
lighting system
including existing
if any) not
TSU-G
Page 24 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
and additional
poles/posts (with
pole no., if any)
installed with the
required lighting
system at Baguio
City.
Required
submission of the
clear/readable
vicinity/location
map/s reflecting
the exact location
(e.g. barangay,
streets,
of the retrofitted
street lighting and
Cagayan de Oro
City.
Required
submission of the
lighting system
reflecting the
lamps and
controllers
installed at
Cagayan de Oro
City (e.g. LED
LED traffic ball
directional arrow,
red, etc.).
Required
TSU-G
Page 25 of 28
May 2013
PROJECT INFORMATION
SOURCE DOCUMENT
SUBMITTE
D
Yes
No
INFORMATION/
DATA ANALYSIS
(ex. approved; not
submission of lamp
pole/post detail of
the existing lamp
pole/post
required lighting
system and the
additional lighting
Submitted
8 agencies.
Signed by Fumaco,
Inc. but not duly
approved by the
head of the
procuring entity.
E.
RESULTS OF COA REVIEW PRIOR TO SUBJECT REQUEST

Review Conducted
1.
Submitted
Yes
No
Auditorial Review
Results (if with AOM, etc)
Remarks
C. Findings/Observations
C.2 As to compliance with
pertinent provisions of R.A.
9184
The award of the contract to
FUMACO was found to be in
accordance with Section 36 of the
revised IRR of R.A. 9184.
C.3 Initial review of the

contractual covenants disclosed
that there are no provisions that
are disadvantageous to the
government.
2.
Technical Evaluation
a. Review
b. Inspection
Prepared by:
TSU-G
Reviewed by:
Page 26 of 28
May 2013
NANNETTE JUNE V. ACUA

Technical Audit
Specialist II
TSU-G
Page 27 of 28
BENILDA E. MENDOZA
State Auditor V
Technical Service Chief
May 2013

Supplies/ Materials, Equipmentand Other Goods Evaluation Matrix (Work Paper)

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Supplies/ Materials, Equipmentand Other Goods Evaluation Matrix (Work Paper)

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Commission on Audit

Special Services Sector

Department of Energy and FUMACO, INC.

Technical Evaluation Objectives :

(ex. approved; not

(ex. approved; not

(ex. approved; not

signed and sealed

(ex. approved; not

(ex. approved; not

Signed by the DOE

(ex. approved; not

Unnumbered. Date = July

Approved Purchase Request

Contract (MOA)/ PO/ Job Order

Approved Purchase Request

Contract / Purchase Order/ Job

FUMACO, INC., 420

Contract / Purchase Order/ Job

Signed by the DOE

DOE, Energy Center,

(ex. approved; not

Ortigas Avenue, corner

(ex. approved; not

Contract / Purchase Order/ Job

Proceeds from ADB loan

Certificate of Availability of Fund

(ex. approved; not

Signed by the DOE

January 11, 2011

The date of bidding

Signed by the DOE

Contract/ Purchase Order/ Job

Lot 1 in Burnham Park

July 13, 2011

(ex. approved; not

Parks, Baguio City

(ex. approved; not

(ex. approved; not

(ex. approved; not

others). The said

(ex. approved; not

Contract documents (terms of

(ex. approved; not

Letter-request of supplier duly

Detailed computations of the

Agency technical specifications/

Approved revised delivery term

(ex. approved; not

Letter-request of contractor duly

Letter or notice of the GSO to

(ex. approved; not

Approved suspension order

Contract/ PO/ Job Order

(ex. approved; not

Certificate of Final Acceptance

(ex. approved; not

(ex. approved; not

Proof of payment of custom

Standards (BPS PS or ISO,

(ex. approved; not

Works and GCC.

(ex. approved; not