Phases of Document Management Deployment - Worldox Pro

Action

Description

Time Spent Commit Date Team Members

Resources Needed

Preparation Phase
Welcome Call

Discuss project goals and roles, set expectations

30 minutes

Welcome Call Agenda

Kick-Off Meeting

Review project schedule

30 minutes

Implemention Schedule

Data Extraction
Meeting

Discuss steps for preparing client data for import

30 minutes

Perform data extraction

2 - 4 hours

Purchase and install hardware

2 - 4 hours

Set up remote connection to Indexer

5 minutes

System Configuration Punch List

Complete System Configuration Punch List

30 minutes

System Configuration Punch List

Review compliance information

30 minutes

Compliance Info
Compliance Info (w/ FINRA requirements)

Complete
Deliverables

Notify Trumpet of completion of all items

Installation
Wrap Up

Implement Phase
GO LIVE!!

Trumpet installs applications to the Indexer workstation

and the workstation used for Rehearsal Workshop
Schedule Implement Phase (first come, first serve!)

Data Extraction Punch List (client names & accounts)

Data Extraction Punch List (for client names only)
Scanner Info
Indexer Info

15 minutes

Ensuring Success
Training Phase
Maintenance / Support
Next Steps

oyment - Worldox Pro

Details

Discuss the goals for the project, determine each team member's role in the project, and set expectations for success and timeline
Discuss the project schedule and deliverables required to move forward
Discuss what is needed (including upfront decision making) to prepare a list of client names and account numbers from your database to
be imported into Worldox
Prepare an export of your client names and account numbers (optionally) to populate your Worldox system
Purchase and install scanner(s) and Indexer workstation as applicable
Set up a remote connection to the Indexer workstation so that Trumpet can log in for installation and support
Prepare your network, Indexer workstation, server and individual workstations for Worldox installation
Review SEC regulations and requirements for electronic document storage and back up. If you work with a Broker/Dealer, be sure to also
review the FINRA requirements
Please notify your Trumpet project manager when all deliverables are complete, or as you have questions
Trumpet will work independently to install Worldox and other Trumpet software to the Indexer workstation, and to the workstation that you
will be using for your Rehearsal workshop
Schedule your Design meetings and Rehearsal Workshop. During this Design phase, the project manager should have ample time set
aside to focus on the DMS project