RaetsMarine Insurance B.V.

SHORT SURVEY
GUIDELINES
version 2012.1

GENERAL CARGO VESSELS

INDEX
page
Guidance notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
List of deficiencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

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SHORT REPORT - GUIDANCE NOTES FOR SURVEYORS

We request surveyors to take good notice of below guidelines prior to attending on board.
Important; The surveyor must always settle the survey fees with the vessels Owners directly, however,
RaetsMarine remains in full the main Principal to report and answer to for the surveyor during the
survey. RaetsMarine will liaison between parties if a survey fee settlement dispute occurs.
Complete the survey report with the information available and obtained on board. The survey report should
primarily represent objective evidence, facts and visual observations made on board only. Surveyors are
instructed to limit any personal comment, opinion or advice in the survey report to the sections in the report
designated for these additional personal comments only. In the reported deficiencies no reference is to be made
to any staff or crewmember on board. Surveyors are instructed to refrain from providing any kind of advise or
opinion on corrective actions to be taken on deficiencies found during the survey, both in the survey report as to
the Master/staff on board. No time frames for when repairs must be completed are to be made by the surveyor.
In addition to inspecting the vessel as per guidelines, the surveyor will be required to conduct the following tests:

CARGO HOLD HATCHES (general cargo vessels only)

An ultrasonic test must be carried out under supervision of the surveyor. The results of the test must be
handed over to vessels Master, preferably in the form of a drawing, which marks the spots (if any)
where the hatches are not tight or suspect. Be advised that an ultrasonic test must always be carried
out if available. Drawings to be attached to the survey report.

HOLDS / CARGO COMPARTMENTS

Bilge wells should be examined for cleanliness and if there is no evidence of a recent hold wash down,
bilge suctions should be tested.

BALLAST TANKS
Surveyor should internally examine a number of selected ballast tanks of various types (i.e. 1 double
bottom tank, forepeak tank, 1 wing tanks etc). All ballast tanks (without endangering cargo or ships
stability) should be pressure tested to ensure integrity. The Forepeak tank has highest priority if not all
tanks can be inspected.

If a test or inspection could not be carried out, a clear reason for same should be stated. This nonaccomplished inspection must be stated on the deficiency list in the non accomplished item section.
The port authorities may impose a fine for discharge of water from the vessel. If you are aware of any regulation
that could make it impossible to carry out one of the above tests, please advise us without delay.
The surveyor must at all times confirm actual attendance on board to RaetsMarine within 24 hours in the form
of a brief email message, telephone call or fax notification. Within 48 hours the surveyor must provide
RaetsMarine with a preliminary report consisting of page 1 of the survey report with vessel/company details and
page 7 of the survey report with the deficiencies list. All noted deficiencies must be reported regardless if
Owners are carrying out repairs or not at the time of survey, reporting known deficiencies is not to be
delayed under any circumstances. Reporting must be done by the surveyor directly to RaetsMarine.
The small survey report, with colour photographs and any other supplementary material, copies of certificates,
should be forwarded to RaetsMarine within the period of maximum 15 working days.
Please note that RaetsMarine requires only ONE copy of the report. The preferred method of receiving the
survey report with enclosures and photographs is by digital version only, if same is not possible we kindly ask to
provide the survey report in hard copy. Please also send a copy of the report to the Owners.
We require at all times photographs from each and every deficiency found and reported, as far as
practicable and reasonable. Moreover, we require various relevant so-called overview photographs in order to
assist us with our own image forming.

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General guidelines on the quantity of photographs are to be taken as follows;

o
o
o

Hull,
Cargo Worthiness,
Ballast tanks,

5 overview photographs.
5 overview photographs.
5 overview photographs.

As such we require a minimum of at least 15 photographs for our review with the survey report.
The condition rating section on page 1 is used to assist RaetsMarine to make our risk assessment.
Considerable objectivity is required from the surveyor. To ensure a common basis in completing this section, the
following brief guidelines should be followed. Whole numbers with decimal digits can be used.
9.0
8.0
7.0
6.0
5.0

EXCELLENT
VERY GOOD
GOOD
FAIR
SATISFACTORY

4.0
3.0
2.0
1.0
0

NOT SATISFACTORY
NOT ACCEPTABLE
POOR
VERY POOR
DANGEROUS

Page 1 also includes a summary section. This should be a brief summary of the vessels condition.
The last page of the form (page 7) should list any deficiencies, clearly stating the nature and extent of these
defects. The Master or other Owners representative must sign the last page of the form (page 7), with the list of
deficiencies. The surveyor must explain that the survey observations made will be forwarded to RaetsMarine in
Rotterdam who will subsequently inform the Brokers or Assured as appropriate.

ULTRASONIC STEEL THICKNESS

TEST
Check Recorded diminutions
TESTING OF HATCHES
ULTRASONIC / HOSE TEST
CONDITION COAMING TABLE /
BEARING PADS AND DRAINS
CONDITION HYDRAULIC SYSTEM
HATCHES
TEST OF HOLD BILGES
Beware of pollution regulations!

Not applicable

Not inspected

Example :

Deficiency

Satisfactory

For almost all items within the guidelines a choice must be made from the 4 columns (satisfactory, deficiency,
not inspected or not applicable). In the column deficiency the number of the corresponding deficiency / nonaccomplished inspection on page 7 must be filled in. The other 3 columns must be marked with X or .

YES

NO

Comment

Not available on board

X
1

Corroded condition

X
X

Pontoons. No hydraulic system in use.

Cargo operations in progress.

The surveyor is encouraged to provide additional comments, on the comments sheet on page 6.
Our contact details:
RaetsMarine
Contact: Robbert Beekman/Michel Vonk
Fascinatio Boulevard 622
2909 VA Capelle A/D IJssel, The Netherlands
Telephone: .. +31-10-24 25 000
Faxnumber: . +31-10-24 25 088
E-mail: r.beekman@raetsmarine.com
E-mail: m.vonk@raetsmarine.com

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CONDITION SURVEY REPORT

NAME OF VESSEL
IMO NUMBER

FLAG

GROSS TONNAGE

YEAR OF BUILT

REGISTERED OWNER
MANAGER OR OPERATOR
CLASSIFICATION SOCIETY
PREVIOUS OWNERS
PREVIOUS VESSEL NAMES
TYPE OF VESSEL
PREVIOUS THREE CARGOES CARRIED
TRADING AREA
DIMENSIONS OVERALL (L x B x H)
DATE OF LAST DRYDOCK
DATE OF NEXT DRYDOCK
PLACE OF SURVEY
DATE OF SURVEY
SURVEY COMPANY
NAME OF SURVEYOR
NAME OF MASTER / OWNERS REP.

CONDITION RATING
9.0 = EXCELLENT
up to
0 = DANGEROUS

SHIPS CERTIFICATES
HULL

CARGO WORTHINESS
BALLAST

SUMMARY

This entire report, together with its summary of defects and / or recommendations for action (if any), has been prepared conditional
upon the clear understanding that in no circumstances whatsoever shall the Insurer be held responsible and/or liable for any
inaccuracy in the report, or for any act, omission or negligence of its staff or its appointed surveyor howsoever arising and that it is
provided for the sole reference of the Insurer and without warranty as to the accuracy of any information or advice supplied therein.

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Not inspected

Valid until

inspectedNot

applicableNot
applicableNot

NO

inspectedNot

YES

Deficiency

Hull

rySatisfacto

ULTRASONIC STEEL THICKNESS TEST

Check Recorded Diminutions

Deficiency

Satisfactory

Ships certificates

Not applicable

RaetsMarine Insurance B.V.

Last inspection

IF YES : ATTACH COPY OF RELEVANT

CERTIFICATE

Comment

Deficiency

Cargo Worthiness

rySatisfacto

CONDITION OF HULL &

ANODES, as far as visible

Comment

applicableNot

inspectedNot

Deficiency

Ballast

rySatisfacto

CONDITION HYDRAULIC
SYSTEM HATCHES
CONDITION COAMING TABLE /
BEARING PADS AND DRAINS
TEST OF HOLD BILGES
Beware of pollution regulations!
TESTING OF HATCHES
ULTRASONIC / HOSE TEST
REMARKS

Comment

BALLAST TANKS (VISUAL)

BALLAST TANKS (PRESSURE
TEST)
beware of pollution regulations !

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RaetsMarine Insurance B.V.

GENERAL COMMENT

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RaetsMarine Insurance B.V.

LIST OF DEFICIENCIES
Total deficiencies :
Rec. no.

Total pages :

Page :

Description

Non accomplished inspections (if any). Start numbering with an X (x.1, x.2 etc).
x.
x.
x.
x.
x.
ISSUED BY:
ADRESS :
TELEPHONE :
FAX:
EMAIL :
SURVEYORS NAME :

For receipt on behalf of the vessel

NAME :

SIGNATURE :

SIGNATURE :

DATE :

POSITION / RANK :

This entire report, together with its summary of defects and / or recommendations for action (if any), has been prepared conditional
upon the clear understanding that in no circumstances whatsoever shall the Insurer be held responsible and/or liable for any inaccuracy
in the report, or for any act, omission or negligence of its staff or its appointed surveyor howsoever arising and that it is provided for the
sole reference of the Insurer and without warranty as to the accuracy of any information or advice supplied therein.

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