Version 1.7
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Bridge Co., Ltd.
The information contained in this document is subject to change without notice. Haeden Bridge Co., Ltd.
makes no warranty of any kind with regard to this written material. Haeden Bridge Software assumes no
responsibility for any errors that may appear in this document or for incidental or consequential damages
in connection with the furnishing, performance or use of this manual.
TOMMS is a registered trademark of Haeden Bridge Co., Ltd
All other products are trademarks of their respective manufacturers.
Table of Contents
TOMMS User Guide .................................................................................................................................... 1
Table of Contents ......................................................................................................................................... 3
TOMMS Web ............................................................................................................................................... 7
Login Connection ................................................................................................................................. 7
Main Screen .......................................................................................................................................... 7
Conference List .................................................................................................................................... 8
Conference Search ........................................................................................................................ 8
Document Upload ......................................................................................................................... 9
Conference Information ...................................................................................................................... 10
Participant ................................................................................................................................... 10
Documents .................................................................................................................................. 11
Delete Conference ...................................................................................................................... 11
Modify Conference ..................................................................................................................... 11
List .............................................................................................................................................. 11
Create Conference .............................................................................................................................. 12
General Information ................................................................................................................... 13
Security ....................................................................................................................................... 13
Max. number of video ................................................................................................................ 13
Conference Options .................................................................................................................... 13
Organizing Participants .............................................................................................................. 14
Other settings .............................................................................................................................. 14
Announcement.................................................................................................................................... 15
My Page.............................................................................................................................................. 16
Getting ready for Conference ..................................................................................................................... 17
User Agent Installation ....................................................................................................................... 17
Client Program Installation ................................................................................................................. 18
Device Test ......................................................................................................................................... 20
Conference Client Program ........................................................................................................................ 22
Main Screen ........................................................................................................................................ 22
Menu Bar (A) ............................................................................................................................. 22
Main Tool Bar (B) ...................................................................................................................... 23
A/V Monitor Window (C) .......................................................................................................... 23
Participant List Window (D) ...................................................................................................... 24
Content List Window (E) ........................................................................................................... 24
Chat Window (F) ........................................................................................................................ 24
TOMMS Web
Login Connection
TOMMS Web
TOMMS Web as a conference portal provides you not only basic functions for creating, retrieving and attending the
conferences but also administrator functions for configuring the server/conference, managing user profile and generating
the usage reports.
Login Connection
Log-in connection is controlled by user identification. If you want to access the conference via log-in process, you should
have your own user account enrolled by administrators. To access TOMMS Web, type user ID and password in login
screen below and then click on [Login] button.
Main Screen
Main screen as initially loaded after web login includes conference menu on the left, conference list, My page and language
selection menu.
TOMMS Web
Conference List
Note) Create Conference menu is not seen to users without conference creation authority.
Conference List
Scheduled conferences can be viewed. Basically users can see the scheduled/ongoing conferences in case that a conference
is created as public or that users are invited. To narrow down the list, select year/month/date period and the
past/scheduled/ongoing conferences will be displayed on the list. Click on [Join] button to attend the conference.
Conference Search
Conferences are sorted out and filtered from the conference list by date period or character string of conference title.
Filter by calendar
Click on the date on the calendar and the conferences done or scheduled on that date are displayed. Click on
button and a calendar will be displayed to select year/month/date.
button.
TOMMS Web
Conference List
Document Upload
Document contents including MS Office, image and other Windows printable files should be converted and uploaded onto
CSS(Contents Sharing Server) before a conference gets started so that participants can see all of them in the content list
window when they enter the conference room.
Click on [Document Upload] button next to conference date after creating a conference.
Select documents to upload and click on [Open] button. To find image files, click on file name list box and select
image file types.
Select document quality, considering your network bandwidth. Low quality document consumes less bandwidth.
Documents/images are rotated left or right when uploaded if you select rotation direction from the radio button on the
Note) Additionally document/image contents may be uploaded during the conference.
Conference Information
TOMMS Web
Conference Information
Click on the conference title on the list and following conference information will be displayed. Conference creator and
system administrator can only delete/modify the conference.
Participant
There are columns such as participants IDs, names, status and assigned privileges like a host and primary speaker.
Host
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TOMMS Web
Conference Information
A conference creator automatically becomes a host and she/he can designate other participants as a host.
Primary Speaker
Primary speakers take the priority of video over other participants when speaking under the voice-activated switching
environment.
Status
Participants with green circle
are now in the conference room while participants with red circle
have not
Documents
Documents/images uploaded for conference are shown along with upload date and user ID. To remove documents/images,
click on
Delete Conference
Click on the button and the conference room is deleted. It is allowed only to system administrator and user who created the
conference.
Modify Conference
Click on the button and you can modify the conference information. This function is restricted only to the administrator
and user who created the conference.
List
Click on the button to get back to the conference list screen.
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Create Conference
TOMMS Web
Create Conference
Clicking on Create Conference on the left side menu, conference creation screen appears as below. Both users with creator
authority and system administrator can create the conference.
12
TOMMS Web
Create Conference
General Information
Date/Time/Duration
Select conference start and end date/time and set duration time.
Title
Enter conference title.
Security
Public/Private : Public conferences are visible in the list and open to everyone who logs in TOMMS Web while private
conferences only to the users invited to the conference including administrator and conference creator.
Password : Password can be set when a conference is created.
Conference Options
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Create Conference
TOMMS Web
Organizing Participants
Following tool helps organize conference participants. Select participants by ID/name searching or from organization chart.
Type participant name/ID in search window and click on [Search] button. Participant will be added into search result
window.
Click on organization name and organization units are unfolded. Click on the unit to add into all of its members.
Click on [+] button next to user name in the search result window to select user as a participant.
Click on [Select all] button to add all users in the search result window as participants.
Click on [Delete all] button to remove all users from the participant window.
Click on [-] button in the participant window to remove each user from the participant window.
Check on the check box for primary speaker and host as necessary. For more information, please refer to Participant
in Conference Information.
Other settings
Host on request
Any participants can take the host privilege freely when checked.
My video turn-on
Any participants can turn on their own video/audio when checked.
Text-chat
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TOMMS Web
Announcement
MPS
Select MPS(Media Processing Server) for the conference.
Announcement
System administrator can notify users when there is an announcement regarding the system operation. Click on
Announcement on the left side menu.
Announcement is posted by system admnistrator only. Click on [Add] button. Enter title and contents and click on [Save]
button.
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My Page
TOMMS Web
My Page
Personal information can be viewed and modified. Click on My page to view. Click on [Modify] button to edit the
information.
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1.
Clicking on [Join] button to attend the conference for the first time, you are asked to download TOMMS Agent
program as below. Run the program(TwUA_Setup.exe) directly or download/unzip TwUA_Setup.zip file to install
from your PC.
Agent Information Window
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2.
Click on [Run] to install the program directly. Or click on [Save] to save installation file in PC and install.
3.
2.
3.
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Device Test
Device Test
You can test conferencing tools like camera, speaker, microphone and adjust the volume level. Click on [Device Test]
button from the main tool bar on top of TOMMS Client program.
Speaker Setup
Microphone Setup
and
Sound->Sound
in
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Device Test
Video Setup
window and
check
the
camera/cable
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Main Screen
File
There are menu items such as document/image/video content upload, shared content print, file transfer, recording and
exit in this menu,
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Main Screen
View
View menu provides screen control and thumbnail/event log/network monitor functions.
Annotation
Annotation menu provides various annotation tools to draw on shared contents.
Tools
Tools provides participant invitation, contents share, device test and environment setting.
Help
This is an online TOMMS user guide.
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Main Screen
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1.
When participants enter the conference room, they see device test window and make sure if conferencing tools like
camera and microphone/speaker work properly. They also can adjust microphone/speaker volume level. After that,
each participant can test their devices anytime during the conference, using [Device test] button from Main Toolbar.
2.
Video Turn-on/off
A.
Otherwise, click on video icon in the participant list and participant video control bar appears. Click on [ON]
button. To turn it off, click on [OFF] button which is toggle button.
B.
C.
3.
Content Share
Document/image contents are displayed in the Content list window when a conference creator uploads them in
TOMMS Web or a host/presenter uploads during the conference.
(1) Double-click on the content item.
(2) Participants videos moves to A/V monitor window,
(3) Content item appears in the video/content display area and the conference screen is switched into Document
Conference Mode.
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4.
Exit Conference
To end the conference, select File->Exit in the Menu Bar.
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27
Video Layout/Control
Speaker-Centric Mode
Polygonal Mode
Speaker Mode
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image.
respectively.
2.
Click on the video number list box and select the number of video for document/video conference, respectively.
For document and video conference mode, select maximum number of videos, respectively. Click on each select box
and select maximum number of videos. Click on [Apply] button. To cancel, click on [Cancel] button.
Note) Number in bold type indicates that all displayed video boxes have same size. Depending on video layout,
numbers for same-sized videos differs.
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Video Switching
When video switching is activated, the video of speaking participant moves to current speaker position and other
participants videos are rearranged. Video switching works as follows.
on other control buttons bar, video switching gets started as per following rules.
When a general participant(neither host/presenter nor primary speaker) starts to speak, her/his video moves to current
speaker position(second from top leftmost)
Current speakers video in red line box is positioned as follows.
Note) In speaker-centric mode, current speaker is placed in left most position(large video box).
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on other control buttons bar, video switching does not work any more. Following
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Primary Speaker
Primary speakers are designated when creating a conference. They are influential to the conference and so their videos
needed to be focused during the conference. Primary speaker videos are placed in fixed positions, not to be affected by
video switching.
Note) A host and presenter are basically granted primary speaker privilege.
Participants can get or lose primary speaker privilege by a host/presenters control. Click on video icon next to
participant name and participant video control bar shows up. A host/presenter can set on/off the privilege by clicking
on the primary speaker button. Click on set-on button
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, conference screen is
switched into document conference mode. Participants videos move to A/V Monitor Window. Clicking on Video
Conference Mode Switching button
Mode and participants videos move back to the video/content display area.
Note) Conference Mode can be switched using the buttons on the Main Tool Bar.
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on/off their videos. A host/presenter clicks on the button again and it changes to unlocked state
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Participant Control
Participant Control
A host/presenter can take control on other participants in the participant list window.
Note) Participant Video Control Bar is available for a host/presenter only.
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Participant Control
Note) Participant control can be done in the participant video window as well.
Right-click on the participant video to control then the same pop-up
menu appears.
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Participant Control
Mute microphone
A host/presenter can mute selected participants microphone.
Private Chat
Participants can text-chat privately with selected participants.
Expel participants
A host/presenter can expel participants from the conference.
Participants Information
A host/presenter can view participant information like ID/name, IP address, privilege status, video quality and real-time
client devices(PC and mobile) resource status by selecting Participant Information from participant control menu. They
also can adjust other participants microphone and speaker volume and change video/audio devices being used in case that
she/he has more than 2 video/audio devices available. To make the change effective, participants video should be reset
(turned off and on).
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Participant Control
Resource
Host/presenter can monitor the resource status of participants device such as CPU an memory in real time.
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Content Share
Content Share
A host/presenter can upload contents into the content list window and share documents, images, whiteboards, web pages,
external video, streaming medias and polls with other participants. When a host/presenter double-clicks on a content item
from the content list, the content is displayed on the video/content display area and shared with other participants.
Document/Image/Video
A host/presenter can upload and share file contents using the content tool bar. Windows printable documents like MS
Office, PDF, image and all other types are converted into image file(PNG format) to share. In addition to the document
files, multi-media files like MP3, MPEG, WMV, FLV(Flash video) can be uploaded and shared on the video/content
display.
Click on
from the content tool bar and the file open window appears. Select a file and click on [Open] button.
Note) In case of document or image contents, resolution can be selected before upload as follows. As resolution gets
higher, shared contents quality gets higher whilst network traffic is increased and document navigation is slower.
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Low(resolution):
Medium:
150
High:
300
Content Share
Contents are uploaded to the content list window when the conversion is completed. Double-click on the content
item to share and it shows up on the video/content display of other participants.
Video/Content Display Tool Bar (for document & Image only)
Video/content display tool bar consists of content title/page, drawing tool bar, annotation tool menu button,
document navigation buttons and zoom list box.
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Content Share
Participants with annotation privilege can select a tool from the drawing tool bar and draw on shared content.
Click on annotation menu button
information on annotation, please refer to Menu Bar -> Annotation in this user
guide.
Fit in display
A document or image is displayed fitting in the video/content display.
Fit to width
A document or image is displayed fitting to the width of the video/content display.
Fit to height
A document or image is displayed fitting to the height of the video/content display.
200/100/75/50% Zoom
Select zoom ratio.
Custom zoom
To make best fit, enter percent value from 30 to 200 into the zoom list box and press <Enter>.
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Content Share
Screen Capture
A host/presenter can capture her/his computer screen and share with other participants. Click on
button and a
selection box appears on the desktop screen. Screen can be captured fully or partially. To capture the screen partially, click
on
button and drag-and-drop the capture box using the mouse to the desired area. To capture the entire
and full screen-captured image is uploaded to the content list window for share.
button.
Whiteboard
Click on
button and a whiteboard is uploaded to the video/content list for share. Participants with annotation
privilege can draw using a mouse(pen-mouse is preferred) on the whiteboard. Whiteboards can be added as many as desired
into the content list.
Poll
A host/presenter can make surveys for participants during the conference. The poll can be made as many as wanted and
added into the content list window.
1.
Click on
button and following form appears. Fill in the form with a question and possible answers.
Anonym
prevents participant names from appearing in the poll result. Multiple selection allows participants to select multiple
answers. Click on [Create] button to add the poll into the content list.
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2.
Content Share
A host/presenter double-clicks the poll item from the content list to show the poll to other participants in the
video/content display. Then each participant clicks on the icon
button. The icon changes to
3.
Response result from participants is shown at percentage on the left side of each answer.
A Host/Presenter Poll Screen
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Content Share
4.
To do the same poll again, click on [Retry] button. Then the previous result on the poll screen is all erased. All
participants can select answers and click on [Response] button to reply.
5.
A host/presenter can view the poll result in more detail. Click on [View Detail] and see the poll detail like Who select
What and response time by participants. If some participants response later than opening the result detail window,
their responses are not included in the result detail. Please click on [Refresh] button to update the result.
Note) When clicking on [Save to File] button, a host/presenter can save the result to a file (csv format) which may be
read in Microsoft Excel.
6.
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Content Share
Web Page
1.
Click on
and type a web page address(URL) into the URL field. Click on [Preview] button and a web page is
displayed for confirmation. Click on [Register] button to add it into the content list. To close the window, click on
[Close] button.
2.
Double-click on the web page from the content list and it is displayed in thevideo/ content display for share.
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Content Share
Delete Content
To delete the content, select content folder or content item from the content list and click on
button.
Close Content
To close and stop shareing the content on the content display, click on
Preview
Participants can view contents ahead of host/presenters share or past contents regardless of currently-shared content. The
preview content is shown in the preview window. In order to open the content in preview window, general participants
double-click on the content item while a host and presenter right-click on the content item and then select preview from
the popup menu.
Note) Any participants can draw freely on the content of preview window.
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Content Share
Preview Functions
[Previous] [Next]
Move content backward and forward.
button next to the list box and zoom list is unfolded. Select appropriate zoom level for contents.
[Share]
The content in preview window is displayed on the video/content display and shared with other participants.
Note) A host/presenter only can share the content from preview window.
[Save]
Preview content can be saved as an image file including annotation.
[Print]
Preview content is printed.
[Delete my drawings]
Drawings on the preview content are erased.
[Close]
Preview window is closed.
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Content Share
Drawing Tools
Right-click on preview window and drawing tools menu pops up. Any participants can select a tool and draw
themselves.
Current content
Currently-viewed content is saved to PC or printed.
All content
All contents in the concerned folder are saved to PC or printed.
Include drawings
All drawings are printed along with the content.
Include my drawings
My drawings are only saved or printed.
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Content Share
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Content Share
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App(Application) Share
A host/presenter can share application programs running on your computer with other participants. She/he can perform
document collaboration with other participants while exchanging the control. Click on
to start application
screen share.
Host/Presenter Screen
The screen consists of shared application, control panel and application share control bar.
Participant Screen
Control panel is on the left side and the shared screen of host/presenter is on the right side.
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Note) Due to the difference of computer screen resolution between a host/presenter and general participants, participants
shared view do not fit in their program screen. In this case, select View->Fit screen from the menu bar and shared screen
of a host/presenter will fit in participants computer screen.
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Please note [Draw] button is disabled in application share control bar while enabled in desktop share control bar.
Note) To use Draw function to annotate on shared screen, please use desktop share.
To stop share, click on [Stop Share] button.
Click on [Control] button from the application share control bar and pop-up window appears. Select a participant to
transfer the control and click on [Transfer Control] button. To take back the control, click on [Take Control] button.
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select the time to use application control. Once the time limit is set and the control is transferred, remaining time countdown
gets started and displayed. Once the control time reaches the limit, the control automatically returns to a host/presenter,
Note) General participants can share their application screen with other participants once they are granted a host/presenter
privilege.
Desktop Share
A host/presenter can share your computer desktop screen with other participants. Click on
button from
Host/Presenter Screen
A host/presenter has full desktop screen view without particpant video window while particpants screen includes video
window as well as host/presenters desktop screen.
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Participant Screen
The screen is just same as in application screen share.
Note) Just same as in app share, select View->Fit screen from the menu bar, in case that participants screen do not fit in
their computer screen.
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Click on [Draw] button in desktop share control bar and a pen appears on the shared screen while desktop share
control bar disappears. A host/presenter can draw/annotate on the screen.
Control
Just like application share, a host/presenter can transfer the control so that other participants can remotely control a
host/presenters computer.
To stop sharing and go back to previouse screen, click on [Stop Share] button.
Drawing Tool menu
Right-click on shared screen and drawing menu appears. Select Stop Drawing from the menu and drawing tool menu
disappears and desktop share control bat appears again. Please refer to Annotation in Menu bar for more information.
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2.
Select a file and click on [Open] button from file open window and media file starts to be played on the video/content
display and shared.
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3.
Mute/Unmute Button
Click on the button and the speaker is muted. Click again and the speaker is unmuted.
Clicking on the button, the volume on all participants is synchronized to same level.
Progress Bar
All participants including a host/presenter can see video/audio progress and a host/presenter also can move back
and forth the video.
Elasped Time
It shows elapsed time.
Control Button
Replay
Pause
Stop Replay
Video Expand/Shrink Button
Note) On participant side, Mute/Unmute buttons, Volume adjustment bar, Stop replay button and Video expand/shrink
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Audio Transmission
To transmit audio with the video, select Yes.
Video Quality
Select one from CIF (352*288 pixel), VGA(640*480), HD720 (1280*720) and HD1080(1920*1080, Full HD).
Note) To transmit full HD video, PCs CPU power must be Intel i7 or higher.
Frame is FPS(Frames Per Second). Select from 1 to 30 FPS, moving back and forth the sliding bar.
Note) Please refer to Transmit External Video/Audio of Environment Setup in this user guide to configure the capture
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board, high quality camera and other external devices including other parameters.
button and the video expands to the content display size. Click on
Note) Please refer to Transmit External Video/Audio of Environment Setup in this user guide to set up the capture
board, high quality camera and other external devices.
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Chat
Chat
Type messages in the input box of chat window and press <Enter> key. Chat message is displayed in chat window.
Public Chat
Public chat allows to share messages with all participants connected to conference room. When you send messages, all
participants can see them in the message box. This is default.
Private Chat
Private chat message is only visible to a designated participant. An asterisk(*) is followed by the participant name to
distinguish from public chat messages. There are two way to do private one-to-one chat.
The other way is to click on the list box of chat window and select a participant for private chat.
Chat Menu
Right-click on the chat window and pop-up menu appears.
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Chat
Allow
A host/presenter can allow or disallow chat for participants by clicking on the menu item. When Allow menu is not
checked. Only a host can chat while other participants including a presenter are not allowed to chat.
Save Chat Log
All participants can save chat log to a file in their computer.
Delete Chat Log
All participant can delete messages displayed their own chat window, while others message boxes stay not deleted.
Anonymous chat
Name is not visible during public chat.
Copy
Participants can copy chat messages and paste into other applications.
Chat Alarm
When the chat window stays closed, participants are not able to notice that chat messages are received. In that case, you
can check Chat Message option in Alarm/Sound of Environment Setup so that alarm sound can play when messages
come in.
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Menu Bar
Menu Bar
All conference functions can be performed in Menu Bar.
File
Open
A host/presenter can open and upload a file/image/video file to share from PC.
1.
2.
Select a file and click on [Open] button. The file is uploaded to content list window and double-click on the content
item to share with participants.
Print
Any participants can print the content being shared on the video/content display.
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Menu Bar
File Transfer
A host/presenter can transfer a file to all or selected participants during the conference.
1.
2.
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65
Menu Bar
3.
To add more participants to receive the file, select additional participant and click on [Add User] button.
4.
5.
6.
Received Files folder is open to participants screen when file receipt is completed.
Menu Bar
Start/Stop Recording
A host/presenter/participant with recording privilege can record the conference and save the recording file into their
computer.
1.
Click on Start Recording and following pop-up window appears. Select a folder to save recording file and change
file name if necessary. Click on [Save] button and recording gets started. Recording file format is mpeg.
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2.
Menu Bar
When recording is finished, select Stop Recording from the file menu.
Exit
When a host/presenter exits the conference, the conference ends and all the other participants are disconnected from the
conference. General participants can exit without affecting the conference. When a host/presenter exits the conference,
following message window appears. If she/he check Conference room will be removed when checked, the conference
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Menu Bar
Note) Popup window for conference ending may not show up, depending on system installation option.
View
View provides screen view-related functions and some utilities like thumbnail view, event and network monitoring.
Full Screen
Press <F11> key or select Full Screen from the menu to change conference screen to full screen mode. In full screen, the
screen returns to main screen by pressing <Esc> or F11 key. When clicking on Control Panel button on the left side of full
screen, the control panel appears. Clicking on it again, control panel will disappear.
Always on Top
In case that other application programs like messenger and email run on your PC, sometimes popup window appears
unintentionally on the conference screen. If participants including a host/presenter want to avoid this situation, select this.
Conference program will be always on top of the PC screen.
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Menu Bar
Fit screen
Due to the difference of computer screen resolution between a host/presenter and general participants, participants shared
view do not fit in their program screen. In this case, select View->Fit screen from the menu bar and shared screen of a
host/presenter will fit in participants computer screen.
Please refer to App Share->Participant Screen for more information.
Thumbnail
Thumbnail window is used to show documents in the content list in thumbnail images, allowing participants including a
host/presenter to easily recognize the documents which are not shared on the content display.
Select Thumbnail from View menu and Thumbnail window opens.
Event Log
System event messages such as participants connection, privilege transfer, system error and other information are recorded
and viewed. Right-click on the window and a menu appears to save/delete/copy log.
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Menu Bar
Network Monitor
It shows the number of send/receive packets and data transfer status every 5 seconds. Please refer to Administrator Guide
for more information.
Conference Mode
It switched conference screen between video and document conference modes.
Annotation
A host/presenter can make annotations on shared documents, images or whiteboards. All participants can view the same
annotations on their screens in real-time when you starts annotating. Other participants may also annotate shared contents
when they get the annotation privilege by requesting a host/presenter to allow. Annotation menu can also be accessed at
the bottom of the video/content display.
Note) Erase All can be performed by a host/presenter only.
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Menu Bar
Drawing Tools
Participants with drawing privilege can select the tool from the menu or tool bar at the bottom of the video/content display.
Pointer
Freehand Line
Line
Arrow
Rectangle
Oval
Erase Partially
Text
Select the text area using mouse drag-and-drop and type text.
Thickness
Select the line thickness of drawing tools.
Color
Select the color of drawing tools.
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Menu Bar
Name Tag
You can see the name tag on each annotation when selecting this menu option. It helps participants recognize who annotate
where.
Semi-transparent
Annotations becomes semi-transparent so that underlying contents can be seen.
Fill Color
Selecting this option, you can draw rectangle and oval filled with color.
Erase All
You can erase all annotations/drawings on the content. It is only allowed for a host/presenter while other participants can
erase annotation partially.
Tools
Tools menu provides functions with regard to participants and content share as well as participant invitation, device test
and environment setup.
Participant
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Menu Bar
Allow Video
A host/presenter can allow participants to turn on their videos themselves by clicking on the menu item. To disallow
them to turn on or off their video/audio, click on the menu again and the menu item is unchecked.
Allow Chat
A host/presenter can allow/disallow participants to use chatting. When this menu item is unchecked, input box of
participants chat window is disabled and the host/presenter are only allowed to chat.
Mute All Microphone
A host/presenter can mute/unmute participants microphones. The icon of menu item is changed to mute state.
Request
Participants can ask a host/presenter for conference privileges.
When Allow is checked, participants are allowed to ask for privileges such as video/audio turn-on, host,
presenter and annotation.
Clicking on View pops up request list window. Requests from participants are listed in the window and
participants are granted the privilege when a host accepts the request by selecting a participants request and
clicking on [Accept] button. To delete requests, select a request and click on [Delete] button. Click on [Close]
button and the window is closed.
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Menu Bar
Share
For more information, please refer to Content Share Rich Content
Share in this user guide.
Note) Right-clicking in the content list window, menu for sharing content
shows up.
Invite
There may be two invitation cases during conference session. For users who join the session using TOMMS client on PC,
a host/presenter need to send an invitation message using something like messenger program. And when users use other
types of video conferencing tools such as standard hardware CODEC and softphone, a host/presenter can invite them via
outbound call.
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Menu Bar
1.
Search users to invite by ID or name in search window and they are included in search result window.
2.
Click on add
3.
To send the invitation message with conference information to selected user, click on
button at the right end of users and the user will move to selected user window.
button at the
Outbound Call
For detailed information, please refer to Outbound Call in this user guide.
Device Test
General Device
It is the test on participants web camera and headset(or speaker phone) and the test is just same as Device Test in
this manual.
External Device
It is the video/audio device connected via capture board(Analog/Digital Converter) to play high-quality video .
Outbound Call
Clicking on Outbound Call in Menu Bar->Tools->Invite, a dial panel appears. A host can make dial-up call to not only
various phones including wired and mobile phones but also video conferencing hardware.
Dial Panel
Clicking on Outbound Call in the participant menu, a dial panel appears. A host can make dial-up call to not only
various phones including wired and mobile phones but also video conferencing hardware.
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Menu Bar
Backspace button
Click on the button to remove the number from the back. It is same as backspace key on the computer
keypad.
2.
3.
When the connection is made, participant device name via outbound call is added into the participant list.
4.
Outbound call is disconnected when call receiver hangs up the call. If a host wants to disconnect the call, click
on end call button
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Menu Bar
2.
Enter user name into search window and users connection numbers are displayed if the user is registered.
3.
Click on the number(SIP User name) to call and the user name and number are displayed on the display pad.
4.
To make a call to the selected users number, click on the connection icon
5.
You can make a call using the numbers from the call history as well. Click on History tab and call history is
displayed. Double-click on call name as you want to call and the number appears on the display pad. To make a
call, click on the connection icon
or
Right-click on a contact in the history tab, a popup menu appears to make a voice/video call or delete call history.
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Menu Bar
Environment Setup
Participants including a host/presenter can not only select the video/audio device and quality but also set the parameters
for conference environment. The setting is only applied to their local TOMMS client programs.
Participant Video/Audio
Participants can select video/audio devices and set audio options.
Video Device
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Menu Bar
Participants who use more than two video/audio devices can select or change them. Select the video device to transmit
the participants video. Normally web camera is used for participants.
Audio Device
Select the audio device like PC sound card to transmit participant voice.
Noise Cancellation
From time to time ambient or electrically incurred noises are encountered during the conference, hindering effective
communication. This option removes such noises.
AGC(Automatic Gain Control)
When this option is selected, microphone input is automatically adjusted to regulated volume level. Especially it is
effective in case that the output of audio device is low.
AEC(Acoustic Echo Cancellation)
Echoes occur when other participants audio from your speakers is being picked up by your microphone and
retransmitted to other participants. AEC cancels the echo between microphone and speakers. It is useful when
participants use laptop computer without using headset.
Video Device
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Menu Bar
Select a capture board from which high quality video like HD/SD and DVD is transmitted. The video is displayed and
shared in the content display.
Frame
Set FPS (Frames Per Second) for video. The more FPS participants set, the smoother video they will get while the
more data traffic is generated.
Bit rate
Set bit rate to adjust the data traffic and video quality.
Audio Device
Select audio device to transmit audio along with the video.
For Noise cancellation and AGC, please refer to Participant Video/Audio as described above.
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Menu Bar
Screen Share
Set FPS and Bit Rate for sharing Desktop and Application screen with participants. The more values are set, the better
quality of screen is shared.
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Menu Bar
General
Dual Monitor
Some participants may want to use two monitors for a conference. In case of using a beam projector and a PDP/LCD
monitor, for example, content can be displayed and shared on the beam projector and participants videos on large
monitor, respectively.
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Menu Bar
Display Speaker
When this option is selected, yellow-line is flashing around the video box of currently-speaking participant. It would
help participants recognize who is speaking.
Save Chat/Logs
When this option is checked, chat messages are automatically saved in a file. File location is \HaedenBridge
\TW\LogFiles.
Use of Multicast
Multicast is sensitive to packet loss. When wireless network which normally loses more packets than wired one is
used, this option is recommended. For more information on multicast, please refer to separate technical documents.
Alarm/Sound
When each option is selected, alarm sound is played in following events;
New Participant
A participant joins the conference.
Chat Message
Chat message is received in the state that chat window is closed.
Ending Time
Alarm sound is played at 5 minutes before and 1 minute before conference ending time.
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Conference Privileges
Recording Availability
When participants including a host/presenter have a recording privilege join the conference room, pop-up window
appears, asking whether or not they start recording.
Conference Privileges
There are three main privileges such as host, presenter and annotation. A host takes all the privileges, controlling the
conference, participants and privileges including contents share and annotation. Basically a conference creator becomes a
conference host and also host privilege can be transferred to other participants and taken back by a host. When Host on
request, one of the conference options is selected, any participants can take host/presenter privilege during the conference.
If it is not selected, however, a host and presenter privileges are owned exclusively by hosts unless they are not transferred
to other participants. There may be one or more hosts in a conference session. Annotation privilege can be granted to one
or more participants and taken back by a host or presenter.
Host
A host can take all of conference control functions as listed below and also promote a participant to host or presenter.
Control the participants engagement level such as video/audio, annotation and chat.
Change video layout and options.
Upload, delete and share contents.
Promote participants to a host or presenter, and grant annotation and recording privileges to participants.
Assign participants as primary speaker.
Accept privilege request from participants.
Expel participants.
Share applications and desktop screen.
Transmit and share high quality live video and multimedia files including video and audio.
Transfer files to participants.
Erase annotations on the content.
Mute all participants.
End conference and remove a conference from conference list.
Presenter
A participant with presenter privilege can upload, delete and share contents with other participants and also perform almost
same functions except inviting participants during conference session.
Annotation
Participants with annotation privilege can draw to make note or indication on shared contents including documents, images
and whiteboards.
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Conference Privileges
Following privilege status in the participants list window shows that David Chang and Richard Benson are taking host and
presenter privileges, respectively.
Promote to host/presenter
Host and presenter privileges can be transferred to other participants. Right-click on participants name whom you want to
promote to in the participant list window and a pop-up menu appears as below. Host privilege is transferred to the
participant when you click on Promote to Host and presenter privilege when clicking on Promote to Presenter. To take
back the privileges, click on [Host] or [Presenter] button in the participant list window.
Privilege Request
Participants can ask a host for privileges by clicking on [Request] button and selecting a privilege in the Tool menu as
shown below.
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Conference Privileges
If Allow in [Request] menu is checked, participants are allowed to ask for privileges such as Video/Audio turn-on,
host, presenter and annotation.
Click on View from [Request] menu and request list window appears. Requests from participants are listed in the
window and participants can take the privilege when a host accepts the request by selecting a participants request and
clicking on [Accept] button. To delete requests, select a request and click on [Delete] button. Click on [Close] button
and the window is closed.
End of Document
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