7.

DATA MANAGEMENT PLAN

Roles and Responsibilities
Project Directors Andrew Quintman and Kurtis Schaeffer will oversee the data management
plan and development of the public web platform. X will direct the creation of digital tools,
manage the server for the public repository, and manage the versioning software for the
repository and pre-publication.
Data to Be Generated
Type of data

When shared?

Under what conditions?

Source code

At conclusion of the project.

Apache 2 License.

Mural Images

Downloadable by users.

No restrictions.

MachineReadable OCR
of Tibetan
source text

Downloadable by users within the

TRIPTYCH context. Files will be
downloadable in UTF-8 text format.

No restrictions. Digital textual data

of the original Tibetan Manuscript
is based on transcriptions of ancient
texts, which are not subject to
copyright.

English
translations of
Tibetan source
text

Downloadable by users within the

TRIPTYCH context. Digital textual
data of the original Tibetan
Manuscript is based on translations of
ancient texts. Project Directors hold
copyright.

Translation is not subject to

copyright because it was work for
hire under the direction of a Project
Director.

User-generated
annotations

Displayed on screen for the

contributing user using Open
Annotation data format. Exportable
according to permissions matrix
(below).

Only downloadable when the

contributing user generates an
export; users agree when they
participate that their annotations
will be visible to editors and
administrators.

Assessment data Aggregated data will be shared via

generated during the white paper & final report to the
the testing phase NEH.

No information will be shared that

could identify individual users.

White Paper

At the projects conclusion.

Freely available on website.

A multimedia
report

At the projects conclusion.

Freely available on website.

Final report to
NEH

At the projects conclusion

Dissemination will be the

responsibility of the NEH.

User Annotation and Tour Permission Matrix

Users Annotation

Users Tour

Contributing User

Read/Write

Read/Write

Other Users

Read (if permission granted)

Read (if permission granted)

Editor

Read

Read

Administrator

Read/Write

Read/Write

Period of Data Retention

All data will be securely stored and backed up on Xs source control and file storage systems
(GitHub Enterprise). Source code, application data curated by project directors (images,
manuscripts and translations) and user-generated data (annotations, saved searches, etc.) will
be retained for a minimum of five years beyond the completion of the start-up phase of
TRIPTYCH. Formal reports will be publicly available within one year of project completion
on the project site, and copies will be stored long term in Xs source control and file storage
systems.
Data Formats and Dissemination

Source code will be available under an Apache 2.0 license and will be stored in a
publicly accessible GitHub code repository.
Primary Source Documents (machine-readable OCR text of Tibetan texts) will be
available for download in UTF-8 text format.
English Translations of Tibetan Texts, commissioned for this project by the Project
Directors, will be available for download in UTF-8 text format.
User annotations will be stored internally using the Open Annotation data format
with extensions specified by the IIIF Presentation API.
Metadata associated with media documents in shared multimedia collections in
TRIPTYCH will be freely available on the project website in the Metadata Encoding
and Transmission Standard.

Data Management and Maintenance

Source code will be stored in GitHub. All other data, including user generated texts and
annotations that are exportable, assessment data, as well as any reports and publications, will
be made available through the project website.