RevisedNovember2013

/var/www/apps/conversion/tmp/scratch_5/265800805.doc

OperatingProcedureISUUtilities
CentralChilledWaterSystemDischargeIdentificationandCorrection
TobeupdatedbySteveMayberry

Purpose
Toidentifyandminimizedischargesfromthecentralchilledwatersystem.
PrimaryAuthority/Coordinator
ThePowerPlantShiftSupervisor(phone2944926)willbetheprimaryauthority
coordinatingactivitiesuntiladischarge(leak)isfoundandcorrected.ThePowerPlant
controlroomwillactasthemessagecentertoreceiveandprovideinformationtothe
personnelrespondingtolocatethedischarge.Searchestolocatethepointofdischarge
shallbecontinueduntilnewdirectionisgivenfromthePowerPlantShiftSupervisor.If
needed,thePowerPlantShiftSupervisormayarrangeameetinginthePowerPlantwith
theDepartmentalContacts(seetableinthisdocument).
Background
Thechilledwatersystemischemicallytreated.Molybdatehadbeenthecorrosion
inhibitormaintainedinthesystematconcentrationsnear5PPM(3PPMmolybdenum).
Molybdenumconcentrationintheuniversitysanitaryoutfallislimitedto0.250PPMby
theUniversity/CityofAmesDomesticWaterPretreatmentAgreement.Therefore,
chilledwaterdischargesintothesanitarysewersystemneedstobemanagedtoprevent
violationsandfines.TheUtilitiesDepartmentmanagestheDomesticWaterPretreatment
AgreementfortheUniversity.Thecurrentchemicaltreatmentprogramnolongeruses
molybdateasthecorrosioninhibitor;thistreatmentprogrameliminateschemicalloading
concernswiththeAmestreatmentfacility.
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ApprovalofDischarges&FillingoftheSystemWithinEachBuilding
UnavoidabledischargesofchilledwatershallbecoordinatedwithMikeMurray(294
8751).RandyLarabee(5201503)isthebackupcoordinator.Approvalofintentional
chilledwaterdischargesmaybegrantedprovideddischargetimes,flowrates,and
quantitiesarepreplanned.Actualdischargeinformationshallalsobeprovidedtothe
coordinatorwhenthedischargeiscompleted.
ApprovalofFillingoftheSystemWithinEachBuilding
Anorganizationplanninganactivity,whichwillcausechilledwatermakeuptooccur,
shallcontactthePowerPlantShiftSupervisor(phone2944926)tonotifywhenthe
activityistostartandfinish.ThisreducesthechanceofhavingthePowerPlantstaff
misinterprettheplannedmaintenanceactivityasaleak.

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SystemMaintenance
Chilledwaterpipingandcoilsaretobeinspectedregularlyforleaksaspartofroutine
maintenanceschedules.Maintenancepersonnelshallcorrectanydetectedleaksatthe
timeoftheinspection.UnrepairableleaksshallbereportedtothePowerPlantShift
Supervisorwhowillmaintainanongoingfileofcurrentissues.Thefilewillinclude
approximateflowratesandtheexpectedrepairdate.Oncerepaired,thePowerPlantShift
Supervisorshallbenotified.
Training
AllISUemployeesassociatedwiththechilledwatersystemshallbefamiliarwiththe
contentsofthisprocedure.Departmentsshouldreviewthisdocumentasneededto
maintainfamiliarization.
ChilledWaterMakeupMonitoring
ThechilledwatermakeupismonitoredbyameteringinstallationinthePowerPlant.
ChilledwatermakeuptothesystemshouldoccuronlyinthePowerPlant.Otherwise,
erroneousmeasuredmakeupquantitieswilloccur.Potentialmakeupfromothersources
shallbeidentifiedandremoved.Ifmakeupratesoccuroutsideofestablishedparameters,
theappropriateactionplanlistedwithinthisdocumentshallbefollowed.

ActionPlanWhenUnplannedLossesAreRecognized
Theactionplanisbasedupontheflowratemagnitudeaslistedinthesectionsbelow.The
PowerPlantOperator(phone2944926)willprovideemailinstructions/updates.The
PowerPlantOperatorwillcommunicatedirectlytotheDepartmentalContactsacross
campusasshowninthetablebelow.Communicationandcoordinationwithinthe
departmentwillbetheresponsibilityoftheDepartmentalContact.Informationprovided
bythePowerPlantOperatorshallinclude

whenthesituationstarted

averageflowrate(gpm)

expectedactionincludingtheurgency(dependantonflowrate)

whenfeedbackisneeded

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provideweblinktothiswrittenprocedureat
http://www.fpm.iastate.edu/utilities/chw_system_discharge/

HelpfulTipstoAssistinLocatingaLeak
1) Processcoolingloopssometimeshavelinesgoingtodrains.These
locationsaresuspectsandshouldbeincludedinspecificbuilding
inspectionchecklists.
2) Locationswhererecentsystemmodifications/constructionhaveoccurred
tendtoincreasetheprobabilityofadischarge.
3) Piping&coilsexposedtoextremecoldairconditionsaresuspectand
shouldbeincludedinthespecificbuildingchecklists.Examplesinclude
airhandlerswithcoolingcoilsthathaveoutsideairdampers.Accumulated
chilledwatertypicallyispresentinsidetheairhandlercasing.
4) Gasketedjointsindirectburiedpipingaresubjecttocorrosion.Thejoints
aretypicallyathottapvalves.Removingthelidsondirectburiedvalves
cansometimesshowstandingwaterthatmaybeassociatedwithan
undergroundleak.
Afinalupdatewillbesentouttoinformeveryonethatthesituationhasbeencorrected
alongwithinformationdetailingwhatwasfound.

DepartmentalContactCallList
Department

PrimaryContact(phone)

AlternativeContact(phone)

Residence

RandyMonthei

(1)AfterhourManagerOn

Randycell(2905504)

Callpager

24HrHelpDesk(2943322)

(515)2392801

6:00amto7:00pmMF
6:00amto4:30pmSatSun

(2)RandyMonthei(826
3425)cell(2905504)
(3)RichardGarrey

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Workphone2946836
AmesLab

SoilTilth

MarkGrootveld

Home5153828733
(1)MikeValcav(2947891)

GuardDesk24/7(2943483)

(2)MarkGrootveld(294

JerryHatfield(2945723)

7895)
Afterhours
(1)xxxxx(xxxxxxx)

MemorialUnion

KenUmbaugh(2941147)

(2)RonCochran(2947515)
(1)MarkTurner(41449)

KenUmbaughCell(460

Turnercell(4500401)

6800)

(2)AfterHours
MainDesk(2941031)for

RonHome(5972372)

callinlist
(1)Kenny
Bollenbaugh(4608533)
(2)DonHoffmann(733

ServiceCenter(2945100)

4437)

MikeMurray(2948751)

Hoffmancell(4608534)
MikeMurray(2961015)

FP&MGeneralUniversity

RonCochran

BuildingMaintenance

Roncell(4608531)

FP&MGeneralUniversity
UtilitiesMechanical

RandyLarabee(5201503)

Distribution
FP&MGeneralUniversity

MikeMcGraw(2948333)

AfterHourCall(2945100)
JeffWitt(2948286)

UtilityProduction
FP&MGeneralUniversity

DeanMcCormick(2940563) AfterHoursServiceCenter

Construction

(2945100)

Administration

RonCochran(5972372)

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Actionswillbetakenbasedupthemakeupflowrateasshowninthe
sectionsbelow.
OGPMMakeup(unintentional)Makeupaverageovertheadayisessentially0
GPMandthisconditionissustainedfortwoconsecutivedays.Theconditionwould
suggestthatunintentional/unmeteredmakeupisoccurring.
A) DepartmentalContact:
a. InitialContact:PowerPlantOperator(phone2944926)willemail
departmentalcontactstohaveeachdepartmentinspecttheirbuildings/
systemswithinnexttwobusinessdays.
b. DepartmentalAction:Thedepartmentalcontactshallreplybyemailto
thePowerPlantOperatorindicatingreceiptoftheemailmessageassoon
theyreceiveitandfollowupwithanyquestionsthattheymayhave.The
departmentalcontactwilldistributetheinformationwiththeappropriate
departmentalstaffmembers.Thedepartmentalcontactshallmaintainan
internalcheckofflistofbuildingsystemsandtaskstocomplete.
c. DepartmentalResponse:Thecompletedtasklistshallbeemailedbackto
thePowerPlantOperatorwithintwodaysafterbeingnotified.Thetask
listshouldindicatewhatactionsweretakenanddescribeanythingoutof
theordinary.
B) SetUpMeeting:Iftheunintendedmakeupisnotlocatedwithin4businessdays
ofbeingobserved,thePowerPlantOperator(phone2944926)willarrangea
meetingwiththeDepartmentalcontactstodiscusswhatadditionalactionscanbe
taken.Duringthemeeting,potentialresolutionofthesituationwillbediscussed.
Potentialactionsmayinclude:
a. Shuttingdownindividualbuildingswhilemonitoringthemakeup
b. Shuttingdownsectionsofthedistributionpipingwhilemonitoringthe
makeup
c. Recalibrate/testmakeupmeter.
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0.22GPMMakeupThisistheexpectedmakeuptothesystemundernormal
operatingconditions.Noactionisrequired.

210GPMMakeupMakeupaverageoverthedayisgreaterthan2gpmandlessthan
10GPMandthemakeupissustainedfortwoconsecutivedays.
A) DepartmentalContact:
a. InitialContact:PowerPlantOperator(phone2944926)willemail
departmentalcontactstohaveeachdepartmentinspecttheirbuildings/
systemswithinnexttwobusinessdays.
b. DepartmentalAction:Thedepartmentalcontactshallreplybyemailto
thePowerPlantOperatorindicatingreceiptoftheemailmessageassoon
theyreceiveitandfollowupwithanyquestionsthattheymayhave.The
departmentalcontactwilldistributetheinformationwiththeappropriate
departmentalstaffmembers.Thedepartmentalcontactshallmaintainan
internalcheckofflistofbuildingsystemsandtaskstocomplete.
c. DepartmentalResponse:Thecompletedtasklistshallbeemailedbackto
thePowerPlantOperatorwithintwobusinessdaysafterbeingnotified.
Thetasklistshouldindicatewhatactionsweretakenanddescribe
anythingoutoftheordinary.Specifically,actionstakenthatresultinan
increaseordecreaseinthesystemmakeupshouldbeclearlynotedin
detail.
B) UtilityOperationsActions
a. MainPlant
1. Checktheevaporatorventsanddrainsonchillers1,2,3&4for
anyindicationofleakage.
2. Checktheprimarypumps1,2,3&4andassociatedpipingfor
anyindicationofleakage.
3. Checkthesupplyandreturnheaderpipingforanyindicationof
leakage.
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4. Checkthefilter,filterpumpandassociatedpipingforany
indicationofleakage.
5. Checkthemakeupcontrollerandconfirmsetpoint75psiand
notecontrolledvariable.
6. Checkthe1inchmakeupvalveandinsureproperoperation
b. NorthCampusChillerPlant
1. Checkallchilledwaterpipingforanyindicationofleakage.
2. Checktheevaporatorventsanddrainsforanyindicationof
leakage.
3. Checktheprimarypumpandassociatedpipingforany
indicationofleakage.

C) MechanicalDistributionSystemActions:
a. SewerSampling:UtilityMechanicalDistributionstaffwilltakeagrab
samplefromthesanitarysewermanholeSA11D10(City#739)locatedat
theintersectionofBeachAvenueandLincolnwaywithinonebusiness
daysafterbeingnotified.Thesample(s)shallberetainedfortestingto
identifymolybdatelevelsshouldthesustainedmakeuppresentasewer
effluentviolationpotentialbasedupondiscussionswiththeCityofAmes
WaterPollutionStaff(seeexternalnotificationsection).
b. SurfaceCheck:TheMechanicalDistributionstaffwillalsosurveythe
groundsurfaceoverburieddistributionpipingtolocatewaterthatmaybe
comingouttheground.
c. ValveBoxCheck:Aftertheinitialsurfacereview,eachvalveboxshall
becheckwithintwobusinessdaysafterbeingnotifiedtoseeifwateris
accumulatinginthebox.AccumulatedwatershallbetestedinthePower
Plantwaterlabtoverifyifmolybdateispresentwhichwouldtendto
indicatedachilledwaterleak.
D) SetUpMeeting:Iftheleakisnotlocatedwithin4businessdaysofbeing
observed,thePowerPlantOperatorwillarrangeameetingwiththeDepartmental
contactstodiscusswhatadditionalactionscanbetaken.Duringthemeeting,
potentialresolutionofthesituationwillbediscussed.Potentialactionsmay
include:
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a. Shuttingdownindividualbuildingswhilemonitoringthemakeup
b. Shuttingdownsectionsofthedistributionpipingwhilemonitoringthe
makeup
c. Monitoringthestormandsanitarysewereffluenttomeasuremolybdenum
concentrationsintrunklinesacrosscampusthatpotentiallycouldfocus
thesearchtospecificlocationsoncampus.
d. Recalibrate/testmakeupmeter.

InExcessof10GPMMakeupMakeupaverageoverafourhourperiodisgreater
than10GPM.Eachdepartmentshallmaintaintheirstaffonsitelookingfortheleak
unlessthePowerPlantOperatorprovidesdifferentinstructions.
A) DepartmentalContact:
a. InitialContact:PowerPlantOperator(phone2944926)willcallthe
departmentalcontactstohaveeachdepartmentinspecttheirbuildings/
systemsafterthefourhourperiod.Afterhourcallinlistswillbeutilized
bythePowerPlantOperatorifneededtopersonallycontacteach
departmentalcontact.ThePowerPlantOperatorwillalsosendoutan
emailtodocumentrelevantinformation.
b. DepartmentalAction:Thedepartmentalcontactwilldistributethe
informationwiththeappropriatedepartmentalstaffmembers.The
departmentalcontactshallmaintainaninternalcheckofflistofbuilding
systemsandtaskstocomplete.
c. DepartmentalResponse:Thedepartmentalcontactsshallemailthetask
listbacktothePowerPlantOperatorwithin4hoursafterbeingnotified
andfollowupwithanemail.Thetasklistshouldindicatewhatactions
weretakenanddescribeanythingoutoftheordinary.Specifically,actions
takenthatresultinanincreaseordecreaseinthesystemmakeupshouldbe
clearlynotedindetail.
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B) UtilityOperationsActions
a. MainPlant
i. Checktheevaporatorventsanddrainsonchillers1,2,3&4forany
indicationofleakage.
ii. Checktheprimarypumps1,2,3&4andassociatedpipingforany
indicationofleakage.
iii. Checkthesupplyandreturnheaderpipingforanyindicationof
leakage.
iv. Checkthefilter,filterpumpandassociatedpipingforany
indicationofleakage.
v. Checkthemakeupcontrollerandconfirmsetpoint75psiandnote
controlledvariable.
vi. Checkthe1inchmakeupvalveandinsureproperoperation
b. NorthCampusChillerPlant
i. Checkallchilledwaterpipingforanyindicationofleakage.
ii. Checktheevaporatorventsanddrainsforanyindicationof
leakage.
iii. Checktheprimarypumpandassociatedpipingforanyindication
ofleakage.
C) DistributionSystemActions:
a. SewerSampling:UtilityMechanicalDistributionstaffwilltakeagrab
samplefromthesanitarysewermanholeSA11D10(City#739)locatedat
theintersectionofBeachAvenueandLincolnwaywithin4hoursafter
beingnotified.Thesample(s)shallberetainedfortestingtoidentify
molybdatelevelsshouldthesustainedmakeuppresentasewereffluent
violationpotentialbasedupondiscussionswiththeCityofAmesWater
PollutionStaff(seeexternalnotificationsection).
b. SurfaceCheck:TheMechanicalDistributionstaffwillalsosurveythe
groundsurfaceoverburieddistributionpipingwithin4hoursafterbeing
notifiedandfollowupwithanemailtolocatewaterthatmaybecoming
outtheground.
c. ValveBoxCheck:Aftertheinitialsurfacereview,eachvalveboxshall
becheckedwithin4hoursafterbeingnotifiedtoseeifwateris
accumulatinginthebox.AccumulatedwatershallbetestedinthePower

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Plantwaterlabtoverifyifmolybdateispresentwhichwouldtendto
indicatedachilledwaterleak.
d. ConfirmingTaskCompletion:Uponcompletionofthesewersampling,
surfacecheck,andvalveboxcheck;anemailshallbesenttothePower
PlantOperator.
D) SetUpMeeting:Iftheleakisnotlocatedwithin4hours,thePowerPlant
Operator(phone2944926)willarrangeameetingwiththeDepartmentalcontacts
todiscusswhatadditionalactionscanbetaken.Thismeetingwouldbesetup
evenifthissearchisoccurringoutsidethenormalworkinghours.Duringthe
meeting,potentialresolutionofthesituationwillbediscussed.Potentialactions
mayinclude:
a. Shuttingdownindividualbuildingswhilemonitoringthemakeup
b. Shuttingdownsectionsofthedistributionpipingwhilemonitoringthe
makeup
c. Monitoringthestormandsanitarysewereffluenttomeasuremolybdenum
concentrationsintrunklinesacrosscampusthatpotentiallycouldfocus
thesearchtospecificlocationsoncampus.
d. Recalibrate/testmakeupmeter.
E) ExternalNotification:Ifthedischargeexceeds10gpmfor15hours,External
Notificationprocedureswillbefollowed.MikeMurray(alternateRandy
Larabee)willberesponsiblefornotifyingtheCityofAmesWaterPollution
ControlFacilityofplannedandaccidentalchilledwaterdischarges.Ifdirectedby
theCityofAmesWaterPollutionControlFacility,acontinuouswastewater
samplermaybeneededatsanitarysewermanholeSA11D10(City#739)located
attheintersectionofBeachAvenueandLincolnway.

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