AGENDA

*AMENDED
SPECIAL MEETING
CARMEL-BY-THE-SEA
Monday, April 6, 2015 4:00 p.m.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
Carmel-by-the-Sea, California
1.

CALL TO ORDER Mayor Burnett

2.

ROLL CALL

Mayor:
Mayor Pro Tem:
Council Members:
4:00 P.M.

Burnett
Beach
Dallas, Talmage, Theis

CLOSED SESSION

PUBLIC COMMENTS:
Mayor Burnett will announce the Closed Session and ask for Public Comments on matters
described in the following Closed Session Meeting Notice (Government Code Section
54957.6(a); 54957.7(a))

Item 1:

CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION

Pursuant to Government Code Section 54956.9(D)(1)
Name of Case: Steven McInchak, Plaintiff v. City of Carmel-by-theSea, and does 1 through 50, inclusive, respondents Monterey County
Superior Court Case NO. M128062

Item 2:

CONFERENCE WITH LEGAL COUNSEL ANTICIPATED

LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of
Government Code Section 54956.9: 3 cases

Item 3:

PUBLIC EMPLOYMENT/PUBLIC EMPLOYEE EVALUATION

Pursuant to Government Code Section 54957
TITLE: City Attorney

Item 4:

PUBLIC EMPLOYMENT/PUBLIC EMPLOYEE EVALUATION

Pursuant to Government Code Section 54957
TITLE: City Administrator

5:30 P.M.
3.

OPEN SESSION

PLEDGE OF ALLEGIANCE

* PUBLIC APPEARANCES
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the
agenda may do so now. Matters not appearing on the City Councils agenda will not receive action at this
meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as
otherwise established by the City Council. Persons are not required to give their names, but it is helpful for
speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always
speak into the microphone, as the meeting is recorded.

4.

CONSENT CALENDAR

All items on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise
requested by an individual Council Member or the public for special consideration.
Otherwise the
recommendation of staff will be accepted and acted upon by majority voice vote.

Item 4.A:

Council Meeting Minutes of February 10, 2015; March 2, 2015; March

3, 2015 and March 31, 2015

Recommendation:
Item 4.B:

Check Register for the Month of March, 2015

Recommendation:
Item 4.C:

Approve the Minutes.

Approve the Check Register.

Monthly Reports:
a.
b.
c.
d.

Police, Fire and Ambulance Reports

Code Compliance Reports
Logs of Public Records Act Requests (City Clerk & Police)
Forester Report

Recommendation:

Accept the reports.

Item 4.D:

Resolutions Authorizing Amendments to Various Professional Services

Agreements

Recommendations:

Adopt resolutions authorizing the City Administrator to:

1. Execute an Amendment to the Memorandum of
Understanding for the Central Coast Regional Areas
of Special Biological Significance Dischargers
Monitoring Program; and
2. Execute Amendment No. 1 to Professional Services
Agreement ADM-PSA-Price-0023-14-15 for interim
city clerk services for a not to exceed amount
$96,000; and
3. Execute Amendment No. 2 to Professional Services
Agreement PBD-PCA-FOUR-006-13-14 with 4Leaf
Inc., for permit technician services for a not to exceed
amount of $132,000; and
4. Execute Amendment No. 3 to Professional Services
Agreement ASD-PSA-MAR-003-13/14 with MarTech
for information technology services for a not to
exceed amount of $240,000

Item 4.E:

Smoking in Commercial Areas and Public Lands/Rights-of-Way

Recommendation:

Item 4.F:

Summary of Legal and Investigate Expenses Year to Date 2015

Recommendation:
Item 4.G

Adopt the Resolution.

Council Goals for 2015: Status Report

Recommendation:

Item 4.I:

Receive the Report.

Consideration of a Resolution extending the MOU for the Police

Officers Association (POA)

Recommendation:
Item 4.H:

As recommended by Mayor Burnett and Vice-Mayor

Beach, authorize Staff to gather information on
regulations of other cities regarding restricting smoking in
commercial zones, on public lands and on public-rightsof-way. After information is accumulated, the Mayor will
consider whether to appoint a citizens group to review
the regulations and determine what, if anything, actions
might be considered for Carmel-by-the-Sea.

Accept the Report.

Mayors Letter to City and Community Groups regarding the

Centennial
3

Recommendation:

Authorize the Mayor to send a letter to the Citys Boards,

Commissions and Committees, community groups and
schools inviting their participation in the development of
projects, programs, activities and events for 2016.

5. ORDERS OF COUNCIL
Members of the public shall have an opportunity to comment on items on the agenda. Public
comments may be made on the matters described in this Meeting Notice (Government Code Section
54954.3) If you would like to speak on an item, please wait until the Mayor opens the items for

public comment. While not required, please state your name for the record and limit your
remarks to three (3) minutes.

Item A:

Receive Community Activities and Cultural Commission and staff

recommendations regarding directives issued by the City Council at its
September 9, 2014 meeting discussion of Car Week and provide
direction

Recommendation:

Item B:

Receive Community Activities and Cultural Commission

and staff recommendations regarding directives issued
by the City Council at its September 9, 2014 meeting
discussion of Car Week and provide direction.

Review of City Policies pertaining to Special Events and Consideration

of Resolutions regarding the Concours Caf and the Pebble Beach
Tour dElegance Vintage Car Parade, Display and Luncheon for 2015.

Recommendation:

1) Authorize a waiver of special event fees in the

amount of $1072, authorization to serve alcohol at the
event, and the City funding half the costs of portable
restrooms and dumpsters for the Carmel Chamber of
Commerce Concours Caf on Thursday, August 13,
2015; and
2) Authorize the closure of certain streets and City
funding for half the costs of portable restrooms and
dumpsters for the Pebble Beach Tour dElegance
vintage car parade/display and luncheon on Thursday,
August 13, 2015.

6. RECONVENE TO CLOSED SESSION (IF APPLICABLE)

7. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Lee Price, MMC, Interim City Clerk, for the City of Carmel-by-the-Sea, DO HEREBY CERTIFY,
under penalty of perjury under the laws of the State of California, that the foregoing notice was posted
at the Carmel-by-the-Sea City Hall bulletin board, posted at the Harrison Memorial Library on Ocean
and Lincoln Avenues and the Carmel Post Office and distributed to members of the media on April 3,
2015.
rd

Dated this 3 day of April, 2015, at the hour of ___________.

____________________________________
Lee Price, MMC
Interim City Clerk
Original on file in the City Clerks Office

General Information:

The City Council of Carmel-by-the-Sea meets on the First Tuesday

of each month at 4:30 p.m., unless otherwise noticed.
The City Council meetings on the First Monday of each month at
4:30 p.m. in Workshop session, unless otherwise noticed.

Council Agendas:

The City Council agenda packet is now available for public review at
the City website at www.ci.carmel.ca.us and the City Clerks Office
on the Friday prior to the scheduled meeting.

Broadcastings:

Broadcast date the first Sunday after the City Council meeting at
8:00 a.m., MCAET Channel 26 or 24/7 webcasting at
www.ci.carmel.ca.us.

ADA Notice:

In compliance with the Americans with Disabilities Act, if you need

special assistance to participate in this meeting, please contact the
City Clerks Office at 831-620-2007 at least 48 hours prior to the
meeting to ensure that reasonable arrangements can be made to
provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title
II)