GraduateProgramHandbook 2014 2015

Graduate Student Handbook
2014-15
Syed Babar Ali School of Science and Engineering
Lahore University of Management Sciences
Disclaimer: The Graduate Student Handbook outlines common policies relevant to the
Graduate Programs offered by the Syed Babar Ali School of Science and Engineering (SBASSE)
in Biology, Chemistry, Computer Science, Electrical Engineering, Mathematics and Physics.
These policies may be revised by the School and/or University at any time without prior
notice. For further questions or additional information, students may contact the Graduate
Program Coordinator in their host Department.
Table of Contents
2.1.3
2.1.4
2.1.5
WELCOME! ................................................. 1
Prescribed Undergraduate Courses .........11

Forming a MS Thesis Committee.............11
MS Thesis .................................................. 12
ACADEMIC CALENDAR .............................. 2

1
MS Program Graduation Requirements

12
2.3
Probation and Separation ...................... 13
GRADUATE PROGRAM POLICIES ...4
1.1
Departmental Graduate Program
Committee (DGPC) ............................................. 4
1.2
2.2
Graduate Program Coordinator (GPC).. 4
1.3
SBASSE Graduate Program Committee
(SGPC) .................................................................. 4
1.4
Full-Time and Part-Time Students .........5
1.5
Academic Advisors ...................................5
2.4
Re-admission after Separation .............. 13
2.4.1 Readmission Conditions .......................... 13
PHD PROGRAM ............................. 14
3.1
Student Status ........................................ 14
3.2
PhD Supervisor .......................................15
3.2.1
Change of PhD Supervisor ....................... 15
1.6
Academic Progress Time Limits ..............5
1.6.1
MS-Students ...............................................5
1.6.2 PhD-Students and PhD-Candidates ........ 6
3.3
Terminal Graduate Student Status ........15
3.4
Exit Degree ............................................. 16
1.7
Leaves of Absence.................................... 6
1.7.1
MS-Students .............................................. 6
1.7.2
PhD-Students and PhD-Candidates .........7
3.5
Probation and Separation ..................... 16
3.5.1
Readmission after Separation ..................16
1.8
Withdrawals and Readmission ...............7
1.8.1
Voluntary Withdrawal from the Program
and Readmission .....................................................7
1.8.2 Involuntary Withdrawal ........................... 8
1.8.3 Unauthorized Withdrawal ....................... 8
1.8.4 Withdrawal from the Semester ............... 8
1.9
Funding .................................................... 9
1.9.1
Graduate Research Assistantship ............ 9
1.9.2 Teaching Assistantship ............................. 9
1.9.3 Work Restrictions ..................................... 9
1.9.4 Residency Requirements for Funding ..... 9
3.6
Requirements of a PhD Degree .............17
3.6.1 Credit Hour Requirements ...................... 17
3.6.2 Coursework ............................................... 17
3.6.3 GRE Subject Test ...................................... 17
3.6.4 Comprehensive Examination .................. 17
3.6.5 PhD Thesis Research Credits...................18
3.6.6 Forming a PhD Committee .....................18
3.6.7 PhD Proposal Defense ..............................18
3.6.8 PhD Thesis Defense ..................................19
3.6.9 Seminars .................................................... 21
3.6.10
Publications .......................................... 21
3.6.11
Residency Requirement ....................... 21
3.6.12
Hostel facilities for full-time PhD
Students 21
3.6.13
Teaching Requirement ....................... 22
1.10
Grievance Resolution ............................. 9
MS PROGRAM................................. 11 3.7
2.1
Requirements of the MS Degree ............11
2.1.1
Credit Hour Requirements....................... 11
2.1.2
Core and Elective Courses ........................ 11
Graduation Requirements .................... 22
4
ACADEMIC POLICES AND
PROCESSES...............................................24
Graduate Student Handbook| Table of Contents
4.1
Graduate Forms ......................................24
4.15
Student Conduct .................................... 38
4.2
Transfer of Credits .................................24
4.2.1 Rules Governing Transfer of Credits ..... 24
4.2.2 Process of Applying for Transfer of
Credits 25
4.16
Professional Conduct ............................ 39
4.17
Norms of the University ........................ 39
4.18
Assignments ...........................................40
4.19
Unfair Means ..........................................40
4.3
Inter-School and Inter-Department
Transfers .............................................................26
4.20 Plagiarism ............................................... 41

4.20.1
What is Plagiarism?.............................. 41
4.20.2
What is a Source? ................................. 41
4.20.3
Types of Plagiarism .............................. 41
4.20.4
Penalties ............................................... 42
4.4
Course Registration ...............................26
4.4.1 Add/Drop Period......................................27
4.4.2 Pre-Requisites of Courses ........................27
4.4.3 Cross-listed Courses .................................27
4.4.4 Course Repetition and Grade
Replacement ......................................................... 28
4.4.5 Auditing Courses ..................................... 29
ADMINISTRATIVE OFFICES ........... 43
4.5
Fees ..........................................................30
5.1
SBASSE Academic Affairs Office ........... 43
4.6
Reading Material ....................................30
5.2
Office of Admissions.............................. 43
4.7
Student Coursework Evaluation ...........30
5.3
Office of FINANCIAL AID ...................... 43
4.8
Grades .....................................................30
4.8.1 Calculation of Semester GPA .................. 31
4.8.2 Calculation of CGPA ................................ 32
5.4
Office of the Registrar ........................... 44
5.5
Office of Sponsored Programs .............. 44
4.9
Attendance Policy .................................. 33
4.10
Missed Quiz Policy ................................. 33
5.6
Office of Student Affairs ........................ 44
5.6.1 The Extracurricular Activities office ...... 44
5.6.2 The Student Counseling Office .............. 45
4.11
Examination Room Policy ..................... 34
5.7
House Physician..................................... 45
4.12
Make-up Examination Policy ................ 35
4.12.1
Medical Cases ....................................... 35
4.12.2
Death in the Immediate Family .........36
4.12.3
Extracurricular Activities ....................36
4.12.4
Visa Interview.......................................36
4.12.5
Other Emergencies ..............................36
5.8
Career Services Office ............................ 45
4.13
Graduation ..............................................36
4.13.1
Graduation Audit Form.......................36
4.13.2
Degree before Convocation (DBC) .... 37
4.13.3
Security Refund .................................... 37
4.13.4
Clearance Policy ................................... 37
4.14
Disciplinary Procedures ........................38
4.14.1
Disciplinary Committee ......................38
4.14.2
Petition .................................................38
5.9
Department of Marketing, Fundraising
and Alumni Affairs ............................................. 45
5.10
Department of Finance and Accounts . 46
5.11
General Administration and Services .. 46
5.12
Office of Wellness and Recreation ....... 46
STUDENT RESOURCES................... 47
6.1
The Gad & Birgit Rausing Library ......... 47
6.1.1
Library Usage Policy ................................ 50
6.2
Information Systems and Technology . 52
6.2.1 Network .................................................... 53
ii
6.2.2
6.2.3
6.2.4
6.2.5
6.2.6
6.2.7
6.2.8
6.2.9
6.2.10
6.2.11
6.2.12
Computing Labs ....................................... 53

IST Help Desk ........................................... 55
Email Kiosks ............................................ 56
Hardware or Software Installation ........ 56
Email Client ............................................. 56
Various Software ..................................... 56
Zambeel ..................................................... 57
Learning Management System ............... 57
Video Conference Facilities ................ 57
Lecture-Capture ................................... 57
Open Courseware (OCW)................... 57
6.3
Smart Cards .............................................58
6.4
Hostel LAN Usage ...................................58
6.5
Campus Parking Policy ..........................59
APPENDIX: LIST OF FORMS ......... 60
iii
WELCOME!
We are delighted that you have chosen to pursue your graduate studies at the Syed
Babar Ali School of Science and Engineering (SBASSE) at LUMS.
Our committed, enthusiastic and world-class faculty looks forward to helping you gain
the knowledge, skills and motivation needed to meet your academic goals and establish
a productive lifetime career for yourself.
You along with SBASSE and LUMS are embarking on a promising new era of scientific
research and education provided by the initiation of new graduate programs. New
programs initiated in Fall 2013 are MS in Biology, Chemistry, Physics and Mathematics.
Programs initiated in Fall 2012 are MS in Electrical Engineering and PhD in Biology,
Chemistry, Physics and Electrical Engineering. These programs have expanded upon
SBASSEs palette of graduate program offerings in Computer Science (MS and PhD) and
Mathematics (PhD).
Our faculty members are dedicated to honing our graduate students into outstanding
scholars and professionals who have the intellectual agility to find innovative solutions
to challenging problems. SBASSEs world-class graduate coursework is designed to
nurture and invigorate your interest in your area of study as well as impart to you the
most comprehensive information relevant to your degree. Those of you pursuing
research based degrees will be joining faculty members engaged in rigorous
multifaceted interdisciplinary research that is focused on resolving issues pertaining to
environment, governance and healthcare as well as general technological and scientific
advancement. SBASSEs modern infrastructure and state-of-the-art laboratories and
equipment are geared up to facilitate your research endeavours and provide a
stimulating academic environment.
Our overarching goal is to produce passionate and outstanding scientists and educators
who as responsible citizens are committed to improving the quality of human life
through science and technology.
For more information about our School please visit http://lums.edu.pk/sbasse/index.php.
Sohail A. Qureshi
Professor and Dean, SBA School of Science and Engineering
ACADEMIC CALENDAR
Any changes will be updated at http://lums.edu.pk/content/academic-calendar-27 by
the Office of the Registrar.
Fall 2014 Semester

Date
Description
August 25 - September 08, 2014
Add/Drop Period
September 1, 2014
First Day of Classes
October 3, 2014
Drop Only Deadline
October 6, 2014
Eid-ul-Azha
October 6-10, 2014
Eid-ul-Azha Holidays
October 24, 2014
Course Withdrawal Deadline

Ashura Holiday 3rd Nov (Classes Schedule
shifted to 15th Dec 2014)
Ashura Holiday 4th Nov (Classes Schedule
shifted to 16th Dec 2014)
November 3, 2014
November 4, 2014
November 9, 2014
Iqbal Day Holiday
December 16, 2014
Last Day of Classes
December 17-19, 2014
Reading & Review period
December 20-28, 2014
Final Examinations*
December 25, 2014
Quaid-e-Azam Day / Christmas Holiday
December 29, 2014-January 16,

2015
Semester Break
January 4, 2015
12th Rabi-ul-Awal
LUMS
Graduate Student Handbook|2014-15
Spring 2015 Semester

Date
Description
January 12- January 26,

2015
Add/Drop Period
January 19, 2015
February 5, 2015
Kashmir Day (Class Schedule shifted to 5th May, 2015)
February 20, 2015
Drop Only Deadline
March 6, 2015
March 16-20, 2015
Mid-semester Break
March 23, 2015

May 1, 2015
Pakistan Day 23rd March (Class Schedule shifted to 4th

May, 2015)
Labour Day Holiday (Class Schedule shifted to 6th May,
2015)
May 8, 2015
Last Day of Classes
May 10 -17, 2015
Final Examinations
May 18-31, 2015
Semester Break
Summer 2015 Semester

Date
Description
June 1, 2015
June 01-03, 2015
Add/Drop Period
June 19, 2015
June 19, 2015
Ramdhan starts
Second Week of June 2015
Convocation 2015
July 18, 2015
Eid ul Fitr
July 16-20, 2015
Eid ul Fitr Holidays
July 24, 2015
Last day of classes
July 26-29, 2015
Final Examinations
LUMS
1 GRADUATE PROGRAM POLICIES

The Syed Babar Ali School of Science and Engineering offers both MS and PhD
Programs in Biology, Chemistry, Computer Science, Electrical Engineering,
Mathematics and Physics.
Graduate students are assisted in their academic pursuits by various individuals
and groups including their Department, Academic Advisor, PhD Supervisor,
Departmental Graduate Program Coordinators and various administrative
offices all over LUMS. However, each student is ultimately responsible for
understanding and complying with all the information, policies, procedures and
deadlines listed in this Handbook. Each student is also responsible for meeting
all course, credit and GPA requirements for graduation. These policies may be
modified periodically to keep up with global trends and best practices.
1.1
DEPARTMENTAL GRADUATE PROGRAM COMMITTEE (DGPC)

The Graduate Program Committee within each Department oversees the
program and implements its policies and procedures at the departmental level;
including monitoring student progress, taking appropriate actions such as
placing a student on probation or terminating them from program.
1.2 GRADUATE PROGRAM COORDINATOR (GPC)

Within each department, one faculty member serves as a dedicated Graduate
Program Coordinator (GPC) who is responsible for administering all aspects of
graduate programs offered by their department. The GPC advises all first-year
graduate students on course selection and other academic matters until an
Academic Advisor is selected and appointed. The GPC also schedules and
announces all MS /PhD Proposals and Thesis presentations and Defense. Other
graduate student matters including complaints and grievances and further
processing of graduate student forms are also handled by the GPC.
1.3 SBASSE GRADUATE PROGRAM COMMITTEE (SGPC)

The SBASSE Graduate Program Committee (SGPC) will oversee all facets of MS
and PhD Programs. This Committee will be comprised of Graduate Program
Coordinators from each of the SBASSE Departments. One member of the
Committee will be appointed by the Dean SBASSE to serve as Convenor. All
DGPC recommendations will be conveyed to SGPC through each of the Graduate
Program Coordinators for approval. Similarly, any issues or conflicts related to
graduate program that stand unresolved at the departmental level will be
forwarded to SGPC for deliberation. SGPC is expected to review all policies and
LUMS
procedures of the graduate program continuously and recommend necessary

changes to the Dean.
1.4 FULL-TIME AND PART-TIME STUDENTS

Full-time MS students have 2 years to complete the program while PhD students
have 4-years to complete all graduation requirements. To maintain full-time
status, a graduate student must enroll in a minimum of 6 credit hours in each
semester. Full-time graduate students may enroll in a maximum of 12 credit
hours in a regular semester and a maximum of 3 credit hours during the Summer
session. In exceptional cases, students may take a maximum of 15 credit hours in
a regular semester and a maximum of 6 credit hours in the Summer session at
the recommendation of their Advisor and the approval of DGPC. All graduate
students enrolled in the PhD program must maintain full-time status throughout
the duration of their degree. Full-time MS students have the one-time-only
option of converting their status into that of a part-time student with the
approval of their DGPC. Part-time MS students have a maximum of 4 years to
fulfill graduation requirements; they are neither eligible for hostel
accommodation nor for financial aid.
1.5 ACADEMIC ADVISORS

At the time of admission, all MS students are assigned an academic advisor by
their department. The purpose of the academic advisor is to mentor the student,
guide him/her through the different stages of the program and provide general
advice and support in all academic and career related matters. Students are
admitted to the PhD Program under a particular PhD Supervisor, who is a faculty
member associated with the research area most relevant to the students interest.
This faculty member will supervise the students thesis work; and will also serve
as his/her academic advisor.
Academic Advisors and Supervisors are required to declare their association with
a graduate student by filing Form A-Advisor/Supervisor Association [Appendix:
List of Forms]. All graduate students are expected to consult their Academic
Advisor frequently.
1.6 ACADEMIC PROGRESS TIME LIMITS

1.6.1
MS-Students
All full-time MS students are expected to complete their programs degree
requirements within 2 years of admission. Under exceptional circumstances
(e.g., serious illness), a fifth and possibly sixth semester may be added to
complete the program. Such extension is subject to approval by the
Departmental Graduate Program Committee (DGPC).
LUMS
1.6.2
PhD-Students and PhD-Candidates

Students enrolled in the PhD Program are expected to complete all degree
requirements within four years of admission. Under exceptional circumstances,
a fifth and possibly sixth year may be added to the program if permitted by the
DGPC as well as Dean of School. Students enrolled in the PhD program are
expected to clear the Comprehensive or Qualifying Exam by the end of their first
calendar year. DGPC will allow a maximum of two attempts to clear the Exam.
Students unable to clear this exam in their second attempt will be separated from
the program. The two attempts must be continuous; exceptions must have the
approval of the DGPC.
In their first calendar year, all students admitted to the program must:
Clear the GRE Subject or NTS GAT Subject Test if not done so already (For
clearing the GRE Subject Test, a minimum score of 60th percentile must be
obtained)
Enrol in at least two graduate level courses in their area of specialization
Attempt the Comprehensive Examination for the first time
To achieve the PhD Candidate status, PhD Students must submit a formal
research proposal to their PhD Committee and defend it successfully. This
activity must be completed by the end of the students second calendar year.
Upon acquiring PhD candidacy, the remaining semesters are devoted to carrying
out full-time thesis research work. Students may also enrol in one or more
courses as recommended by their PhD Supervisor or Committee. At the
culmination of research work, study results must be compiled in the form of a
dissertation (the PhD Thesis) which is evaluated by three independent
international experts (per the recommendation of Higher Education
Commission of Pakistan) in addition to the Final Defense Committee and
defended by the candidate.
1.7
LEAVES OF ABSENCE
A leave of absence means that a graduate student is allowed to maintain student
status at LUMS without registering for a semester. After receiving a
recommendation from the Academic Advisor, the DGPC must formally approve
a leave of absence. A graduate student who does not register for a regular
semester without prior approval of the Semester-Off status by the DGPC may be
separated from the graduate program. Deadline for submitting leave of absence
applications is the same as the Add-Drop Deadline of that semester.
1.7.1
MS-Students
Under exceptional circumstances, for example severe illness, the affected
student can take a maximum of two semesters off. Such leave of absence is
initiated by the Academic Advisor and is subject to approval of the DGPC. A
Student can apply for leave through Form L: Request for Leave [Appendix: List of
LUMS
Forms]. As part of the leave application, the student need to submit a plan of
study including the following information:
Courses the student has taken with grades

Courses the student will take after returning from the leave to complete
the graduation requirement and the semester(s) in which the student
plans to take these courses
This plan of study will be used to verify if the student can complete coursework
for graduation in the required time period. Given that most of the courses
(including core courses) are not offered every semester, it is important for the
student and the DGPC to know the impact of the leave in terms of graduation
delay. For example, a leave for one semester may delay the graduation for a year.
If the application is approved, the student can take the semester off, which
means that the student does not have to pay the semester registration fee to
continue enrollment at LUMS. A semester taken off does not count towards the
two-year duration of the MS program.
1.7.2
PhD-Students and PhD-Candidates

PhD students and PhD candidates may not take any semester off (including the
summer semester) except by the consent of their PhD Supervisor and a formal
approval of the DGPC by applying for the leave through Form L: Request for Leave
[Appendix: List of Forms].
PhD students and PhD candidates are expected to work as full-time employees
with days off only on official holidays (no days off during semester breaks or
summer). Students must seek written permission of their PhD Supervisor and
GPC if they wish to take additional breaks.
Sections 3.6.11 and 3.6.12 state the full-time status and residence requirement for
PhD students and PhD candidates.
1.8
WITHDRAWALS AND READMISSION

Withdrawal is broadly categorized as:
Withdrawal from program resulting in complete cancellation of LUMS

active student status
Withdrawal from the semester resulting in de-activation of LUMS active
student status for only that semester
1.8.1
Voluntary Withdrawal from the Program and Readmission

Students may withdraw voluntarily from the program at any time during the
semester up until the last day of classes as per the recommendation of the GPC.
Students wishing to withdraw must inform their Academic Advisor in writing
and are strongly encouraged to contact the respective GPC to fully understand
the implications of their decision. Students who fail to give notice of their
withdrawal should expect to receive failing grades and will be automatically
separated from their program.
LUMS
A student who withdraws from the program in good academic standing may
apply to the Office of Admissions with the approval of the DGPC for readmission
by July 1 for the Fall semester and December 1 for the Spring semester. The DGPC
will make a recommendation regarding readmission on a case-by-case base. If
the readmission application is approved, an applicable readmission fee will be
charged.
1.8.2
Involuntary Withdrawal
The University may insist on a students involuntary withdrawal from semester
or program if, in the judgment of the Departmental Graduate Program
Coordinator and Director, Office of Student Affairs, the student:
Poses a threat to the lives or safety of him/herself or other members of the
LUMS community
Has a medical or psychological condition that is likely to be exacerbated by
the academic and/or living environment at LUMS
Has a medical condition or demonstrates behavior that seriously interferes
with academic and professional activities of the LUMS community
The DGPC may route such cases through the Disciplinary Committee.
1.8.3
Unauthorized Withdrawal
Students who leave the University for a semester without prior permission to
withdraw are considered to have resigned and their admission will stand
cancelled. To be considered for readmission, a student must apply to the Office
of Admissions for readmission by the 1st of July for Fall semester and the 1st of
December for Spring semester. If the readmission application is approved, an
applicable readmission fee will be charged.
1.8.4
Withdrawal from the Semester

With the approval of their Academic Advisor and GPC, a student may apply for
Voluntary Withdrawal from a semester, after the deadline for course
withdrawal(s), only on medical grounds or other serious emergencies. Students
should file Form L: Request for Leave [Appendix: List of Forms] and provide
supporting documentation. Any misrepresentation in the application or
documents will be treated as a serious disciplinary matter for which student may
be separated from the program and LUMS. Students compelled to undergo
Involuntary Withdrawal for a semester must also file L: Request for Leave
[Appendix: List of Forms]. Students withdrawing from a semester will incur fee
penalties as per LUMS policy.
Withdrawing from all courses is not equivalent to a formal/official withdrawal.
A withdrawal application in the form of Form L: Request for Leave must be filed
in order for the withdrawal to be deemed official.
LUMS
1.9
FUNDING
There are different types of funding sources available for graduate students. All
PhD students are provided financial support in the form of a tuition waiver as
well as a monthly stipend which may be generated either through a Research or
Teaching Assistantship (see below). Maximum duration of such financial support
for PhD students is 4 years and it covers registration for Fall, Spring as well as
Summer semesters.
1.9.1
Graduate Research Assistantship

A Graduate Research Assistantship (RA) can be given only to students enrolled
in the PhD program. For a student to get selected for a GRA award, he/she must
be sponsored by a PhD Supervisor. The DGPC on the recommendation of the
PhD Supervisor can suspend the GRA award in case of inadequate academic or
research performance. A GRA award consists of a monthly stipend, and also
requires both residency and full-time student status. Students on Graduate
Research Assistantship must maintain a CGPA of at least 3.0 for continuation of
GRA award.
1.9.2
Teaching Assistantship
A Teaching Assistantship (TA) can be awarded to any graduate student, selected
by the Department, based on curricular needs and academic performance of the
student. A TA award consists of a monthly stipend and requires full-time student
status. Teaching Assistantships may be full-time or part-time. To apply for the
TA award, the student should contact the GPC before the start of the semester.
Students on Teaching Assistantship must maintain a CGPA of at least 3.0 for
continuation of funding.
1.9.3
Work Restrictions
Full-time graduate students are not allowed to work more than 20 hours per
week. PhD Students or Candidates funded by LUMS are not allowed to take on
additional employment off campus.
1.9.4 Residency Requirements for Funding

Students on financial support must be physically based at LUMS, and come
regularly to campus. Students who must travel away from LUMS to attend
academic activities (e.g., conferences, workshops) can take up to 15 days
(including weekends) to return. Under exceptional circumstances (e.g., a month
long workshop) this requirement may be relaxed but only after the approval of
the Academic Advisor and the DGPC.
1.10 GRIEVANCE RESOLUTION

Graduate students unsatisfied with a certain process, activity, decision or
behavior are encouraged to bring it to the attention of their Academic Advisor.
If the issue remains unresolved, or in case the grievance is against the Advisor,
the matter should then be initially referred to the DGPC. If the issue still persists
LUMS
or if there is a conflict of interest, the student should then consult the

Department Chair, and if necessary the Dean. The decision of the Dean will be
considered final.
LUMS
10
2 MS PROGRAM
LUMS offers MS programs in Biology, Chemistry, Computer Science, Electrical
Engineering, Physics and Mathematics. The MS program requires completion of
a total 30 credit hours and is offered in two forms: MS-with-Thesis and MS-byCoursework-Only.
There is a minimum CGPA requirement of 2.5 for continuation in all forms of
the MS degree. Specific details regarding any MS Programs can be obtained from
the host department.
2.1 REQUIREMENTS OF THE MS DEGREE

2.1.1
Credit Hour Requirements

Students opting for MS-with-Thesis must take 24 credit hours of coursework and
complete 6 credit hours of thesis research under the supervision of a faculty
advisor. Independent study and MS project will not count towards the 24 credit
hours of coursework requirement for MS Thesis students.
The MS-by-Coursework-Only option requires students to take 30 credit hours of
coursework. At most 3 credit hours may be taken as Independent Study and/or
MS Project.
2.1.2
Core and Elective Courses

Coursework requirements constitute of graduate-level core and elective courses.
Elective courses present students with the opportunity to specialize in an area
within their discipline. Each program has its own regulations regarding the
specific number and selection of core and elective courses. Students should
consult their Advisor for course selection.
2.1.3
Prescribed Undergraduate Courses

Students joining the MS Program are expected to have taken the basic courses
that are pre-requisites of the core courses. However, in some cases the DGPC of
a particular program may prescribe one or more undergraduate courses. The
units of such prescribed courses, one of more of which may be audited, will not
be counted towards the MS graduation requirements.
2.1.4
Forming a MS Thesis Committee

Prior to registering for the MS Thesis, a student must first identify a faculty
member willing to supervise his/her thesis research and serve as academic
adviser of the student. The MS Thesis Committee must be comprised of the
academic advisor and at least one other faculty member from SBASSE. The
student must file Form C1-Formation of MS/PhD Thesis Committee [Appendix:
List of Forms].
LUMS
11
2.1.5
MS Thesis
The MS Thesis research counts towards 6 credit hours, and must be taken as 3
credit hours in two semesters. Students should file Form N: Enrollment in Noncoursework Credits [Appendix: List of Forms] before the registration deadline of
the first semester in which the student intends to register for thesis.
Student must submit a formal MS Thesis research proposal to his/her MS Thesis
Committee and defend it successfully. The MS Thesis proposal defense must be
accomplished by the end of the students first semester of thesis enrollment.
Request to schedule a proposal defense must be submitted by the student to the
GPC with the endorsement of the MS Thesis Committee. Once agreed, the GPC
will schedule the presentation and send an announcement to all faculty and
graduate students of SBASSE at least three days in advance.
In the second semester of enrollment in MS Thesis (which may not necessarily
be in the penultimate semester), the student must submit a written thesis
document to the MS Thesis Committee. The student must also defend the thesis
in a public defense that includes members of thesis committee as well as other
interested individuals. Date of thesis defense must be decided by student and
endorsed by his/her thesis committee members. The proposed date of defense
should be submitted to the DGPC at least one week before the actual event. The
date, time and venue of defense are announced one week in advance. The MS
Thesis Committee must attend the defense and unanimously agree that the
student has passed. All requirements of the MS Thesis (written thesis as well
public defense) must be completed by end of the second semester of thesis
enrollment. The written thesis document must comply with the approved thesis
format of the SBASSE as well as of the respective department.
Students enrolled in thesis research may adopt the non-thesis option after
consultation with their thesis advisor. If a student is judged to have put in best
effort making thesis research a valuable learning experience, then the 3 thesis
credits can be converted into MS Project. Others who have chosen to leave MS
Thesis to adopt the non-thesis option must take two additional graduate-level
courses totaling 6 credit hours. The MS Thesis is graded as Pass or Fail.
2.2
MS PROGRAM GRADUATION REQUIREMENTS

Students need to complete at least 30 credit hours to fulfill the requirements of
the MS degree. At the time of graduation, students must have a CGPA of at least
2.5.
The students may request an MS degree by filing Form GA1: Graduation Audit
Form - MS [Appendix: List of Forms].
LUMS
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2.3
PROBATION AND SEPARATION

All MS students must maintain a CGPA of at least 2.5 to remain in good academic
standing. If a students CGPA falls below 2.5 at the end of any given semester,
he/she will be placed on probation in the subsequent semester (including the
summer semester). Such students will regain good academic standing when their
CGPA becomes equal to or exceeds 2.5. During the probation period, students
must maintain a semester (including summer semester) GPA of 3.0 or higher
otherwise they will be separated from the program.
2.4 RE-ADMISSION AFTER SEPARATION

Students separated from the MS program at SBASSE may be considered for
readmission on the recommendation of the DGPC. A student is allowed to be readmitted only once.
2.4.1
Readmission Conditions
Courses with grade B- grade or above will be given as credits on readmission.
All courses taken by a student at LUMS will show on the transcript, even if
the student has been readmitted.
Credit hours of courses for which credit is given on readmission count

towards the graduation requirements but the course grades are not included
in the calculation of CGPA.
Students who are separated on academic grounds and then are readmitted
will be placed on academic probation for the rest of their stay at LUMS.
Readmission fee will be applicable as per university policy.
After readmission, in the first regular semester (Fall or Spring), the students
will be required to obtain a minimum semester GPA of 3.00. They will be
required to maintain a minimum CGPA of 2.50 thereafter at the end of each
regular semester in order to continue with the program. In case their CGPA
drops below 2.50 in any regular semester subsequently, they will be separated
from the program without any warning.
In case of readmission the student must finish the graduate program within
the maximum allowable time as stipulated in Sections 1.4 and 1.6.1 from the
original date of joining LUMS.
Readmitted students who are subsequently separated from the program on

academic grounds cannot apply as fresh candidates.
LUMS
13
3 PHD PROGRAM
LUMS offers PhD programs in Biology, Chemistry, Computer Science, Electrical
Engineering, Mathematics and Physics. The PhD program is designed to prepare
students to think scientifically and independently conduct high-quality research.
Major milestones that must be achieved for the successful completion of the PhD
degree include the Comprehensive (Qualifying) Examination, Thesis Proposal
Defense and PhD Thesis Defense.
In compliance with the policies of Higher Education Commission (HEC) of
Pakistan, all admitted students must clear the GRE Subject or HEC
recommended NTS Test and obtain a score of 60th percentile or above. This
requirement must be fulfilled by the end of the first calendar year after
admission.
After admission, a student is matched to a faculty member according to the
students research interests. This faculty member will be serving as the students
PhD Supervisor (thesis advisor). Students must start preparing for the PhD
Comprehensive Exam immediately after admission. Although courses taken in
the first semester may prove to be helpful, it is anticipated that full preparation
of comprehensive exam will require extensive independent study.
Students enrolled in the PhD program are expected to undertake original
research work under the guidance of their thesis advisor. It is the responsibility
of student and the PhD Supervisor to ascertain that the quality of the research
work is high and that the results are published in at least one peer-reviewed
scientific journal that covers the students field of specialization. The student
must then complete the remaining coursework and expand his/her research
work culminating in the submission of a written PhD Thesis followed by its
defense. For maximum time limits for each stage, refer to Section 1.6 Academic
Progress Time Limits.
3.1
STUDENT STATUS
Students enrolled into the PhD Program are categorized into PhD-Students and
PhD-Candidates. All students are classified as PhD-Students until they achieve
PhD Candidacy. To achieve the PhD-Candidate status, a PhD Student must both
pass the Comprehensive Exam and successfully defend a formal research
proposal in front of his/her PhD Committee. After successfully defending
proposal, a student may change his/her status by filing Form D: Graduate
Student Status Change [Appendix: List of Forms].
LUMS
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3.2
PHD SUPERVISOR
PhD Students must have a PhD Supervisor who will also serve as their academic
advisor. PhD Supervisors must be full-time SBASSE faculty members; they are
responsible for actively guiding their students through the various stages of the
respective PhD program and overseeing the research conducted by them.
Students must consult their PhD Supervisor before registering for any course(s).
Students are matched to their PhD Supervisor at the time of admission. This
association is confirmed through Form A- Advisor/Supervisor Association listed
in Appendix: List of Forms. PhD Supervisors must provide their assessment of the
students progress to the DGPC at the end of each semester through Form W PhD Student Semester Review [Appendix: List of Forms].
3.2.1
Change of PhD Supervisor

If circumstances so require, students may change their PhD Supervisor subject
to approval by the DGPC. The approval of the DGPC is sought by filing Form BChange of Advisor/Supervisor [Appendix: List of Forms]. If the case is approved,
the DGPC and the new PhD Supervisor will decide whether to allow the student
to continue his/her ongoing research or to begin afresh. If the student has already
cleared the PhD Proposal Defense, selecting a new PhD Supervisor may require
the student to defend a new proposal.
If the PhD Supervisor leaves LUMS or ceases to be a full-time faculty member,
students will be required to choose a new supervisor within a maximum period
of two months. PhD Candidates nearing completion (having acquired terminal
graduate student status (see below)) of their degree may continue to work with
the same PhD Supervisor if he/she agrees to provide adequate guidance.
However, an internal advisor/supervisor will be appointed for coordination.
Such cases will proceed only with the consent of DGPC.
3.3
TERMINAL GRADUATE STUDENT STATUS

Once a PhD student has completed all requirements except publications and
submission of the written PhD Thesis, he/she will be assigned the status of a
Terminal Graduate student (TGS) (also known as All-But-Dissertation or ABD).
In order to be classified as a TGS, the Candidate must file Form D-Graduate
Student Status Change [Appendix: List of Forms]. A TGS will only be charged
semester enrollment, computing and facilities fees. This student will not be
required to register in any further credits towards the PhD. University enrolment
(through TGS) will however be needed by all PhD Candidates until graduation.
The TGS status will be granted only to PhD-Candidates. The PhD-Candidates
host department will verify a TGS.
LUMS
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3.4
EXIT DEGREE
PhD Students and PhD Candidates who are unable to complete the requirements of the
PhD degree may be awarded an MS degree if they fulfill the requirements of the MS
degree. Award of such MS degree is subject to the recommendation of the DGPC and
approval of the Dean, SBASSE.
3.5
PROBATION AND SEPARATION

All PhD Students and PhD Candidates must maintain a CGPA of at least 3.0 to
remain in good academic standing. A student whose CGPA falls below 3.0 at the
end of any given semester will be placed on probation in the subsequent
semester (including the Summer semester). Failure to raise his/her CGPA to 3.0
in the following semester or maintain a minimum semester GPA of 3.3 will lead
to separation from the program.
3.5.1
Readmission after Separation

Students separated from the PhD program at SBASSE may be considered for
readmission on the recommendation of the DGPC. A student is allowed to be
readmitted only once.
Below are the readmission conditions for PhD students
Courses with grade B- grade or above will be given as credits on readmission.
All courses taken by a student at LUMS will show on the transcript, even if
the student has been readmitted.
Credit hours of courses for which credit is given on readmission count

towards the graduation requirements but the course grades are not included
in the calculation of CGPA.
After readmission, in the first regular semester (Fall or Spring), the students
will be required to obtain a minimum semester GPA of 3.30. They will be
required to maintain a minimum CGPA of 3.00 thereafter at the end of each
regular semester in order to continue with the program. In case their CGPA
drops below 3.00 in any regular semester subsequently, they will be separated
from the program without any warning.
In case of readmission the student must finish the graduate program within
the maximum allowable time as stipulated in Sections 1.4 1.6.2 from the
original date of joining LUMS.
Readmitted students who are subsequently separated from the program on

academic grounds cannot apply as fresh candidates.
LUMS
16
3.6
REQUIREMENTS OF A PHD DEGREE
3.6.1
Credit Hour Requirements

The PhD degree requires completion of a minimum of 42 credit hours of
graduate level course work and research with the following restrictions:
At least 18 credit hours of graduate-level courses. Courses counting
towards this requirement must be 500+ level courses. The selection of
courses must be approved by the PhD Supervisor. Non-letter-grade
courses do not count towards this requirement.
At least 24 credit hours of PhD Thesis Research Credits
3.6.2 Coursework
Coursework requirements involve taking of graduate-level core and elective
courses. Elective courses present students with the opportunity to specialize in
an area within their discipline. Each program has its own regulations regarding
the specific number and selection of core and elective courses. Students should
consult their PhD Supervisor for course selection.
3.6.3 GRE Subject Test
If they have not done so previously, students must take the Graduate Record
Examination (GRE) in their respective subject (if available) within the first
calendar year after admission and obtain a score that is 60th percentile or higher.
Students may opt to take the Graduate Assessment Test (GAT Subject) offered
by NTS in a relevant discipline subject to the approval of the Supervisor and
DGPC.
3.6.4 Comprehensive Examination
Passing the Comprehensive (Qualifying) Examination is a necessary requirement
of the PhD program. Students will be allowed a maximum of two attempts to
clear the Comprehensive exam. The first attempt must be within the first
calendar year after admission. Students must be in good academic standing (i.e.,
CGPA 3.0) in order to appear in the Exam. In case the student fails to clear the
exam within the first attempt, he/she may be allowed to appear in a second
attempt after gaining approval of the DGPC. The two attempts must be
consecutive. Comprehensive Examination passed in another university cannot
be transferred to LUMS.
The Comprehensive Examination is administered by the PhD Thesis Committee
(see below) of the student. The exam is comprised of a written as well as oral
components. Students who wish to appear in the Comprehensive Examination
must inform their GPC at least two weeks before the date of written
Comprehensive Examination by filing Form Q-Registration for Comprehensive
Exam (Qualifier) [Appendix: List of Forms].
LUMS
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3.6.5 PhD Thesis Research Credits

Original research work in the form of at least 24 PhD Thesis credit hours is
required for the completion of the PhD degree. Students can register for the
Thesis credit hours during any semester with permission of their PhD
Supervisor.
A maximum of 6 PhD Thesis credit hours may be registered in a regular semester.
A maximum of 3 PhD Thesis credit hours may be registered in the Summer
Semester. Students who have not passed the Comprehensive Exam may enroll
for a maximum of 3 Thesis credit hours only in any given semester. PhD Thesis
credit hours will be graded as Satisfactory/Unsatisfactory.
3.6.6 Forming a PhD Committee
A PhD Committee should be constituted within the first semester of admission.
This committee is comprised of a minimum of 3 members: the thesis advisor who
serves as convener and two additional SBASSE full-time faculty members at least
one of which must be from the department hosting the degree. Other members
from within or outside LUMS may also be added to this committee with approval
of the DGPC. The composition of this committee can remain constant
throughout the course of study or may be changed in consultation with the PhD
Supervisor and approval of the DGPC. This committee is expected to meet the
student at least twice a year to monitor his/her performance.
The PhD Committee administers the Comprehensive Exam as well as the PhD
Proposal defense. Similarly, written as well as oral evaluation of the thesis is also
handled by this committee. To form the committee, the student and the PhD
Supervisor must file Form C1- Formation of MS/PhD Thesis Committee listed in
Appendix.
3.6.7 PhD Proposal Defense

The PhD Proposal is an important step of PhD studies in which the PhD-Student
must:
Demonstrate sound comprehension of the field of study and allied areas
Demonstrate an in depth understanding of the state-of-the-art in his/her
field of study
Clearly articulate, in writing as well as through oral presentation, a specific
research proposal, which if successfully completed, would merit the award of
a PhD degree
A PhD-Student must defend PhD Proposal by the end of his/her second calendar
year. Separation from the program may result if this activity is not completed in
time. The written Proposal must be submitted to the members of the PhD
Committee at least 10 working days before the scheduled oral Proposal defense.
With the endorsement of PhD Supervisor, the student should submit a request
to defend the PhD Proposal to the GPC, who will schedule the defense and send
LUMS
18
an announcement to all faculty members and graduate students of the School at

least two weeks in advance.
Successful Proposal defense will result in change of status of the PhD-student to
PhD-Candidate.
3.6.8 PhD Thesis Defense
The PhD Thesis Defense involves defending the research work carried out by the
PhD Candidate in a public forum as well as getting a written PhD Thesis
document approved by the Final Defense Committee (FDC).
The Final Defense Committee consists of all members of the PhD Committee as
well as two additional members selected by the Candidate in consultation with
his/her Supervisor. One of these additional members - known as the External
Examiner - must be from outside LUMS and deemed an expert in the
Candidates field of study. At least one of the members of the FDC must be from
another Department within LUMS. The Supervisor or another member of FDC
will serve as the convener of this committee. The Candidate must file Form C2Formation of Final Defense Committee [Appendix: List of Forms] in order to form
the FDC.
In the PhD Thesis defense, the candidate is expected to:
Demonstrate his/her ability to explain the work they have carried out and
its impact on the particular field of specialization or applicability to other
areas
Clearly demonstrate a thorough understanding of his/her work including
its shortcomings as well as future directions
Provide satisfactory answers to pertinent questions raised by the Final
Defense Committee (FDC)
Ensuring the quality of the written thesis document and oral defense is the
responsibility of PhD Supervisor and PhD Candidate. At least two positive
reviews from three international experts (names proposed by the Supervisor) in
the area must also be sought on the written thesis before the oral defense.
The following is the sequence of steps for the PhD Thesis Defense:
1. Thesis draft is submitted to the PhD Committee by the PhD Supervisor.
PhD Supervisor will recommend names of international reviewers who
are experts in the specific area of research. The PhD Committee approves
the list of reviewers. The final decision as to which international reviewers
to contact will be decided by a majority vote of the PhD Committee.
2. The PhD Committee approves the formation of the FDC which comprises
of the PhD Committee as well as at least two additional members.
LUMS
19
3. Convener of FDC will send the draft of thesis to the approved list of
international reviewers. The reviewers will be asked to respond directly to
the Convener of FDC along with their comments, which will be shared
with the PhD Candidate as well as all FDC members. PhD Candidate may
improve his/her thesis based on the reviewers feedback and resend the
revised version back, if necessary. At least two positive reviews of the
thesis must be obtained from international reviewers before the oral
defense. Whether a review is positive or not will be decided by a majority
vote by FDC.
4. When the PhD Supervisor deems that student thesis is ready for defense,
the PhD Candidate will submit a draft of the thesis to the FDC prior to the
oral Defense.
5. The oral defense can be scheduled no earlier than 10 working days after
receiving two positive reviews from external international reviewers.
6. Prior to the oral PhD Thesis Defense announcement, Candidate is
required to file Form C3-Requirements for Final Defense Announcement
[Appendix: List of Forms]. This is to ensure that all degree requirements
prior to the oral Thesis Defense have been met. Once Form C-3 is
approved, student will request the GPC to schedule the Defense and also
announce the date and time of the event publically. The GPC will schedule
the oral Defense at a time that is mutually agreeable to all FDC members.
GPC will send out a public announcement, containing the abstract of the
thesis and a list of all the Candidates publications to all faculty, students
and staff of LUMS.
7. The oral Defense will consist of a public presentation. Following the
public session, the Candidate will be thoroughly questioned regarding
his/her thesis research in a private session with only the Candidate and
members of the FDC present. The members of the FDC will then ask the
Candidate to leave and deliberate amongst themselves before declaring
the result of the oral Defense.
8. Result of oral Defense can be either Pass or Fail. The candidate will be
declared pass if the majority of the FDC members agree on the pass grade;
there may be only one dissenting vote. In case the FDC declares the
candidate fail, FDC can stipulate a time-limit before which the candidate
cannot reappear for thesis defense. The pass result could be further
specified in one of the following forms:
Pass
Pass with minor changes
LUMS
20
Re-submit with major changes

9. Once the oral PhD Thesis defense is cleared, candidate will submit the
final draft of the PhD Thesis to FDC. The final draft of thesis must be
submitted no later than two months after clearing the oral defense.
Members of FDC may request changes before approving the PhD Thesis.
FDC members are required to provide adequate feedback on the Thesis
draft as early as possible, and no later than one month from the time the
revised version of thesis is submitted to them. All members of the FDC,
must separately file Form S: Final Evaluation of PhD Thesis [Appendix: List
of Forms] to record their assessment. Upon approval of the thesis by all
members of the FDC except for at most one dissenting vote, all
requirements of PhD Thesis Defense are considered complete.
3.6.9 Seminars
PhD-Candidates are required to present their research at least once per year in
the form of a seminar. The DGPC is responsible for keeping track of these
seminars. A minimum of two seminars is to be delivered to meet the PhD degree
requirements.
3.6.10 Publications
All PhDCandidates are expected to publish their research work in peerreviewed indexed journals and conferences of good quality and international
repute. Ensuring the quality of the publication(s), and guiding the students to
achieve their full potential is the responsibility of the PhD Supervisor.
Acceptance or publication of at least one first author research paper in an
indexed and reputable international journal is a requirement for the award of the
PhD degree.
3.6.11
Residency Requirement
Minimum residency requirement for the PhD program is two years after
admission. Additional residency requirements may be imposed by the PhD
Supervisor or may become necessary due to the type of funding availed by the
student [Section 1.9.4 Residency Requirements for Funding].
Fulfilling the residency requirement means that the student must be based
physically at LUMS, and come regularly to campus. A student traveling for an
exchange program, for example, does not fulfill the residency requirement.
However, short trips of less than 15 days, for example, for conference travel, do
not violate the residency requirement.
3.6.12 Hostel facilities for full-time PhD Students

A full-time PhD student enrolled at LUMS with GRA Award has to be physically
present on campus during the year. In order to maintain full time status a PhD
student has to enroll in at least 6 credits hours during fall and spring semesters
LUMS
21
respectively and a minimum of 3 credits hours in the summer semester. PhD

students who have already completed their credit hour requirements will have
to register in each semester, Summer inclusive, as Terminal Graduate Student
TGS.
A PhD student availing the hostel residence will therefore be eligible to stay in
hostel throughout the year including summer.
3.6.13 Teaching Requirement
All students enrolled in the PhD program must serve as Teaching Assistant for
at least one semester.
3.7
GRADUATION REQUIREMENTS
The minimum requirements for the award of the PhD degree are summarized
below:
1. Total Credit Hours to be taken (after completion of MS/MA/MPhil
degree): at least 42 credit hours.
2. Course Work: Minimum 18 credit hours of core and elective 500 level
courses. The courses cannot include MS Project, MS Thesis, independent
studies, non-letter grade courses and research credits.
3. GPA Requirement: Minimum CGPA of 3.0.
4. Thesis Credits: At least 24 credit hours of thesis research.
5. GRE Subject or NTS Subject Test: Must be cleared at the time of admission
or by the end of the first calendar year after admission. A minimum score
of 60th percentile must be obtained.
6. PhD Comprehensive Exam: To be completed by the end of the third
semester.
7. PhD Proposal Defense: To be completed within the first 2 calendar years
of admission.
8. Seminars: Minimum of two required during the entire duration of PhD
study.
9. Teaching: Must serve as Teaching Assistant for at least one semester.
10. Publications: A minimum of one good-quality first author journal
publication.
11. Residency Requirements: At least two years of physical presence at LUMS
12. Review of the written PhD Thesis document by at least three international
experts, with at least two positive reviews as determined by the majority
vote of the FDC
13. Final Thesis Defense: Pass in oral defense by the FDC, with a maximum of
one dissenting vote.
14. Approval of the written PhD Thesis document by the FDC, with a
maximum of one dissenting vote.
LUMS
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PhD-Candidates may request their PhD degree by filing Form GA2: Graduation
Audit Form-PhD [Appendix: List of Forms].
LUMS
23
ACADEMIC POLICES AND PROCESSES
4.1
GRADUATE FORMS
Graduate students will be required to file several forms pertaining to various

routine as well as unexpected academic issues throughout the duration of their
program. The list of forms relevant to graduate students is included in the
Appendix of this handbook.
4.2
TRANSFER OF CREDITS
Incoming MS students who have earned some credit hours beyond their
completed BS degree and PhD Students with credit hours earned beyond their
completed MS degree may be allowed to transfer some of these credit hours to
their degree program at LUMS.
The maximum credit hours that may be transferred to an MS or PhD program
are given in Table 1.
Table 1: Maximum number of credit hours that can be transferred to degree program at LUMS
Degree
MS
PhD
4.2.1
Total LUMS
Credit Hour
Requirement
Entry Status
16 years of
education
culminating in a
Bachelors degree.
Some coursework
done beyond
Bachelors degree.
18 years of
education
culminating in a
Masters degree.
Some coursework
done beyond the
Masters degree.
Maximum
Transferable
Credit Hours
(Coursework
only)
Minimum
Credits to be
completed at
LUMS
30
21
42
33
Rules Governing Transfer of Credits

The cases for transfer of credits are handled by the Departmental Graduate
Program Committee (DGPC). The following rules are used as general guidelines
by the DGPC in deciding whether transfer would be granted or not.
Students can apply for transfer of courses that may or may not have a
comparable LUMS counterpart. In case the request for transfer is for a
course that has a comparable LUMS counterpart, the student must
LUMS
24
indicate that on Form T-Graduate Credit Transfer [Appendix: List of

Forms]. In case a student wishes to transfer courses that do not have a
significant LUMS counterpart, the DGPC will base its decision on whether
the course fits in with the overall philosophy of the degree program or
not.
The student must have taken those courses while enrolled as a graduate
student, and only those courses will be considered which yield credit
towards a graduate degree. No transfer credit will be given for
correspondence courses.
In general, only those courses will be considered for transfer in whom a
student has secured at least a B grade (70% or a grade point of 3.0).
Courses must have been taken at an HEC-recognized institution. The
DGPC may consider well-known foreign universities without the need of
demonstrating HEC recognition.
Courses taken in quarter system can be transferred by roughly dividing
the quarter units by 1.5. The final determination of the number of transfer
credits awarded rests with the Committee. Transfer from annual system
will be handled on a case-by-case basis, taking into account the course
contents covered.
Transferred credits will not be counted towards the CGPA of the student
at LUMS.
Research Credits, MS Project, MS Thesis, PhD Qualifying Examination,
PhD Thesis, Independent Studies, Seminar Courses and non-coursework
credits cannot be transferred.
The respective DGPC will decide which courses are transferable and if required,
contact the student for additional information. Students may be asked to appear
in an interview in front of the Committee.
4.2.2
Process of Applying for Transfer of Credits

Students should follow these steps to apply for transfer of credits:
Obtain official course outlines of the courses they wish to transfer
Look through LUMS course outlines and match up the courses they wish
to transfer with classes offered at LUMS. For all such courses, indicate the
equivalent course on the transfer form. Identify courses that do not have
a LUMS counterpart but they still wish to transfer them, and indicate so
on the transfer form.
File Form T-Graduate Credit Transfer [ Appendix: List of Forms]
Attach the course outlines of the courses to be transferred with Form TGraduate Credit Transfer, along with a copy of the transcript from the
university where these courses were taken.
Students may apply for transfer of credits at any time during their first semester.
DGPC, however, will process the requests for transfer of credits at the beginning
LUMS
25
of the Fall and Spring semesters only. Students must file their complete
application as Form T-Graduate Credit Transfer and required supporting
documents on or before the first day of classes of a semester in order for their
transfer of credit cases to be considered for that semester. Please refer to Section
4.1: Routing Process for Graduate Forms for instructions on filing graduate forms.
4.3 INTER-SCHOOL AND INTER-DEPARTMENT TRANSFERS

An MS student from another LUMS School may transfer to an MS program offered by
SBASSE. Similarly, a PhD Student from another LUMS School may transfer to a PhD
program offered by SBASSE. However, students wishing to transfer must apply to the
new program through the Office of Admissions and take the SBASSE Subject Test or
GRE Subject Test in the discipline of the new program.
An MS student may transfer to the MS program offered by another SBASSE department.
Similarly, a PhD Student may transfer to the PhD program offered by another SBASSE
department. However, students wishing to transfer must apply to the new program
through the Office of Admissions and take the SBASSE Subject Test or GRE Subject Test
in the discipline of the new program.
Both types of transfer cases will be reviewed by the DGPC of the new program. Upon a
positive review, the DGPC will recommend the case to Dean, SBASSE who will approve
or reject the case. The decision of the Dean will be final. Transferred students are
required to complete all degree requirements of their new program; they may be able to
transfer credits from their old program into their new program.
4.4 COURSE REGISTRATION

At the start of the academic year, the Office of the Registrar announces the list
of courses that are planned to be offered in the two regular semesters. The Office
of the Registrar will also announce any revisions to this list. Incoming students
should complete their registration during Orientation Day which is scheduled
before the start of classes. All students are required to pay their tuition fee and
other dues (as communicated by the LUMS Department of Finance and
Accounts) before the start of registration process.
Students may first register for courses online through the Peoplesoft Campus
Management System Zambeel (https://zambeel.lums.edu.pk) prior to the
commencement of the semester.
Students are normally informed about the initial registration phase for the next
semester by the Office of the Registrar before the end of the current semester.
LUMS
26
For registration of MS or PhD Thesis credits, students must file Form N:

Enrollment in Non-coursework Credits [Appendix: List of Forms] within the
Add/Drop deadline.
4.4.1
Add/Drop Period
In regular semesters, after the registration period, students may add or drop
courses in the first seven calendar days of the semester or as announced by the
Office of the Registrar. The Add/Drop period is typically of a shorter duration in
the Summer semester. During the first week of the semester, students are
advised to attend classes of all the courses they plan to take in that semester.
After the Add/Drop period, students cannot add, but may drop courses until the
Drop Only deadline as specified in the academic calendar.
After the Drop Only deadline, students may only withdraw from a course until
the day before the midterm week as announced in the Academic Calendar.
Students withdrawing from a course will be assigned a W grade in that course.
The course will not contribute towards the credit hours completed or the CGPA
of the student. The fee for a withdrawn course will be charged as per LUMS
policy.
Within the duration of their program, a graduate student can withdraw from a
maximum of two courses with a W on his/her transcript. After the course
withdrawal deadline, students may not discontinue a course. Course
discontinuation will result in a failing grade or a grade assigned according to the
percentage of course instruments attempted. This grade will be visible on the
transcript and will affect the CGPA.
4.4.2 Pre-Requisites of Courses

All pre-requisite requirements for a course must be met before signing up for the
course. Having taken a pre-requisite course is recognized by the registration
system as meeting a pre-requisite requirement. However, students who take
courses for which they have failed the pre-requisites do so at their own risk. If a
course and its pre-requisite course are offered in consecutive semester and the
results of the pre-requisite have not been announced at the time of registration,
students must themselves make a judgment call regarding their proficiency in
taking the subsequent course.
4.4.3 Cross-listed Courses
Some courses are listed in more than one subject area with separate course codes
for the relevant areas. A student may register for the course with only one prefix
and the course will count towards the chosen area for the duration of the
program. Chosen course code will not be changed in Zambeel after the Add/Drop
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period. Students should carefully select the correct prefix while registering in
cross-listed courses. Cross-listed courses cannot be re-labeled with a different
prefix on the transcript later.
4.4.4 Course Repetition and Grade Replacement
Students may repeat courses previously taken and the grade of both the attempts
will be visible on the transcript. For grade replacement in the cumulative grade
point average (CGPA) calculation, at most two repeated courses (6 8 credit
hours total) will be considered. For the remaining repeated courses, both grades
are included in the term and CGPA calculations.
The following policy holds regarding course repetition:
Students have the option to repeat a course (core or elective) only once if they
have received C+ or lower grade (including F grade).
Students who receive an F grade in a core course must repeat that course as
a graduation requirement. Students must repeat a core course in the next two
offerings. For instance, if a course is offered in the Fall semester and is later
offered in the Spring semester and again in the Fall semester of the next year,
then the course must be repeated either in the Spring semester or in the Fall
semester of the next year this would be the last opportunity to repeat the
course.
For elective courses, repeated courses must be taken at the next available
offering and may not be taken later.
If the course is capped at the time of the second offering and the student is
unable to register for the course, he/she must generate a ticket online at
https://helpdeskro@lums.edu.pk and request to be given priority for the
course.
If the second offering of the required course is in the Summer semester, then
it is not treated as a second offering for a student who is not registered for
Summer semester. However, if the student is registered in the summer
semester and is enrolled in the particular course, then it is treated as the
second offering.
A student has a maximum of two attempts to clear an F grade in a core course.
Students unable to meet this requirement are separated from the program.
Students who repeat a core course in the first offering may be allowed to
withdraw from the course. However, this will be considered as an attempt
and they will have only one more chance at attempting the course in the next
immediate offering.
Repeated courses will not count towards honors and awards
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The following policy holds regarding grade replacement:

Students have the option to get the grades of two of the courses (6 8 credit
hours total) in which they have received C+ or lower grade replaced by
repeating such courses. Grade of last attempt will count in the CGPA
calculation and the course will count once towards successfully completed
credit hours.
Beyond the two course (6 8 Credit hours), a student can repeat core courses
in which he/she has received F-grade. However, the grade of these courses
cannot be replaced and both grades (first and second attempt) will be
included in the term and CGPA calculations.
The course grade will be replaced only if the same course is repeated.
Exceptions to this will only be given by the DGPC provided that the course
replaced is substantially similar to the original course which is not being
offered again by the department.
4.4.5 Auditing Courses

Students may audit courses in which they are not enrolled as regular students.
Auditing implies that they are allowed to sit through classes but may not
participate actively in class discussions. Students may attempt the assignments
but no grade will be given. However, they may not take the midterm and/or final
exams for the course. Audited courses do not appear on the transcript. There is
no separate University certificate for course audit. Auditing a course does not
merit availing any University facility, such as hostel accommodation.
Other rules regarding auditing courses are:
In order to audit a course, students must apply to the Office of the
Registrar on the prescribed form. Permission will be granted on a first
come first serve basis, depending on the availability of seats.
Certain courses may be closed for auditing at the request of the instructor.
If a student wishes to audit a course beyond his permissible quota of
credit hours, he/she will have to pay 20% of the tuition fee for each extra
credit hour.
There will be no refunds for fees paid for auditing courses
Students may audit courses in a semester even if they have taken the
semester off. However, they cannot audit courses if they have been
separated from the University and await readmission
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4.5
FEES
Each student is required to deposit the semester wise dues within the period
specified by the Office of Admissions and Office of Financial Aid on the fee card.
Students will be allowed to register for courses, attend classes, take exams and
receive degrees / Transcripts / Reading Material only if they have cleared all their
dues.
Policies related to fee payment, deadlines, fee refund, late payment fee and
withdrawal are communicated to the students through the fee card. The
academic fees are charged at the start of each year and are subject to revision for
each year of your course as determined by the University.
4.6
READING MATERIAL
Reading material for most courses taught in a semester is placed on Reserve Desk
in the Library from where students can check it out for a 3 hour period.
4.7
STUDENT COURSEWORK EVALUATION

Students are formally evaluated by the faculty using appropriate instruments.
These may typically include but are not limited to the following:
Quizzes
Assignments
Projects
Class Participation
Exams
At the beginning of each course, the instructor informs students about the
weights assigned to the above instruments in grading student performance in
the course in writing as part of the course outline. Any cumulative deviation of
more than 5% from the course outline has to be approved by the Department
Chair and the Dean and properly communicated to all students in advance of
evaluating students on that particular sub-instrument.
4.8
GRADES
Grades are communicated to students and made available on Zambeel upon the
declaration and compilation of results for each semester. Students are advised to
keep their graded quizzes, homework and exam papers until the final grade for
the course has been officially announced. Letter grades, their numerical
equivalents and performance labels are displayed in Table 2.
Students may petition for a review of the grade to the instructor of the course
up to two weeks after the grade has been announced. Students must, however,
bear in mind that the grade review may result in any one of the following:
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No change in the grade

Grade improvement
Grade reduction
Table 2: Letter Grade Description
Performance
Letter Grade
Numeric Value
Exceptional
A+*
4.0
Outstanding
4.0
Excellent
A-
3.7
Very Good
B+
3.3
Good
3.0
Average
B-
2.7
Satisfactory
C+
2.3
Low Pass
2.0
Marginal Pass
C-
1.7
Unsatisfactory
1.0
Fail
F*
0.0
Withdrawn
W**
Incomplete
I***
Pass
P****
No Credit
NC****
*A+ and F are absolute grades. The other grades (A-D) may be awarded on the basis of relative performance.
**W has no numeric equivalent and credit hours for withdrawn courses will not be counted towards the
credit hours taken for the semester.
***I is awarded if a student has completed 90% of the course work in the semester with the remaining work
is to be completed in the next 4-6 weeks.
****P and NC are assigned only for specific courses. The credit hours and grades are not used in the
computation of the GPA. However, the credit hours for the course(s) with a P grade are counted towards
the graduation requirement while the credit hours for NC do not count.
Note: I or RL against a course on the grades-slip or transcript stands for Pending Result. After the result
of the course has been announced, the semester GPA and CGPA are recomputed and a revised grades-slip
is issued to the students.
4.8.1
Calculation of Semester GPA

The GPA in a particular semester, i.e. the Semester Grade Point Average (also
called the term GPA) is calculated using the following method.
The instructor assigns a certain letter grade to a student in a particular
course. The numeric equivalents of letter grades are provided in Table 4.
The Grade Points for all the courses taken in that particular semester are
calculated by multiplying the numeric equivalent of the grade achieved
by the credit hours for that course.
The Grade Points are then added together.
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The sum of Grade Points is then divided by the total number of credit
hours taken in that semester. The result is the Semester (term) GPA for
that semester. For example:
Courses Taken
Letter
Grade
Numeric
Equivalent
Course
Course
Course
Course
Course
A
B+
F
W
C+
4.0
3.3
0.0
2.3
1
2
3
4
5
Total
Course
Credit
Hours
4
4
3
4
Grade Points
15
38.4
16.0
13.2
0.0
9.2
Semester GPA = Sum of Grade Points/Total Course Credit Hours = 38.4/15 = 2.56
While, semester GPA is calculated using all credit hours attempted in the
semester (15 in the above example) it is only the successfully completed
credit hours which count towards the graduation requirements. Note that
credit hours for withdrawn courses will not be counted towards the credit
hours attempted in the semester. However, credit hours of courses with a
grade of F are included in the total credit hours attempted.
In the above example the student would have successfully completed 15
credit hours only (excluding the 3 credit hours for the W grade).
4.8.2 Calculation of CGPA
The calculation of Cumulative Grade Point Average (CGPA) follows the same
procedure for all courses taken from the start of the graduate program. Below is
an Illustrative example with hypothetical data for CGPA calculation is:
Semester 1:
Courses
Taken
Letter
Grade
Numeric
Equivalent
Course Credit
Hours
Grade Points
COURSE 1
4.0
16.0
COURSE 2
B+
3.3
13.2
COURSE 3
C-
1.7
6.8
COURSE 4
COURSE 5
0.0
15
36
TOTAL
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Semester 1 GPA = Sum of Grade Points/Total Course Credit Hours = 36/15 = 2.40
In the above sample, the student has a semester GPA of 2.40 at the end of
Semester 1. The student has attempted 15 credit hours. The student fails course
5 in Semester 1.
Semester 2
Courses
Taken
Letter Grade
Numeric
Equivalent
Course Credit
Hours
Grade Points
COURSE
4.0
12.0
COURSE
B-
2.7
10.8
COURSE
B+
3.3
9.9
COURSE
C+
2.3
6.9
13
39.6
TOTAL
Semester 2 GPA = Sum of Grade Points/Total Course Credit Hours = 39.6/13 = 3.04
The CGPA would then be calculated as follows:

CGPA = Sum of All Grade Points/Total Course Credit Hours = (36 + 39.6)/(12 + 13)
= 3.02
Note that the student has repeated course 5 and achieved a grade of C+. The
grade of course 5 is replaced in the above CGPA calculation.
These hypothetical examples show courses with up to 4 credit hours. However,
all courses in the required for the MS and PhD program have 3 or less credit
hours.
4.9
ATTENDANCE POLICY
Students are expected to attend all classes to take full advantage of the learning
opportunities and to avoid missing surprise quizzes, which will affect their grade
in that course. Some instructors require attendance to be mandatory and may
have substantial grade reduction associated with absences as given in the course
outlines.
4.10 MISSED QUIZ POLICY

For the purposes of this policy, an instrument/sub-instrument of a course with
10% or less than 10% weight will be considered a quiz. There will be no make-up
quiz for missed quizzes whether announced or unannounced. However, in case
the quiz was missed due to unavoidable circumstances (e.g. death in the
immediate family) students may be awarded the average score based on the rest
of his/her quizzes (adjusted for the mean and standard deviation of the missed
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quiz). It is at the instructors discretion to award the student the average score
based on the rest of his/her quizzes or to impose a further penalty ranging from
0-20% of the instrument grade.
If a student intends to participate in extracurricular activities that coincide with
a quiz, he/she must seek the approval of the patron of the relevant society/club
who in turn will inform the Graduate Program Coordinator of the students
Department of the event. The Graduate Program Coordinator will e-mail all
concerned instructors of the event along with an endorsement of the patron for
consideration. Once again, the instructor has the discretion to award the average
grade or impose a further penalty of 0-20%. Students are advised to seek prior
permission from their instructors for such events.
Average score will not be awarded for quizzes that are missed due to late
enrolment in course(s).
4.11
EXAMINATION ROOM POLICY

Allocation of auditoriums and sometimes, specific seats for exams are allocated
by the Office of the Registrar. There is at least one invigilator in each auditorium
and students are required to pay close attention to the instructions of the
invigilator. During an examination, a student may not leave the auditorium
without the permission of the invigilator. Only one student can go out of the
room at a time. No question papers and answer books are to be taken out of the
examination room during the examination.
All Students are required to bring their LUMS Student Smart Card for the exams.
The invigilator and/or Instructor reserve the right to check the Smart Card of a
student. Students are not allowed to bring their mobile phones to the exam
venue; only those who adhere to these rules will be allowed to take the exam.
Following are the policies related to the exam time:
Duration of an exam is determined by the instructor and only he/she may
allow any extra time
Students are not allowed to enter the examination room if they are more
than 30 minutes late and no extra time is granted
Students may only leave the auditorium if 45 minutes of the exam time
have elapsed
In case of natural/medical emergencies, students may be allowed to leave
the examination room accompanied by one of the invigilators
Students are required to take examinations as scheduled.
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4.12 MAKE-UP EXAMINATION POLICY

For the purposes of this policy, an instrument/sub instrument of a course with
greater than 10% weight will be considered an exam. Absence from examinations
is permissible only in unavoidable situations beyond the control of the student.
These include medical cases, death in the immediate family, extracurricular
activities (where the student is officially representing LUMS), visa cases (for
higher studies, conference travel, research meetings) and other emergencies.
The student may request a make-up exam by filing Form P-Petitions [Appendix:
List of Forms] within three working days of missing the exam. A petition for a
make-up exam may either be accepted or declined.
If the petition is accepted:
A makeup exam will be scheduled within two weeks of the original exam with a
maximum extension of another two weeks. This will be coordinated by the
Office of Student Affairs. There will be no grade reduction on make-up exams.
Make-up exam(s) can be substituted by an average score in consultation
between the instructor and the Office of the Registrar.
For declined cases, the instructor will be notified. The instructor still has the
discretion to take a makeup exam. However, the grade achieved in the make-up
exam will be subject to a mandatory 20% reduction. This make-up exam must be
coordinated with the Office of Student Affairs within two weeks of the original
exam with a maximum extension of another two weeks.
Private arrangements for make-up examination between a student and an
instructor are not allowed.
Students who miss a scheduled make-up exam will not be given a second chance.
Circumstances which fall under the make-up exam policy are:
4.12.1 Medical Cases
The student must first see the LUMS doctor. If the LUMS doctor certifies that
the students illness is serious enough for him or her to miss the exam, Form PPetition (Appendix: List of Forms) should be filed with the GPC within three days
of the exam date. The LUMS doctor is available on call and can certify cases even
when the student is hospitalized. Exceptions to this would be cases where the
student is out of station and is seriously ill. After recovering from illness and
upon returning to University, the student should submit complete medical
treatment information (i.e. copies of the clinical reports, hospitalization details),
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to the Office of Student Affairs. Details regarding the LUMS doctor are available
on the website.
4.12.2 Death in the Immediate Family
In the unfortunate event of a death in the immediate family (i.e., parents, siblings
or grandparents), students should file Form P-Petitions (Appendix: List of Forms)
with the GPC within a week of the demise. GPC may verify the evidence and will
inform the student regarding the decision.
4.12.3 Extracurricular Activities
If a student is going to participate in an event which is considered prestigious by
the university, the patrons of the relevant societies/clubs should try to negotiate
a date for the event with the event organizers that does not conflict with exam
date. If the negotiations fail, the patron should inform the Office of the Student
Affairs in advance and get prior permission for the student to participate in the
event from the DGPC.
4.12.4 Visa Interview
Students, who have applied for a study visa or travel visa for conference/research
meeting and called for interview on the date of an exam, will be allowed a makeup exam without grade reduction. Such students should file Form P-Petitions
(Appendix: List of Forms along with complete supporting documents to their
GPC within three days of interview. Cases for all visas other than study visas will
not be accommodated.
4.12.5 Other Emergencies
For other emergencies, the student may apply to the GPC either prior to or
within three days of the exam.
4.13 GRADUATION
Students must not be on probation and must have completed all the
requirements of their graduate program before applying for graduation.
4.13.1 Graduation Audit Form
In order to asses if all the graduation requirements have been fulfilled, the
appropriate Graduation Audit Form [Appendix: List of Forms] must be processed.
Student must file the appropriate GAF by using the regular routing process for
graduate forms. Only those students who graduate by the Spring semester of a
academic year and submit their Graduation Audit Form, will be allowed to
participate in the following Annual Convocation. All students, irrespective of
their enrolment year, who are eligible for graduation in a particular year, will be
in competition for graduation honors.
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Students, who are involved in any disciplinary case and have not fulfilled the
penalty, or have outstanding dues, will not be allowed to participate in the
convocation ceremony.
4.13.2 Degree before Convocation (DBC)
Students can order their degrees prior to convocation, which will be issued to
them on payment by Office of the Registrar. These degrees will be stamped with
Degree Before Convocation and must be returned before or upon receiving the
regular degree at convocation. All LUMS dues must be settled before a request
is placed for DBC.
4.13.3 Security Refund
The security refund is applicable within one year from the date of
graduation/withdrawal/ separation from program. After one year, security will
be refunded after deduction of University services charges to the extent of 50%
of net amount refundable. After two years, no security shall be refunded.
4.13.4 Clearance Policy
Students are required to get clearance from the University after withdrawal or
separation. Without official clearance, no transcript will be issued to the student.
4.13.4.1 Graduation
Students are required to return all books and other material issued by the Library
by the deadline announced by the Registrar Office.
All Departments will send a statement indicating the amount of students dues
to Office of Finance and Accounts in late August. In September of every year,
each student gets a statement from the Office of Finance and Accounts
indicating the amount of dues to be paid to LUMS, a check for balance amount
payable to student or a statement indicating that there are no dues against the
student or University. Students get their clearance certificates from the Office of
Finance and Accounts after clearing all dues with the University.
Office of Finance and Accounts will then send a statement to Office of the
Registrar indicating status of clearance for all students before the Annual
Convocation. Only those students who have cleared their dues with the
University will be allowed to attend the Annual Convocation and to receive
degrees.
4.13.4.2 After Withdrawal or Separation
Students who withdraw or are separated during the academic year must get a
clearance certificate from Office of the Registrar and get it signed by various
departments within one week of their withdrawal/separation. This certificate has
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to be submitted to Office of Finance and Accounts which will issue the clearance
certificate only after all accounts have been settled. Security deposit will be
refunded as per LUMS policy.
Information from all departments will be provided to the Department of Finance
and Accounts by August 31st of each year, which will then incorporate this
information in the final statement for necessary adjustments.
Defaulters will be dealt with strictly and legal action can be taken against them
by the University.
4.14 DISCIPLINARY PROCEDURES

If there is a complaint of unprofessional conduct regarding a student, the Dean
can suspend the student immediately and refer the case to the Disciplinary
Committee (DC).
4.14.1 Disciplinary Committee
Matters relating to violation of professional norms are referred to the DC.
When a case is referred to the DC, a thorough investigation is conducted. After
providing a hearing for the student and reviewing the extent of misconduct, the
DC has the authority to take decisions and impose penalties (including
separation from the Graduate Program). A LUMS Values & Ethics document
(for students and members of LUMS community) is available on the LUMS
Portal for reference:
http://portal.lums.edu.pk/DisciplinaryCommittee/default.aspx.
Serious violations, such as cheating, plagiarism, use of unfair means, and
unprofessional conduct may lead to discontinuation of any financial assistance
from LUMS and even separation from program.
In case of disciplinary action, all future financial aid may be cancelled and
students will not be allowed to graduate unless they return all previously
disbursed financial aid along with accrued interest and penalties for delayed
payments, if any.
4.14.2 Petition
Student(s) against whom a decision has been taken by DC may petition to the
Disciplinary Appeals Committee (DAC) within 7 working days.
4.15 STUDENT CONDUCT

The University expects all students to exercise personal responsibilities over
their actions within campus as well as out of campus. Their behavior should
reflect a respect of the law and for their contractual obligations, a consideration
for the rights of others, and shared standards of considerate and ethical behavior.
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The University reserves the right to insist on the withdrawal of any student
whose conduct it judges to be clearly detrimental to the best interests of either
the student or the University.
4.16 PROFESSIONAL CONDUCT

One of the aims of the programs at LUMS is the development of personal and
professional ethics among students. Students are expected to conduct
themselves as professionals in all aspects of their life at LUMS. Fines may be
imposed in case of violation of such University norms. Unprofessional behavior
can also result in dismissal from program.
A student dismissed for unprofessional behavior will not be considered for
readmission.
Professional conduct covers a wide range of activities from interpersonal
behavior to maintaining and enhancing professional values of the University. In
case of any doubt regarding appropriate behavior, students must immediately
consult their Academic Advisor, DGPC, Chair of Department or any other
member of faculty.
4.17 NORMS OF THE UNIVERSITY

Students are to maintain proper decorum and etiquette, and adhere to
accepted local social norms while interacting with their peers, faculty
members, guest speakers and staff at LUMS. Same sensitivity should be
exhibited in their dress code.
While on campus, students are expected to be formally dressed for
interviews, class presentations, seminars by guest speakers, and other
academic events.
In public places like Library, Auditoriums, Computer labs, and the Pepsi
Dining Centre, disruptive behavior is considered unprofessional.
Students should refrain from being noisy in the corridors as this disturbs
the classes.
Students must not engage in any activity that may result in damage to the
University property.
Students should not indulge in behavior which has the potential to
tarnish the image of LUMS.
Smoking is not allowed indoors. Offenders will be fined Rs 3,000 and
repeated violations can lead to strict disciplinary action.
Phones in faculty and staff office areas are not to be used by students.
Phone land lines have been installed in the hostels for use by student
residents.
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Activities, such as eating and drinking, can only be carried out in

designated areas in the Pepsi Dining Centre and in open areas. Food and
drinks, with the exception of water, are not allowed in classrooms,
discussion rooms, computer labs and the Library.
Littering on campus is unacceptable.
It is the students responsibility to ensure that the security, rules,
regulations and behavioral norms of the University are not violated by
their guests.
Students should not be late for classes and should not leave the classroom
when the class is in session except under exceptional circumstances with
the permission of the instructor.
During class, the instructor should not be interrupted by any of the
following:
o Late arrivals
o Unsolicited comments by students
o Disruptive behavior of students, exchange of notes and cross talk
o Ringing of mobile phones
4.18 ASSIGNMENTS
Students should stringently follow the rules and procedures regarding written
assignments, class preparation, projects, quizzes and examinations for the
course.
No discussion regarding an assignment is allowed between classmates unless
specified by the course instructor. Any ambiguity regarding the extent of
discussion should be cleared with the concerned instructor.
In order to avoid delays due to network congestion, students should plan ahead
of their submission deadlines of their assignments.
4.19 UNFAIR MEANS

Plagiarism, cheating and using other unfair means constitute unprofessional
conduct.
Unfair means include discussions and exchange of all such class notes and
written material between the current classes and former students which may
subvert the learning process.
Exchanging or passing information to other students over mobile network or
internet during lab exams is considered cheating.
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Any form of unfair means will be immediately reported by the instructor to

Disciplinary Committee. Penalty enforced could take the form of separation
from program.
In case of doubt about any of the above issues, consult the Class
Coordinator/Head of Department of declared major immediately for
clarification.
4.20 PLAGIARISM
4.20.1 What is Plagiarism?
Plagiarism is the use, without acknowledgement, of the intellectual work of
other people, and the act or representing the ideas or discoveries of another as
ones own in written work submitted for assessment. To copy sentences, phrases
or even striking expressions without acknowledging the source (either by
inadequate citation or failure to indicate verbatim quotations) is plagiarism; to
paraphrase without acknowledgement is also plagiarism. Where such copying or
paraphrasing has occurred, the mere mention of the source in the bibliography
shall not be deemed sufficient acknowledgement; each such instance must be
referred specifically to its source. Verbatim quotations must be in inverted
commas, or indented, and directly acknowledged.
4.20.2 What is a Source?
Sources are published (print or electronic) primary and secondary material as
well as information and opinions gained directly from other people.
4.20.3 Types of Plagiarism
Plagiarism falls under two broad categories: a) Copying an entire document, or
part of a document as your entire paper; b) Mosaic plagiarism, that is, mixing the
words and ideas of a source with your own, or mixing the words and ideas of two
or more sources without acknowledgement.
Plagiarism usually takes one of these forms:
Un-cited idea: passing off someone elses idea as your own.
Un-cited information or data from a source: not acknowledging the
source of any fact, figure, event, statistical data or information provided.
Verbatim phrase or passage that is not quoted: any direct quotation that
is not in quotation marks or indented and not referenced at the end of
the quotation.
Misrepresenting evidence: information from a source that has been
changed or taken out of context to suit your paper/argument.
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Dual submission: submitting the same paper or parts of a paper to more

than one course/instructor.
Abetting plagiarism: knowingly helping another student to plagiarize by
letting him/her copy your paper.
Selling a paper to a student, or by writing all or part of a paper for another
student.
Commercial tutoring services: making use of the services of a tutoring
school or term paper company to write papers.
4.20.4 Penalties
The instructor or the Academic Advisor is required to immediately report the
potential plagiarism case to the Disciplinary Committee. Penalties range from a
failing grade to separation from the program.
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5 ADMINISTRATIVE OFFICES
LUMS has a team of dedicated staff members who maintain regular office hours
between 8:30 am to 5:00 pm hours on weekdays. Students may approach them
with queries.
5.1
SBASSE ACADEMIC AFFAIRS OFFICE

The SBASSE Academic Affairs Office is located in the Deans Office area on the 5th Floor
of the SBASSE building. The Office helps graduate students deal with issues related to
course enrollment. The Office also serves as a collection point for graduate student
forms; students must submit filled forms to this office (See section 4.3: Routing Process
for Graduate Forms).
5.2
OFFICE OF ADMISSIONS
The Admissions Office is responsible for all matters related to admissions
including administration of admission tests. The University is keen to attract
students who are not only academically competent but also have the potential
to contribute to the learning environment of LUMS.
5.3
OFFICE OF FINANCIAL AID

The founders of LUMS envisaged a university where no one would be denied
admission because of the inability to pay. The effort is to seek out the best talent
in the country and ensure it is facilitated in spreading its benefits to others. The
Office of Financial Aid is responsible for assessing and processing all applications
for financial assistance. However, graduate students should first approach their
respective Departments for queries regarding financial assistance.
Efforts at LUMS are geared towards creating equal opportunities for all bright
and gifted students of Pakistan to come and study at the University by providing
generous financial assistance. Since its inception, LUMS has disbursed over one
hundred and sixty million Rupees in the form of loans, scholarships, tuition
waivers and work compensation.
Financial assistance at LUMS is based on need and merit.
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5.4
OFFICE OF THE REGISTRAR

The Office of the Registrar (RO) is responsible for the registration of students in
courses, maintaining academic records and transcripts, degree progress and
graduation audit, in addition to serving as a clearing house for assigning majors
and swapping or changing them subsequently. The office also manages
distribution of semester schedules. Other matters such as additional transcripts,
graduation audit forms, clearance certificates, degrees before convocation,
duplicate degrees, attestation of documents, letters certifying student status and
students/alumni verifications for other institutions/organizations are also
handled by the Office of the Registrar.
5.5
OFFICE OF SPONSORED PROGRAMS

The Office of Sponsored Research (OSP) serves to bring funding opportunities
to the attention of faculty members, institute a process of routing and tracking
research proposals and awards, and ensure the delivery of the promised
outcomes. The OSP is also a clearing house for any patentable intellectual
property and also serves to develop an intellectual property case for the
University.
5.6
OFFICE OF STUDENT AFFAIRS

The Office of Student Affairs (OSA) at LUMS is mandated to address a wide array
of aspects of student life on campus. The OSA is a central place on campus where
students can come to express and get help with any non-academic questions,
concerns and personal problems they may be facing. The OSA specifically deals
with student needs pertaining to counseling, campus residence and extracurricular activities. One of the core values at the OSA is an uncompromising
commitment to maintaining the complete confidentiality of all personal
information students share in the advising process.
5.6.1
The Extracurricular Activities office

The Extracurricular Activities Office is an integral part of the Office of Student
Affairs that acts as the governing body for all Clubs/Societies administered by
the student representatives of the clubs. The key to the success of this program
and each club is student leadership, interest, involvement, broad based
participation and collaboration.
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44
5.6.2 The Student Counseling Office

The Student Counseling Office falls within OSA and houses a student counselor
who works regularly with students for all kinds of emotional, psychological,
familial and academic problems. Stress management techniques and relaxation
methods are offered to deal with anxiety and stress. Any information discussed
with the counselor is strictly confidential and does not affect a students
academic record.
5.7
HOUSE PHYSICIAN
Students can avail the services of an experienced physician who is available for
medical consultation five hours for five working days a week. During exam week,
the doctor is available over weekends as well.
5.8
CAREER SERVICES OFFICE

The Career Services Office facilitates job and internship placements and
internships of graduates of the undergraduate and MS programs as well as the
pursuit of higher studies on part of the latter. This office offers counseling and
placement services and undertakes a wide range of activities that include
company presentations, on-campus job fairs, workshops on resume writing and
interviewing skills, and job search strategies among others. The objective is to
help the students and the companies in evaluating options and making the right
choice to match their respective needs.
For further information, visit the following link: http://cso.lums.edu.pk.
5.9
DEPARTMENT OF MARKETING, FUNDRAISING AND ALUMNI AFFAIRS

The Department of Marketing, Fundraising and Alumni Affairs is responsible for
marketing the Universitys academic programs and brand management. For this
purpose the Departments marketing team arranges Open House sessions, runs
marketing campaigns, as well as creates awareness of the National Outreach
Program (NOP). Its Communications and Publications team is responsible for
external and internal communications at LUMS. While its Alumni Relations
team links the University to its 5600+ alumni. This Department is also
responsible for publishing the Alumni Directory, the annual Newsletter,
organizing reunions, and arranging fund raising events.
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45
5.10 DEPARTMENT OF FINANCE AND ACCOUNTS

The Department of Finance and Accounts handles the students fee bills,
maintains individual student fee accounts. Students deposit their semester dues,
hostel and other dues with the designated banking network or through an online
system, which are credited to the individual student accounts by the Department
of Finance and Accounts also handles the disbursement of student loans and
scholarships. This office is also responsible for student account clearance upon
graduation and refund of security.
5.11
GENERAL ADMINISTRATION AND SERVICES

General Administration and Services is responsible for providing support to all
the activities of the University in coordination with other departments. Key
responsibilities include maintenance and security of the buildings and the
campus, providing sports facilities, ensuring efficient functioning of the mail
office and the overall supervision of the Pepsi Dining Centre.
5.12 OFFICE OF WELLNESS AND RECREATION

The broad mission of this office is to promote competitive and intramural sports
among students, create health awareness and encourage physical well-being by
offering a range of fitness and recreational activities to the LUMS community.
The Office also manages current gym and sports equipment and facilities.
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46
6 STUDENT RESOURCES
6.1
THE GAD & BIRGIT RAUSING LIBRARY

The Gad & Birgit Rausing Library at LUMS provides excellent services and
facilities to support the academic and research needs of students, faculty and
staff. It provides a full range of services that include book loans, online
information searching, reference services, inter-library loan, document delivery,
photocopying, viewing of audiovisual and microfilm materials, access to virtual
collections and digital resources, CD-ROM and online searching.
The library is equipped with state-of-the-art systems and technologies. It has a
collection of over 250,000 books, pamphlets and documents. It also has 170,000
electronic books, subscriptions to 420 print journals, 3,200 audios/videos and
CDs/DVDs, 40 CD-ROM databases, campus-wide access to over 35,000 full-text
online journals dating back to the 1800s, and over 15,500 annual reports of
nearly1050 stock exchange listed companies in Pakistan, both in print and in
electronic formats. The Library also maintains press clippings from leading
national newspapers on 51 broad subject areas, and a collection of more than
11,050 pamphlets on 62 subjects. In addition, the Library indexes major Pakistani
business & social science periodicals in the Pakistan Periodicals Index (PPI)
database.
In line with the librarys mission to excel in supporting the academic and
scholarly endeavours of its users in their core instructional and research
requirements, the library continuously strives to introduce user-focused
innovative systems, services and resources. These include a virtual library, webresources,
wireless
LAN,
CD-ROM
server,
video
lectures
at
http://panopto.lums.edu.pk, digital counter, RFID based library security system,
multimedia applications, online journals and electronic databases. Patrons can
use their laptops/notebooks with built-in wireless adaptor to avail the wireless
LAN facility. The multimedia section of the library is equipped with the latest
technology tools such as VCRs, CD/DVD players, HiFi audio system, microfilm
and microfiche readers, and cordless headphones.
The library takes pride in its state-of-the-art software, VIRTUA - an Integrated
Library System (ILS). Through its web interface iPortal, VIRTUA provides free
and secure access to library catalogues, indexes, user accounts and campus-wide
access to its full text resources. Patrons can view their library accounts and
manage their circulation activities through the iPortal. They can renew or reserve
the circulated items. A Selective Dissemination of Information (SDI) service is
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47
also offered through iPortal that keeps users updated with new additions to the
library collection. Patrons can also save searches automatically at a set frequency.
For utmost convenience, search results are delivered directly to the users email
inboxes. The Librarys virtual private network (VPN) enables faculty, students
and researchers to access complete text electronic resources, when they are away
from the campus.
LUMS Librarys depository collections consist of publications of World Bank,
Asian Development Bank, United Nations, International Monetary Fund,
European Union and Government of Pakistan documents. The Librarys
collection on project reports, thesis and dissertations, audio and video tapes and
CDs / DVDs are one of a kind.
The Library provides access to more than 35,000 leading international journals
available through growing LUMS E-databases including:
JSTOR
Wiley Interscience
ScienceDirect
Business Source Premier
Emraldinsight
LexisNexis Academic
Taylor & Francis journals online
SpringerLink
American Chemical Society
American Physical Society
MathSciNet
ACM digital library
IEEE xplore
IEEE Computer Society Digital Library
IEEE Signal Processing Electronic Library (SPEL)
Project Muse.
Beech Tree Publishing
Institute of Mechanical Engineers journals collection
IMF e-library
NRC Research Press
IMF elibrary
Westlaw (India)
Duke University Press
These databases can be accessed through:
http://library.lums.edu.pk/lrs_edatabases.html
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The following CD/DVD databases are available and accessible within library
premises only:
ACM SIGMOD Anthology

International Political Science Abstracts
OECD
Index Islamicus
PC-TAS
Industrial Statistics Database
Industrial Demand Supply Balance Database
Government Finance Statistics
Research Editions of Business Periodicals
The Library also subscribes tothe following full text electronic books,
encyclopaedias, almanacs, digital dissertations and handbooks accessible
through the Internet at:
http://library.lums.edu.pk/lrs_ebooks_sub.html:
ebraryeContent Platform
Pakistan Research Repository
Questia Digital Library
Springer Lecture Notes in Computer Science
World Bank elibrary
McGraw-Hill Access Engineering
McGraw-Hill Access Science
McGraw-Hill Access Medicine
The Library also supports research activities through electronic document
delivery services, interlibrary loans and cooperation arrangements with leading
local and international libraries and information centres. Provision of access to
a variety of citation management tools like Endnote and Refworks through
library is another step towards augmenting research activities in LUMS. These
softwares facilitate in keeping track of research resources as well as in citing
these resources in ones research. The Library website also presents comparative
analysis of various citation tools thus facilitating selection of the most suitable
one. Moreover, the Library facilitates in utilising plagiarism detection and
management tools. As part of publishing support, the Library provides its
services in the creation of book indexes through various software packages.
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49
LUMS library is imparting information literacy among its users through research
sessions, orientations of newly entrants and in class sessions. These sessions help
enhance library users understanding regarding library resources and services.
LUMS library has started new customized, flexible and comprehensive "Ask a
Librarian" virtual reference service for the LUMS community. All library
professionals will be available online to interact through one single chat
interface, Monday through Friday from 8:30 am to 8:00 pm (PST). Access to this
service is available from the library's website.
Professional staff is available seven days a week to render efficient lending and
reference services. Online databases are accessible both from the terminals in
the library and from the campus wide network. Similarly, the Library offers
remote access to its databases through LAN at http://library.lums.edu.pk and
over the Internet through VPN at https://vpn.lums.edu.pk.
Library Opening Hours

The Library is open 7 days a week and around-the-clock during exams.
Timings:
Monday Friday 08:30 a.m. to 12:00 a.m.
Saturday
10:00 a.m. to 10:00 p.m.
Sunday
02:00 p.m. to 10:00 p.m.
Helpdesks on both floors provide proactive services from 08:30 a.m. to

08:00 p.m. (Monday to Friday). The Library remains closed on public
holidays
6.1.1
Library Usage Policy
Personal belongings, such as handbags and briefcases, left outside the

library entrance are at the owners risk and responsibility. The library is
not liable for any loss or damage.
Submit any book for inspection, when requested by the library staff.
Do not write, underline or mark any book. Library books are carefully
examined on return and the borrower will be held responsible for any
damages.
Please leave books on the table or on the book trolley after reading. Please
do not shelve the books.
Complete silence should be observed except for brief and subdued talk
with the library staff.
Drinks and eatables are not allowed in the library.
Smoking is strictly prohibited inside the library.
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50
Keep your mobiles switched off/silent within the library premises.

Students wearing shorts are not allowed inside the library.
Do not change configuration of computers or any other equipment in the
library. LUMS IT code of conduct must be observed while using IT
applications.
6.1.1.1 Lending Rules
Students become members of the library on their admission at LUMS. However,

they are required to sign the Relationship Form to activate their membership.
All registered users are entitled to borrow materials from the library. Borrowing
privileges may differ depending on the membership category and are displayed
in Table 3.
Table 3: Library Borrowing Privileges
MEMBERSHIP CATEGORY
BORROWING PRIVILEGES
DAYS
Undergraduate Students
8 books
14
Graduate Students
15 books
14
Teaching Assistants
8 books
14
Research Associates
15 books
14
Faculty
30 books
120
Staff
4 books
14
Corporate Members
4 books
14
*Course reserve will be issued for three hours.
Library users must adhere to the following rules and procedures:

Presentation of a valid library card is a must for any checkout at
the circulation desk.
Loan may be renewed if another user has not reserved the desired
book. Overdue books will not be renewed online.
Books already checked-out by some other user can be reserved.
You can also request reserving the book through iPortal.
Reference material, CD-ROMs, annual reports, pamphlets, current
and bound periodicals, IA (industrial advisory) reports, thesis /
dissertations, students projects and newspapers cannot be
checked-out. They can only be consulted within the library
premises.
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51
Photocopying facility is available where copyright rules permit.

Patrons can get photocopying cards @ Rs.60/- per card from the
library after making payment in the bank. .
If you accidentally misplace a book and could not find it after a
thorough search, report this to the Circulation Desk immediately
to avoid overdue fine.
Mutilation of library material can lead to a disciplinary action
against the perpetrator. Books accidentally damaged should be
reported so that suitable assessment can be made and damages can
be collected/imposed.
Library material borrowed by any member is subject to recall if
needed by the library. A fine may be imposed if the recall request
is not entertained.
Any material not returned or renewed within 60 days of the due
date will be considered LOST.
6.1.1.2 Fines
To encourage timely return of library materials and to provide optimal sharing

of the collections, fines are charged for overdue items. Borrowers are responsible
for returning or renewing items by the due date. If items are not returned within
the due date, fines become retroactive to the first overdue day at following rates.
Overdue Books: Rs.10/- per book per day.
Lost Books: In case of loss or damage, the patron will be charged three times the
current price of the item.
Course Reserve: This material is issued for three hours only. If the material is not
returned within the allocated time, a fine of Rs.50/- for each extra hour will be
charged.
Disciplinary Fine: Rs. 500/- on first time violation, Rs. 1000/- on second time
violation. If the patron continues, the case will be referred to the Disciplinary
Committee.
Overdue and fine notices will be sent through official email. All library fines are
only paid with the Accounts department. Library account will be blocked if the
fine exceeds Rs. 5,000/-.
6.2 INFORMATION SYSTEMS AND TECHNOLOGY

Teaching and learning at LUMS is technology-intensive. The Information
Systems and Technology (IST) is responsible for ensuring the adequacy of
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52
academic and administrative computing facilities at LUMS. The departments

mission is to provide leadership and innovation in information technology
planning, to implement efficient technology infrastructures, to provision and
support effective campus information systems, and to deliver responsive IT
support services.
LUMS offers a rich and diverse computing environment that effectively meets
the productivity requirements of its students, faculty and staff. Each day, the
LUMS community plugs-in to the campus LAN via 3,000 access points spread
across computing labs, student hostels, faculty residences, and the library. Those
who are off-campus, have secure, web-based access to on-line course support
services such as enrolment, assignments and grades, message boards, and e-mail.
6.2.1
Network
The campus network is built upon robust and scalable solutions, a high-speed
fiber backbone with Megabit uplinks, and over 90 dedicated high-end servers.
Wireless access is available in the LUMS Library, computing labs, student centre,
and the central courtyard in the Academic Block. Wireless access will also be
available across the entire SBASSE building once the building is completed.
Internet access at LUMS is fast and reliable. The Campus currently consumes a
total of 40 Mbps of Internet bandwidth across its labs, offices, and residences.
6.2.2 Computing Labs

There are six computing labs powering 315 PCs at LUMS. Five computing labs
operate 24/7 and are located on the second floor of the library building. The
sixth lab, E-Lab (x2548) is located on the first floor of the Student Centre. The
general-purpose labs are equipped with workstations, DVD writers, document
scanners and high-speed laser printers. Students living on-campus also have the
facility to connect their personal computers to the LUMS network via high-speed
connections provided in each dormitory room. To improve access and
availability, e-mail kiosks are available in different parts of the campus.
Contact Information for Computer Lab support:

Email: helpdesk@lums.edu.pk
Phone: 042.35608000 x4150 / x4149
Web: http://help.lums.edu.pk
Hours: Monday Friday 8:30 am till 10:00pm
Saturday and Sunday 9:00 am till 6:00 pm
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53
6.2.2.1 Computer Lab Usage Policy

LUMS computing facilities are designed to be used in connection with
legitimate, university-related purposes. The following are considered as general
rules of computing lab usages and failure to abide by these can result in the
offenders account being disabled for a certain period of time, plus a monetary
fine or a referral to the Disciplinary Committee.
Access to computing labs is only allowed to students with identification.
Lab staff may request students to produce their LUMS student ID card
and may request to leave the lab otherwise.
IST strives to maintain a quiet, work friendly environment in its
computing labs in order that lab users can use their time productively and
with minimal distractions.
Computing Labs are a work area, so no food or drink is allowed in the
labs.
Any computer left unattended for 15 minutes is considered vacant. Please
log off before leaving your workstation.
Workstation is locked for more than 15 minutes, your PC will log off
automatically. Please plan your activities accordingly.
Students are responsible for ensuring the confidentiality of access rights
under their control. For instance, release of a password, whether
intentional or inadvertent, invites misuse by others may be subject to
disciplinary action.
Damaging or misusing the lab equipment and furniture can result in
penalties. Careful handling is emphasized.
Installation of any software without permission of the IST staff is not
allowed.
Computer games are not allowed in the labs.
Use of computing and communication resources to support a profit entity
(including any personal business) is strictly forbidden.
Carrying of shoulder bags in the labs is prohibited. Areas are designated
near labs where students can leave their bags. However students can bring
small pouches to carry valuables.
Downloading any copyrighted material (e.g. software, music, videos,
books, photographs, etc) is prohibited.
6.2.2.2 Violations
Fines will be imposed for the following violations:
Penalty for sending out mass emails can range from a fine of Rs 5,000 to
disciplinary committee referral.
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54
Allowing a fellow student to use your account will result in a penalty of

Rs 1,500.
The following activities will not be tolerated under any circumstances and will
result in serious disciplinary action including possible separation from LUMS:
The use of computing resources to disseminate obscene, pornographic, or
libelous materials, to threaten or harass others, or otherwise to engage in
activities forbidden by this Code is subject to disciplinary action. LUMS
maintains a comprehensive log of all user activity performed on
workstations in computing labs. These user logs can, and are, referred to
when an event of misuse of resources is reported.
Writing objectionable and obscene remarks or comments on logged-in
but unattended computer terminals.
Tampering with the lab surveillance system.
Email spamming and email wars.
Sniffing passwords and misusing accounts.
Placing or offering any kind of commercial or indecent services from
individual web pages.
Misbehaving with lab support staff and other IST staff.
In case of the above violations, even first time offenders will be referred
to the Disciplinary Committee.
Your first help contact is the lab support staff available on-site. You may also
email your concerns to helpdesk@lums.edu.pk.
Students should not leave papers, trash, books or bags on computer
terminals/desks.
6.2.3 IST Help Desk

The LUMS IST Helpdesk is a technical support team that provides prompt,
knowledgeable and courteous desktop computing support services over the
phone, in person, via web and email to LUMS. The Help Desk aims to resolve all
interactions with at least 80% or above satisfaction. If this is not possible, the
inquiry is escalated to provide alternative referrals or resources. If the problem
or request concerns an unsupported operating system, hardware, software or
service, staff will do their best, given call volume, to suggest other avenues of
support. The help desk mission is to ensure a positive experience and a speedy
resolution resulting in the efficient use of technology tools for our academic
setting.
Contact information for the help desk:
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55
Email: helpdesk@lums.edu.pk
Phone: 042.35608000 x4150 / x4149
Web: http://help.lums.edu.pk
6.2.4 Email Kiosks
Kiosks are placed around LUMS campus for a quick use of email, assignment
gathering, and bulletin board access. Students are requested to log any problem
noticed on the kiosks to the helpdesk.
6.2.5 Hardware or Software Installation
Per class assignment or project, a student may reserve a PC with custom
installation of required software or hardware. At the request of a faculty member
the computing lab may be reserved for a fixed period of time exclusively for
specific group. Lab reservation hours will be posted by the lab and students are
expected to observe them.
6.2.6 Email Client
Email is based on Exchange 2007. All computing labs have email access. Email
is accessible remotely through the following link or accessing the LUMS
website at: http://www.lums.edu.pk
Every student is provided with an email account. Students are strongly advised
to check their emails at least three times a day as communication between most
departments and students is through this channel. At times homework is also
assigned by email. Students can access their email account at:
http://campusmail.lums.edu.pk/
6.2.7 Various Software
Software packages which IST provides for LUMS PCs available through the
computing centre are: Antivirus Suite, Microsoft Office XP, 2007, 2010, 2012
including Visio & Project, MS Visual Studio 2008, MS Visual Studio.Net, Oracle,
SQL, Grader, WinZip, ERP Client, Visual Studio, Microsoft Publisher, Oracle
Client Configuration, SPSS with AMOS, Stata, TSP, Eviews, Matlab, Adobe
(Photoshop CS3, Acrobat Professional 9, Illustrator), Scientific Workplace,
Mathematica, and Palisade tools.
LUMS also subscribes to the Microsoft Developer Network (MSDN). Any
software that is available through the MSDN subscription can be installed in the
computing lab per class requirement.
A list of the available software can be viewed from the LUMS network by
connecting to:
\\sus.lums.net\software
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6.2.8 Zambeel
Zambeel, Campus Solution at LUMS, provides students with course details,
course registration, academic history, grading, and advisement proceSBASSEs.
Since Zambeel was launched in 2008, there will be updates and feature set
enhancements communicated via email to the students. To access the
application, please visit: https://zambeel.lums.edu.pk
For further information, please visit: http://erp.lums.edu.pk
6.2.9 Learning Management System
Sakai, learning management system, provides a convenient online environment
for student-faculty collaboration; features include assignment management,
course material upload, course websites, online discussions, as well as the ability
to hold online quizzes and to grade them.
For further information, please visit: https://lms.lums.edu.pk
6.2.10 Video Conference Facilities
Video conferencing facilities are also available on-campus, enabling students and
faculty to effectively collaborate with researchers and distinguished scholars
across the globe. The University has conducted more than 375 successful video
conferencing sessions with national and international groups and individuals
during the past three years. Video conferences are sponsored by faculty members
at LUMS and require advance scheduling. For more details please contact the
IST Helpdesk.
6.2.11 Lecture-Capture
Lecture-capture technology, is increasingly gaining momentum on campuses
worldwide, given its direct impact on teaching and learning. Using this
technology, class lectures are recorded and placed online as soon as the class
completes, providing students a great resource to refer to while preparing for
exams or in case they skipped a lecture.
For further information, please contact the IST helpdesk, and to view recorded
lectures please visit: http://panopto.lums.edu.pk
6.2.12 Open Courseware (OCW)
Open Courseware is a free and open digital publication of high quality
educational materials, organized as courses. The Open Courseware Consortium
is a collaboration of more than 200 higher education institutions and associated
organizations from around the world creating a broad and deep body of open
educational content using a shared model. The mission of the Open Courseware
Consortium is to advance education and empower people worldwide through
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open courseware. Open Courseware can be reached through the LUMS Library
website
through
the
following
link:
http://library.lums.edu.pk/lrs_rtools_ocw.html
6.3
SMART CARDS
All students are issued a Smart Card after joining LUMS. The LUMS Smart Card
has multiple roles: an ID card, a library card and the device used to provide our
students, faculty, staff, and alumni authorized access to key University facilities.
These facilities include office blocks, student hostels, library, computing labs,
and the Sports Complex. All students are issued a Smart Card and they are
requested to keep it with them at all times.
If the card is lost, students must immediately contact the security office for a
replacement. The cost of replacing a card is Rs 1,500/-.
The smart card usage policy document and Frequently Asked Questions (FAQ)
can be found at the following link:
http://portal.lums.edu.pk/GeneralAdminServices/Security/Shared%20Docume
nts/Forms/AllItems.aspx
6.4 HOSTEL LAN USAGE

The campus network is a facility that is to be used responsibly at all times by
all members of the LUMS community. Hosting and transmitting material which
is designed or likely to cause annoyance, inconvenience or needless anxiety to
anyone is against usage norms, and will lead to action against individuals and
groups involved in such activities.
Internet Browsing from Hostels is monitored and students are advised to avoid
accessing pornographic material or any objectionable site. In case a student is
found browsing through objectionable site, serious action leading to the
termination from the registered program will be taken.
Password sharing of any server of LUMS will be considered as violation of the
computer usage from the hostel. In case any attempts or activity is recorded from
the login of a student, his/her account will be disabled along with that of one
whose password was used.
Use of hacking tools and attempts to hack campus equipment will lead to the
disciplinary action including termination of the room computer node for
indefinite period.
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58
Disabling of room node(s) will be made in case the activity falls under hacking,
scanning etc. or the log in shows access to objectionable sites, or attempts to
compromise other internet sites from the hostel LAN.
Disciplinary action will be taken against the student as per university rules and
regulations.
6.5 CAMPUS PARKING POLICY

Vehicles parked inside the University area are done so at the owner's risk and are
required to have current LUMS stickers pasted on the left side of the
windscreen. Students are only allowed to park in the designated Student Parking
area near the IN gate and the Free Parking area near the Male Student Hostel.
Stickers must be renewed at the beginning of every academic year and cost Rs 10
for parking in the Student Parking and free of cost for parking in the Free
Parking. Stickers are available from the Office of General Services and
Administration. Overnight parking is prohibited (except for Campus residents)
unless authorized in advance by the Administration Department. For overnight
parking, an approval must be sought from the Office of General Services and
Administration 24 hours in advance and reasons must be provided for overnight
parking and the location at which the car will be left parked at night must also
be indicated. Drivers are expected to park only where their Sticker indicates
and to observe traffic signs. Repeated violations of parking regulations may
result in the immediate loss of parking privilege and violators may be fined or
their vehicles may be towed. Towing is at the drivers risk and expense.
For Traffic Violation, drivers can be fined as noted below:
Over Speeding: Rs. 1000/- (Maximum speed limit on campus is 20 km/hr)
Blowing Horns: Rs. 500/Wrong Parking in Parking Area: Rs. 500/Parking in No Parking Area: Rs. 1000/The University assumes no responsibility for loss, theft or damages to vehicles
parked in University parking premises. Owners are expected to lock their
vehicles.
Further information can be obtained from the Office of General Services and
Administration and online at
http://portal.lums.edu.pk/GeneralAdminServices/Security/Pages/CarParkingPolicy.as
px.
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7 APPENDIX: LIST OF FORMS

The following forms are relevant to graduate students and are available for download
at the LUMS Portal at http://portal.lums.edu.pk/SSE/GradProgram/default.aspx.
Form
Name
Purpose
Advisor/Supervisor Association
For official association of Academic

Advisor with student
Change of Advisor/Supervisor
To change the Academic Advisor
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C1
Formation of MS/PhD Committee
To form MS Committee or PhD Thesis

Committee
C2
Formation of Final Defense

Committee
To form Final Defense Committee
C3
Requirements for Final Defense

Announcement
To be filled before the Final Defense

Announcement
Graduate Student Status Change
To change student status
Non-Coursework Credit Grade

Reporting
To assign grade for non-course work

credits (to be filled by instructors
and/or department)
GA1
Graduation Auditing Form - MS
To be filled when applying for

graduation
GA2
Graduation Auditing Form - PhD
To be filled by PhD Candidates by MS

students when applying for graduation
Request for Leave
To apply for leave/semester drop and

withdrawal
Enrolment in Non-coursework
Credits
To enrol in non coursework credits
Petitions
To request a grade change, make-up

exam, add/drop course or
Registration for Comprehensive

Examination (Qualifier)
To register for the Comprehensive

Exam
Final Evaluation of PhD Thesis
Graduate Transfer Credits
PhD Student Semester Review
To record evaluation of FDC members

on PhD Thesis Defense
To transfer credits acquired from
other universities
To review a PhD students progress
after each semester
LUMS
61
A PUBLICATION OF
SYED BABAR ALI SCHOOL OF SCIENCE AND ENGINEERING

LAHORE UNIVERSITY OF MANAGEMENT SCIENCES
http://lums.edu.pk/sse/index.php
Adapted from:
Graduate Handbook 2009-2010, Department of Computer Science, LUMS
Student Handbook 2013-14, Undergraduate Program, LUMS
Information for Graduate Students, RICE University
LUMS
62

GraduateProgramHandbook 2014 2015

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GraduateProgramHandbook 2014 2015

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Graduate Student Handbook

Lahore University of Management Sciences

Prescribed Undergraduate Courses .........11

ACADEMIC CALENDAR .............................. 2

MS Program Graduation Requirements

Probation and Separation ...................... 13

GRADUATE PROGRAM POLICIES ...4

Graduate Program Coordinator (GPC).. 4

Full-Time and Part-Time Students .........5

Academic Advisors ...................................5

PHD PROGRAM ............................. 14

Student Status ........................................ 14

Terminal Graduate Student Status ........15

Exit Degree ............................................. 16

Grievance Resolution ............................. 9

Graduation Requirements .................... 22

Graduate Student Handbook| Table of Contents

Graduate Forms ......................................24

Student Conduct .................................... 38

Professional Conduct ............................ 39

Norms of the University ........................ 39

Unfair Means ..........................................40

4.20 Plagiarism ............................................... 41

ADMINISTRATIVE OFFICES ........... 43

SBASSE Academic Affairs Office ........... 43

Reading Material ....................................30

Student Coursework Evaluation ...........30

Office of FINANCIAL AID ...................... 43

Office of the Registrar ........................... 44

Office of Sponsored Programs .............. 44

Attendance Policy .................................. 33

Missed Quiz Policy ................................. 33

Examination Room Policy ..................... 34

Career Services Office ............................ 45

Department of Finance and Accounts . 46

General Administration and Services .. 46

Office of Wellness and Recreation ....... 46

Graduate Student Handbook| Table of Contents

Computing Labs ....................................... 53

Smart Cards .............................................58

Hostel LAN Usage ...................................58

Campus Parking Policy ..........................59

APPENDIX: LIST OF FORMS ......... 60

Graduate Student Handbook| Table of Contents

Graduate Student Handbook| Table of Contents

Fall 2014 Semester

August 25 - September 08, 2014

First Day of Classes

Drop Only Deadline

October 6-10, 2014

October 24, 2014

Course Withdrawal Deadline

Iqbal Day Holiday

December 16, 2014

Last Day of Classes

December 17-19, 2014

Reading & Review period

December 20-28, 2014

December 25, 2014

Quaid-e-Azam Day / Christmas Holiday

December 29, 2014-January 16,

Graduate Student Handbook|2014-15

Spring 2015 Semester