Easy Keys web solutions

Al khalifa building , near al fahidi mall

Bur dubai UAE..

TO , VIVIAN
VEGETABLE IMPORT AND EXPORTS
WHOLE SALE ..
DUBAI .

Project Proposal

Company name
Web Based ERP
12April 2015

Company Name

EZKEZdevelops and deliversBusiness Automation Applicationfor

as
specified in this proposal. The functional scope, delivery plan, and commercial terms are described in
this proposal.

The information in this proposal is confidential and is meant to be used by

company

name

for evaluation purposes only. It is not meant to be circulated to any other

organization without the written permission from EZKEZ
The contents of this proposal are meant for evaluation purposes only and are not binding on
either organization. A suitable contract will be drawn based on this proposal, which will be
the binding agreement between the two companies.

Chapter
Chapter
Chapter
Chapter

1
2
3
4

Software Functional Scope

Technology and Environment
- Computer and Software Requirements
Commercial Terms

Chapter 1 - Software Functional Scope

The software functional scope is given below. The application developed will allow your branches and
agents to access the application and perform their operations. This application will allow you to
streamline your purchase, sales, agent order booking, inventory management, employee performance
and incentives, front office automation, Accounts and Tally integration for finance transactions.
Business Modules Covered

Accounts management
Inventory Management
Sales Management
Purchase management
Dealership management
CRM - Basic

Inventory Management (for all three companies)

Product in stock
Purchase orders
Stock Adjustment based on physical count
Vendor management

Sales Management

Sales Order
Sales Invoice
Customer, Dealer based discounts to be defaulted for invoice
Quotations
Bill
Pay Mode

Accounts Management

Invoice payments
Payments Due
Credit Note
Debit Note
Receipt adjustment
Payment Adjustment

Purchase Management

Purchase Order
Purchase Return
Purchase order Report
Material Receipt
Purchase Invoice

Chapter 2 - Technology and Environment

The development environment and platform will be PHP and My SQL Apache Server
The application will work in client server architecture. The server will be placed in the
corporate office in DUBAI and the branch offices will be connected to the corporate office
through Virtual Private Network (VPN).

Chapter 3 - Computer and Software Requirements

EZKEZis providing only the application software. Power conditioning equipment, computer, systems
software, Networking and Internet broadband connection has to be provided by you.
Client Configuration
Pentium Dual core processor or equivalent
2 GB RAM
160 GB hard disk
Windows XP SP2 / Windows 7 Professional
Laser printer for reports
UPS with 15 minutes backup
Broad band internet connection
Suitable firewall and anti-virus protection
Listed above is the minimum computer requirement for running your Business Automation Application
software. For better performance, higher configuration computer can be used.

Chapter 4 - Commercial Terms

4.1 Prices
S.No

Description

Amount

Web Based ERP

(For 10 Concurrent Users, 10 Dealers)

30000 AED

Server Maintenance
(per year)

Note:
1. 700 AED will be charged extra per dealer for additional dealers.
2. Customization charges Extra base on customer requirement
3. Hosting Server Provide and Maintain by Customer

5000 AED

4.2 Payment terms

Mile Stone
Purchase Order
Final Delivery

Payment Term
50% of the project amount in advance
50% of the project amount

The payment should be made in the name of EASYKEYS..

Purchase order with advance payment is treated as project start date.

The subsequent payment has to be made within 7 days from the date of
delivery milestone. Delay in payment beyond 7 days will subsequently affect
the planned milestone deliveries.
Delay in payment beyond 30 days will enable us to terminate the project, and
receive payment for work done till that date.
Amount paid for the project development will not be reimbursed by EASY KEYS
at any point of time.

4.3 Team and Delivery

Team of 5 people will be working on this project for various stages of delivery. We will deploy a 5
member team and deliver the software in 5 days. Delivery plan may change after detail system study.
4.4 Functional Inputs
EASYKEYSexpects functional inputs on the software during the course of the scoping and specifications
stage. We need one point contact from COMPANY NAMEduring the specifications stage.
4.5 Changes in specifications
Major changes in specifications and feedback are likely to impact estimates, schedules and cost and
hence every effort must be made to freeze specifications during the scoping and requirement
specifications stage. If any major changes are inevitable then EASYKEYSwill be reimbursed with the
cost of such effort or delays on agreeable commercial terms.

4.6 Project Management

EASY KEYS will provide bi-monthly report on the status of the project.
4.7 Software Usage
Business Automation application is meant to be used in Client - Server architecture with 1 location. If
more locations are coming up, then EASY KEYS andCompany Name will draw up suitable license
agreements to allow more locations for using this software. Business Automation Application is meant
exclusively for COMPANY NAMEonly. This cannot be sold to other parties without approval from
EASYKEYS
4.8 Software Support
EASY KEYS will provide support for 180 days after the version of the software is installed in your
environment. After that period separate support agreement will be drawn up.
4.9 Travel to customer locations
Travel to COMPANY NAME is included in the price given above. We will provide phone, remote support
during this period. For locations other than DUBAI if direct implementation and support is required,
travel, accommodation charges at the actual and our support engineer charges per day have to be
borne by COMPANY NAMEHowever, we will provide remote implementation and support if direct
implementation is not required.
4.10 Annual Maintenance Contract
EASY KEYS offers standard Annual Maintenance Contract for the software at 20% of the undiscounted
development component of the software. Annual Maintenance contract covers uninterrupted usage of

the Business Automation Application Software only. This does not include any new development in the
software. For any new requirement, it will be developed as per our standard development rates and
has to be borne by Company Name
4.11 Intellectual property rights
The rights for usage of the software application built will lie with COMPANY NAMEThe intellectual
property ownership rights for the software and the underlying code will remain with EASY KEYS. If
source code is required, it will be provided to Company Nameat extra cost on agreeable commercial
terms. We are not liable for any subsequent problems once the source code is handed over to
Company Name
4.12 Limited Liability
EASY KEYS is not liable for any profit, loss or subsequent damages that may occur based on usage of
this software by Experts IN Solutions. Defects if any should be identified during the acceptance stage
of the software.
4.13 Dispute Resolution
Any dispute arising out of the sale will be resolved within the arbitration laws applicable to the DUBAI
jurisdiction.