Report Painter

Key Features of Report Painter

Prepare Plan/Actual/Variance Expense Report

Cost Elements Actual

Plan
Variance
Salaries Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Office
Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Travel
Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Supplies Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Total
Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Use the following account numbers and descriptions in your report:
Account number Description
430000
Salaries
470000
Office
474100
Travel
476000
Supplies
Create a new report.
Menu Path: Information Systems > Ad hoc reports > Report Painter > Report > Create
On the Report Painter: Create Report screen, enter:
Library 1VK
Report RSS-A
Report Description Report w/Total Row
Hit <Create> button to move to the next screen.
Create the Rows of the Report The first four rows are cost element characteristics
Screen: Report Painter: Create Report
Type Cost Elements in the lead column cell
Double click on Row 1
In the Pop-up window 'Element definition: Row1", enter:
Note: If Pop-up window (select element type) appears, choose 'characteristics' and hit <Enter>.
Select 'Cost Element' as the characteristic in the 'Available characteristics' section
Hit <Move selected to left> button to move the characteristic 'Cost element' to the 'Selected characteristics' section
From 430000
Hit <Change short, middle and long texts> icon (at the bottom of the window)
In the Pop-up for Enter Texts, Enter:
Short Description from Table above for this Account
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close the Pop-up
Hit <Confirm/Enter> to check consistency and close.
Repeat the above steps for the other 3 accounts
Create a formula row to calculate the total of the Cost Element rows
Screen: Report Painter: Create Report
Double click on Row 5 or the next empty row.
In the Pop-up for Select Element Type select 'Formula'
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Formula'
Use the calculator buttons to create the formula Y001 + Y002 + Y003 + Y004
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Texts'
Short Total
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Enter> to close the Pop-up
Make sure your cursor is in the cell containing the word Total
Follow the Menu Path: Formatting > Row
In the Pop-up 'Row Formatting'
Overscore checked

Underscore checked
Hit <Enter> to close the Pop-up
Create the first column for actual costs
Screen: Report Painter: Create Report
Double click on the Column 1 cell.
In the Pop-up 'Select element type'
Select Predefined Key Figure radio button, and press <Enter>.
In Pop-up 'Choose predefined column'
Select Actual Costs as the predefined column, and press <Enter>.
In the Pop-up 'Element definition: Actual costs'
Press <Confirm> to check consistency and close.
Define the second column for plan costs
Screen: Report Painter: Create Report
Double click on the Column 2 cell.
In the Pop-up 'Select element type'
Select Key Figure with Characteristics as the element type, and press <Enter>.
In the Pop-up 'Element definition: Column 2'
Value Type 01 (Plan)
Version 0 (Actuals)
Valuation 0 (Legal valuation)
Hit <Change short, middle and long texts> icon
In the Pop-up for Enter Texts, Enter:
Short Plan
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close Pop-up.
Hit <Confirm> to check consistency and close.
Create a formula column to calculate the variance between actual and plan costs
Screen: Report Painter: Create Report
Double click on the Column 3 cell
In the Pop-up 'Select element type'
Select Formula as the element type, and press <Enter>.
In the Pop-up 'Enter Formula'
Use the calculator functions to create the formula X001 X002.
Hit <Confirm> to close the Pop-up
Enter Variance as the text for all three fields.
Hit <Enter> to close.
Define the parameters for general data selection
Screen: Report Painter: Create Report
Follow the Menu Path: Edit > Gen. data selection
In the Pop-up 'Element definition: General data selection'
Select Controlling Area, Cost Center, Fiscal Year, and Period as the selection characteristics
Hit <move selected to left> icon to move the selected characteristics to the selected characteristics section of the
window
Enter the following values for your characteristics:
Controlling area RSS ('from' field)
Cost center - 1000 to 2000
Fiscal year - Current year
Period - 1 to 12
Hit <Confirm> to check consistency and close.
Check the report for any errors and save it
Screen: Report Painter: Create Report
Follow the Menu Path: Report > Check or press < Shift + F6>.
When the system comes back with a message of No errors were found, click <Save> to end.
Assign the report to a report group using the function in Report Painter
Screen: Report Painter: Create Report
After the system has come back with Report RSS-A was saved
Follow Menu Path: Environment > Assign report group
On the Insert Report in Report Group Screen:
Enter Z0#A as the group
Hit <Enter>
In the 'Create report group' pop-up window
Click <Yes> to create the group

Make sure the system has come back with Report RSS-A was saved in Report Group Z0#A.
Execute the report
Screen: Report Painter: Create Report
Follow the Menu Path: Report > Execute
Notice that there are no selection criteria to enter. These were hard coded in the general selection characteristics.
Click the <Execute> icon.
It is a very basic report of plan, actual, and variance costs for a group of predefined cost centers