Test Procedure

Step
1

Action
Begin by navigating to the journal Header
page.
Point to the Scroll Down arrow.

Input

Expected
Results

Pass

Fail

Step

Action

Click the General Ledger link.

Click the Journals link.

Click the Journal Entry link.

Click the Create/Update Journal Entries

link.

Input

Expected
Results

Pass

Fail

Step

Action

Click the Find an Existing Value tab.

Click in the Journal ID field.

Enter the desired information into the

Journal ID field. Enter a valid value e.g.
"0000005284".

Click the Journal Header Status list.

Input

Expected
Results

Pass

Fail

Step
10

Action
If you are not sure what the journal status is,
select the blank value from the list. This way,
the search returns the journal regardless of its
header status.
Click the (null) list item.

Input

Expected
Results

Pass

Fail

Step

Action

11

Click the Search button.

12

The Header page displays information that

uniquely identifies a journal entry.

Input

Expected
Results

Pass

Fail

Step
13

Action
You can add attachments to your journals to
provide supporting documentation.
Click the Attachments (0) link.

14

Use the Attachments page to add supporting

documents to the journal.

15

When selected, the Show to Approver?

check box enables approvers to see an
attachment (if approval workflow is enabled).
If you deselect this check box, approvers are
not able to view the deselected attachments.
The approver can access the enabled
attachments and add new attachments from
the Approval
Attachments page (JRNL_APPR_ATT_SEC).
Access this page from the Attachments link of
the GL Journal Approval page (General
Ledger, Journals, Journal Entry, Manage
Journal Approval, Manage GL Journal
Approval. Click the Journal ID link.) OR
(Worklist, Worklist click the Attachments
link).

Input

Expected
Results

Pass

Fail

Step
16

Action

Input

Expected
Results

Pass

Fail

Input

Expected
Results

Pass

Fail

Click the Add Attachment button to add

supporting documents to the journal entry.
Click the Add Attachment button.

17

Step
18

Click the Browse... button.

Action
Select any file that you want to attach to the
journal.
Double-click the 2009US001.xls list item.

Step

Action

19

Click the Upload button.

20

Notice your file now appears in the Details

group box in the File Name column.

Input

Expected
Results

Pass

Fail

Step

Action

21

Click in the Description field.

22

Add a meaningful description for your

supporting document.
Enter the desired information into the
2009US001.xls field. Enter a valid value e.g.
"US001 2009 Expense Schedule".

23

Click the OK button.

24

Notice that the number of attachments

displays in the link. If you click the
Attachments link again, you will see that the
system details have been added for the
attachment as well.

25

Click the Save button.

26

Click the OK button.

27

Click the Attachments (1) link.

Input

Expected
Results

Pass

Fail

Step
28

Action

Input

Expected
Results

Pass

Fail

Input

Expected
Results

Pass

Fail

Notice that the User, Name, and Date/Time

Stamp were added once the journal was
saved.
Click the OK button.

Step

Action

29

Click the Lines tab.

30

Use the Lines page to enter and review the

general ledger transactions. Also request
further processing from this page.

Step
31

Action
Use the Process field to select a task to run.
Choose from the following tasks:
Budget Check Journal: enables you to
check the journal lines for the control budget.
Copy Journal: enables you to copy your
journal to a new journal.
Delete Journal: enables you to delete the
current journal.
Edit / Pre-Check: enables the journal to be
edited and run through the Budget Processor.
However, the Budget Processor will only
check the journal but the funds will not be
reserved. This option appears only when
General Ledger is enabled for Budget PreCheck within the Commitment Control
Installation Options.
Edit ChartField: enables you to check if
the journal has any ChartField related errors.
Edit Journal: enables you to modify the
journal.
Post Journal: enables you to post the
journal.
Print Journal (Crystal): enables you to
create the Journal Entry Detail report,
GLC7501 (or GLC7502 for separate debit and
credit), which is a printed copy of the journal.
(This option is only visible if you have a
Crystal report license and you have selected
the Enable Inline Crystal Reports check
box on the Installation Options - Overall
page. )
Print Journal (XMLP): enables you to
create the Journal Entry Detail report,
GLX7501 (or GLX7502 for separate debit
and credit), which is a BI Publisher printed
copy of the journal.
Refresh Journal: enables you to retrieve
this journal from the database to the page
again.
Submit Journal: enables you to initiate
journal approval through workflow
processing.

32

For this example, retain the default selection

of Edit Journal.

Input

Expected
Results

Pass

Fail

Step
33

Action
Click the Process button.

Input

Expected
Results

Pass

Fail

Step
34

Action
Notice that the Journal Status has changed
from N to V (from Needs Editing to Valid).
Click the OK button.

35

You have successfully viewed and updated a

journal entry.
End of Procedure.

Input

Expected
Results

Pass

Fail