V

NCC Bank

National Credit and Commerce Bank Limited

Credit Approval (CRM) Division, Head Office, Dhaka.
Instruction Circular No. J9fl2011
fuly 31, 201.'l
AII BranchedAll Divisione/Departments at Head Office
Area Office, Chittagong
NCC Bank Ltd.,
Bandadesh.
Reft Ascertaining the genuineness of property (mortgaged/to be mortgaged) by physical verification of its
ownership, Iocatior! possession, position, chain of documents and documentation etc. & issuance of
certificate,
Further to Head Office Instruction Circular No. 32812010 dated 09.11.2010 & Instruction Circular No.3782011
dated 19.05.2011 wherein it was advised to conduct physical verification of property and its documents by
Branch Manager, Deputy Manager and Advance/Foreign Exdrange In-charge of the branch for better
ascertaining the genuineness of ownership, location, possessiory positioq chain of documents and
documentation etc. of the mortgaged property against approved credit facilities of our bank or placed for
approval and issuance of a certificate in this regard duly signed by them. A iopy of such certificate also to be
sent to Head Office along with credit/renewal proposal for allowing credit/renewed facility to the client'
To get better benefit on ascertaining the genuineness of ownership of land/genuineness of work order/existence
of a firm, the following documents may be checked by way of searching from the offices as mentioned each
atr.a inst

SL No.

Natr lre of Documents

01.

ll
02.

Chain of ownership deed

Non Encumbrance Certificate (NEC)
Chain of ownership of deed

Name of Offices
Sub-Registry Office

Contact person
Sub-Registrar

District Record Room

Record keeper

Tahsil Office
Land Office

Tahsilder
AC Land

Office of the

DC

(After a certain period documents related to

ownership of deed transfer from sub-registry
office to DRR)
03.

04.

ll
I

05.

ll
06.

I
1l

Land Rent Receipt

Mutation
Duplicate Carbon Receipt (DCR)
CS/SA/RS Khatian Record
Vested Property (VP) Listed Record
NOC in case of leasehold property
Approved Plan

District
Commissioner/Collectorate
BSCIC/RAIUK/CAD IKDAI
RDA etc. relevant authority

07.

NOC in case of leasehold proPertY

National Housing AuthoritY

or other Govt. AuthoritY

08.

Holding Tax

DCC/Ccc/SCc/BCC/RCC/

KCC/& other related

Govt.

Secretary/Director
EstatelDD Estate/

Authorised Officer
Authorised Officer

Administrative
OfficerlTax Officer

Authoritv
I

09.

Genuineness of work order

Work Awarding AuthoritY

/Office

Chief of the work

issuing authority

order
Assignment of work order
Site engineer
Latest position of work order
111
RegistrariDeputy
Stock
of
Registrar
Joint
I
Certificate of Incorporation
10.
Registrar
(RISC)
Companies and Firms
Up to date list of Directors (Form-XID
11.
Submission of Return (Form-XV)
lll
lV. Summary of Share Capital (Schedule-X)
Branch will issue the ce*ificate/may be certified in credit ProPosal by the following language:
"We do hereby certify that we have visited the property physically and found genuine of its ownership,
location, position & possession. We have also verified chain of documents & documentation appearing at the
respective offices as mentioned in the Instruction Circular No.38{2011 dated 31.07.2011 and found in otder in
l1

all respect."
Moreover, branches are advised to ascertain the ownership & location of the land bv verification of the under
as kine from the local ,c:\J le:
and AS
noted documents an
From property documents, Municipal holding tax receiPt, Electric bill, WASA bill receipt/
Ownership of land:
Local people etc.

Mouza ffidp, Holding number, Location map ilc.

All concemed are advised to ensure strict compliance of above instructions. Mormver, all branches will provide

Location of land

the certificate of properties as per above guidelines along with proposals pending which CRM would be

tr1./

( (

Pijush Kanti Saha

Senior Executive Vice President

Ahmed
Golam
Additional Managing Director