Roy Hill Project

Short Form Employee Relations Management Plan

Contractor Details:
Contractor
Name &
ABN/ACN

NLScott Pty Ltd

50008833029

Contractor
Street Address:

118 Bell Rd,Coonabidgee(Gingin) WA 6503

Contractor
Contact Person:

t/a

Wanneroo

Loader

Hire

Neville Scott
Director
M: 0415937935
E: nevscott@bigpond.com

1. GENERAL

Ye
s

No

a. This ERMP applies in respect of the Contractors operations on or in connection with

the Roy Hill Project.

b. The Contractor is responsible for ensuring that its employees, its subcontractors and
its subcontractors employees comply with this ERMP.

c. Once approved by the Principal, this ERMP will form part of the Contractors contract
for the Project and will be implemented by the Contractor according to its terms.

d. The Contractor will not amend this ERMP except with the approval of the Principal.
The Principal may require the Contractor to make amends to its ERMP from time to
time.

Ye
s

No

Ye
s

No

a. The Contractor will comply with all laws, regulations, standards, codes, statutory
regulations, industrial instruments, awards and orders that apply to its employees.

b. The Contractor will not negotiate or enter into any industrial instrument/
arrangement.

Ye
s

No

a. The Contractor will comply with all Project policies and procedures and all lawful
directions of the Principal.

b. The Contractor acknowledges that the Principal has the right to withdraw
accommodation and site access rights for non-compliance with Project policies and

2. ER/IR REPRESENTATIVE / DUTY MANAGER

The Contractor will appoint a manager/ senior person to be responsible for managing
the Contractors employees behavior after hours and workplace queries/concerns
whilst on site. This person will be:
Name: Neville Scott
Position: Director
Mobile: 0415937935
Email: nevscott@bigpond.com
3. COMPLIANCE WITH LAWS

4. PROJECT RULES & NON-COMPLIANCE

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procedures.
c. The Contractor is responsible for costs associated with flights where accommodation/
site access is withdrawn.

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5. LABOUR EMPLOYMENT CONDITIONS

Ye
s

No

Ye
s

No

a. Liaise with the CCIWA in relation to industrial instruments, indicative conditions of

employment, wages, allowances & industrial relation issues.

b. Attend and participate in meetings called by CCIWA.

If the Contractor directly employees blue collar labour covered by the CCIWAs
Employee Relations Information for Contractors on the Roy Hill Project, the Contractor
will adopt and comply with all employment conditions/ recommendations set out in the
most current version of that booklet, including but not limited to, wage rates, rosters,
working hours, allowances, PIP, leave, R&R and superannuation.
6. CCIWA ADVICE
The Contractor will:

c. Have access to CCIWA for representation in conferences and hearings on industrial

relations issues related to the Project.
The Project contacts at CCIWA are:
Bernie O'Reilly (Site
Justin Lilleyman (Perth based)
Melissa Lamb (Site based)
based)
CCIWA
CCIWA
CCIWA
Solicitor/ Senior Employee Relations
Employee Relations Consultant
Employee Relations
Consultant
M: 0428 403 072
Consultant
D: 9365 7752
E: melissa.lamb@cciwa.com
M: 0418 957 963
E:justin.lilleyman@cciwa.com
E:
bernie.oreilly@cciwa.com
7. ROSTERS & PROJECT HOURS

Ye
s

No

b. The Contractor will work only during the hours set by the Principal as the Projects
standard working hours.

c. The Contractor cannot put in place diferent roster arrangements or work outside of
normal project working hours (such as, working night shifts) unless it has the
Principals prior approval.

Ye
s

No

a. Completion of face-to-face interviews and three reference checks for all prospective
employees.

b. Completion of required pre-employment medical and drug & alcohol test.

c. Upon request, copies of all test results, relevant licences and trade qualifications and
verification of competency for each employee to be provided to the Principal for
review prior to mobilisation.

a. The Contractors rosters will be:

Blue collar 4 weeks on, 1 week of

White collar 3 weeks on, 1 week of

8. RECRUITMENT & MOBILISATION

The Contractor will engage all personnel through the electronic mobilisation system
Enable and will comply with all Project policies and procedures regarding recruitment
and mobilisation, including:

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d. Workforce employees given a clear understanding of their rate of pay, classification,
hours of work and roster prior to mobilisation and encouraged to contact CCIWA if
they have questions/ queries.

e. Each employee to be provided with the appropriate PPE prior to mobilisation.

f. No employee to commence work on site until completion of any site-specific

induction.

g. If the Contractor needs to hire additional labour, it will recruit locally in the first
instance advertising first in the Pilbara, then WA, then nationally.

h. Where reasonably practical, the Contractor will engage indigenous employees and
suppliers.

i. Compliance with all Australian government migration requirements regarding

expatriate labour and labour engaged on visas for the Project.

Ye
s

No

a. Prior to commencing work on site, all blue collar/ wages personnel will be issued
and accept a letter of ofer which is approved by the CCIWA. All white collar / staf
personnel will be engaged under common law employment contracts.

b. Contractor personnel will be provided with a signed copy of their letter of ofer /
employment contract prior to commencement of employment.

c. The Contractor will keep copies of signed letters of ofer / employment contracts on
each employees personnel file.

Ye
s

No

a. Take all reasonable measures to prevent the occurrence and minimise the
continuance of any ER/IR incident on or of site.

b. Notify the Principal and the CCIWA as soon as an ER/IR incident occurs or has the
potential to occur.

c. Keep the Principal fully informed about the incident and its resolution.

d. Follow any Project ER/IR incident reporting and resolution process directed by the
Principal.

e. Follow fair procedures for managing disciplinary issues.

f. Have a grievance resolution procedure in place and ensure that all employees
understand and follow the procedure.

g. Consult with the Principal and CCIWA before resolving any ER/IR incident (for
example, before terminating an employee or demobilising an employee for
misbehaviour).

Ye
s

No

Ye

No

9. LETTERS OF OFFER

10. ER/IR INCIDENT MANAGEMENT

The Contractor will:

11. RISK REGISTER

If requested by the Principal, the Contractor shall submit an ER/IR risk register to the
Principal.
12. SUBCONTRACTOR ENGAGEMENT & MANAGEMENT

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s

a. The Contractor will not engage any subcontractors (including independent

contractors) without the Principals prior approval.

b. The Contractor will not allow a subcontractor to access site until the Principal has
approved that subcontractor and the subcontractor has put in place any industrial
relations arrangements considered appropriate for the Project (for example, an
employee relations management plan).

Ye
s

No

a. The Contractor is responsible for managing the behaviour of its employees and will
ensure that employees behave in an appropriate manner, treat everyone on the
Project with dignity and respect and observe and comply with the Projects
Behaviours Code.

b. The Contractor will ensure its employees are educated on and comply with the
Projects Alcohol Servic Policy and that no outside alcohol is brought onto or
consumed on site.

c. The Contractor will ensure all personnel comply with the motelling accommodation
arrangement and the Projects Accommodation Code.

d. The Contractor shall not permit the flying of flags or the display of political notices on
site.

e. The Contractor will ensure that food is only consumed in approved areas.

f. The Contractor shall remove any graffiti or unauthorised written material.

g. The Contractor will ensure that no photographic or filming equipment of any

description is taken onto site by its employees and that no photos are taken on site
except with the approval of the Principal.

Ye
s

No

The Contractor will:

a. Comply with Project Right of Entry policies and procedures and attend all Right of
Entry training conducted by the CCIWA.

b. Not deal with a union which does not have a legal entitlement to represent the
Contractors work force.

c. Not make any payment for lost time due to industrial action and not make any
payments unless those payments are permitted by the Fair Work Act 2009.

d. Not permit stop work meetings or union meetings on site or in Project

accommodation except with Principal approval.

e. Not permit employees to cease work because of inclement weather unless the
matter is first discussed and agreed with the Principal.

Ye
s

No

13.

14.

BEHAVIOUR MANAGEMENT

UNIONS, RIGHTS OF ENTRY & STOP WORK MEETINGS

15. ER/IR MEETINGS

The Contractor will attend all ER/IR related meetings convened by the Principal,
including, ER/IR Coordination meetings, Inclement Weather Coordination meetings and
Transport Coordination meetings.

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16.

LSL, SUPERANNUATION & INCOME PROTECTION

Ye
s

No

a. The Contractor is registered (and will remain registered) with the Construction
Industry Portable Paid LSL scheme.

b. The Contractor is a registered employer (and will remain a registered employer) with
a complying superannuation scheme.

c. The Contractor has an industry standard income protection insurance policy in place
for its employees, and will keep this policy current.

Ye
s

No

a. The Contractor agrees that the Principal may audit the Contractor from time to time
to assess compliance with this ERMP and will provide the Principal with access to all
relevant records, including payroll and employment records.

b. The Contractor will report to the Principal (upon request) on personnel workforce
statistics including absence reporting, number of Visa workers, number indigenous
workers, number apprentices, working hours etc,

Ye
s

No

The Contractor will ensure compliance with the following transportation requirements
for all light vehicles, buses and mobile plant:

a. The number of passengers shall not exceed the number of licenced seats provided.

b. No passenger shall ride in the rear of a utility or truck.

c. Vehicles and buses shall comply with the requirements laid down in the relevant road
traffic laws of Western Australia.

d. Passengers and drivers shall use seat belts at all times.

e. Passengers and drivers shall not have any part of their body projecting beyond the
limits of the vehicle.

f. Vehicles and buses shall be reverse parked in nominated parking areas when not in
use.

g. Vehicles and bus engines shall be turned of when not in use and/or when
unattended.

Ye
s

No

a. The Company shall ensure its personnel attend all relevant training sessions
organised by the Principal, including all site inductions.

b. If the Contractor engages apprentices, it will appoint a suitable person to mentor and
assist the apprentices.

Ye
s

No

17.

18.

19.

20.

AUDITS & REPORTING

TRANSPORT

TRAINING & MENTORSHIP

MILESTONE CELEBRATIONS & SOCIAL ACTIVITIES

a. The Contractor will acknowledge and celebrate, at appropriate intervals, relevant

milestones, and individual and team achievements and shall cooperate with the
Principal in the acknowledgment and celebration of appropriate and relevant project
milestones.

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b. The Contractor will actively support and encourage the participation of its employees
in any recreational, social and sports activities proposed for the benefit of persons
residing in Project accommodation

21.

EXTERNAL ER/IR ADVISOR

Ye
s

No

The Contractor has an external ER/IR Advisor who it seeks advice and assistance from
(i.e. a lawyer or advisory body). If the answer to this question is yes, provide the
advisors details:
Name of advisor: [insert]

22.

EMPLOYEE ASSISTANCE PROGRAM

The Contractor has an Employee Assistance Program in place and has an appointed
Employee Assistance Provider. If the answer to this question is yes, provide the
providers details:
Name of company: [insert]
Contact Number: [insert]

Ye
s

No

The Contractor wishes to adopt this ERMP in relation to its work on the Project and will implement
this ERMP according to its terms:
Signed

____________________________
____________________________

Position:

____________________________
____________________________

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Name:

Date: