Contents
Introduction
Step 1 Commitment
14
18
Acknowledgements
18
20
Step 7 Evaluation
24
Appendices
25
[Introduction]
[1]
[Introduction]
[Introduction]
iv. Staffing
This report outlines Case Studies where
events recycling services and facilities have
been staffed successfully by a combination
of events management staff, local council
staff, a team of staff from an independent
events recycling agency, Volunteer staff in
return for free entry to an event and
members of local Community Recycling
Groups.
Cylch, the Wales Community Recycling
Network have commissioned a study that
examines the current levels of event
recycling in Wales and looks at the issues
surrounding its development. It makes
suggestions as to how Cylch and its network
of member organisations might take action
to help increase events recycling in Wales.
Cylch will establish links with existing events
recycling providers in the UK such as
Network Recycling and their Community
Recycling Members to look to establish a
strategic and joint approach to implementing
recycling as an added value component of
an integrated waste management service at
major events in Wales. For more information
about the development work of Cylch
please contact their main offices on
029 20647 015 or visit their web site
www.cylch.org
>
steps ]
to events
recycling
The following seven steps have been outlined to
act as a guide to implementing an effective
Events Recycling system.
Step 1 Commitment
Step 2 Events Packaging
Step 3 Event Equipment
Step 4 Waste Management System
Step 5 Standard Signage
Step 6 Communication and Promotion
Step 7 Evaluation
STEP 1
[Commitment]
Example 2.
An event management clause
The event manager/organiser can specify
that All suppliers and sponsors to the
event are required to provide services
and materials in line with the event waste
management and recycling programme
on site for example, Glastonbury festival
organisers ensured that all vendors used
only biodegradable materials such as paper
food trays and cups and wooden cutlery to
facilitate composting (see Case Study 2 in
Appendix).
STEP 2
[Events Packaging]
NO NOT RECYCLABLE*
Aluminium Cans
Aluminium foil wrap and Trays
Steel Cans
Polystyrene
Glass Bottles
Shrink and Cling Wrap
PET Plastic containers
Plastic plates and cutlery
(clear plastic with no.1 sign on underside)
HDPE plastic containers (opaque plastic
Composite material containers
with no. 2 sign on underside)
Paper including magazines and flyers
Tetra pak (e.g. fruit juice, long life milk)
Cardboard
See table 2.3 below for more details
*Amend as appropriate to the recycling facilities available in
the area the event is to be held
alternative to plastic.
Images reproduced with kind permission from
www.manufactum.co.uk
STEP 2
[Events Packaging]
10
MARKETS FOR
RECYCLED MATERIAL
EQUIPMENT NEEDS
Aluminium
e.g drinks Cans
Harm minimisation
Some sports venues
ban the sale of metal
cans for the safety of
spectators and players.
Steel Cans
Glass
Brown
Green
Clear
Beer bottles.
Wine bottles.
Food (bottles/jars)
Colour
Separate bins and
storage/transport
containers may improve
the value of glass
collected consult your
recycler.
11
HANDLING NEEDS
Harm minimisation
Many organisers ban
the sale of glass
containers at events
for the safety of
spectators, performers
and local residents.
Weight of glass
People carrying bins
of glass risk back
damage.
Send mixed glass to
a Material Recovery
Facility for sorting
unless they have
specified sorting of
coloured glass on site.
STEP 2
[Events Packaging]
MATERIAL
MARKETS FOR
RECYCLED MATERIAL
Polyethylene terphalate
(PET Plastic)
EQUIPMENT NEEDS
HANDLING NEEDS
If collected separately in
large volumes you may
require compacting
equipment to reduce its
volume.
High-density
polyethylene
(HDPE)
Very common plastic,
usually white or
coloured.
Used for milk and juice
bottles (white and
coloured).
12
If possible request
food/beverage vendors
to rinse HDPE bottles in
water before placing in
recycling bins.
MATERIAL
MARKETS FOR
RECYCLED MATERIAL
Liquid paperboard
Milk and juice cartons
EQUIPMENT NEEDS
HANDLING NEEDS
Cardboard is recycled
back into cardboard or
plasterboard lining. Most
forms of cardboard may
be composted.
In large volumes
cardboard can be bulky.
The majority of
cardboard will be
generated before your
event starts - this may
allow for a specific
collection before the
event.
Table adapted and reproduced with kind permission from Resource New South Wales.
13
STEP 3
[Event equipment]
Recycling cage
Can accept aluminium cans and glass
bottles. Can be placed in public areas or
back of house areas for cleaners, Low
maintenance and handling
Portable compactor
(Particularly useful for large amounts of
bulky materials such as cardboard/plastic)
14
STEP 4
[Waste Management System]
4.3 Location/position
Where is the equipment going to be most
effective?
A pre event site check with the event
manager and cleaner/waste manager will
assist in bin and recycling station placement.
Some events organisers will take a plan
of their event site and plan using a grid
the location of recycling/rubbish bin stations
at an interval of e.g. 10 yards to ensure that
the public do not have to go out of their way
to use them.
Location hints:
4.2 Installation
When is the best time to have the
equipment installed?
Move into place after the food and beverage
facilities have been installed.
Keeping the recycling station together
Try fastening the bins together with a chain,
rope or cord, so that the stations will not be
broken up and borrowed by stallholders.
Street festivals
Check the date for waste collection from
local businesses, to ensure that the shops
and businesses do not place their bins on
the pavement/ footpath for collection during
your festival.
4.4 Clearing
How often should the equipment be
cleared?
To be discussed with the event manager,
cleaner and equipment supplier.
Flexibility is key. Spot checks should be
carried out to locate bins that are nearly full
and cleared as required.
Determinants on clearing will include crowd
flows, the entertainment program, access to
bins, staffing numbers and shifts, vehicle
access to the site.
16
4.5 Responsibility
Cardboard boxes
4.6 Storage
What is the best form to store
recyclables in and why?
17
STEP 5
[Standard Signage]
18
<
<
19
STEP 6
[Communication and Promotion]
6.1 Pre-event
Get everyone involved!
>
Example of sticker
that highlights the
involvement of
stallholders with the
event recycling
activities.
20
ATTENDEES
MEDIA
(FOR GENERAL PUBLIC)
AS EARLY AS POSSIBLE
(6 MONTHS)
Incorporate event
recycling/Local Recycling
messages and artwork on
the following:
tickets;
brochures;
posters; and
advertising.
WEEK BEFORE
As above.
Launch your event
recycling program.
21
Invite media
representatives to
attend your event and
inspect your event
recycling program.
CATERERS, SUPPLIERS
AND VENDORS
Send a memo or letter
outlining your event's
commitment to
becoming Waste
Aware. Include an
overview of your
recycling program.
Hold a briefing session
to present your event
recycling program to
caterers and vendors.
This gives people time
to modify their
packaging orders and
train staff.
Send packaging
material information
out to all relevant
caterers/vendors.
Include a message
about the recycling
system program in any
pre-event briefing.
STEP 6
[Communication and
Promotion]
6.3 On the day activity
By now the public should know where to find
your recycling bins and how to separate their
waste. Stickers/signs/Posters should be
used to promote and acknowledge the
contribution and at times additional expense
of the stallholders. Acknowledgements
SCHEDULE
ATTENDEES
PA announcements
Promotional tools such
as banners, signs, flyers
Street theatre with
waste aware theme
DURING EVENT
CATERERS, SUPPLIERS
AND VENDORS
Monitor waste
management practices
during set up with
volunteer team (Council
staff, green group
volunteers etc.)
Take media
representative around
your event pointing out
key aspects of your
program.
Competition or scoring
system of low waste
producers between
stalls
MEDIA
(FOR GENERAL PUBLIC)
22
STEP 7
[Evaluation]
Campaign evaluation
methodology
All the hard work you have put into
designing, implementing and managing your
event waste management and recycling
program needs to be assessed. e.g.
SOFT TARGETS
(BEFORE AND AFTER
CAMPAIGN)
FURTHER SOFT
TARGETS
23
STEP 7
[Evaluation]
presence of litter.
media follow-up;
cost/benefit analysis;
24
>
appendicies ]
to the events
recycling guide
Appendix 1
Case Study 1 National Eisteddfod Meifod
Case Study 2 Glastonbury Festival
Case Study 3 Ashton Court Community Festival
Appendix 2
2.1 Template Waste Management Plan
2.2 Kitchen Fair Waste Management Plan
2.3 Mardi Gras Waste Management Plan
Appendix 3
3.1 Stall holder information
3.2 Stall holder instructions
3.3 Pre Event Press Release template
3.4 Post Event Press Release template
APPENDIX 1
[Case Study 1 National Eisteddfod Meifod]
Introduction
The National Eisteddfod is a week-long
Welsh language festival which takes place
annually at different locations throughout
Wales. In 2003, the Eisteddfod was located
on farm land near Meifod in Powys in rural
mid Wales. As well as a large events area
the site also has a large area for Camping
which comprises both caravans and tents.
In order for the festival to take place, the
National Eisteddfod are required to liase with
the local authority within which the festival
will be held, to organise a multitude of issues
such as planning, marketing and publicity,
emergency planning, licensing,
transportation and access, health and
safety, environmental health and waste
management.
With regards to waste management, the
Eisteddfod is required to dispose of its waste
responsibly, in line with national legislation
and taking any local requirements into
consideration, and at least cost.
In 2003, the Eisteddfod used a combination
of Powys County Council Direct Services
Organisation (DSO) and Potters Recycling, to
recycle and dispose of its waste. As part of
its liaison with the Eisteddfod, the Council
offered recycling facilities free of charge,
using funding from the allocated budget to
host the Eisteddfod and from the Councils
allocated Sustainable Waste Grant. The
Council entered into negotiations with the
Eisteddfod in November 2002, for the
Festival which took place in August 2003.
The result
In total, 1.9 tonnes of cans and plastic
bottles were collected for recycling, 0.28
tonnes of cardboard and 2.58 tonnes of
glass, giving a total of 5.28 tonnes being
recycled. There is no available data of total
waste arising.
26
27
APPENDIX 1
[Case Study 1 National Eisteddfod Meifod]
Cardboard
Promotion
Glass
28
Costs
Recycling points:
Warden expenses
Display
Total exc internal
labour costs
3,430*
1,290
1,425
6,145
29
APPENDIX 1
[Case Study 2 The Glastonbury Festival 2004]
30
<
Example of branded
paper cup used on the
Glastonbury site.
31
APPENDIX 1
[Case Study 2 The Glastonbury Festival 2004]
> (From L to R: ) Food, paper and plates for composting, Cans and Plastic bottles, all other waste
32
Outcomes:
By recycling the 410.44 tonnes of
waste Glastobury organisers saved
between 12,313 and 14,364 in waste
disposal charges, (assuming a general
charge of between 30 and 35 per tonne
to dispose of waste to landfill).
Tonnes
10.32
26.8
13.32
150
100
110
410.44
850
1260.44
33
APPENDIX 1
[Case Study 3
Ashton Court Festival July 17 and 18th 2004]
Site planning
34
Staffing structure
Due to the short nature of the festival and
low ticket prices (5 entrance per day) it was
not feasible to ask volunteers to work on site
in exchange for free entry to the site (as it
the case with Glastonbury) therefore Staff at
this event were paid.
Staff worked seven or eight hour shifts which
ran from 10 am to 11pm, and 12pm to 7am
each day (and in the days prior to and after
the event) and were paid a rate of
approximately 5.50-6.50 per hour for litter
picking and material sorting duties. Wages
were paid for by Network Recycling.
35
APPENDIX 1
[Case Study 3
Ashton Court Festival July 17 and 18th 2004]
Outcomes:
By recycling the 5.64 tonnes of the
metal and glass waste generated at the
Ashton Court Festival organisers saved
between 969 and 997 on waste
management costs. Of this between 169
and 197 was saved in waste disposal
charges, assuming a general charge of
between 30 and 35 per tonne to dispose
of waste to landfill. The value of the
materials recycled came to approx 730 for
the metal and 70 for the glass.
> Transit van size vehicle with steel cage to rear used by
Tonnes
3.38
0.7
1.06
0.5
5.64
32.4
38.04
36
APPENDIX 2
[2.1 Template Waste Management Plan]
1. Event details
Name of Event:
Date(s):
Time:
Address of venue:
Anticipated crowd size:
Event activities:
Venue Description:
Venue crowd capacity:
Existing facilities:
Other relevant information:
PACKAGING OR TABLEWARE
MATERIAL
Paper
WASTE TYPES
Cardboard boxes
WASTE TYPES
37
APPENDIX 2
[2.1 Template Waste Management Plan]
6. Waste stations
(what for, how many)
WHO
DONE
(Tick)
WHO
DONE
(Tick)
38
WHO
14. Attachment(s)
(e.g. briefing notes, phone interviews, stallholder responses etc.)
39
DONE
(Tick)
APPENDIX 2
[2.2 Kitchen and Garden Festival 2001
Waste Management Plan]
1. Event details
Name of Event:
Date(s):
Time:
10:00am 5:00pm
Address of venue:
Venue Description:
10,000
Existing facilities:
40
Other relevant
Boards information:
Paper
Plastic recyclable PET cups
Paper with insulation
PET plastic
Aluminium/PET plastic
Paper
Paper
Paper
Glass
Plastic recyclable PET cups
Wood
Paper
Cardboard
WASTE TYPES
Cardboard boxes
Cardboard boxes
Paper
Paper Plates/Plastic cups
WASTE TYPES
Coffee stalls
41
APPENDIX 2
[2.2 Kitchen and Garden Festival 2001
Waste Management Plan]
6. Waste stations
(what for, how many)
The Council as part of the event sponsorship is providing 23 x 240 litre bins.
Seven bin caps will be borrowed from adjacent Council for the event. The Council
will arrange for collection and drop off of the bin caps and the Southern Waste
Board will provide signage.
The general waste bins will have stickers on them. The bins are dark grey with a
black lid. The Council will provide 7 x240 litre recycling wheelie bins. Five will be
for plastic (1 and 2 only) and 2 will be for glass. The plastics bin is orange with a
sticker on it and the glass bin is red with a sticker.
There will be 7 waste stations. These will consist of a general waste bin, a
recyclable containers bin (plastics) and a food organics and paper bin. Signage
will be a black sticker for general waste and a yellow sticker for containers
and a maroon sticker for food and paper.
Cardboard will be collected from the stallholders by the HHT staff and taken to the
waste compound area for storage.
The existing waste bins will be cleared on Wednesday morning by the refuse
collection contractor Metro Waste. The waste stream will be stored in bins or
with liners and will be stored on the site until the following Wednesday morning.
The plastics and glass bins will be collected by the Councils recycling contractor
on the Monday morning, free of charge.
42
WHO
DONE
(Tick)
Jane/Sonya/
Marcelle
Jane
X
X
Sonya
Sonya
WHO
HHT/contractor
WMC
Sonya/Marcelle
Jane
Sonya
Sonya
Sonya/HHT
DONE
(Tick)
X
X
X
WHO
Marcelle/Sonya
Jane/Cleaners
Jane
HHT cleaners
HHT/Waste
contractor
Graeme Vagg
WM/Metro
waste
43
DONE
(Tick)
APPENDIX 2
[2.2 Kitchen and Garden Festival 2001
Waste Management Plan]
WHO
DONE
(Tick)
HHT cleaners
WMC
Metro Waste
WMC
Jane/Sonya/
Marcelle/Dawn
Metro Waste/
Jane
Council/
Marcelle
CONTACT NO.S
AREA OF
RESPONSIBILITY/ORGANISATION
Sonya Williams
Marcelle Psaila
Jane Mulock
Mark Wood
Graeme Vagg
Rick Lewis
14. Attachment(s)
(eg briefing notes, phone interviews, stallholder responses,
Observational Approach and DBI)
44
APPENDIX 2
[2.3 Mardi Gras Launch Waste Management Plan]
1. Event details
Name of Event:
Date(s):
Time:
5.30pm 11.00pm
Address of venue:
Venue description:
The area will feature a stage at the eastern end toward main
steps with a large video screen. Crowd areas will be
barricaded. Two refreshment marquees will serve food and
drinks, plus there will be a merchandise marquee and guest
bar. A row of port-a-loos will line the entrance to the Botanic
gardens.
Patrons will site on the stairs and on the ground of the
forecourt as well as on existing seats near the Southern
boundary.
15,000
Existing facilities:
Other relevant
information:
45
APPENDIX 2
[2.3 Mardi Gras Launch Waste
Management Plan]
Champagne
Water
Beer
Beer
Carbonated drinks
BBQ Food
Candy Floss
Ice creams
Bottles
Can
Bottle
Cans
Serviettes / paper bag
Stick
Wrappers, stick
Paper
Glass (poured into
plastic PET cups at bar)
Glass (poured into
plastic PET cups at bar)
PET plastic
Aluminium
PET plastic
Aluminium
Disposable paper
Wood
Foil and paper/wood
WASTE TYPES
Cardboard boxes
Paper
WASTE TYPES
46
6. Waste stations
(what for, how many)
25 recycling stations each consisting of a bin cap placed over 3.240L wheelie
bins. Signage will be a black sticker for general waste and a yellow sticker for
plastic, glass and aluminium.
Visy to collect cardboard from stallholders
3 Bins will be provided by VISY for internal use in the bar tents
WHO
DONE
(Tick)
Geoff
Geoff/Mark
Phil/Sonya
WHO
Mark/Geoff
Geoff
Geoff/Sonya
Sonya
47
DONE
(Tick)
APPENDIX 2
[2.3 Mardi Gras Launch Waste
Management Plan]
WHO
DONE
(Tick)
Sonya
Sonya/Mark
Mark
Geoff
Geoff/Ray
WHO
DONE
(Tick)
Cleanevent
Geoff
Geoff
Geoff
Sonya/Mark
Geoff
CONTACT NO.S
AREA OF
RESPONSIBILITY
Phil Ventham
Mark Fordham
Nicola Leeming
David Quade
Geoff Gerard
Ray Buckland
Sonya Williams
14. Attachment(s)
(eg briefing notes, phone interviews, stallholder responses)
48
APPENDIX 3
[3.1 Handy Hints on how to save money
and reduce waste be Waste Wise!]
bags
You could:
ask your customers if they need a straw, a bag, sauce etc rather than providing
them automatically
Reuse containers, boxes and bags youve used to transport food, drink, clothes
and other items
Recycle Please!
separate all packaging cardboard you are not reusing for collection
recycle bottles, cans and recyclable plastics in the recycling bins provided on site
provide a container for your used oil and take home, or place in the allocated
central location for recycling (where provided).
49
APPENDIX 3
[3.2 Waste Management at our Event]
As Event organisers we recognise the need for effective waste minimisation and
management for all sectors of the community.
We would like to encourage all businesses associated with our Event to be Waste Aware.
You can avoid unnecessary packaging by:
using reusable containers, glasses and cups (eg crockery)
using takeaway packaging in accordance with the Event Packaging Material Guide
(see below).
ask your customers if they need a straw, bag, sauce, etc rather than providing them
automatically
NOT
ACCEPATABLE
Polystyrene
Plastic food ware
(cups, plates, cutlery, straws etc)
Composite materials (mixes of materials)
Plastic bags
50
APPENDIX 3
[3.3 Pre-event Press Release Template]
51
APPENDIX 3
[3.4 Post-event Press Release Template]
52