Users Manual
Splash Screen
This is the splash screen or sometimes called the start up form. The system starts with
this splash screen before proceeding to the Login Form.
Exit Dialog
When the close button is purposely or accidentally clicked, this dialog window
shows. It asks the user to confirm the exit. Click the Yes button to confirm and No to go
back to Login Form.
Main Form
This is the main window of the system. It displays the username of the current user as
well as the current date. A set of menu item is available and is broken down as follows:
A. Records
1. To add a new student information click Records Students Add Student. The student entry
form will then appear afterwards.
2. To update student information, click Records Students Edit Student. The students list will
be shown and select a specific record to be updated.
3. To add or update a student attendance record, click Attendance. The attendance form will be
prompted. After the form appeared, you can click the add button to enable new
entry of attendance or select a record and click edit button to update a record. In
updating, you can also double click the selected record to update it.
4. To add an evaluation record on development for kinder, click Development Kinder. A form is
prompted which saved records are being displayed. Click the add button then the
entry form for the development for kinder will be shown. You may also click the
edit button or double click after selecting a record to be updated.
5. Click the Criteria Scores to view previously added and updated records. A form is shown with
records of scores is being displayed. Click the add button to show the entry form
and you can add new scores then. Click the edit button, after selecting a record, to
update it.
B. View
1. To display student records, click View Students. Students Form will show.
2. To view subjects, click View Subjects. The list of subjects appears. You can add a new
subject, by clicking the add button or update a record by clicking the edit button
after selecting a record or double clicking it.
3. To show the list of teachers, click View Teachers. The Teachers Window will be shown.
Therefore you can add by clicking the add button or update a record by clicking
the edit button or double clicking the preferred record to change.
4. To view narrative reports, click View Student Narrative Report. You can add new report by
just clicking the add button. To update a record, locate and select a specific record
then click the edit button or double click the record to update it.
Depending on the type of user, some menu items are restricted and might not be shown.
Those items are the User Log for the Form View and User Log for the Report View which
snapshots are shown below.
To view the user log in form view, click View User Log. User Log Form will then
appear.
To view the user log in report view, which is ready to be printed, click Reports User
Log. The report for User Log will show and you can click the print button to print it.
C. Reports
To display a Form 137, click Reports menu then Kinder for the report card for
kindergarten 1 and kindergarten 2 or Elementary for the Form 137 for 1st to 6th grade. To print the
report, click the print button.
D. Option
This menu contains some tools in enhancing the systems operation. The submenus are
the set criteria and set subject teachers. To set criteria, click Option Set Criteria Rating. To
assign a teacher to teach a specific subject, click Option Set Subject Teachers.
E. Exit
To exit the application, click the exit menu item at the menu bar.
Students Form
This student form displays the student basic information in list view. To add a new
student, click the Add button. The entry form appears. The preceding steps are continued below.
To edit a student, select one record then click Edit or double click it. A new form appears in
which you can apply the changes.
If you click on the Attendance button, the attendance form will show. You can add,
update and search for a attendance record of a student then. By clicking the Development button,
a new form shows. It is either the development form for kinder level or development form for
grade level depending on the grade level of the selected record on the student list. The Narrative
Report button is linked on the narrative report form. To add, update or search record on it, just
click the button.
To view the grades of a certain student, select a record and click Academic Grades button.
The grades form will show displaying the grades of the selected record. You can then narrow the
displayed grades by using several filters which is further explained in grades form below. By also
clicking the ECA button, the ECA scores form will show. By then you can add, update or search
for ECA scores of a certain student.
This form supports right clicking.
Attendance Form
This form allows user to add, update and search for a student attendance record. To add a
new student attendance record, click Add button. Click Find button to select a student. Enter each
value on its corresponding fields. Specify a school year then click Save button. To update a
record, select a student attendance record on the list then click Edit button or double click it.
Apply the necessary changes then click Save button.
This form also allows searching for attendance records. Enter a student ID on the search
box with school year as a filter.
Subjects Form
At run time, the subjects are being displayed. To add a subject, click the Add button.
Enter the subject title on the field and click Edit button. To update a subject, select a certain
subject, click edit or double click it. Make the changes and confirm by clicking the Save button.
To exit the form, click Close button or close button.
You can search a subject by entering its title at the search bar and using the grade list box
to specify the level of the subject.
Teachers Form
To add a new teacher, click the add button. Enter the last, first and middle name to their
corresponding fields. Select an advisee using the advisee list box and set a school year using the
school year list box.
To search a teacher, enter the teacher ID on the search bar, its advisee on the advisee list
box and school year the teacher thought on the school year list box.
Note: ID for teacher is automatically generated.
Grades
This window displays the compiled grades of students. At runtime, the form displays all
the grades being saved at the database. You can narrow the display by filtering. To filter or search
for student ID, enter the ID of a specific student on the student ID search box. You can further
narrow the display using the subject, grading period and school year. Click the dropdown arrow
on the subject list box then select for a certain subject. To filter the grading period, click the
dropdown list arrow on the grading period list box then select for a desired period. To narrow the
search or display by applying school year, click the dropdown arrow on the school year list box
then select for a specific school year.
Accounts
The accounts form. This form displays the registered user on the system. The entry form
is also being integrated in the form. To add a new account, click the New button. To update an
account, select an account from the list then click Edit or double click the record.