National Day Parade 2015 Indemnity & Agreement Form (Motivators)

Section A: Volunteers Consent

I, _______________________________ holder of NRIC/ Passport No: __________________
am aware that my participation in the National Day Parade 2015 with TOUCH Community
Services and related training involves certain amount of risks. I understand that I will have to
co-operate fully with the staff and diligently comply with all safety systems. I have read and
agree to abide by all that is stated in the attached annexes in Section C:
Annex A - CONFIDENTIALITY CLAUSE
Annex B - INTELLECTUAL PROPERTY RIGHTS
Annex C - CODE OF CONDUCT
I understand the importance of my roles and responsibilities as a Motivator with TOUCH. I
shall therefore not hold TOUCH or their staff and suppliers responsible for any damage to or
loss of property or any injury or loss of life which may be sustained by myself during the event
or arising from or in connection with the event where such damage to or loss of property or
any injury or loss of life is not caused by the negligence or willful act or omission of TOUCH.
I fully understand and agree that the personal information which I have provided may be used
for purposes related to volunteering at TOUCH*. I hereby consent to TOUCH to use and
collect my volunteering photographs, interviews or audio/ video tape recordings and their
transcripts that it has taken of me or in which I may be included with others, to use, reuse,
publish and republish, and otherwise reproduce, for illustration, promotion, art, advertising and
trade; for the purposes of promoting the work of TOUCH in the community.

Signature: ________________________

Dated:

(DD/MM/YYYY)

Section B: Acknowledgement and consent of Parent / Guardian

(For Volunteer below 21 years old)
I, _______________________________ holder of NRIC/ Passport No: __________________
hereby allow my *child/ward, _______________________________ (Full name) to participate
in the National Day Parade 2015 with TOUCH Community Services.
I am aware that my *childs/wards attendance in the event and related training involves
certain amount of risks. I understand that my *child/ward will have to co-operate fully with the
staff and diligently comply with all safety systems. I shall therefore not hold TOUCH or their
staff and suppliers responsible for any damage to or loss of property or any injury or loss of
life which may be sustained by *my child/ward during the event or arising from or in
connection with the event where such damage to or loss of property or any injury or loss of life
is not caused by the negligence or willful act or omission of TOUCH.
I hereby consent to TOUCH* to use and collect my childs volunteering photographs,
interviews or audio/ video tape recordings and their transcripts that it has taken of my child or
with others, to use, reuse, publish and republish, and otherwise reproduce, for illustration,
promotion, art, advertising and trade; for the purposes of promoting the work of TOUCH in the
community.

Signature: ________________________

Dated:

(DD/MM/YYYY)

* Personal information given will only be used to maintain or enhance their relationship with TOUCH.
Similarly, TOUCH will protect the rights of our volunteers, providing only such information deemed
necessary and appropriate to maintain the relationship.

Section C: Agreement Form

ANNEX A
CONFIDENTIALITY CLAUSE
1. For the purpose of this Clause, confidential information shall include but not be limited to
all materials and contents of the direct service of TOUCH Community Services, any
information that has come or will come to your notice or is generated or contributed by you
in the course of your appointment, and any other information which the Company may in
its opinion and from time to time consider to be confidential (Confidential Information).
2.

You shall take all reasonable and necessary steps and precautions to maintain the
secrecy and prevent the disclosure of any Confidential Information.

3. You shall not during the employment contract or after the expiration or termination of the
contract use for your own benefit or for the benefit of any other person, disclose to any
person or through any failure to exercise all due care and diligence cause or permit any
unauthorized disclosure of any Confidential Information, unless expressly authorized in
writing by TOUCH Community Services or as required under law.
4. You shall not copy, reproduce, store in a retrieval system or database, information
regarding any person, client, product, service, project or development except when
required to perform your duties.
5. You shall refrain from using or attempting to use any Confidential Information in any
manner or form which will or may cause or be calculated to cause injury or loss to TOUCH
Community Services or its associates or its clients.
6. The obligations and restrictions contained in this Clause do not apply to information:
6.1 which is or becomes public knowledge other than by a breach of this Clause;
6.2 which is or becomes known from other sources without restriction on disclosure; or
6.3 which is required to be disclosed by any legal or professional obligation or by a
regulatory authority.
8. If you breach any of the foregoing, TOUCH Community Services reserves the right to take
necessary action, including legal action against you for but not limited to damages and/or
injunctive relief and/or any other relief.
9. The conditions in this Clause shall be regarded as separate, distinct and severable so that
the unenforceability of any condition shall in no way affect the enforceability of any other
conditions.

ANNEX B
INTELLECTUAL PROPERTY RIGHTS
1. All intellectual property rights, including copyright and proprietary confidential information
in the seminar / workshop / training courses materials prepared by you, provided to you or
to which you have access to, whether in part or in whole and whether used in the
seminars / workshops / training courses or not, shall belong to and remain in the property
of TOUCH Community Services.
2. All the materials shall be submitted to the Company at least one week prior to the
commencement of the seminars / workshops / training courses or such earlier date as
directed by TOUCH Community Services.
3. You shall use the materials only for the purpose of conducting seminars, workshops and
training courses assigned to you by TOUCH Community Services.
4. You shall not use, reproduce or disseminate or permit the usage, reproduction or
dissemination of the materials in any manner or form not specifically authorized and
consented to in writing by TOUCH Community Services.
5. You shall keep the materials in secured storage to ensure that they are accessible only to
persons authorized by TOUCH Community Services.
6. You shall not by yourself, your agents or your servants copy, modify, adapt, translate or
amend the contents of the materials and/or methodology without the prior written consent
of TOUCH Community Services or as a basis in setting up any similar programme or
company.
7. Upon the completion of the purpose for which you have prepared or received the materials,
or upon the expiration or termination of the employment contract, you shall promptly return
the materials as well as all correspondence, documents and all other property belonging to
TOUCH Community Services which may be in your possession and/or control and you
shall not retain any copies thereof.
8. If you breach any of the foregoing, TOUCH Community Services reserves the right to take
necessary action, including legal action against you for but not limited to damages and/or
injunctive relief and/or any other relief.
9. The conditions in this Clause shall be regarded as separate, distinct and severable so that
the unenforceability of any condition shall in no way affect the enforceability of any other
conditions.

ANNEX C
CODE OF CONDUCT
1. As a volunteer of TOUCH Community Services, you are to uphold the best interests of the organization
and all its services.
2. You are to conduct yourself professionally and appropriately at all times, towards all participants,
personnel on duty, staff and other volunteers of TOUCH.
3. You shall dress appropriately at all times when representing TOUCH Community Services.
4. Ensure that all information submitted to TOUCH is true, accurate and not misleading.
5. Keep to the time schedule given out and report punctually for trainings, rehearsals and shows.

Inform your group mentor via phone or sms if you are on medical leave (MC). A medical
certificate is to be submitted thereafter.

Inform your group mentor 2 weeks in advance if you are not able to attend a particular
training due to a valid reason.

Do not miss more than 2 rehearsal dates.

6. You are not to speak or release information to any reporters or members of the Media directly when
approached for interview. You are to notify your group mentor.
7. You shall respect the privacy of other mentors/ motivators and maintain the confidentiality of any
personal or academic information.
8. You shall use appropriate language and refrain from using profanities when interacting with other
mentors/ motivators.
9. You shall not discriminate on the basis of race, colour, nationality, religion, age, sexuality or handicap.
10. You shall not be emotionally involved with other mentors/ motivators.
11. You shall ensure the safety and well being of other mentors/ motivators at all times.
12. You are responsible for hand washing the costume provided and be diligent in caring for the props and
costumes used. Ensure that costumes are kept properly after every rehearsal or show.
13. You are to bear repair costs to any prop or costume that you lose or damage due to negligence or
rough handling.
14. Maintain discipline at all times during the rehearsals and the show so that the safety of other
participants and audiences is not compromised.
15. During the Rehearsals and Show :
Smoking, alcohol and all illicit drug abuses are prohibited.
Be responsible for the safe keeping of personal items.
Refrain from using mobile phone or any other electronic devices.
16. You are not allowed to put up any photographs and/or videos that compromise other staffs,
mentors and motivators in any social media.
17. Failure to follow the above mentioned will result in disciplinary action or dismissal from contingent.
18. As a volunteer of TOUCH, I will treat all official documents and information (including client and
stakeholder data) which I prepare or receive in the course of duty as confidential. I must not, either
during or after my volunteering service, copy, extract or translate them for unofficial use or allow
others to do so.
19. I will also with-hold from taking photos and videos of clients and/or other peoples, in the course of
volunteering with TOUCH, without first seeking their permission. I will not share peoples stories
and photos publicly (e.g. on blogs, Facebook, Instagram, and other social media platforms), without
first seeking the permission of TOUCH.