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Government of Andhra Pradesh

Social Welfare (Edn.2) Department


Memo No.2481/ SW. Edn.2/2013

Dated: 02-12-2013.

Sub:

SWD PMS - New Verification Procedure using Aadhaar online


authentication Detailed instructions Issued Reg.

Ref:

1. G.O.Ms.No.66 Social Welfare (Edn.2) Dept., dated 08-09-2010.


2. Govt. Memo No.2481/SW.Edn.2/2013, dated 18-03-2013.
3. Govt. Memo No.2481/SW.Edn.2/2013, dated 30-07-2013.
________

Post-Matric Scholarships in Andhra Pradesh are being granted to students


only after each student has been verified by the College and again verified
independently by the Verification Officer appointed by the District Collector vide
instructions given in the references 1st and 2nd cited. An analysis of the verification
process during the last three academic years 2010-11 to 2012-13 has revealed that the
process of scholarships is considerably delayed due to the manual verification process
by Verification Officers which are partly due to administrative reasons and partly
deliberate. In some instances, the verification process has become perfunctory and has
also lead to undesirable practices.
Government of India have provided the facility of a Unique identification
of individuals through the Aadhaar card. Under the scheme each individual in the
Country can secure an Aadhaar card, which has a Unique ID and biometrics. With a
view to enable timely and automated disbursal of scholarships, the facility of the
Aadhaar card is proposed to be used for disbursal through the Aadhaar Payment Bridge
and the Aadhaar Enabled Payment System. Under the new procedure, each student
must have an Aadhaar card. If they do not have, they must secure an Aadhaar card at
the earliest. Students with an Aadhaar card will be given scholarships upon online
authentication. Students without a card can be disbursed scholarships only after
physical verification. With a view to avoid errors in entry of Aadhaar cards, Welfare
Officers have been given a detailed procedure for verification of Aadhaar card through
the RASF website vide reference third cited. Welfare Officers have also been asked to
confirm the Bank Account numbers online and keep the list ready to be pushed to the
College managements for the purpose of verification and authentication.
As the registrations for the year 2013-14 has been based on the Aadhaar
number issued by UIDAI, it is proposed to utilize the online Aadhaar authentication
system in lieu of physical verification of students. Aadhaar is a unique number given to
an individual by the UIDAI. An online authentication by the student from the college
will be sufficient to know if he is studying in the college. Later, biometric attendance
on a random basis or for each payment release can also be directed to the college
managements.
The following detailed guidelines for verification shall be applicable in
respect of disbursements for 2013-14. For earlier disbursements up to 2012-13, the
earlier guidelines given shall be applicable. The detailed guidelines for the online
verification through Aadhaar authentications are issued as follows.
1.

Preliminary Verification of the data by the Welfare Officers:


a.

Soon after the completion of the registrations, the welfare officers


concerned shall undertake two major tasks before pushing the data to the
Colleges for verification of documents:
i. Verify the Aadhaar number on the RASF portal
ii. Verify the Bank Account number
For the above two activities, detailed instructions have already been issued
vide reference third cited.

b. Verification of students shall be done using the Aadhaar authentication


system as far as possible, no physical verification will be done except in
certain extraordinary cases where connectivity impedes the process of
online verification.
[P.T.O]

-2c. Soon after the Welfare Officer completes verification of Aadhaar numbers
and bank accounts, the applications shall be ready for authentication at the
college level.
2.

Verification process through online authentication by the College:


a. Each College shall designate the Principal or the authorized officer for
carrying out the authentication process. They shall have an Aadhaar
number, which they shall furnish for registration of the authentication
process. Persons other than those who have been authorized will be unable
to carry out the process of authentication. All Principals or authorized
officers of the college shall have an Aadhaar number.
b. The Principal or authorized representative shall also register online and
upload his photograph and UIDAI certificate.
c. The Principal or the authorized representative will have to authenticate
using his Aadhaar card number to login to the ePASS server each time he
plans to undertake online authentication of students using the Aadhar card.
d. Each student shall be verified and authentication done for each student
online using finger authentication on a biometric device. The College
managements shall verify all aspects of the application form such as Date of
Birth, SSC ID Number, Income Certificate, Caste Certificate and Aadhaar
Number and update the details on the ePASS website. If they do not
update, the student cannot do the authentication online.
e. The Principal or authorized officers shall check that the bank account
number entered is correct after verifying the hard copy. Only if it is correct
should he permit the student to do authentication online.

3. Biometric Authentication using the Aadhaar number:


a. To undertake authentication, each College will have to procure a biometric
device, which shall have a GPRS and connected to the internet and which
meets the UIDAI specifications.
b. Details
of
the
UIDAI
specifications
can
be
viewed
at
http://www.stqc.gov.in/sites/upload_files/stqc/files/UID_Auth_Certlist_25
0613..pdf.
c.

Biometric devices could be with a point of sale device or a finger


authentication device. Managements should ensure that the device to be
procured is already integrated with the ePASS system. Managements are
advised not to procure biometric devices which have not been integrated
with the ePASS.

d. To enable the authentication process, the Social Welfare department has


developed an app for ePASS application. The managements can download
this app available on the ePASS website at http://epass.cgg.gov.in. Once
loaded on the biometric device, the system is ready to undertake biometric
authentication.
e. Each student will be first asked to enter his ePASS id, the biometric device
automatically pulls the Aadhaar number which has already been verified and
confirmed. The student is prompted to place his finger on the biometric
reader for online authentication.
f. To ensure that finger authentication is done accurately, each student is
advised to undergo the best finger detection as given below:
The Best Finger Detection is undertaken only once to know the best
finger that is suited for authentication on the biometric device. BFD is
done, by taking biometric impressions of all the fingers in a hand to
decide the best finger that gives the most accurate results. This is one
time exercise and need not be repeated again and again.
g. The student shall affix the Best Finger Detected on the Bio-Metric Device
and authenticate his identity. The authentication is done on the UIDAI
server.
[Contd.]

-3h. Only after the student completes the authentication, the Principal or
authorized representative can print the application form. Till the above
process is completed no application form can be printed from the system.
i. Each application form shall have a bar code, which is used by the Welfare
Officer for retrieving the applications from the ePASS server for sanctioning
a scholarship.
4.

Forwarding of applications to the Welfare Departments:


a. The College Principal or his authorized representative shall have the
required certificates such as income certificate, the caste certificate and
marks memo as required.
b. After the authentication of application has been completed the Principal
shall make booklets and application forms for each department and submit
it to the Welfare Department for sanction of scholarship.

5.

Procedure by the Welfare Officers for sanctioning of scholarship for all


applications from the year 2013-14:
a. All Welfare Officers must procure a bar code scanner. A one dimension bar
code scanner will suffice.
b. No application will be viewed on the screen unless retrieved using the bar
code of an application (hard copy). The Welfare Officers shall scan the
application forms of students as submitted by the college, to retrieve an
application for disbursing scholarships on the ePASS server. The earlier
practice of selecting students at random will no longer be available for
2013-14.
c. After scanning of all the application forms the Welfare Officers can proceed
to sanction the scholarships. The default sanction for an application is set to
sanction the MTF first. Only after submitting the MTF bills to the treasury
and obtaining the TBR number/ token number can welfare officers sanction
RTF.
d. Welfare Officers can sanction RTF only for candidates whose MTF has been
sanctioned. This is with a view that large students are benefited by the
timely release of funds for their monthly maintenance.

All Welfare Officers are requested to give adequate publicity in the district with
all college managements. They are directed to strictly adhere to the above guidelines
in respect of disbursements for 2013-14 and thereafter in future. Disbursements up to
2012-13 will however continue under the old procedure. Any deviations to the above
guidelines will be severely viewed and entail disciplinary action on the concerned.
J.RAYMOND PETER
PRINCIPAL SECRETARY TO GOVERNMENT
To
The Commissioner of Social Welfare, A.P., Hyderabad.
The Commissioner of B.C. Welfare, A.P., Hyderabad.
The Commissioner of Tribal Welfare, A.P., Hyderabad.
The Commissioner of Minorities Welfare, AP, Hyderabad.
The Commissioner of Disabled Welfare, A.P., Hyderabad.
The Commissioner of Technical Education, A.P., Hyderabad.
The Commissioner of Collegiate Education, A.P., Hyderabad.
The VC & MD, A.P. State Minorities Finance Corporation Ltd., Hyderabad.
The Director of Treasuries & Accounts
All Collectors & District Magistrates
All District Welfare Officers (through concerned HoDs)
The Director-General, Centre for Good Governance, Hyderabad.
[P.T.O]

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PS to Chief Secretary
PS to Principal Secretary (HM & FW Dept)
PS to Principal Secretary (WCDW & Sr. Citizen)
PS to Principal Secretary (TW)
PS to Principal Secretary (BCW)
PS to Principal Secretary (Higher Education)
PS to Principal Secretary (School Education)
PS to Principal Secretary (Minorities Welfare)
PS to Special Secretary to CM
PS to Principal Secretary (SW)
PS to Principal Secretary (Planning)
PS to Principal Secretary (IT&C)
PS to Principal Secretary (Finance-DBT)
the DG, UIDAI, Hyderabad
the Joint Director (PMU), o/o CSW, AP, Hyd.
PS to M(SW)/ M(BCW) / M(DW) / M(TW) / Dy.CM/M(HE)/ M(SE) /M(MW) /M(F)
//Forwarded by Order//
SECTION OFFICER