Anda di halaman 1dari 49

Training Training of

Module Trainers A seven days event


Cover sheet
Sheets 1 / 50

Development of the training module is supported by UNDP


exclusively for the Balochistan Rural Development Academy.

Version 1.0

Developed by:

Roomi S. Hayat
Islamabad
December 25, 2008
Training Module Designing Training Module
Credits
Sheet 2 / 50

This training module is prepared and developed at the request of United Nations
Development Programme, Governance Unit, Quetta, Balochistan for strengthening and
capacity building of Balochistan Rural Development Academy, Quetta.

The purpose of this Training Modules is mainly to provide the necessary training
curriculum guidelines/tools, specific learning objectives, session plans as well as
suggested contents or learning support materials on relevant topics in support of the
xxxxxxxx project.

It is expected that this training module will be used to train a considerable number of
Master Trainers who in turn will also train large numbers of concerned officers of the
government department and NGO field workers who will further train other members of
the rural communities on matters related to community-based organization for rural and
agricultural development.

The Training Module “Training of Trainer” is primarily developed and written by Mr.
Roomi S. Hayat, Islamabad, International Consultant on Management and Capacity
Development. The module has been developed in January 2009. The focal person from
UNDP has been Mr. Faisal Karak.

This seven days workshop is based on the needs assessed by the report comission by
the UNDP and draws on the many years of experience of the author of conducting over
30 TOTs in Asia and Pacific region.

The Training modules has the following components:


1. What is training, Padagogy and Andragogy;
2. Training Needs Assessment
3. Designing Training Modules
4. Effective Communications Skills
5. Group Dynamics
6. Knowledge, Skills and Attitudes: Focus on Gender Issues and facilitation skills;

The author acknowledges the support of the Director UNDP, Governance unit Quetta
and the Officers of the BRDA.

Training of Trainers for BRDA, Quetta 2


How to use and adapt the Module:
The module is designed and configured in user friendly and easy to use manner, so that
any entity that is interested can adapt is for its purposes on the basis of specific training
needs such as; availability of time, topic, type of audience, venue and availability of
resource, both human and financial.
All the session’s plans are indicative and in no way implies that this is the only way
forward, it is expected that experienced trainer’s will improve upon it and bring
innovation with time. All activities can easily be integrated with one another as there are
several ways to combine the contents of one session with another session or an activity.

Guidelines for the user:


Read its contents and delivery steps of each activity, to know it is all about, and to
correctly prepare the material needed during teaching and learning process.
1. Adapt the content, if needed and make working guidelines plan to follow during the
presentation / session.
2. The time needed for each session/activity has been specified on the contents
framework sheet.
3. There may be a need to arrange the content and learning point in each activity to
complete all in time.
4. While adding or extend time for discussion, be aware of the time frame.
5. The materials to be reproduced are:
Handouts and pre/post test sheets should be copied as per number of pax.
Handout can also be used on power point slides over multimedia.
The handouts produced in this module are for reference. Some of them may be
converted into flip charts, some as posters, some as flash cards and some may
be shown on multi-media power point slides based on the situation and
available facilities.
Make available ZOOP cards and other training aids in the training hall before
beginning of the session.

Conclusion:
1. All documents have an expiry date and the only way to keep it updated and
efficacy intact is to keep it updated. This module should be updated keeping in
view the changing needs and situations on need basis.
2. While selecting components of the module, it is pertinent to consider the need for
suitability of the technical issues as necessary for the learner’s need.
3. Learning is a continuous process and no module in the world is final or complete, it
is recommended that this module should be translated in simple Urdu / local
language as per needs.
4. The presentation of the module should be in a three ring binder so that its users
can add notes to make it even more user friendly.

Training of Trainers for BRDA, Quetta 3


Training Module Designing Training Module
List of Contents
Sheet 3 / 50

List of Contents

1. ....... List of Abbreviations ................................................................................ 3


2. ....... Acknowledgement ................................................................................... 4
3. ....... Introduction .............................................................................................. 4
4. ....... Check list for developing module ............................................................ 5
5. ....... Objectives ................................................................................................ 7
6. ....... Intended beneficiaries ............................................................................. 7
7. ....... Duration of the workshop ......................................................................... 7
8. ....... Contents framework ................................................................................ 8
9. Training type and its structure ................................................................. 9
10. Training Methodology .............................................................................. 9
11. List of Ice Breakers / Energizers ........................................................... 9
12. Tentative Schedule ............................................................................... 10
13. ..... Session plans ........................................................................................ 11
14. ..... Peer Assessment of participant ............................................................. 23
15. ..... Participant Evaluation by Trainer ........................................................... 24
16. ..... Trainer’s Terminal Evaluation ................................................................ 25
17. ..... Trainer’s Session Assessment .............................................................. 26
18. ..... Summative Workshop Design Evaluation .............................................. 27
19. ..... Organization of Workshop evaluation .................................................... 28
20. ..... Task Responsibility Framework ............................................................. 29
21. ..... Joining Instructions to pax. .................................................................... 30
22. ..... Letters to resource persons (follow up) ................................................ 31
23. ..... Admin & logistics arrangements letters ................................................. 32
24. ..... Pax. Registration sheets ........................................................................ 33
25. ..... Pax. List (short and with address) ......................................................... 34
26. ..... Pax attendance sheets .......................................................................... 35
27. ..... Training Cancellation Fax ..................................................................... 36

Training of Trainers for BRDA, Quetta 4


Training Module Designing Training Module
List of Abbreviations
Sheet 4 / 50

List of Abbreviations and Acronym

1. BRDA Balochistan Rural Development Academy


2. BRSP Balochistan Rural Support Programme
3. HRD Human Resource Development
4. IRM Institute of Rural Management
5. ITQ Improving Training Quality
6. NRSP National Rural Support Programme, Pakistan
7. Pax. Participant
8. PLG Peer Learning Group
9. TNA Training Needs Assessment
10. TOT Training Of Trainers
11. UNDP United Nations Development Programme
12.
13.

Training of Trainers for BRDA, Quetta 5


Training Module Designing Training Module
List of Abbreviations
Sheet 5 / 50

Acknowledgement:
I would like to thanks all the members of UNDP-Quetta and BRDA, whose untiring
support and desire to improve has resulted in this creative endeavors.

This module is based on the experiential learning and uses adult learning principles of
Palo Fierie and draws theoretical concept from the Institute of Rural Management,
Islamabad for Improving Training Quality (ITQ).

Introduction:
After conducting several Training of Trainers (TOT) workshops in Pakistan and abroad,
I realized that there exists a need to provide a purely experiential learning experience to
the trainers. This module is developed from the several years’ experience of working
with development professionals from many countries mostly in rural setting.

This training module aims to support those professionals who are involved in conducting
training, developing training modules and training material based on experiential
learning. In this module an attempt is made to take the participants through a process of
simulated and real life experiences to enable them to acquire the skills and ability to
understand the process of development of training module and related material.

Contents of this module are based on the information gathered during the short visit to
Quetta, meeting with BRDA training staff, senior officers of the Government of
Balochistan, the UNDP Quetta staff and the study of secondary material. Due to
shortage of time for the training the contents are some what squeezed to fit in the time
frame.

Training of Trainers for BRDA, Quetta 6


Training Module Designing Training Module
Check list for the Module
Sheet 6/ 50

The sequence for designing the module is listed below; this is only an indicative list to
facilitate the new incumbents in the field of training. Designing needs based modules is
a skill that can be learnt and those practicing it know that there is no short-cut to it. The
process has to be completed to get to the right choices of the contents. A checklist is
developed to ensure that nothing is left on the memory.

 Selection of Target Audience


 Training Needs Assessment (TNA)
 Name of training
 Setting Objectives
 Development of Contents framework
 Making a list of topics from TNA
 Prioritizing of the topics
 Determine duration of the event
 Selection of type of training and its structure
 Training Methodology
 Group activities
 Ice Breakers / Energizers during day
 Opening and closing activity
 Session plans
 Schedule preparation
 Activity Sequence Sheet
 Develop / select training material and handouts
 Develop Evaluation plan
 Select review techniques and design formats,
 Participants evaluation instruments
 Peer Evaluation Form
 Evaluation by Trainer

Training of Trainers for BRDA, Quetta 7


Training Module Designing Training Module
Check list for the Module page 2
Sheet 7 / 50

 Trainer’s Evaluation Forms


 Trainer’s Session Assessment
 Trainer’s Terminal Assessment

 Formative Workshop Evaluation


 Daily review in the morning
 Workshop Contents Evaluation

 Summative Workshop Evaluation


 Workshop design
 Administration and Logistics arrangements

 Budgeting
 Preparation of tentative budget
 Approval
 Release of advance

 Administration & Logistics Arrangements


 Task Responsibility Framework
 Admin & logistics arrangements letters
 Letters to resource persons (follow up)
 Joining Instructions to pax.
 Workshop announcement letter / brochure
 Preparation of pax. List (short and with address)
 Reservation in hotel and confirmation
 Preparation of Banner
 Pax. Registration forms
 Photocopying of handout
 Preparing folders
 Training Cancellation Fax

Training of Trainers for BRDA, Quetta 8


Training Module Designing Training Module
Introduction
Sheet 8 / 50

Objectives:
The objectives of this seven days TOT workshop are to enable the participants to:

Understand how to conduct training needs of the target audience


Develop training module based on the assessed training needs
Organize the module according to learnt process of setting objectives, organizing
contents, methods, training aids, budgeting and evaluation.

Intended beneficiaries:
This workshop is designed for the instructors of BRDA involved in capacity building and
training of officers and officials from government departments, attached agencies and
non-governmental organizations. The participants are expected to develop training
modules based on the determined training needs of the target audience.

Duration of the workshop:


This is a very intensive, seven days interactive workshop, spread over 75 hours.

Training of Trainers for BRDA, Quetta 9


Training Module Designing Training Module
Contents frame work
Sheet 9 / 50

Contents Session time


(One session is 2 hours)
Registration and Picture Taking minus one 30 minutes
Introduction of Participants one 30 minutes
Readiness preparation (opening circle) 20 minutes
Expectations and Fears 15 minutes
Introduction of workshop 15 minutes
Matching objective with expectations 40 minutes
What is a Training one
Types of training 30 minutes
Classification of Training 30 minutes
Training Cycle 30 minutes
Process of Training Cycle 30 minutes
Exercise ----- 20 minutes
Group Formation 15 minutes
Determine Training Needs 1½
What is Training Needs 20 minutes
Why TNA? 20 minutes
How TNA? 30 minutes
Exercise on TNA 60 minutes
Presentation on TNA 50 minutes
Planning Training Module one
Name of training, target audience, setting Objectives 30 minutes
Developing the training contents 45 minutes
Duration of events 15 minutes
Selection of type of training and its structure 15 minutes
Training Methodology 15 minutes
Sessions plans one 45 minutes
Schedule 30 minutes
Activity Sequence sheet 45 minutes
Evaluation and review one
Summative Evaluation 20 minutes
Participants Evaluation 20 minutes
Workshop evaluation 20 minutes
Trainer’s Terminal Assessment 20 minutes
Summative Workshop Evaluation 20 minutes

Training of Trainers for BRDA, Quetta 10


Daily review and recap 20 minutes
Administration and Logistics half 60 minutes
Closing Circle 30 minutes

Training of Trainers for BRDA, Quetta 11


Training Module Designing Training Module
Training Structure
Sheet 11 / 50

Training type and its structure:


It is a formal workshop having a structured schedule with indicated time frame, set within
participatory learning techniques.

Training Methodology:
A combination of short interactive lectures, group discussions, simulation exercises, role-
plays, reflective thinking and experiential games will be used in an atmosphere which
encourages participation. Learning by doing approach is followed to maximize learning.

List of Suggested Ice Breakers / Energizers


Opening Circle
Paired interviews
Paper Fold
Nine Dots
Two people drawing at the same time
Perception exercises
Pencil and paper test
Space for living
Closing circle

Training of Trainers for BRDA, Quetta 12


Training Module Training of Trainers
Tentative Schedule
Sheet 12 / 50

United Nations Development Programme (UNDP) &


Balochistan Rural Development Academy (BRDA)
Training of Trainers
Quetta, January 15, 2009

................................................................ Day One:

Registration of the participants, handing over folders and training material,


0830 Organizer
picture taking and settling down
Introduction of the training, trainer and the participants Consultant/
0845 ~ Through peer interview and video recording pax.

0915 Sharing Expectations & Fears through colored cards Consultant

0930 Matching the Objectives with Expectations. Consultant

Setting the Norms, selecting Time managers, Group formation and selecting
0935 Consultant
lead communicators

Inaugural Session (Optional)


Participants
Recitation from Holy Quran
0945
Welcome Note
0950 UNDP Rep.
Introduction of training (Sharing Objectives)
1000 Consultant
Speech by the Chief Guest
1015 Chief Guest
1030 Break for refreshments UNDP

Training of Trainers for BRDA, Quetta 13


Module – I: What is training and training cycle?

1045 Discussion on what is training;


Consultant
~ Types of training
~ Classification of training;
~ Training cycle
Stages of the training cycle.

1250 Mood Meter Participants

1300 Break for Lunch and Prayers UNDP

How Adults Learn


1400 Consultant
~ Trainer Characteristics
~ Trainers Check list
~ Pedagogy & Andragogy

UNDP
1545 Break for refreshments

Module – II …. TNA

~ Definition of TNA;
1600
~ What is TNA?; Consultant
~ Why and how TNA?

Clearing the mist in Training proces and training cycle


1700 through, Participants
~ Q&A session,
~ Recap and review of learning;

1730 Closing of day one, to be folowed by assignments on designing TNA

Training of Trainers for BRDA, Quetta 14


................................................................Day Two:

0900 Review and recap of the previous day learning Participants

Module – II: TNA …. Continue.

0930 Participants
~ Presentation on TNA;

1030 Break for refreshments UNDP

~ Approaches to TNA;
1045 ~ Perceptions of TNA; Consultant
~ Process of TNA;

1250 Mood Meter Participants

1300 Break for Lunch and Prayers UNDP

~ Sources of Information
~ Tools
1400 ~ Problem Analysis Consultant
~ Research Methodology

1545 Break for refreshments UNDP

1600 Clearing the mist in TNA Participants


~ Q&A session,
~ Recap and review learning;

1700 Closing of day two to be folowed by assignments on


designing TNA module;

Training of Trainers for BRDA, Quetta 15


............................................................. Day Three:

0900 Review and recap of the previous day learning Participants

0930 Participants
~ Group Presentation on TNA;

1030 Break for refreshments UNDP

Module – III: Designing Training Module

~ Name of training
1045 ~ Target audience Consultant
~ Setting objectives

1250 Mood Meter Participants

1300 Break for Lunch and Prayers UNDP

~ Development of contents framework


~ Training methodology
1400 ~ Determine the duration of the event Consultant
~ Session plan

1545 Break for refreshments UNDP

1600 Clearing the mist in TNA Participants


~ Q&A session,
~ Recap and review learning;

1700 Closing of day three, to be folowed by assignments


on Designing Training Module

Training of Trainers for BRDA, Quetta 16


............................................................... Day Four:

0900 Review and recap of the previous day learning Participants

0930 Participants
~ Group Presentation on Designing Training Module

1030 Break for refreshments UNDP

Module – III: Designing Training Module Skills – continued….

~ Schedule preparation
~ Selection of type of training and its
1045 structure Consultant
~ Development / Selection of training
material and handouts

1250 Mood Meter Participants

1300 Break for Lunch and Prayers UNDP

~ Develop evaluation and review plans


~ Budgeting and Logistic Arrangements
1400 ~ Invitation Letter and cancellation letters Consultant

~ Factor X

1545 Break for refreshments UNDP

1600 Clearing the mist in DTS Participants


~ Q&A session,
~ Recap and review learning;

1700 Closing of day three, to be folowed by assignments


on Designing Training Module

Training of Trainers for BRDA, Quetta 17


...................................................................Day Five:

0900 Review and recap of the previous day learning Participants

0930 ~ Group Presentation on Designing Training Module;


Participants

1030 Break for refreshments UNDP

Module – IV: Effective Communication and Presentation Skills

~ What is Communication
~ Communication Models
~ Types of Communication
~ Communication Stimuli
1045 Consultant
~ Filters, Perception, Communication blocks
~ Presentation pointers
~ Mirroring
~ Conceptualization of presentation
1300 Mood Meter Participants

1310 Break for Lunch and Prayers UNDP

Module – V: Group Dynamics

~ Group or Team
1410 ~ Stages of Team Development Consultant
~ Exercises: Egg drop

1545 Break for refreshments UNDP

1600 Clearing the mist in ECS and Group Dynamics


~ Q&A session, Participants
~ Recap and review learning;
Closing of day three, to be folowed by assignments
1700 on Material Development in Logistics

Training of Trainers for BRDA, Quetta 18


................................................................. Day Six:

0900 Review and recap of the previous day learning Participants

0930
~ Group Presentation on Logistics and material
Participants
development

1030 Break for refreshments UNDP

Module – VI: Broad Area – Knowledge, Skill and Attitudes

1045 ~ Gender Issues Consultant

1250 Mood Meter Participants

1300 Break for Lunch and Prayers UNDP

1400 ~ Facilitation Skills Consultant


~ Out of Box Thinking

1545 Break for refreshments UNDP

Participants
1600 Clearing the mist
~ Q&A session,
~ Recap and review learning;

1700 Closing of day three, to be folowed by assignments


on Training Module.

Training of Trainers for BRDA, Quetta 19


............................................................. Day Seven:

Module – VII Final Presentation

0900 Presentation Group Group – I

1030 Break for refreshments UNDP

1045 Presentation Group Group – II

1315 Break for Lunch and Prayers UNDP

1400 Presentation Group Group - III

1530 Workshop Terminal Evaluation; UNDP


Certificate Distribution and
Training Closing ceremony.

1630 Closing high Tea UNDP

Training of Trainers for BRDA, Quetta 20


Training Module Designing Training Module
Session Plan 1/16 – Day 1
Sheet 20 / 50

From: 0830 to: 0845


Name of Facilitator: Roomi S. Hayat
Topic: Registration
Date: January 15, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


To register the participant and have their picture taken;
To provide the pax. with reading material;

Contents:
Registration of the pax;
Pax. Picture;
Provision of reading material, i.e folder etc;

Procedure:
To register the pax. by filling in the registration forms;
Take picture of each pax. for the registration form and record;
Provide each pax. with training folder, and reading material;

Equipment Required:
Registration Forms and a pen for each pax.
Digital Camera
Folder containing training material and schedule

Expected Outcome/ Output:


Pax. have registered and had their picture taken
Readiness for the session is optimum and they are prepared to
participate in the workshop

Training of Trainers for BRDA, Quetta 21


Training Module Designing Training Module
Session Plan 2/16 – Day 1
Sheet 21/ 50
From: 0845 to: 0935
Name of facilitator: Roomi S. Hayat
Topic: Introduction
Date: January 15, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


To introduce the pax. and in the process break their initial ice;
To share pax. expectations and fears of the workshop;
To match expectations with objectives of the workshop;
To set the norms of the workshop.

Contents:
Introduction of pax.; Expectations and Fears;
Objectives of the workshop;
Opening Circle;
Set norms (ground Rules); Select Time manager and lead communicator.

Procedure:
Pair introduction, by first interviewing each other taking five minutes each
and then introduce their peer in the plenary with video recording;
Facilitate pax. to share their expectations and fears by using card;
Explain objectives of the workshop and try to match the expectations of the
pax. and ask them to explain when needed;
Encouraging pax. To set norms of the workshop and select the time
manager for each day and form various groups.

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Sheets of white paper and pencil o Markers o Rope 30 feet long (white)
o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Initial ice is broken and pax. know each other;
Pax. have enunciated their fears and expectations of the workshop and are
ready for the workshop;
Pax. are ready for the workshop

Training of Trainers for BRDA, Quetta 22


Training Module Designing Training Module
Session Plan 3/16– Day 1, M1
Sheet 22 / 36

From: 1045 to: 1250


Name of facilitator: Roomi S. Hayat
Topic: What is training?
Date: January 15, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Enunciate the concept of training;
List various types of training and classify them;
Expalin training cycle and the various stages of training cycle;

Contents:
Discussion on “what is training?”;
Types of training
Classification of training;
Training cycle, Stages of the training cycle

Procedure:
State the objectives of he session, so that the pax. know what is going to
happen;
Start by asking the pax. “what is training?” and based on their response
explain the concept of training; also discuss the types of training and their
classification;
Finally explianing the concept of cycle, explain the training cycle and its
various stages.

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Markers o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Pax. have understood and practiced the concept of training cycle, types of
training and its classification.

Training of Trainers for BRDA, Quetta 23


Training Module Designing Training Module
Session Plan 4/16– Day 1, M1
Sheet 23 / 50

From: 1400 to: 1545


Name of Facilitator: Roomi S. Hayat
Topic: How Adults Learn
Date: January 15, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Explain “how adults learn” through the concept of Pedagogy &
Andragogy;
List different characteristics of trainer;
Illustrate a check list of trainers, needed to intitiate the training;

Contents:
~ How Adults Learn
~ Trainer Characteristics
~ Trainers Check list
~ Pedagogy & Andragogy

Procedure:
State the objectives of the session, so that the pax. are aware of process;
Start by asking the pax. “how adults learn” then explain the concept of
Pedagogy & Andragogy and encourage pax. to relate the concepts of
P&A with how adults learn in a class room setting;
Develop a list of different characteristics of trainer though inputs from the
pax. and then compare it with your own list;
Illustrate a check list of trainers, needed to intitiate the training;

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Markers o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Pax. know how adult learn and are using the concept of P&A in their
training;
Using the developed checklist of trainers and characteristics of trainers.

Training of Trainers for BRDA, Quetta 24


Training Module Designing Training
Session Plan 5, 6, 7 /16, Day 2 Module
Module 2, Sheet 24 / 50

Name of Facilitator: Roomi S. Hayat


Topic: TNA
Date: January 15-16, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Develop a strategy of conducting TNA;
Understand concept of TNA;
Know about various steps of TNA;
Ennunciate sources, tools, needs assessmenet techniques.

Contents:
Session 5: Time 1600, Dated: Dec 15, 2009
~ Definition of TNA;
~ What is TNA?;
~ Why and how TNA?
Session 6: Time 1045, Dated: Dec 16, 2009
~ Definition of TNA;
~ Presentation on TNA;
~ Approaches to TNA;
~ Perceptions of TNA;
~ Process of TNA;
Session 7: Time 1400, Dated: Dec 16, 2009
~ Sources of Information
~ Tools
~ Problem Analysis
~ Research Methodology

Training of Trainers for BRDA, Quetta 25


Procedure:
State the objectives of the session, so that the pax. are aware of
process and understand what is going to unfold;
Start by asking the pax. “How do we find out the training needs of
people?”
Then explain the concept of TNA and encourage pax. to relate to the
concepts by defining TNA;
Discuss and explain TNA, why it is needed and how it is conducted?
Explain what are the approaches to conducting TNA and how people
perceive training needs;
What are the sources of Information while determining training needs;
Discuss various tools used in determining training needs, explaining
both the dead tools and the live tools;
Carryout Problem Analysis and share how to conduct them for TNA;
Discuss what research methodology is and the various tools of this
methodology that can be used in TNA.

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Pax. carry out TNA, with good understanding of the process, methodlogy,
tools and techniques;
Develop Startegy documents and report of the TNA.

Training of Trainers for BRDA, Quetta 26


Training Module Designing Training Module
Session Plan 8 /16, Day 3
Module 3, Sheet 26 / 50

Time: 1045 to: 1250,


Name of facilitator: Roomi S. Hayat
Topic: Designing Training Module- I
Date: January 17, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Name the training with understanding of the nomenclature of training;
Set objectives of the training;

Contents:
~ Nomenclature / Name of Training;
~ Target Audience;
~ Setting Objective;

Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “How do we name training and what is
nomenclature?”
Discuss “what is objective” and how they are set, also practice setting up
objectives;

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Pax. understand nomenclature of training and is naming training
accordingly;
Set objectives of the training with proper understanding;

Training of Trainers for BRDA, Quetta 27


Training Module Designing Training Module
Session Plan 9 /16, Day 3
Module 3, Sheet 27 / 50

Time: 1400 to: 1545


Name of facilitator: Roomi S. Hayat
Topic: Designing Training Module-I
Date: January 17, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Develop contents framework;
List training methodologies;
Determine the duration of events based on the contents;
Write session plans.

Contents:
~ Development of contents framework;
~ Training methodology; ~ Determine duration of the event;
~ Session Plans

Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “How do we develop contents of training?”
Based on feedback, encourage the pax to develop contents framework;
Facilitate them in understanding what are training methodology;
Enable pax. to determine the duration of the event;
Explain the importance of session plans and then carry out an exercise
on writing session plans to enable pax. learn by practice.

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Markers o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Pax. develop contents framework and the know training methodolody;
Determine duration of event and write session plans.

Training of Trainers for BRDA, Quetta 28


Training Module Designing Training Module
Session Plan 10/16– Day 4,
Module 3, Sheet 28 / 50

Time: 1045 to: 1250


Name of facilitator: Roomi S. Hayat
Topic: Designing Training Module-II
Date: January 18, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Develop training schedule;
Enunciate types of training and its structures;
Select and develop need based training material.

Contents:
~ Schedule preparation;
~ Selection of type of training and its structure;
~ Development / selection of training material and handouts;

Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “what is a training schedule?” and based on the
feedback, share a schedule and ask them to prepare a simple schedule;
Discuss types of training and their various structures;
Encourage pax. to practice developing training material.

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Pax are using training schedule, developed by themself;
List various types of training and their structures;
Developing need based training material.

Training of Trainers for BRDA, Quetta 29


Training Module Designing Training Module
Session Plan 11/16– Day 4,
Module 3, Sheet 29 / 50

Time: 1400 to: 1545


Name of facilitator: Roomi S. Hayat
Topic: Designing Training Module-II
Date: January 18, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Develop simple evaluation instruments;
Prepare budget;
Arrange logistic arrangements according to the checklist;
Make changes in the programme on the bases of factor X.

Contents:
~ Develop evaluate and review plans;
~ Budgeting and logistic arrangements;
~ Factor X including letters for arrangements and cancellation.

Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “what is the value of evaluation?” and based on
feedback, encourage them to list various methods they are familiar with;
Facilitate pax. to develop a budget sheet;
Facilitate development of a checklist of logistics arrangements;
Discuss what is factor X and how to be prepared for it.

Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Developing simple evaluation instruments;
Preparing budget;
Making logistic arrangements according to the checklist;
Changing programme on the bases of factor X.

Training of Trainers for BRDA, Quetta 30


Training Module Designing Training Module
Session Plan 12/16 – Day 5,
Module 4, Sheet 30 / 50

Time: 1045 to: 1300


Name of facilitator: Roomi S. Hayat
Topic: Effective Communication Skills (ECS)
Date: January 19, 2009. Location: Hotel - Quetta

Objective: The pax. will be able to:


Explain the communications process, its types and models;
Make effective presentations and know the right pointers.

Contents:
What is communication, models and types,
Communication Stimuli, Filters Perceptions and blocks,
Presentation pointers, mirroring and conceptualization.

Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “What is communication?” and then based on
feedback, encourage pax. to explain its types. Discuss the models of
the communication, is stimuli, filters, blocks and perceptions;
Discuss what is presentation with examples and the share pointers for
effective pesentations.

Equipment Required:
O Multimedia w/screen, o soft board, o White board, o Flipchart stand
O Permanent Markers o White Board Markers
O ZOPP cards (in 5 color) 100 each color and board pins

Expected Outcome/ Output:


Knowledgeable about the process of communications and factors
effecting it;
Make effective presentations and understand various factors that effect
them.

Training of Trainers for BRDA, Quetta 31


Training Module Designing Training Module
Session Plan 13/16 – Day 5,
Module 5, Sheet 31 / 50

From: 1410 to: 1545


Name of facilitator: Roomi S. Hayat
Topic: Stages of Group Dynamics
Date: January 19, 2009. Location: Hotel – Quetta

Objective: The pax. will be able to:


To understand the concept of group dynamics and team work

Contents:
Group Vs Team
Forming, Storming, Norming ,Performing
Ice breaker and an exercise – straw tower
Reflection on how team behaves

Procedure:
State objective of the session in the beginning and repeat the saliant
point at the end of session to recap and refresh;
Brain storm with the pax what is a group and then what is a team.
Facilitate the pax. in understanding the four stages of group dynamics.
Cary out an exercise to build straw tower
Encourage the pax. to reflect and discuss in small groups, then present
in plenary how did they behave in the pressure situation and did they
went through the process of group dynamics as explained earlier or not
and why.

Equipment Required:
Zopp Cards (5 colors, 100 each) and soft board with board pins.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
100 drinking straws and 1 inch wide making take about 25 feet
o Permanent Markers o White Board Markers

Expected Outcome/ Output:


Participants have understood and practiced the four stages of group
dynamics and are able to relate it to real life situations.

Training of Trainers for BRDA, Quetta 32


Training Module Designing Training Module
Session Plan 14/16 – Day 6,
Module 6, Sheet 32 / 50

From: 1045 to: 1250


Name of facilitator: Roomi S. Hayat
Topic: Gender issues
Date: January 20, 2009. Location: Hotel – Quetta

Objective: The pax. will be able to:


To understand the concept of Gender and issues related to it;

Contents:
Concept of Gender and Sex
Gender Values & norms, stereotypes, roles
Gender Equality
Gender Discrimination
Human rights are fundamental rights at work

Procedure:
To state objective of the session in the beginning and repeat the saliant
point at the end of session to recap and refresh;
An exercise to understand social relations between man & woman;
Brain storm with the pax what is a sex and then what is a gender;
Facilitate the pax. in understanding the four concepts of gender: values,
norms, stereotypes and roles;
Encourage the pax. to reflect and discuss in small groups, then present
in plenary how did they view gender discrimination;
A review of woman’s fundamental rights at work as human rights

Equipment Required:
Zopp Cards (5 colors, 100 each) and soft board with board pins.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers

Expected Outcome/ Output:


Behavior of pax modified regards gender issues.

Training of Trainers for BRDA, Quetta 33


Training Module Designing Training Module
Session Plan 15/16 – Day 6,
Module 6, Sheet 33 / 50

From: 1400 to: 1545


Name of facilitator: Roomi S. Hayat
Topic: Facilitation Skills and out of box thinking
Date: January 20, 2009. Location: Hotel – Quetta

Objective:
To understand the facilitation and thinking out of the box.

Contents:
Opening and closing training;
Handling difficult situations;
Out of box thinking - video
How to be creative and think outside the box.

Procedure:
State objective of the session in the beginning and repeat the saliant
features at the end of session to recap and refresh;
Discuss how to start and close a session;
Learn how to handle difficult situations;
To brain storm with the pax what is a out of box thinking;
View a video on out of box thinking and then discuss in plenary how to
do it;
Encourage the pax. to reflect and discuss how to creative’

Equipment Required:
Zopp Cards (5 colors, 100 each) and soft board with board pins.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers

Expected Outcome/ Output:


Participants have understood and practiced handing difficult situations
and think out of the box.

Training of Trainers for BRDA, Quetta 34


Training Module Designing Training Module
Session Plan 16/16 – Day 7,
Module 7, Sheet 34 / 50

From: 0900 to: 1530


Name of facilitator: Roomi S. Hayat
Topic: Final presentation of the training module by the pax.
Date: January 20, 2009. Location: Hotel – Quetta

Objective:
To present the training module developed by the pax in plenary.

Contents:
Presentation by Group 1;
Presentation by Group 2;
Presentation by Group 3;
Workshop terminal evaluation.

Procedure:
State objective of the session in the beginning and inform the pax about
the importance of the presentaion by each group;
Each group makes a 1:30 minutes presentations;;
Each presentation is judged and the best group wins;
Terminal evaluation is carried out at the end of the session.

Equipment Required:
As requested by each presenting group.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers

Expected Outcome/ Output:


Final presentation presented and evaluation conducted.

Training of Trainers for BRDA, Quetta 35


Training Module Designing Training Module
Peer Assessment of Participants
Sheet 35 / 50

Name of Participants:_________________________________________

Peer Assessment of Participant:

Grade
S. No. Behavioral Characteristics
Excellent <------------------- Poor

A B C D E

1. Listening to Others
2. Encouraging Others
3. Being to the Point
4. Raising Important Issues
5. Using Simple Language
6. Being Alert / Attentive
7. Being Well-Prepared
8. Interacting Positively with Others
9. Showing Responsible Behavior
10. Willing to Share Ideas and Information

Any Other Comments:

Training of Trainers for BRDA, Quetta 36


Training Module Designing Training Module
Participant Assessment by trainer
Sheet 36 / 50

Name of Participants: _______________________________________

Assessment of Participant by Trainer:

Grade
S. No. Behavioral Characteristics
Excellent <------------------- Poor

A B C D E

1. Listening to Others
2. Encouraging Others
3. Being to the Point
4. Raising Important Issues
5. Using Simple Language
6. Being Alert / Attentive
7. Being Well-Prepared
8. Interacting Positively with Others
9. Showing Responsible Behavior
10. Willing to Share Ideas and Information

Score from Participants: ______________________

Score from Trainers: ______________________

Average: ______________________

Any Other Comments:

Training of Trainers for BRDA, Quetta 37


Training Module Designing Training Module
Trainer Terminal Evaluation
Sheet 37 / 50

Name of Trainer: ___________________________________________

S. No. Performance Indicators Grade


Excellent <------------------- Poor
A B C D E
1. Relaxed Behavior

2. Dealing with Training Situations


(including crisis situations)

3. Ability to Relate to Participants

4. Equally Attentive to All Participants

5. Organized Presentations

6. Effective Communication

7. Meaningful Discussions

8. Grasp Over the Subject

9. Innovative Approach

10. Accommodating and Supportive

Any Other Comments:

Training of Trainers for BRDA, Quetta 38


Training Module Designing Training Module
Trainer Session Assessment
Sheet 38 / 50

Name of Trainer: ___________________________________________

Session: ________________________

Date: _________________________ Time: ____________________

Training of Trainers for BRDA, Quetta 39


Training Module Designing Training Module
Workshop Design Evaluation
Sheet 39 / 50

Summative Workshop Evaluation – Design

S. Qualities / Items Grade


No Excellent <------------------- Poor
A B C D E

1. Coherence among topics

2. Consistency of topics

3. Coverage (Inclusion of topics)

4. Clarity of contents

5. Sessions load (too much / too little)

6. Relevance to your work

7. Applicable to your work

8. Built in problem solving approach

9. Methods Employed

10. Role-play/Games/Exercises

Any Other Comments:

Training of Trainers for BRDA, Quetta 40


Training Module Designing Training Module
Workshop organization Evaluation
Sheet 40 / 50

Grade
S. Items
No. Excellent <-------------- Poor
A B C D E

1. Contact and Correspondence

2. Accommodation arrangements

3. Airport pick and drop

4. Workshop brochure

5. Joining instruction

6. Working Hours

7. Supply of Material

8. Travel & Transport Arrangements

9. Snacks and tea / coffee.

10. Cultural visits arrangements

Any Other Comments:

Training of Trainers for BRDA, Quetta 41


Training Module Designing Training Module
Task Responsibility Framework
Sheet 41 / 50

Task Responsible Backup Supervisor Deadline


Person Person To complete

Correspondence-
letters to Pax.
Training material
Development
Video film making

Handout, supplies,
stationary
Transport
arrangement
Administration
support
Course
Coordinator

Signatures:

Xx ________________, XX _______________, XX ________________,

XX ________________, XX _______________, XX ________________,

XX ________________, XX _______________, XX ________________,

Director ________________, Date: ________________,

Training of Trainers for BRDA, Quetta 42


Training Module Designing Training Module
Joining Instructions
Sheet 42 / 50

Joining Instructions

Dear Participants,
I take this opportunity to welcome you to the workshop on "Creating High Performance
Teams" and inform you about various administrative and logistic arrangements.

Title: Training of Trainers (TOT)


Duration: Seven days
Venue: Quetta - Hotel
Arrival: by evening of January14, 2009 at the Hotel
Timing: Kindly be in 10 minutes before the start if the session as per
schedule.
Please note that punctuality would be adhered to strictly.
Travel Arrangements: All participants should make their own travel arrangements to
Quetta and back.

Accommodation: Accommodation is arranged at Hotel / Hostel for outstation


participants.

Contact Person: For any information and clarification your contact person is Mr.
Naimat ullah, AdminAssitant, UNDP, Quetta.

Emergency Contact: In case of emergency contact at the …………………………

I hope this training will expose you to new ideas and techniques, see you on January 15,
2009.

Director
BRDA, Quetta

Training of Trainers for BRDA, Quetta 43


Training Module Designing Training Module
Letter to Resource Person
Sheet 43 / 50

Letter to Resource Person

_____________________

______________________

______________________
Jan 05, 2009

Subject: Request to be a resource person in TOT Workshop

Dear

Training course on " Training of Trainers (TOT) " is being held from January 15 to 21,
2009. The participants of the workshop are mid level officers from different Government
departments.

Kindly note the timing of the session in which you are requested to be a resource
person listed in the training schedule. You are requested to please confirm and intimate
us by filling in the attached session plans forms at your earliest.

With warm regards,

Yours truly,

Director
BRDA - Quetta

Training of Trainers for BRDA, Quetta 44


Training Module Designing Training Module
Letter to Administration
Sheet 44 / 50

To: Director - BRDA


From: Instrucotor
Date: Jan 5, 2009

Subject: Arrangement for Workshop on Creating High


Performance Teams

An event is being organized by BRDA from January 15 to 21, 2009 at Hotel.

Please ensure that the following arrangements are made:

1. STAY

Accommodation for 20 professional on single / double occupancy basis

2. MEALs & TEAs

Daily lunch for 25 persons at the hotel according to schedule attached.

Daily tea for 25 persons according to schedule attached.

3. TRANSPORT

Pick & drop form airport as per running requests,

Excursion visit on January 22, 2009 at 0930 hrs for six hours.

Transportation of 24 pax. and staff from Quetta to_______ on January 22, 2009.

A full time van for administration use from January 15-21, 2009.

For any clarification feel free to contact me.

Thanks.

Training of Trainers for BRDA, Quetta 45


Training Module Designing Training Module
Participant Registration Form
Sheet 33 / 36

REGISTRATION FORM
January 15 –21, 2009
Photograph

Name: Age:
Designation:
Department/Section: Tel:
Sponsoring Agency:
Mailing Address:

Education:
Degree Subject Year

Experience:
Organization Years

Experience of working with teams in ________year(s)


Present position and responsibilities in your organization:
____________________________________________________________________ .

Date: Signature: ________________

Training of Trainers for BRDA, Quetta 46


Training Module Designing Training Module
Participant List
Sheet 46 / 50

# Name Designation Dept Sponsor


1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24

Training of Trainers for BRDA, Quetta 47


Training Module Designing Training Module
Participant Attendance Sheet
Sheet 47 / 50

# Name Designatn Jan 15 Jan 16 Jan 17 Jan 18 Jan 19


1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24

Training of Trainers for BRDA, Quetta 48


Training Module Designing Training Module
Training Cancellation Fax
Sheet 48 / 50

Training Cancellation Letter

URGENT FAX MESSAGE

Subject: Cancellation of Workshop on "Designing Training Module"

We regret to inform you that the workshop on “Training of Trainers (TOT)" scheduled
from January 15 to 21, 2009 has been canceled due to circumstances beyond our
control. The workshop will now be held sometime in future, the new dates shall be
intimated to you as soon as they are finalized.

I appreciate your concern and personally assure you that as soon as we are able to
schedule it we will inform you of the new dates.

With personal regards,

Yours truly,

Director
BRDA - Quetta

Training of Trainers for BRDA, Quetta 49