Financials Cloud
Getting Started with Your
Implementation
Release 9
Contents
Preface
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Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: Explained .......................... 95
Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: How They Are Processed ... 98
Create Hierarchies in a Spreadsheet: Example
GL Cross-Validation Rules: Overview
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Creating Tax Setup Using the Tax Configuration Workbook: Worked Example ...................................................... 112
Budget Uploads
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Preface
Preface
This Preface introduces information sources available to help you use Oracle Applications.
Note
If you don't see any help icons on your page, click the Show Help button in the global area. Not all pages have
help icons.
You can also access Oracle Applications Help at https://fusionhelp.oracle.com/.
Documentation Accessibility
For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://
www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.
Chapter 1
Chapter 1
Payables
Receivables
Payments
Cash Management
Tax
Expenses
Assets
Use these applications with their integrated social networking tools, business intelligence, compliance reporting, and mobile
data access to facilitate:
Financial accounting
Transaction processing
Payment delivery
Cash reconciliation
Employee expense processing
Asset management
Chapter 1
Task and search panes in the regional area on the left side of the page.
Chapter 1
Analytics and tools panes in the contextual area at the right side of the page.
A transactions area where most work is done, in the center of the page.
Chapter 1
Viewing relevant reports and analytics for each individual work area.
Creating and editing of analyses from the Reports and Analytics pane or work area.
Optionally, access to the Oracle Business Intelligence (BI) Enterprise Edition through the Reports and
Analytics pane. New objects and changes to existing objects that you make in Oracle BI Enterprise Edition are
reflected and available from Oracle Financials Cloud.
Viewing and running financial reports from the Financial Reporting Center which is a single point of entry for
general ledger financial reporting functions. The Financial Reporting Center includes:
Tools to create and format financial report including Financial Reporting Studio and Workspace.
Live and interactive financial reports with multiple output options including HTML, PDF, Excel, or Excel in
Query Ready mode using Smart View Enabled formats.
Drill down to underlying journals and subledger transactions with the Account Inspector.
Multiple reporting methods for ad-hoc analysis, efficient monitoring, and tracking of key account balances in
real-time with the Account Monitor.
Chapter 2
Chapter 2
Next Steps
The administrator who was identified during the activation process:
Optionally creates initial administrator and implementation users before enterprise structures setup.
See: Define Implementation Users Tasks: Points to Consider
Alternatively, the administrator sets up enterprise structures and then creates service users, including
functional implementors.
Chapter 2
The following table is an example of key job responsibilities and roles that are assigned in Oracle Fusion Financials to provide
the necessary system capabilities.
Key Duties
Chief financial officer duties including:
Monitors financial performance.
Roles Assigned
General Accounting Manager - All Access
Line Manager
Reconciliation
Financial reporting
Creating payments
Chapter 2
Financial reporting
General accounting
General Accountant
Journal entries
Asset Accountant
System Administrator
IT Security Manager
Chapter 2
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Infrastructure
Your Oracle Cloud Application Services integrate with identity management domains. For information about using your
existing local users in an Oracle Applications Cloud service with Federated Single Sign-on (SSO), see Configuring Identity
Synchronization in Oracle Fusion Cloud Services [ID 1513123.1] and Fusion Applications Technology: Master Note on Fusion
Federation [Doc ID 1484345.1] on My Oracle Support, https://support.oracle.com.
The following optional security features are currently not available in Oracle Cloud Application Services.
Oracle Database Advanced Security
Oracle Data Masking
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Important
All Oracle Fusion Applications offerings include HCM Foundation. Performing the Manage Users task to create
users always creates an associated HCM record even if you are not implementing full HCM.
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g. Click Find.
h. Enable Read, Write, Delete, and Assign.
i. Click Assign.
j. Click Confirm.
Note
This changed definition of the IT Security Manager job role is available in the identity store, but not available in
Human Capital Management (HCM) unless the administrator performs the Run User and Roles Synchronization
Process task.
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Value
Example
Last name
Smith
Organization
Xellerate Users
N/A
User Type
Non Worker
N/A
User login
Password
SeKur1TyPa$$w0Rd
a. In the Organization field, enter Xellerate Users. Or click the Search icon, then in the Organization Search sub
window, click the Search arrow without entering anything in the Search field, select the Xellerate Users
organization in the search results, and click Add.
b. Set the User Type. For example, Non Worker.
c. Enter the desired user login and password.
For details, see the Creating Users section in the Oracle Fusion Middleware User's Guide for Oracle Identity
Manager.
5. Click Save.
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3. Click Search.
4. Select the desired role from the search results. For example, IT Security Manager or Application Implementation
Consultant.
5. Click Add.
6. Repeat steps 2-5 to add other roles.
7. Click Assign.
8. Close the User page.
If you are creating an application implementation consultant user for setting up enterprise structures and need to limit their
access to data, create data roles using the Create Data Roles for Implementation Users task and then provision those roles to
the user you have created by performing the Provision Roles to Implementation Users task.
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3. On the Users page, search for the user login of the user to whom you want to provision the View All and Set ID data
roles.
4. Select the user by opening the Display Name link.
5. Open the Roles tab.
6. Click Assign and select all applicable rows containing the data roles you want to provision the user with. If the
scheduled Run User and Roles Synchronization Process has not run, the data roles may not be available for
selection.
7. Click Assign again.
8. The user provisioned with the predefined roles or the data roles you created can now proceed with enterprise
structures setup.
Related Topics
Creating an HCM Data Role: Worked Example
Synchronization of User and Role Information with Oracle Identity Management: How It's Processed
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Application Implementation Consultant job role inherits from all product-specific application administrators
and entitles the necessary View All access to all secured objects.
c. Optionally, create a data role for an implementation user who needs only the limited access of a productspecific Application Administrator by using the Create Data Role for Implementation Users. Then assign the
resulting data role to the implementation user by using the Provision Roles to Implementation Users task.
The figure shows the task flow from provisioning the IT Security Manager job role with the user and role management
entitlement to creating and provisioning implementation users for enterprise setup.
Related Topics
Initial Security Administration: Critical Choices
User and Role Synchronization: Explained
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Task Lists
The Define Financials Configuration for Rapid Implementation task list contains the following task lists. These task lists
incorporate setup tasks related to specific functional areas within your Oracle Fusion Financials implementation.
Task List
Description
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Chapter 3
Task List
Description
Define the configuration for user and data roles setup for
Oracle Fusion Financials rapid implementation.
Note
The Open First Period task is a required task and is also part of the Define Financials Configuration for Rapid
Implementation task list.
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Decision to Consider
In This Example
No
Yes
Set Up Geographies
Setting up your geography structure correctly is critical to the proper running of Oracle Fusion applications. The geography
structure and data is shared across all applications. The geography structure is used both for third-party site and address
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Chapter 3
information, and to group geographical regions into territories that share the same requirement, such as a tax zone. You need
at least one level under the country level, such as STATE or CITY, to trigger the processes that assign geography records to
users.
Create and manage geographies used for real-time address validation and tax calculation.
In the following steps, you define the country structure for the United States and adding the state of California and the county
of Alameda to the country hierarchy.
Geography Structure
In the Manage Geographies page, search for United States and click the Structure Defined button to define the country
structure for the United States.
The Manage Geography Structure page allows you to define the geography structure of a country. You can either copy an
existing country structure or create a new country structure. Alternatively, you can use the Manage File Import Activities
task to import geography structure using a csv or xml file.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
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Geography Hierarchy
In the Manage Geographies page, click the Hierarchy Defined button to define the geography hierarchy data.
The Manage Geography Hierarchy page allows you to define a geography hierarchy. You can add geographies for each
geography type to create a hierarchy for the country.
1.
2.
3.
4.
5.
6.
7.
Create the state of California under United States. Click the United States object.
In the Geography Hierarchy region, click the Create button.
Enter the information into the Name field. Enter California.
Click the Save and Close button.
Create the Alameda county under the California state. Click the California object.
In the Geography Hierarchy region, click the Create button.
Enter the information into the Name field. Enter Alameda.
Geography Validation
In the Manage Geographies page, click the Validation Defined button to define the geography mapping, validation for a
country's address styles, and the overall geography validation control for a country.
The Manage Geography Validation page allows you to specify the geography validations of a country.
The No Styles Format is the default address style format for a country, which can be used to define mapping and validation
for any address in the country.
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You can create address style formats in the Manage Address Formats page. Address formats specify the layout of an
address, including the address components and their position in the layout.
1. Click the No Styles Format object.
2. You can map geography types to address attributes for each address style format to be used for tax or geography
validation.
3. Click the State list item.
4. Click the Enable List of Values option to specify whether the geography type will appear as a list of values during
address entry in user interfaces.
5. Click the Tax Validation option to specify whether the geography type will be included in tax validation. A
transaction that involves an address with the included geography type must have correct geography information to
be considered valid for tax calculation.
6. Click the Geography Validation option to specify whether the geography type will be included in geography
validation.
7. The Geography Validation Control determines if an address that did not pass geography validation during
address entry can be saved or not. If the validation control is set to Error, then an address that has failed validation
cannot be saved. If the validation control is set to No Validation, all addresses are saved including incomplete and
invalid addresses.
8. Click the Error list item.
Address Cleansing
In the Manage Geographies page, click the Address Cleansing Defined button to validate, correct, and standardize
addresses that you enter in a user interface.
While geography validation validates the geography attributes of an address, address cleansing validates both geography
attributes and the address line attributes.
1. Click the Real-Time Address Cleansing Level list.
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Note
After performing all the enterprise structures tasks, run diagnostic tests for the enterprise structures setup data.
See; Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart of
Accounts for Enterprise Structures: Running Diagnostic Tests for Enterprise Structures Setup Data: Explained.
Each task is performed by the Application Implementation Consultant.
1. Manage geographies.
Perform the task Manage Geographies to enable the list of values for address fields in user interfaces.
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See: Oracle Financials Cloud Implementing Common Features guide: Define Enterprise Structures chapter:
Define Geographies section:
Importing Geographies: Explained
Importing Country Structures Using File-Based Import: Explained
Importing Geographies Using File-Based Import: Explained
Importing Geographies Using File-Based Data Import: Worked Example
Managing Geography Structures, Hierarchies, and Validation: Worked Example
2. Create chart of accounts, ledger, legal entities, and business units in a spreadsheet.
Perform the task Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheet
to create a spreadsheet for entering the primary ledger and all the accompanying enterprise structures. The
spreadsheet entry includes the chart of accounts with segment values and account hierarchies, associated
business units, associated legal entities, and rules for generating sequential IDs for transactions recorded in the
system, as well as select setup objects along with their accounting specifications for the various modules of
Oracle Fusion Financials.
See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart of
Accounts for Enterprise Structures: Manage Chart of Accounts section:
Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: Explained
Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheets: How They Are
Processed
3. Upload the chart of accounts file.
Perform the task Upload Chart of Accounts to load the chart of accounts structure, including segments and
value sets from spreadsheet.
See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart of
Accounts for Enterprise Structures: Manage Chart of Accounts section: Create Chart of Accounts, Ledger,
Legal Entities, and Business Units in Spreadsheets: How They Are Processed
4. Deploy chart of accounts structure.
Perform the task Deploy Chart of Accounts to run the deployment process for the chart of accounts so that
it can be used in ledger and account setup.
See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart of
Accounts for Enterprise Structures: Manage Chart of Accounts section: Define Chart of Accounts for Enterprise
Structures: Manage Chart of Accounts section: Create Chart of Accounts, Ledger, Legal Entities, and Business
Units in Spreadsheets: How They Are Processed.
See: Oracle Financials Cloud Implementing Common Features guide: Define Enterprise Structures chapter:
Define Legal Entities: Manage Legal Entity section:
Legal Entities: Explained
Legal Entity in Oracle Fusion: Points to Consider
See:
Oracle Financials Cloud Implementing Common Features guide: Define Enterprise Structures chapter:
Define Business Units: Manage Business Units section: Business Units: Explained.
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Perform the task Upload Ledger, Legal Entities, and Business Units to load the key enterprise structures,
including the ledger, legal entities, and business units, that depend on the chart of accounts.
See: Oracle Financials Cloud Implementing Enterprise Structures and General Ledger guide: Define Chart of
Accounts for Enterprise Structures: Manage Chart of Accounts section: Create Chart of Accounts, Ledger,
Legal Entities, and Business Units in Spreadsheets: How They Are Processed.
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Perform the task Manage Ledger Sets to enable review and update existing collections of ledgers intended
for batch processing or financial reports, and create new collections.
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Perform the task Manage Data Access Sets to review and update existing groups of ledgers intended for
data security and create new groups.
Perform the task Manage Intercompany Balancing Rules to define rules to assign intercompany receivables
and intercompany payables accounts for transactions unbalanced by legal entity or management entity.
Perform the task Manage Journal Approval Rules to run review and update rules to route journal entries
through the approval process.
See: Oracle Financials Cloud Implementing Common Features guide: Define Approval Management chapter:
Approval Management: Highlights
Perform the task Manage AutoPost Criteria Sets to review and update existing automatic journal posting
settings and define new settings.
Perform the task Manage Journal Reversal Criteria Sets to review and update existing automatic journal
reversal settings and define new settings.
Perform the task Manage Accounting and Reporting Sequences to review and update existing journal
posting and period close sequencing definitions and create new definitions.
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See: Oracle Financials Cloud Implementing Common Features guide: Maintain Common Reference Objects
chapter: Define Document Sequences
See: Define Ledgers chapter: Manage Accounting and Reporting Sequences section:
Accounting and Reporting Sequences: Overview
Defining Journal Sequences Manually: Explained
What happens if I enable sequencing in the rapid implementation spreadsheet
8. Manage allocations and periodic entries.
Perform the task Manage Allocations and Periodic Entries to review, update, and create allocation and
periodic definitions and journal entries. Generate journal entries from the allocation and periodic definitions.
See: Define Period Close chapter: Manage Allocations and Periodic Entries section
Allocation and Periodic Entries: Overview
Calculation Manager: Overview
Oracle Essbase Balances Cubes: Overview
Allocation Security: Explained
See: Define Period Close chapter: Manage Recurring Journals section
Recurring Journals: Overview
Recurring Journal Types: Explained
Creating Recurring Journals: Example
Generating Allocations and Periodic Entries Manually: Worked Example
9. Manage revaluation definitions.
Perform the task Manage Revaluations to review and update existing calculations of unrealized gains and
losses on foreign currency transactions, and define new calculations.
See: Define Period Close chapter: Manage Revaluations Rules section
Revaluation Process: Explained
Accounting for Unrealized Gain or Loss on Revaluation: Explained
Income Statement Accounts Revaluation Rule: Explained
Revaluing Across Multiple Balancing Segments: Worked Example
Defining Revaluations
10. Manage historical rates
Perform the task Manage Historical Rates to review and update existing currency historical conversion
information, and create new conversion information.
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See: Define Currencies and Currency Rates chapter: Manage Daily Rates section
Entering Daily Rates Manually: Worked Example
Updating Currency Rates: Worked Example
Perform the task Open First Period to open the first accounting period so you can begin recording
transactions.
Perform the task Define Financial Reporting Center Configuration to define and manage technical
configuration options for the Oracle Fusion Financial Reporting Center.
See:
Financial Reporting Center: How It Works
Setting Up Your Financial Reporting Center: Critical Choices
Migrating Financial Reports: Instructions
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Perform the task Define Essbase Database Connections in Workspace to define database connections to
connect to Essbase in Workspace.
Perform the task Configure Financial Reporting Studio Client for Users to install Financial Reporting
Studio client on users' computers to create financial reports.
Perform the task Configure Smart View Client for Users to install Smart View client on users' computers to
perform balance inquiry.
Perform the task Define Budget Scenarios to define scenarios to track budgets for different periods or
forecasts.
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Perform the task Create Banks, Branches, and Accounts in Spreadsheet to create your bank, branch,
and account information and loaded it into the Oracle Fusion Cash Management.
Perform the task Upload Banks, Branches, and Accounts to import your bank, branch, and account
information into the Oracle Fusion Cash Management.
See:
Cash Management Rapid Implementation: Overview
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For setting up Oracle Fusion Tax, each task is performed by the Application Implementation Consultant or the Tax Manager.
All documentation references are from these chapters in the Oracle Financials Cloud Implementing Tax guide:
Tax Configuration Using Rapid Implementation
Tax Configuration
1. Manage tax regimes.
Perform the task Manage Tax Regimes to create and maintain tax regimes for the taxes in each country and
geographic region where a separate tax or collection of taxes apply.
Use the Tax Configuration Workbook to upload all common tax setups. Use the Tax Implementation Workbook
to upload your organization-specific setups such as tax regime subscriptions.
You can also use the individual Tax Regimes and Tax Regime Subscriptions spreadsheets to exclusively create
tax regimes and tax regime subscriptions.
See:
Tax Configuration Workbook: Explained
Creating Tax Setup Using the Tax Configuration Workbook: Worked Example
Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example
Tax Implementation Workbook: Explained
Creating Tax Setup Using the Tax Implementation Workbook: Worked Example
Creating a Tax Regime Using the Manage Tax Regimes Spreadsheet: Worked Example
Perform the task Run Jurisdiction and Rates Upload Program to upload US sales and use tax jurisdictions
and tax rates from a tax partner.
See:
Tax Configuration Content Upload Program: How It Is Processed
3. Manage taxes.
Perform the task Manage Taxes to create and maintain details for the taxes of tax regimes.
Use the Tax Configuration Workbook to upload all common tax setups. Use the Tax Implementation Workbook
to upload your organization-specific tax account assignments.
You can also use the individual Taxes spreadsheet to create taxes for a tax regime or a collection of tax
regimes.
See:
Tax Configuration Workbook: Explained
Creating Tax Setup Using the Tax Configuration Workbook: Worked Example
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Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example
Tax Implementation Workbook: Explained
Creating Tax Setup Using the Tax Implementation Workbook: Worked Example
4. Manage tax rates and tax recovery rates.
Perform the task Manage Tax Rates and Tax Recovery Rates to create and maintain details for tax rates
and tax recovery rates.
Use the Tax Configuration Workbook to upload all common tax setups.
You can also use the individual Tax Rates, Tax Rate Accounts, Tax Recovery Rates, and Tax Recovery Rate
Accounts spreadsheets to create tax statuses, tax jurisdictions, tax rates, tax recovery rates, and tax accounts
where needed.
See:
Tax Configuration Workbook: Explained
Creating Tax Setup Using the Tax Configuration Workbook: Worked Example
Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example
Perform the task Manage Tax Rules to create and maintain tax rules that define the conditions under which
the exceptions to the default taxability apply.
Use the Tax Configuration Workbook to upload all common tax setups.
You can also use the individual Tax Rules spreadsheet to create tax rules details.
See:
Tax Configuration Workbook: Explained
Creating Tax Setup Using the Tax Configuration Workbook: Worked Example
Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example
Perform the task Manage Tax Registrations to create and maintain tax registration information related to a
party's transaction tax obligation with a tax authority for a tax jurisdiction where it conducts business.
Use the Tax Implementation Workbook to upload your organization-specific tax registrations.
See:
Tax Registrations: Explained
Perform the task Manage Tax Exemptions to create and maintain tax exemptions to reduce or increase the
tax rate applied to a transaction.
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See:
Tax Exemptions: Explained
Perform the task Manage Simulator Transactions to verify tax configuration for taxes that are enabled for
transactions, for simulation, or for both by processing real-time transactions without affecting active data.
See:
Tax Simulator: Explained
General Payables Options chapter, Manage Common Options for Payables and Procurement section
Disbursements chapter
Perform the task Configure Procurement Business Function, Procurement Agents, and Suppliers,
which includes configuring:
The procurement business function for the procurement business unit to specify procurement document
control, document defaults, document numbering, and related settings.
Procurement agent access to information, such as purchasing documents and suppliers.
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Perform the task Manage Common Options for Payables and Procurement to set the controls and default
values that are used by both Payables and Procurement, such as the default liability account and whether to
accrue expense items at time of receipt or at period end.
Perform the task Manage Distribution Sets to define a distribution set, which is a list of accounts with or
without percentages. When you create an invoice that is not associated with a purchase order, you can enter
the distribution set name to automatically create the invoice distributions with a predefined set of accounts.
If the distribution set has percentages, the invoice line amount is automatically distributed to the accounts,
otherwise you must enter the amounts manually.
Perform the task Manage Invoice Tolerances to define acceptable variances between invoice, purchase
order, and receipt information. You can define both percentage-based and amount-based tolerances. Invoices
that exceed the specified tolerances are placed on hold during the invoice validation process.
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Perform the task Manage Disbursement System Options to manage payment processing options at the
enterprise and business unit level.
Perform the task Manage Payment Methods to define or manage payment methods and to attach or update
validations that are assigned to them. See:
Payment Methods: Explained
Payment Method Defaulting: Explained
Setting Up User-Defined Validations for Payment Methods or for Payment Files: Worked Example
Perform the task Manage Payment Process Profiles to define or manage payment process profiles, which
are entities that determine the payment processing type, grouping of installments, grouping of payments, and
the definition of usage rules based on payment methods, disbursement bank accounts, business units, and
currencies. See:
Payment Process Profiles: Explained
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Setting Up Assets
The tasks in the following list relate to the setup of Oracle Fusion Assets. These are the basic steps for setup. These tasks
appear in the setup task list in the Setup and Maintenance work area; however, in your task list the tasks may be interspersed
with other tasks that do not need to be performed before you can use Oracle Fusion Financials.
For setting up Assets, each task is performed by the Application Implementation Manager. All documentation references are
from the Oracle Financials Cloud Implementing Assets guide, unless otherwise noted.
1. Manage fixed assets flexfield value sets.
Perform the task Manage Fixed Assets Flexfield Value Sets to create value sets.
See: Oracle Applications Cloud Extending the Applications for Functional Administrators guide: Flexfields for
Custom Attributes chapter
Flexfield Management section: Flexfields and Value Sets: How They Work Together
Manage Value Sets section
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Perform the task Manage Fixed Assets Key Flexfields to create flexfield segments that let you:
Create categories and group assets by financial information using the Asset Category key flexfield.
Group your assets by non-financial information using the Asset Key flexfield.
Group and track your assets by physical location using the Location flexfield.
Perform the task Manage Fiscal Years to create a standard set of periods used to prepare annual financial
statements for reporting and tax purposes.
Perform the task Manage Asset Locations to create locations to group and track your assets by physical
location.
Perform the task Manage Asset Calendars to define depreciation calendars and prorate calendars according
to your company's needs.
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Perform the task Manage Prorate Conventions to create conventions used to determine how much
depreciation to take in the first and last year of an asset's life.
Perform the task Manage Asset Categories to define information that is common to a group of assets, such
as the depreciation method and the prorate convention.
Perform the task Manage Asset Books to organize depreciation rules, accounts, and calendars by asset
book.
Setting Up Expenses
To set up Expenses, each task is performed by the Application Implementation Consultant. References to help topics in the
following tasks are from the Oracle Financials Cloud Implementing Expenses: Expense Policies and Rules chapter.
1. Manage expenses system options.
Perform the task Manage Expenses System Options to define setup options for managing expense entry
and processing for all business units.
Confirm that the default settings are aligned with your business practices.
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See:
Expense Templates: Points to Consider
Can expense types be used across expense templates?
Configuring Expense Policies: Points to Consider.
3. Manage expense approval rules.
Perform the task Manage Expense Approval Rules to define expense report approval rules based on your
company's approval policies.
Modify the predefined rules as needed.
See:
Configuring Approval Rules: Explained
Defining Approval Rules: Explained
Note
To enable audit of expense reports, you must define audit rules in addition to approval rules.
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Perform the task Manage Receivables System Options to manage the basic settings of your Receivables
environment.
Perform the task Manage Receivables Activities to set up default accounting information for all activities in
accounts receivable other than transaction processing and receipt processing.
See: Define Common Accounts Receivable Configuration: Define Receivables Activities section:
Receivables Activity Types
GL Account Source
Tax Rate Code Source
Perform the task Manage AutoAccounting Rules to set up default accounting information for Receivables
transaction processing.
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Perform the task Manage Remit-to Addresses to assign remit-to addresses to Receivables transactions.
See: Define Customer Billing Configuration: FAQs for Remit-to Addresses section:
How can I use remit-to addresses?
How does AutoInvoice validate remit-to addresses?
How can I define a default remit-to address?
Why did the country appear?
Why do I verify the address?
Perform the task Manage Standard Memo Lines to define memo lines for line items that are not inventory
items.
See: Define Customer Billing Configuration: Define Memo Lines section: Revenue Accounts and Memo Lines:
Explained
Perform the task Manage Funds Capture Payment Methods to define funds capture payment methods to
enable customers to remit payments. Payments supports bank account transfers for automated funds capture
processing.
Perform the task Manage Funds Capture Process Profiles to define profiles for funds capture processing
with rules for authorization and settlement handling.
See: Define Funds Capture chapter: Funds Capture Process Profile: Explained
Perform the task Manage Internal Payees to set up one or more business units that use a payment
processor or gateway to receive funds from customers.
Perform the task Manage Payment Systems to define external organizations, such as banks or payment
processors, that process funds capture and disbursement transactions.
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Perform the task Manage Receipt Classes and Methods to set up the steps required for receipts and to set
up default accounting information for receipt processing.
See: Define Customer Payments: Define Receipt Classes and Methods section:
Remittance Methods and Clearance Methods
Automatic Receipt Processing: Points to Consider
Fund Transfer Error Handling: Explained
Remittance Bank Accounts: Explained
Perform the task Manage Lockbox to set up a lockbox to create receipts automatically from data supplied by
your remittance bank.
Perform the task Manage Transmission Formats for Lockbox to set up lockbox transmission formats. The
transmission formats ensure that data is correctly transferred from your remittance bank.
See: Define Customer Payments: Define Transmission Formats for Lockbox section:
Validating the Lockbox File Transmission: How It Works
Lockbox Transmission Formats
Lockbox Transmission Format Record Types
Lockbox Transmission Format Field Types
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Chapter 3
Perform the task Manage Statement Cycles to set up statements and statement cycles that determine when
to send statements to your customers.
Perform the task Create Customer to create customer records for all organizations and persons with whom
you do business.
See: Define Customer chapter: Define Customer Account section and Manage Customers section:
Customer Account Relationships: Explained
Customer Account Uses: Points to Consider
Customer Addresses: Points to Consider
Related Contact Sites: Explained
Customer and Party: Explained
Party Relationships: Explained
Perform the task Manage Approval Limits to set approval limits for each of your users for specific
transactions and amount ranges per currency.
See: Define Common Accounts Receivable Configuration: Define Approval Limits section: Approval Limits
Document Types.
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Chapter 3
The rules are evaluated in the order shown above. For example, you can define a Primary Balancing Segment rule and a
Legal Entity level rule. If both rules are used to balance a particular journal, the Primary Balancing Segment rule is used, as it
has a higher precedence.
You have flexibility in defining your intercompany balancing rules. You can have a simple setup in which you define one rule
for your chart of accounts. This rule is used for all intercompany balancing for all ledgers that use this chart of accounts.
Alternatively, you can have a more granular set of rules. For example, you can define a different rule for each legal entity and
one chart of accounts rule to cover any gaps in your rule definitions. You can gain even more granularity by defining rules for
specific journal and/or category combinations or intercompany transaction types.
Segment
Qualifier
Primary
Balancing
Segment
Second
Balancing
Segment
Third
Balancing
Segment
Account
Intercompany
Segment
Segment
Name
Company
(CO)
Cost Center
(CC)
Product
(PROD)
Account
(ACCT)
Intercompany
(IC)
Ledger
Legal Entity
InFusion USA
InFusion Farms
InFusion USA
InFusion Textiles
4000
InFusion USA
5000
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Chapter 3
Ledger
Legal Entity
InFusion USA
6000
InFusion USA
1000, 9000
Chart of
Accounts
AR
Account
AP
Account
Source
Category
Transaction
Type
InFusion
USA
Chart of
Accounts
1000 - 000
- 0000 13010 0000
1000 - 000
- 0000 21010 0000
Other
Other
None
Journal Balancing
Line
Line
Type
Legal
Entity
CO
CC
PROD
ACCT
IC
Debit
Expense
InFusion
Farms
3100
100
1200
52330
0000
150
Liability
InFusion
Textiles
4000
500
1300
40118
0000
Credit
150
Journal Balancing
Uses
Rule
Line
Line
Type
Legal
Entity
Company Cost
Center
Product
Account Intercompany
Debit
Expense
InFusion
Farms
3100
100
1200
52330
0000
Liability
InFusion
Textiles
4000
500
1300
40118
0000
Credit
150
150
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Chapter 3
Uses
Rule
Line
Line
Type
Legal
Entity
Company Cost
Center
Product
Account Intercompany
Debit
Credit
IC
AP
InFusion
Farms
3100
100
1200
21010
4000
150
IC
AR
InFusion
Textiles
4000
500
1300
13010
3100
150
Segment
Qualifier
Primary
Balancing
Segment
Second
Balancing
Segment
Third
Balancing
Segment
Account
Intercompany
Segment
Segment
Name
Company
Cost Center
Product
Account
Intercompany
Ledger
Legal Entity
InFusion USA
InFusion Farms
InFusion USA
InFusion Textiles
4000
InFusion USA
5000
InFusion USA
6000
InFusion USA
1000, 9000
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Chapter 3
Chart of
Accounts
AR
Account
AP
Account
Source
Category
Transaction
Type
InFusion
USA
Chart of
Accounts
1000 - 000
- 0000 13050 0000
1000 - 000
- 0000 21050 0000
Other
Other
None
From
Legal
Entity
To Legal
Entity
AR
Account
AP
Account
Source
Category
Transaction
Type
InFusion
Textiles
InFusion
Products
(West)
Other
Other
None
InFusion
Textiles
InFusion
Products
(East)
Other
Other
None
Journal Balancing
Line
Line
Type
Legal
Entity
CO
CC
PROD
ACCT
IC
Debit
Expense
InFusion
Farms
3100
100
1200
52330
0000
150
Expense
InFusion
Products
(East)
5000
100
1200
52340
0000
200
Expense
InFusion
Products
(West)
6000
200
1300
52345
0000
300
Credit
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Chapter 3
Line
Line
Type
Legal
Entity
CO
CC
PROD
ACCT
IC
Debit
Liability
InFusion
Textiles
4000
500
1300
40118
0000
Credit
650
Journal Balancing
Uses
Rule
Line
Line
Type
Legal
Entity
CO
CC
PROD
ACCT
IC
Debit
Expense
InFusion
Farms
3100
100
1200
52330
0000
150
Expense
InFusionProducts
5000
(East)
100
1200
52340
0000
200
Expense
InFusionProducts
6000
(West)
200
1300
52345
0000
300
Liability
InFusion
Textiles
4000
500
1300
40118
0000
IC
AR
InFusion
Textiles
4000
500
1300
13050
3100
IC
AP
InFusion
Farms
3100
100
1200
21050
4000
IC
AR
InFusion
Textiles
4000
500
1300
13030
5000
IC
AP
InFusionProducts(East)
5000
100
1200
21050
4000
IC
AR
InFusion
Textiles
500
1300
13020
6000
10
IC
AP
InFusionProducts
6000
(West)
200
1300
21050
4000
4000
Credit
650
150
150
200
200
300
300
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Chapter 3
59
Chapter 4
60
Chapter 4
Related Topics
How can I secure GL balances cubes
Full Ledger Access: Access to the entire ledger or ledger sets. For example, this could mean read only access to
the entire ledger or both read and write access.
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Chapter 4
Primary Balancing Segment Value: Access one or more primary balancing segment values for that ledger. You
can specify read only, read and write access, or a combination of the two for different primary balancing segment
values for different ledgers and ledger sets.
Note
Security by management segment consistent with the primary balancing segment as used above is not currently
available.
Scenario
The figure shows the actions enabled when an access level is assigned to a balancing segment representing legal entities (LE)
for one of the two access levels:
Read Only
Read and Write
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Chapter 4
Read and write access has been assigned to the other two primary balancing segment values 101 and 102 that
represent InFusion USA Health LE1 and LE2.
In summary, you can:
Create a Journal Batch: In ledgers or with primary balancing segment values if you have write access.
Modify a Journal Batch: If you have write access to all ledgers or primary balancing segment values that are
used in the batch.
View a Journal Batch: If you have read only or write access to the ledger or primary balancing segment values.
Scenario
1. When entering a journal for a ledger with a secured chart of accounts, you can only use account values for which
the access is granted using segment security rules.
2. When running reports against a ledger with a secured chart of accounts, you can only view balances for accounts
for which the access is granted using segment security rules.
3. When viewing ledger options in an accounting configuration, if the accounts specified include references to an
account with values you have not been granted access to, you can see the account but not be able to enter that
secured value if you select to modify the setup.
Example
Create conditions and assign them to specific data roles to control access to your segment values. For example:
1. Enable security on both the cost center and account value sets that are associated with your chart of accounts.
2. Assign the General Accountant - InFusion USA data role to have access to cost center Accounting and account US
Revenue.
3. Deny all other users access to the specified cost center and account values.
Segment Value Security Operators
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Chapter 4
Use any of the following operators in your conditions to secure your segment values:
Operator
Equal to
Usage
Secures a detail specific value.
Don't use this operator to secure a parent value.
Not equal to
Between
Is descendent of
Is last descendent of
Tip:
For Is descendent of and Is last descendent of:
Specify an account hierarchy (tree) and a tree version to use this operator.
Understand that the security rule applies across all the tree versions of the specified hierarchy, as well as all
hierarchies associated with the value set.
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Chapter 4
Scenario
In this example, you are responsible for creating a segment value security rule for each of your segments of your InFusion
America chart of accounts.
1. Ensure that your tree and tree version definitions are properly set up.
Note
This step is important if you plan on using tree operators in your policy definitions since the policy may
not provide the expected action if the hierarchy is not properly defined.
2. Navigate to the Setup and Maintenance page.
3. In the All Tasks tab, search for Manage Segment Value Security Rules. Click the Go to Task.
4. Enter the wanted information into the Value Set Code field. Click Search.
5. With the value set highlighted, click Edit.
6. Enable the Security enabled check box.
7. Enter the Data Security Resource Name.
8. Click Edit Data Security to begin defining the security condition and policy.
9. With the Condition tab selected, click Create to begin creating the condition.
Note
While defining each condition, you can select to specify whether it uses tree operators or regular
operators. Only the following operators are supported.
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Chapter 4
If All Values is selected, then the policy grants access to all values in the value set and no condition
is needed.
15. Repeat these steps for the remaining value sets in your chart of accounts.
16. Click Save and Close.
17. Click Submit.
18. The last step is to run the deploy process by clicking the Deploy Flexfield button on the Manage Key Flexfields
page before security is enabled for the chart of accounts.
Related Topics
Flexfield Deployment: Explained
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Chapter 5
Components
Financial Reporting Center is comprised of numerous components:
Financial Reporting: Financial users and analysts access live reports and books or published snapshot reports
and books from previously scheduled batches in a variety of formats. Other functionality includes the following
capabilities:
Oracle Hyperion Smart View: Financial analysts view, import, manipulate, distribute, and share data from your
Oracle Fusion General Ledger balances in Microsoft Excel.
Account Monitor and Account Inspector: Financial analysts monitor and track key account balances in real time
at every level of your dimensions and hierarchies. These tools provide multidimensional account analysis and drill
down capability.
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Chapter 5
Oracle Hyperion Financial Reporting Studio: Report authors use an object-oriented graphical report layout with
report objects, such as text boxes, grids, images, and charts, to design reports.
Related Topics
Setting Up Your Financial Reporting Center: Critical Choices
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Chapter 5
5. In the Oracle BI Catalog tool bar, click New and select Folder.
7. OK.
To assign permissions to a folder:
1. Navigator > Financial Reporting Center.
2. From the Financial Reporting Center task panel, select Launch Workspace.
3. From within Workspace select the Navigator menu > Applications > BI Catalog.
4. Search for the folder to which you want to assign permissions.
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Chapter 5
5. Go to the Tasks panel and click Permissions. The Permission dialog is displayed.
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Chapter 5
7. In the Add Application Roles, Catalog Groups and Users dialog box, query the roles and select those desired.
In this example, select General Ledger Functional Administration Duty and General Ledger and Profitability
Managerial Duty.
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Chapter 5
Note
Since Smart View is an add-in to Microsoft Office products, you can install Smart View only on a Windows
operating system.
Once Smart View is installed, it must be configured to connect to Oracle Fusion Applications. Use the Smart View Shared
Connections URL. You can derive the Shared Connections URL by following the following steps.
1. Open Workspace for Financial Reports from the Financial Reporting Center.
2. Edit the Workspace URL, for example, if the Workspace URL is https://fusionsystemtest-p-externalbi.us.oracle.com/workspace/index.jsp. Remove index.jsp and add SmartViewProviders at the end of the URL.
If the Workspace URL is https://efops-rel5st4-cdrm-external-bi.us.oracle.com:10622/workspace/index.jsp,
the Shared Connections URL is https://efops-rel5st4-cdrm-external-bi.us.oracle.com:10622/workspace/
SmartViewProviders.
3. Copy the URL.
4. Launch Excel.
5. Navigate to the Smart View menu >Options
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Chapter 5
Note
If the Essbase Server is not there, then it has to be added. Use the following steps:
a. Click the Add Essbase Server link on the bottom of the spreadsheet.
b. Specify the Essbase Server login and password.
c. Expand the Essbase server and locate its cube.
6. Select Oracle Essbase from the list of shared connections.
7. Click the Expand to expand the list of cubes.
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Chapter 5
8. Expand your cube that has the name of your chart of accounts.
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Chapter 5
You connect to the Financial Reporting Studio by downloading the installation files to your computer from Workspace.
Follow this path:
1. Navigator > Financial Reporting Center > Open Workspace for Financial Reports.
2. In Workspace: Tools > Install > Financial Reporting Studio.
After performing the prerequisites and completing the installation, launch the Financial Reporting Studio. You must provide
your user ID, password, and the Server URL. Derive the Server URL information by following the steps:
1. Open Navigator > Financial Reporting Center > Open Workspace for Financial Reports.
2. Edit the Workspace URL and remove workspace/index.jsp.
3. Two examples of Server URLs are:
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Chapter 5
2. From the Financial Reporting Center task panel, select Open Workspace for Financial Reporting.
3. From within Workspace select the Navigator menu > Applications > BI Catalog.
4. Tools menu > Database Connection Manager.
5. Click New.
6. Enter a user friendly name for the Database Connection Name.
7. Enter Essbase as the Type, your server, user name, and password.
8. Select Application (cube) and Database from the list of values.
9. Expand the Application name to see the related database, for example, db.
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Chapter 5
Note
The database connection is available in both Workspace and Financial Reporting Studio. Optionally, the database
connection can be setup in Financial Reporting Studio while entering the grids on a report.
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Chapter 5
Tip
The first time you sign in, you must set the Server URL in this format: https://<servername>-biext.us.oracle.com:port.
2. New Report (1st icon on the tool bar) or File menu > New > Report.
3. Use the Report Pallet page as the container to build your report.
4. New Grid. (First icon in second set on the tool bar.)
5. Press the left mouse button and drag the mouse to select a large area of the grid in which to create your report.
6. Click the Database Connection list.
7. Select your database. A unique cube exists for each combination of chart of accounts and accounting calendar.
8. OK.
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Chapter 5
3. OK.
4. Double-click on Account to open the Select Members dialog box to select the data to use in your report.
5. Click the Account list item in the Selected box on the right.
6. Remove in the center to remove the default Account.
7. Expand for Account node.
8. Expand:
[Account]@[T]
95001
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Chapter 5
10. Add.
11. OK.
12. File > Save As...
13. Select My Folders.
14. Enter the name for the report: XXInFusion Income Statement.
15. Save.
16. Select the last row in the grid. Click the row header (row with the account in it).
17. Insert > Row > Text to add a blank row.
18. Right-click the row header.
19. Insert Row > Data to add another blank row.
20. Add expense accounts by double-clicking on account 95011 in line 3.
21. Remove the Selected account 95011.
22. Expand: > All Corporate Accounts - V1 > [Account]@[T] > 95001 > 95021 - Expenses
23. Select all three accounts: 50000, 60000, and 70000.
24. Add.
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Chapter 5
25. Check the Place selections into separate rows check box on the bottom right.
26. OK > Save. Leave the report open for the next activity.
Add a Formula
Add a formula to calculate total expenses.
1. Right click the row header of the row below row 5.
2. Insert > Row > Formula.
3. Click in the blank cell on row 6.
4. Click the Custom Heading option in the panel on the right hand side of the window.
5. Add a custom heading: Total Expenses.
6. Click the formula cell at row 6 and column A.
7. Sum(). The formula Sum() is entered into the Edit box.
8. Enter [3], [4], [5].
9. After entering the formula, validate the syntax by clicking the blue check mark.
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(I) Save. Leave the report open for the next activity.
8. OK.
9. Use the Edit Range Function window to add the range function start and end members or to select a hierarchy to
use to select your report data.
10. Select the StartMember row.
11. Click in the Value field.
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20. OK twice.
21. Click the EndMember list item > Lookup
22. Click the Current Point of View list item.
23. Add.
24. OK three times until you return to your report.
25. Save. Leave the report open for the next activity.
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Chapter 5
3. Grid Point of View. The points of view appear across the top of the window.
4. Ledger: User Point of View for Ledger.
5. Expand:
Ledger
All Ledgers
6. Highlight the Ledger item to include in the report: InFusion USA PL.
7. Select Scenario.
8. Expand Scenario.
9. Select Actual as the Scenario member to determine what should be included in the columns.
10. Select Balance Amount.
11. Expand the Balance Amount.
12. Select Period Activity as the balance amount to include in the report.
13. Select Currency.
14. Expand Currency.
15. Search for and select USD from the list.
16. Click the USD list item.
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17. OK.
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26. Add.
27. OK.
28. Select Lookup.
29. Click the Default Member list icon.
30. Remove.
31. Expand.
Company.
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37. OK.
38. Open the Page Properties dialog box on the right side of the window. If it does not open, click View menu >
Property Sheet.
39. Double-click the Pages object.
40. Click the Alias: Default option.
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88
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5. Save.
6. Click Text. (Second icon in the second set of icons on the tool bar).
7. Drag and drop the cursor over the report pallet to determine the length and width of the title.
8. Enter Rolling 12 Month Income Statement.
9. Format > Font.
10. Select Bold and 14 as the Font Size.
11. Center Text.
12. File > Page Setup option.
13. Click Landscape.
14. Click Workspace Size. If needed, you can adjust the Width and Height with the up and down arrows.
Preview Report
Preview the report both in the Financial Reporting Studio and the Financial Reporting Center.
In Financial Reporting Studio
1. File > Print Preview.
2. Accept the default selections.
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3. OK.
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6. Expand:
a. AccountingPeriod
b. 2012
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c. Qtr2-12
7. Select 02-12.
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8. OK.
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Chapter 6
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Chapter 6
Legal Entities: Identifies a recognized party with rights and responsibilities given by legislation, which has the right
to own property and the responsibility to account for themselves.
Chart of Accounts: Configures accounts consisting of components called segments that are used to record
balances and organize your financial information and reporting.
Segments: Contains a value set that provides formatting and validation of the set of values used with that segment.
When combined, several segments create an account for recording your transactions and journal entries.
Segment Labels: Identifies certain segments in your chart of accounts and assigns special functionality to those
segments. The three required segment labels are:
Balancing Segments: Ensures that all journals balance for each balancing segment value or combination of
multiple balancing segment values to use in financial processes and reporting. The three balancing segment
labels are: primary, second, and third balancing. The primary balancing segment label is required.
Natural Account: Facilities processes in the General Ledger application, such as retained earnings posting.
For each child value, you must assign an Account Type. You can select from one of the general choices to
mark the account value as an Asset, Liability, Owner's Equity, Revenue, or Expense account.
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If the account is used by the Rapid Implementation solution to provide accounts for setup objects, select the
appropriate Expanded Account Type for the child account. Examples of expanded account types required for
setup objects are:
Owner's Equity - Retained Earnings to setup General Ledger ledgers.
Liability - Accounts Payable to setup Payables common options.
Asset - Account Receivable to setup Receivables receipt methods.
For accounts that are tagged with these special account types, the Financial Category defaults. You can
override the defaults in the Financial Category or leave it out.
Cost Center: Facilitates grouping of natural accounts by functional cost types, accommodating tracking of
specific business expenses across natural accounts.
Ledger: Maintains the records and is a required component in your configuration. The Rapid implementation
process:
Creates your ledgers by combining your chart of accounts, calendar, and currency as well as other required
options defined in the sheets.
Assigns a default for the fourth component, the subledger accounting method, used to group subledger journal
entry rule sets together to define a consistent accounting treatment.
Creates a balances cube for each ledger with a unique chart of accounts and calendar. Each segment is
created as a dimension in the balances cube.
Business Units with Business Functions: Identifies where subledger transactions are posted and provides
access to perform subledger business processes. Business units are assigned to a primary ledger, as well as a
default legal entity, when configured and identify where subledger transactions are posted.
Subledgers: Captures detailed transactional information, such as supplier invoices, customer payments, and asset
acquisitions. Uses subledger accounting to transfer transactional balances to the ledger where they are posted.
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Chapter 6
Note
Hierarchies: You can create more than one hierarchy for any of your chart of accounts segments. You can also
create additional hierarchies after the spreadsheet has been loaded once.
Document and Journal Sequences: You can create sequences for each legal entity or ledger based on the
predefined country defaults. Document Sequences are created for:
Payables Invoices
Payments
Receivables Invoices
Receivables Credit Memos
Receivables Adjustment Activities
Reporting and Accounting Journal Sequences are created for:
Subledger Journals
General Ledger Journals
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Chapter 6
Process Overview
Begin by downloading the Rapid Implementation for General Ledger workbook using the Create Chart of Accounts,
Ledger, Legal Entities, and Business Units in Spreadsheet task on the Setup and Maintenance work area.
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Chapter 6
The following figure illustrates the Create Chart of Accounts, Ledger, Legal Entities, and Business Units process, what data is
entered into each sheet of the workbook, and the components that the process creates.
Process
Enter Data
The Create Chart of Accounts (COA), Ledger, Legal Entities, and Business Units workbook provides five sheets.
1. Instructions
2. COA, Calendar and Ledger
3. Business Units
4. Companies and Legal Entities
5. Natural Accounts
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Chapter 6
6. Financial Sequences
You create sheets to enter other segment values and hierarchies for additional segments by entering the segments on the
COA, Calendar, and Ledger sheet and then clicking the Add Segment Sheets or Create Hierarchies Only button.
Instructions Sheet
Read the planning tips, loading process, best practices, and recommendations.
Name: Enter the name of your primary ledgers. The name often appears in report titles, so enter a printable name.
Note
A primary ledger is created for each unique country entered in the Companies and Legal Entities sheet.
For example, if one of the legal entities is based in the United States and another in Canada, and the
ledger name is InFusion Ledger, then two primary ledgers, InFusion Ledger US and InFusion Ledger CA,
are created.
All the primary ledgers that are created use the same chart of accounts, account hierarchies, and
accounting calendar. Legal entities and their primary balancing segment values are assigned to the
primary ledger of their respective countries.
Currency: Enter the ledger currency in which most of your transactions are entered if you are not entering legal
entity data. If you are entering legal entities, leave the field blank. The currency is supplied by default based on the
country.
Period Frequency: Select the frequency for your calendar.
Adjusting Periods: Select the number of periods that are used to enter closing, auditing, or other adjustments in
the General Ledger at quarter or year end. The entries are tracked in the adjusting period and not in your monthly
activity.
Fiscal Year Start Date: Enter the beginning date of your calendar for the ledgers. The date cannot be changed
after the ledgers are saved.
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Chapter 6
Important
Select a period before the first period in which you plan to load history or perform translations to enable
running translation. You cannot run translation in the first defined period of a ledger calendar.
Chart of Accounts region: Enter your segments, segment labels, short prompts, and display width data that is
used to create your chart of accounts. Plan this data carefully because you are defining the basic structure for your
accounting and reporting.
Segment Label: Select which segment the application uses for certain processing, such as the Primary
Balancing, which is used to balance journal entries.
Note
If you select an intercompany segment label, you must complete at least one intercompany rule
and check the Enable Intercompany Balancing option in the Specify Ledger Options task for the
Balancing API to perform intercompany balancing.
Display Width: Enter the segment size. Select carefully and leave room for growth. For example, if you have
89 cost centers, enter 3 for the display length to allow for more than 100 cost centers in the future.
Add Segment Sheets button: Select to create sheets for additional segments. Only the Company and Natural
Account segment sheets are provided.
Step 1: Validate button: Select to validate your entered data. A Validation Report is generated if any errors occur.
Correct these errors before proceeding.
Step 2: Generate Chart of Accounts File: Select to create a file that is then uploaded to create the chart of
accounts structures, values, and hierarchies.
Step 3: Generate Ledger, LE, and BU File: Select to create a file that is then uploaded to create ledgers, legal
entities and their locations, business units, and document and journal sequences.
Create Hierarchies Only button: Select to create sheets to enter additional hierarchies after setup has been run
one time.
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Note
You can enter more than one business unit per ledger. Business units are created with entered names. Based on
the default legal entity entered in the Business Units sheet, the respective country's primary ledger is supplied by
default for the business unit (BU). The first legal entity that is associated with the ledger is supplied by default for
all the BUs of that country.
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Parent Values, Child Values and Descriptions: Entered to build hierarchies. Hierarchies are used for chart of
accounts mappings, revaluations, data access sets, cross validation rules, and segment value security rules. The
balances cube and account hierarchies are also used for financial reporting, Smart View queries, and allocations.
Account Type: Enter to identify the type of account: Asset, Liability, Revenue, Expense, or Owner's Equity. Account
types are used in year-end close processes and to correctly categorize your account balances for reporting.
If the account is used by the Rapid Implementation solution to provide accounts for setup objects, select the
appropriate Expanded Account Type for the child account. Examples of expanded account types required for setup
objects are:
For accounts that are tagged with these special account types, the Financial Category defaults. You can override the
defaults in the Financial Category or leave it out.
Financial Category button: Enter to identify groups of accounts for reporting with Oracle Fusion Transactional
Business Intelligence.
Generate Additional Hierarchy button: To create more than one hierarchy for any of your COA segments, click the
Generate Additional Hierarchy button on the country's sheet. This creates a worksheet and populates it with the data
already entered for that segment. Change this data as required for the new hierarchy. For the Company Segment, adding
Legal Entity information is not supported on the new hierarchy's sheet.
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Note
When you create a new hierarchy sheet the name is derived by adding a counter to the sheet name.
Click the button on Companies and Legal Entities sheet to generate a new sheet named Companies and Legal
Entities1.
Click the button again then another sheet with the name Companies and Legal Entities2 is generated.
When you generate the upload files, each of these sheets are treated as a separate tree of the segment. You can
create new hierarchies only and not new versions of existing hierarchies.
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2. Restart: Set to restart the numbering based on one of the following criteria:
Never: Never restart sequences numbers. Continue with the same sequence.
8. (B) Submit.
9. Verify that the process was completed without errors or warnings.
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10. (N) Setup and Maintenance > Deploy Chart of Accounts task > (B) Deploy the Accounting Flexfield.
11. (I) Refresh until the green check mark appears and verifies that the deployment is successful.
12. (N) Setup and Maintenance > Upload Ledger, Legal Entities, and Business Units task. The Upload
Enterprise Structures process is launched.
13. (B) Upload File.
14. Leave the Upload Enterprise Structure radio button selected.
15. (B) Browse. Select the second file that you saved: FinancialsCommonEntities.xml.
16. (B) Submit.
17. Verify that the process was completed without errors or warnings.
Tip
You cannot change the chart of accounts, accounting calendar, or currency for your ledgers after the setup is
created. Assign the data role that was automatically generated for the ledgers to your users. Then open the first
accounting period to begin entering data.
Scenario
Plan your new hierarchies or new versions carefully, including the following requirements:
Compile the hierarchy in the specified format and save the file.
Use the Account Type attribute that is mandatory for the Natural Account segment.
Optionally, use the Financial Category attribute for the Natural Account segment.
Note
Only one Hierarchies Only sheet can be created at a time. After uploading a hierarchy, delete the data in the
sheet and add new hierarchy data.
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Note
Best practice is to define and enable cross-validation rules before:
Balances are loaded.
Transactions or journal entries are imported or entered.
Account combinations are created.
Tip
When you export or import cross-validation rules using an export or import project in the Functional Setup
Manager to a new instance, you must add the Manage Messages for General Ledger task before the
Manage Cross-Validation Rules task. You must also perform the export or import of the messages before
export or import of the cross validation rules.
Related Topics
Cross-Validation Rules: Explained
Cross-Validation Rules: Points to Consider
Scenario
Enter a new cross-validation rule to prevent your InFusion America Inc. company value 01 from being combined with your
marketing department value 300 in an account combination. Your company, InFusion America Inc. does not have a marketing
department.
1. Navigator > Setup and Maintenance > Manage Cross-Validation Rules > Go to Task.
2. Select your InFusion America chart of accounts.
3. Create.
4. Specify a unique rule Name, IFAM01, and an optional Description. Do not combine Marketing Department, 300
with InFusion America, company 01.
5. Enter an optional effective From Date of today. Check Enabled.
6. Click the Change filter condition on the Condition Filter. Enter Company equal to 01. The cross-validation rule
evaluates if Company 01 was entered and if it was entered, then the validation process continues to evaluate the
rule.
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Note
If you do not specify any statement in the condition filter, then the rule is always evaluated.
7. Click on the Change filter condition on the Validation Filter. Enter Cost Center is not equal to 300. When the
rule is evaluated, an account combination must contain a cost center other than 300 before it can be created.
8. Enter an Error Message: Cost Center 300 is not allowed with Company 01. The message displays in the relevant
user interfaces and processes when an account combination cannot be created because it violates the rule.
9. Save and Close.
Preparing Data
Prepare your bank, branch, and account information to enter into the spreadsheet template.
Bank information requires the country, name, and number.
Branch information requires name, number, BIC code, and alternate name.
Account information requires name, number, currency, legal entity, type, and IBAN.
After you finish preparing the data in the spreadsheet, click the Generate Banks, Branches, and Accounts File button. Save
the generated XML file.
Loading Data
Use the following steps to load your data.
From Functional Setup Manager, search for and select Upload Banks, Branches, and Accounts task. This task
launches the Upload Banks, Branches, and Accounts process.
Select the XML file you have saved earlier and submit the process.
Verify in the process monitor that the process completed successfully.
Review the banks, branches, and accounts created.
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Best Practices
The following are recommended best practices:
Determine the Legal Entity for each bank account. The Legal Entity must be associated to a primary ledger.
Determine the use for each bank account: Payable, Receivable, or both.
Determine the Cash and Cash Clearing account for each bank account. Enter the entire account combination based
on your chart of accounts, for example 01-000-1110-0000-000.
Related Topics
Processing Electronic Bank Statements: Explained
Setup Options
Yes
Manage Taxes
Yes
Manage Rates
No
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Worksheet
Setup Options
No
No
Related Topics
Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example
In This Example
Tax Rates
No
No
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If the status of the upload process is Succeeded, you can view your setups using the search criteria in this
page.
If the upload process failed with a status other than Succeeded, check the details in the corresponding error
log, correct any file errors, and upload the file again.
Related Topics
Creating Tax Setup Using Tax Partner Content in the Tax Configuration Workbook: Worked Example
Budget Uploads
Budget Uploads: Overview
In Oracle Fusion General Ledger, you load budget data to perform variance reporting.
If you use a third-party budgeting system or if you don't use a budgeting system, there are three ways to load budgets into
the GL Balances Cube.
Importing Budget Data from a Flat File: Export budget data from your budgeting application to a comma
separated values (csv) file. A sample xls template is provided in the Oracle Enterprise Repository (OER) for Oracle
Fusion Applications. Use this template to prepare and generate flat files in a csv format. You can use Oracle
Application Development Framework (ADF) Desktop Integrator correction worksheets to correct validation errors,
delete rows with errors, and resubmit the corrected error rows.
Importing Budget Data from a Spreadsheet: You can access the budget load spreadsheet from General
Accounting Dashboard: Enter, load, and correct budget data in an ADF Desktop Integrator spreadsheet tool.
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Use this tool to prepare and load budget data for multiple ledgers and periods with a common chart of accounts
instance. The list of values and the web picker help you pick valid values. This simplified data entry reduces errors
and alerts you to errors as you enter the data in the spreadsheet. Error correction is done in the same spreadsheet.
Smart View: Enter and load budget data in a Smart View spreadsheet. Use this tool to enter data for an account
across multiple periods on a single row.
Caution
When the GL Balances Cube is rebuilt, the process retains the budget balances as well as the actual balances.
Only the budget balances loaded using the spreadsheet or flat file through the GL Budget Balances interface table
are retained.
You must reload Budget balances loaded with Smart View after the Refresh Balance process is run. Create
reports in Smart View or Financial Reporting to verify that the budget data was loaded correctly.
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Budget Import
Budget Import Oracle ADF Desktop Integrator import functionality is similar to the journal import sheet in Oracle Fusion
General Ledger. You may use this tool to create and upload budget data. From the General Accounting Dashboard page,
download the import worksheet.
The budget import uses the Accounting Scenario value set for the budget being loaded. The Run Name is used as an
identifier for the imported data set. The Oracle ADF Desktop Integrator budget import functionality:
Supports multiple ledgers but a single chart of accounts instance
Allows multiple calendars and periods
Supports entered currencies in addition to the ledger currency
Contains user friendly lists of values
Performs most validations on the worksheet
Secures values by data access sets
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Note
The ADF Desktop Integrator spreadsheet contains a Record Status column that shows if the rows upload
successfully or with errors. Use the spreadsheet where the data was entered to enter the corrections.
Values
RUN_NAME
STATUS
LEDGER_ID
BUDGET_NAME
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Column Name
Values
PERIOD_NAME
Enter the period name that you are loading the budget
data for. Note that you can load budget data to Never
Opened, Future Enterable, and Open periods only.
CURRENCY_CODE
SEGMENT1 to SEGMENT30
BUDGET_AMOUNT
The following columns should be left as null as the budget import process uses these columns for internal processing or does
not use them in the current release.
CHART_OF_ACCOUNTS_ID
CODE_COMBINATION_ID
ERROR_MESSAGE
CREATION_DATE
CREATED_BY
LAST_UPDATE_DATE
LAST_UPDATE_LOGIN
LAST_UPDATED_BY
REQUEST_ID
LOAD_REQUEST_ID
Related Topics
External Data Integration Services for Oracle Cloud: Overview
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2. Upload the comma separated values (csv) file to the secure FTP server.
3. Select the parameters:
4. After the data is loaded to the interface table, you can run the Validate and Load Budgets process to load the
budget amounts to the General Ledger balances cube.
5. Review the logs for validation errors. If there are validation errors, use an ADF Desktop Integrator (ADFdi) correction
worksheet to download and correct the rows with errors. Then resubmit the data using ADFdi.
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Related Topics
Budget Correction with Oracle ADF Desktop Integrator: Explained
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Enter or copy a tax rate feed of new or updated tax rates into the spreadsheet loader.
Note
Similar processes are used for foreign exchange conversion rates, which can change daily.
Few foreign currency transactions: Use the spreadsheet loader.
Many foreign currency transactions: Use a supplier for a direct load into the Daily Rates open interface. The
application validates the rows in the interface table and then makes changes in the Daily Rates table.
Payroll Processing
If you are processing your payroll using an application other than Oracle Fusion Global Payroll:
Use a spreadsheet template to load the data and create a postable journal entry in the Oracle Fusion General
Ledger.
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Post the journal entry to reflect the payroll expense on your financial statements.
Set up the file from the payroll system to summarizes payments by cost center rather than detailed employee data.
Summarized balances data is the level of detail relevant for the financial reporting and provides the confidentiality required for
payroll information,
Note
Oracle Fusion Financials marks the spreadsheet with clear error messages on the problematic rows, for example,
a new cost center that must be setup, for ease of correction.
Budget Preparations
There are two approaches to preparing your budgets:
1. For simple budgeting:
Distribute the current actual results and prior budget numbers to the relevant finance professionals using
spreadsheets.
2. For more complex budgeting use Oracle Hyperion Planning on the Oracle Cloud, alongside Oracle Fusion
Financials. Advantages include:
Note
For more information on external data integration see: Oracle Financials Cloud Implementing Common
Features guide: External Integration chapter: External Data Integration Services for Oracle Cloud.
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Glossary
Glossary
abstract role
A description of a person's function in the enterprise that is unrelated to the person's job (position), such as employee,
contingent worker, or line manager. A type of enterprise role.
action
The kind of access named in a security policy, such as view or edit.
chart of accounts
The account structure your organization uses to record transactions and maintain account balances.
condition
An XML filter or SQL predicate WHERE clause in a data security policy that specifies what portions of a database resource
are secured.
data dimension
A stripe of data accessed by a data role, such as the data controlled by a business unit.
data role
A role for a defined set of data describing the job a user does within that defined set of data. A data role inherits job or
abstract roles and grants entitlement to access data within a specific dimension of data based on data security policies. A
type of enterprise role.
data role template
A template used to generate data roles by specifying which base roles to combine with which dimension values for a set of
data security policies.
data security
The control of access to data. Data security controls what action a user can taken against which data.
data security policy
A grant of entitlement to a role on an object or attribute group for a given condition.
database resource
An applications data object at the instance, instance set, or global level, which is secured by data security policies.
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Glossary
enterprise
An organization with one or more legal entities under common control.
enterprise role
Abstract, job, and data roles are shared across the enterprise. An enterprise role is an LDAP group. An enterprise role is
propagated and synchronized across Oracle Fusion Middleware, where it is considered to be an external role or role not
specifically defined within applications.
entitlement
Grant of access to functions and data. Oracle Fusion Middleware term for privilege.
financial reporting book
Comprised of reports and other documents such as text, PDF, PowerPoint, Excel and Word files. When run, the report data
is dynamically retrieved from the database; the snapshot data remains static.
function security
The control of access to a page or a specific widget or functionality within a page. Function security controls what a user can
do.
job role
A role for a specific job consisting of duties, such as an accounts payable manager or application implementation consultant.
A type of enterprise role.
journal
An element of a journal entry consisting of the name, accounting date, category, ledger, and currency for single currency
journal entries. Used to group journal lines.
journal category
A name used to group journal entries with similar characteristics, such as adjustments, accruals, or reclassifications.
journal source
A name that indicates the origin of journal entries, such as payables, receivables, or manual. Used as an attribute in automatic
posting and journal import processes.
legal entity
An entity identified and given rights and responsibilities under commercial law through the registration with country's
appropriate authority.
offering
A comprehensive grouping of business functions, such as Sales or Product Management, that is delivered as a unit to
support one or more business processes.
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Glossary
point of view
User selected dimensions that are not included in the grids at the row, column or page levels for a particular report. Only
these dimensions can be overridden at run time, unless user also specifically defined Prompt for the dimensions on the grid.
primary balancing segment value
A segment value used to represent a legal entity in the chart of accounts and automatically balance all intercompany and
intracompany transactions and journal entries.
role
Controls access to application functions and data.
role provisioning
The automatic or manual allocation of a role to a user.
security reference implementation
Predefined function and data security in Oracle Fusion Applications, including role based access control, and policies that
protect functions, and data. The reference implementation supports identity management, access provisioning, and security
enforcement across the tools, data transformations, access methods, and the information life cycle of an enterprise.
SQL predicate
A type of condition using SQL to constrain the data secured by a data security policy.
trading partner
An external party, such as a supplier, in the Oracle B2B application for which electronic documents are sent or from which
documents are received. A trading partner in Oracle B2B corresponds to a supplier site.
XML filter
A type of condition using XML to constrain the data secured by a data security policy.
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