1. Cost element Accounting: To update controlling records you have to create cost
elements
Cost elements are:
a. Primary cost elements
b. Secondary cost elements
2. Cost centre Accounts: To view department wise cost
3. Internal orders: To view costs for a specific tasks
4. Profit Centre Accounting: To view profitability, product wise, product group wise
(or) location wise if business area is not activated in FI
5. Product Costing: valuation of inventories like finished goods and work in process.
6. Profitability analysis: To view profitability for number of parameters at a time like
Customer wise, product wise, sales organization wise, plant wise, sale order wise
This is called data cube
It is a reporting tool
Basic settings for controlling:
FI organization structure
Company
Company code
Business Areas
Cost centre
Scenario 1
Company
Company code
= Controlling Area
Business Area
Cost Centre
Controlling area at company code level, cost element is assigned to Business
Area.
Scenario 2
Company
=
Company code
Business Area
Controlling area
Cost Centre
Once we select 10, your currency field, chart of accounts field, fiscal year variant field
updated automatically
Cost centre standard hierarchy: AMLHIER (AML Hierarchy)
Select save button (or) (ctrl + s)
Select yes button for the message, system to create as a standard hierarchy
Select create request button
Short description: Co. Customization for AML
Press enter
Press enter once again to saving the request
Double click on Activate components/control indicators folder
Select new entries button
Fiscal year: 2006
For the field cost centre: select component active
Select activate type check box
Order management: select component active
Select profit center check box
Select save button (or) (ctrl + s)
Ignore the message, press enter
Double click on assignment of company codes folder
Select new entries button
Select the company code: AML
Select save button (or) (ctrl + s)
Maintain Number ranges for controlling documents
Same path: (T. Code KANK)
SA
Co: Automatically generated number range intervals
1 100000
2. Report Co. line items (RKU3)
Posting through FI document
Ex:
Wages Dr
Dept A 100000
Wages Dr
Dept B 200000
Wages Dr
Dept C 300000
To Bank
(COIN)
600000
2) Wages A/C
Dr
600000
To Bank
600000
At the time of posting which department we are posting is dont know
After Posting (repost to CO items) (RKU3)
We transfer 600000 to various cost centers (or) dept.
600000: 1) Dept A 100000
2) Dept B 200000
3) Dept C 300000
(Transfer line item wise/document wise)
Here 1 FI document and 2 CO. documents are generated
3. Repost costs (RKU1): Incase split the department (or) wrong cost centre postings.
Example:
Dept A
Dept Z
Salaries
April
100000
20000
May
200000
50000
(Repost to cost line items)
June
200000
July
200000
August
100000
Wages:
200000
-----------Total
1000000
Here 200000 Salaries & Wages belongs to dept Z & 800000 belongs to dept A
Dept B
Salaries A/C
1
2
3
4
5
Total
100000
200000
300000
50000
150000
---------800000
20000
50000 (Repost cost line items
10
11
12
13
Posting of transaction in FI
T. Code: F 02
Document date: 23.10.2006
Type: SA
Company code: AML
Posting: 40
Account no: 400100 (Salaries)
Enter
Amount: 200000
Cost centre: Dept A
Text: Salary payment
Posting: 40 (one more debit)
Account No: 400300 (Rent account)
Enter
Amount: 50000
Cost centre: Dept A
Text: Rent payment
Posting key: 50
Account No: 200101 (IDBI Current Account)
Enter
Amount: *
Business area: AMH
Text: Expenditure for October
Document Simulate and save
14
15
400100
400300
Dept A
Dept B
Dept C
200000
50000
75000
25000
16
17
19
FI
CO
a) Transaction
effect FI and CO (COIN)
b) Transaction
Affect only Co (RKU1/RKU3)
c) Transaction
effect only FI balance sheet
No
No
20
Reconciliation Ledger
Reconciliation used when
When number of company codes having one controlling area 2nd scenario
It generates documents only in FI
It can be run at controlling area
AML controlling area
Company code
AML
Dept a
Dept B
Company code
ASL
Dept C
Dept X
Dept Y
21
Dept Z
Customization at finance:
Copy company code AML customization including accounting to
Path: SPRO enterprises structure definition financial accounting edit, copy,
delete, check company code
Double click on copy, delete, check company code (T. Code EC01)
From the menu select organization object copy organization object
From company code: AML
To company code: ASL
Enter
Select yes for the message (For copy the G/L Accounts)
Select No button to allocate a different local currency
Ignore the message press enter
Select create request button
Short description, customization for Aravind Steels limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code AML copied to ASL with out 75
number range objects.
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code: ASL
Enter
Select company code: ASL
Select details button
Change the company name to: Aravind Steels limited
Save & Save in your request
22
ASL Books
a) FI/CO reconciliation Accounts
( 400150)
23
24
25
Company code: 2
Posted in: ASL
Cleared against: AML
Debit posting key: 40
Account debit: 200161
Credit posting key: 50
Account credit: 200161
Save (or) (ctrl + s)
Save in your request
Co. Customization:
Assign company code ASL to controlling area AML:
Use the transaction code: OKKP
Select controlling area: AML
Select details button
Company code to controlling area select cross company code cost accounting
Document type: SA
Save
Save in your request
Double click on assignment of company codes folder:
Select company code: AML
Select copy as button
Change the company code to: ASL
Enter & save
26
27
Enter
Change the name to dept X
Description, cost centre dept X
Person responsible: X
Company code: change to ASL
Save (or) (ctrl + s)
Ignore the message, press enter
Posting of salaries in company code AML (F -02)
Document date: 01.11.2006
Type: SA
Posting key: 40
Enter
Amount: 100000
Cost centre: Dept A
Text: salary payment
Posting key: 50
Account No: 200105 (SBI current account)
Enter
Amount: *
Business area: AMH
Text: +
Document Simulate & save
28
29
30
In ASL Books -
AML Dr
To Bank
31
Bonus A/C
Dr (Dept A)
To Outstanding A/C
01/12/06
Outstanding A/C
To Bonus A/C
Dr
Bonus A/C
Dr (Dept A)
To Outstanding A/C
(Make entry every month)
100000 (Dept A)
10000
32
120000
120000
33
34
Save
Ignore the message, press enter
Keep the cursor on overhead structure: on AML1
Select assignments button
Give the controlling area: AML
Select: Actual accrual radio button
Select continue button
Valid from: 01 2006 valid to 12 2006
Overhead structure: AML1
Save
Double click on overhead structure on AML
Keep the cursor on actual accrual
From menu select environment Bases
Double click on AML1 (Salaries)
Give from cost element: 400100 (Salaries A/C)
Save
Select back arrow
Keep the cursor on actual accrual
From the menu select environment Overhead rates
Double click on AML2 (Bonus)
Valid from: 01 2006 valid to 12 2006
Actual overhead rate: 10%
Save
35
36
37
38
Enter
Amount: *
Business area: AMH
Text: +
Document Simulate & save
Bonus in the cost centre report (KSB1)
Give the cost centre: Dept Dummy
Posting date: 01.04.2006 to 31.12.2007
Execute
Period and closing:
Service cost
Enter
Production cost
enter
39
Example:
Service dept: C
Salaries 100000
Wages - 200000
Rent 50000
---------350000
Cycle: If allocation of cost elements are in different ways. We have to create No. of
segments of No. of cycles.
If service dept:
Salaries 100000
Rent 20000
Production Dept
A
B
75%
25%
Seg1
Seg2
2nd Method:
XYZ
Seg1
XYZ
Seg2
Here to better follow 1st method because of you can make any no. of segments
automatically.
In second method we can create up to 10 methods.
Statistically key figures: (S. K. F)
- Statistical figures are used to allocation of costs from one cost centre to other costs
centers.
40
Production
Dept A
Production
Dept B
(Key Figure)
Salaries (No. of employees)
Rent (Percentage basis)
Creation of statistical key figure employee
Path: Accounting Controlling Cost centre accounting master data statistical
key figures individual processing create (KK01)
Give the statistical key figure: Emp
Enter
Give the name: Employee
Statistical figure unit measurement: Select PER (Persons)
Key figure category: select fixed values
Save
Assign Co No. range interval for the process of RKS (Use the Transaction code:
KANK)
Co. Area: AML
Select maintain groups button
Double click on the process RKS (Enter statistical figures)
Select Co. document No. range interval for AML check box
From the menu select edit Assign element group
41
42
42000/- allocated to service dept c will be again reallocate to various dept. up to it will
becomes zero (0)
If you select interactive check box it will allocate the costs up to zero
automatically.
Select save button (or) (ctrl + s)
43
44
45
Assessment Run:
Path: Accounting Controlling cost centre accounting period end closing
single functions allocations Assessment (KSU5)
Period: 7
Fiscal year: 2006
Deselect: Test run check box
Select the cycle: AML 1
Execute
Select receiver button
Go and see the cost centre report (KSB1)
Give the cost centre: Dept A
Posting date: 01.10.2006 to 31.10.2006
Execute
Internal orders:
Internal orders are used & decision making purpose
-
2. Statistical orders:
- Not possible
- Only for information/decision making
46
Order
Statistical
Real
Cost centre
Real
Statistical
Order Red
FI posting G/L Account
Petrol expenses
Order Vehicle No: 1234
Settlement: It allocated to Dept A, Dept B & Dept C.
(Allocation may be percentage/ratio/amount basis)
ii. Statistical order (allocation from cost centre to cost centers)
FI posting G/L account
-
47
48
Creation of field status group making cost centre and internal order mandatory:
(T. code: OBC4)
Select field status variant (AML)
Double click on field status groups folder
Select G004 cost Accounts
Select copy as button
Change the field status group to G002
Change text to: Cost Accounts (CC & IO) required
CC. cost centre & IO (Internal order)
Enter & Save
Save in your request
Select G002 and double click
Double click on additional account assignments
Select CO/PP order: required entry field
Save
Creation of G/L Account Telephone expenses: (FS00)
Give the G/L Account No: 400305
Company code: AML
Select with template button
Give the G/L Account No: 400300 (Rent A/C)
Company code: AML
Enter
Change the short text & long text to telephone expenses
49
50
Save
Creation of order group:
Path: Accounting Controlling Internal orders Master data Order group
create (KOH1)
Give the order group name: AML HYD TEL
Enter
Give the description: Hyderabad Telephones for AML
Select insert order button
Select: TEL 66626246 & TEL 66626247
Save
Posting of transaction in FI: (F 02)
Give the document date: 13.11.2006
Type: SA
Company code: AML
Posting key: 40
Account No: 400305 (Telephone expenses)
Enter
Give the amount: 25000
Select cost centre: Dept A
Give the order No: TEL 66626246
Text telephone expenses
Posting key: 50
Account No: 200105 (SBI Current Account)
Enter
Amount: *
Business area: AMH
Text: +
51
52
53
54
Save
Maintain allocation structures:
Path: SPRO Controlling Internal orders Actual postings settlement
Maintain allocation structures.
Select new entries button
Allocation structure: A5
Text: Co allocation structure for AML
Save, save in your request
Select: A5
Double click on assignments folder
Select: New entries button
Give the assignment: AML
Text: Vehicle order settlement
Save
Select: AML
Double click on source folder
From cost element: 400306
Save
Double click on settlement cost elements folder
Select new entries button
Receiver new entries button
Receiver category: Select CTR (Cost centre)
Settlement cost element: Select 1000001
Save
55
56
57
Save
Creation of vehicle order: (T. Code KOO1)
Give the order type: AMLV
Enter
Give the order: AP9A1234
Short text: Vehicle No: AP9A1234
Give the company code: AML
Business area: AMH
Select control data tab
Deselect statistical order check box
Select settlement rule button
Category: Select CTR (Cost centre)
Settlement receiver: Dept A Percentage: 70%
Category: CTR (Cost centre)
Settlement receiver: Dept B Percentage: 30%
Save
Ignore the warning message, press enter
Posting of transaction in FI (F 02)
Give the document date: 15.11.2006
Type: SA
Company code: AML
Posting key: 40
Give the G/L Account No: 400306 (Petrol expenses)
Enter
58
59
Budget
1. Budget for year wise
60
61
Budgeting:
Accounting Controlling Internal orders Budgeting Original budget
Change (KO22)
Give the order No: AP9A1234
Select original budget button
Give the budget amount: 200000
Enter
From the menu select extras Availability control Activate
Save
Posting of Transaction in FI (F 02)
Give the document date: 15.11.2006
Type: SA
Company code: AML
Posting key: 40
Give the A/C No: 400306 (petrol expenses)
Enter
Give the amount: 90000
Give the order No: AP9A1234
Text: Petrol expenses
Posting key: 50
Account No: 200105
Enter
Amount: *
Business area: AMH
Text: +
Document Simulate & Save
62
63
64
65
66
67
Hyderabad
|
Steels
|
Pharma
Cement
Bangalore
Steel
Mumbai
Pharma
68
69
70
71
72
73
Select AML and then double click on detail per business area/select new entries button
(1)
Hyderabad
|
|
|
Cement
Steel
Pharma
300000 Sales cement
Hyd Cement
300001 Sales steels
Hyd Steels
300002 Sales Pharma
Hyd Pharma
(2)
Hyderabad
Cement
Bangalore
Steel
Mumbai
Pharma
300000 Sales
Hyderabad - cement
Bangalore Steel
Mumbai Pharma
Give the business area: AMH
Give the profit centre: Cement
Give the business area: AMB
Give the profit centre: Steel
Save
Choose additional balance sheet & Profit & Loss A/C
It is applicable only second scenario
Path: Same path
Select choose accounts
Transaction code: 3KEH
Select new entries button
74
75
76
77
78
79
80
Integration
Organization structure
Company
In SD: combination of sales organization, distribution channel & division they call at as
one sales area.
Movement types: Posting keys in FI
101 Material receipt against purchase order/production
102 Reversal of 101
201 Issue to cost centre (stores of all departments)
202 Reversal of 201
261 Issue to orders (Raw material shows)
262 Reversal of 261
521 Material receipt with out production order
522 Reversal of 521
561 Opening stock taking
81
82
AML
Hyd
Bangalore
Rm1
Valuation area
(plant)
ASL
Hyd
Mumbai
Rm2
Hyderabad
Bangalore
Bangalore
Bangalore
Rm3
Bangalore
Rm1
Rm4
Chart of accounts
ALL
Company Code
AML
AML
AML
Mumbai
Rm2
Rm3
Valuation group
code
AML
AML
AML
X
X
X
Advantage is we need not create valuation group code each company code wise.
Material types
Price control
Purchase price
7. Services DIEN
83
Basic data
Purchase data
Sales data
MRP data
MRP data
Ware house
Quality
Accounting
Costing
Opening stock
Add: Purchases
0
63
------63
Less: Closing stock 10
84
Consumption
-----X_
In SAP
Opening stock - 0
Purchases 5
-63
Consumption 3 37
-----Closing stock 2 26
(Here the price of the goods is taken from purchase order).
MM flow (Material management flow)
1. Material requisition: Production dept to stores called internals
If the material not available, stores department raised.
2. Purchase requisition stores to purchase dept
3. Purchase dept call for enquiry, quotations & price comparisons
4. Raising the purchase order by purchase dept
Purchase order contains Vendor, Material, plant, quality, rate, delivery terms
and payment terms
5. Release procedure Work flow
Up to 10000 Manager Purchases
6. Goods receipt (G.R)
G.R should be against purchase
Inventory Raw material local Dr Balance sheet current asset BSX
To GR/IR clearing raw material local Balance sheet current Liabilities WRX
7. Invoice verification Verification against GR (or)/Purchase orders
85
11. Delivery:
Increase/decrease in stock finished goods P&L credit: GBBVAY sales (At product)
GBBVAX Sales not revenue account
To Inventory finished goods Balance sheet current asset BSX
12. Sales billing:
Customer A/C Dr Sundry debtors Balance sheet current Asset From sale order
To sales P&L A/C credit ERL
Profit & Loss A/c
(8) Raw material
consumption
(9) Wages
Surplus in Profit & Loss
(10) Increase/decrease
100 in finished goods
10
(11) Increase/decrease
in finished goods
110
110 0
40
(12) Sales
150
150
150
86
Balance Sheet
(6) GR/IR
100
(7) GR/IR
100
100
100
40
(9) Bank
(10) Inventory finished
goods
11) Inventory finished
goods
(12) Sundry debtors
0
-10
110
110
140
0
150
140
Material
No
Valuation
class
RM1
3000 RM
local
RM2
3001 RM
Imported
Inventory
Postings
(BSX)
200121
(Inventory
R.M.
local)
GR/IR
clearing
(WBX)
150000
(GR/IR
clearing RM
local
Consumption
GBRVBR
200122
(Inv. RM
imported)
150001
(GR/IR
clearing RM
Imported)
87
Example:
Po1
Po1
Raw material 1
Material No RM1
Qty: 100
Qty: 20 Kgs
Rate 5
Save
Vendor 1234
Movement type 101 Debit BSX 200121 Inventory raw materials Qty in GRX
Rate as per PO = 100
Credit WRX 150000 GR/IR clearing.
1st rule:
In material master we specify valuation class:
Here RM1 & RM2 (Material master) is specify the valuation
Class 3000 RM local & 3001 RM imported respectively.
(2) For valuation class we assign G/L accounts based on the nature of transaction.
Here valuation class (3000 RM local & 3001 RM Imported)
Assign G/L accounts Inv. Postings (BSX) ( 200121 Inventory raw material local, 20012
Inv. Raw material imported), GR/IR clearing. WRX (150000 GR/IR clearing),
150001 (GR/IR clearing raw material imported)
Price differences
Batch
Stocks fully available
Moving average
88
Batch mode:
Batch:
1
2
Qty
Rate
Amount
100
200
------300
10
10
40
1000
8000
-------9000
100
------8900
+ 180
-------9080
--------
10
Receipt:
a) Inv. Raw material local A/C
Dr
1000 BSX
To GR/IR clearing raw material local
1000 WRX
Consumption:
b) Raw material consumption local Dr
To Raw material local
Price difference:
100 GBBVBR
100 BSX
Inv. Verification
GR/IR clearing raw material 1000
Inv. Raw material local
200
To party
Moving average:
Stock partly available
Qty
100
200
----300
Consumption 280
----20
Price difference
-----
Rate
Amount
10
40
----30
30
1000
8000
-------9000
8400
-------600
40
-------
89
1200
20
-----a) Receipt:
640
--------
1000 WRX
160 Prd
40 (20*2) BSX
1200 (from P.O)
a) Receipt:
Inv. Raw material load Dr 1000 BSX
To GR/IR clearing raw material 1000 WRX
b) Consumption:
Raw material consumption local Dr 9000 GBBVBR
To Inv. Raw material
9000 BSX
c) Inv. Verification:
GR/IR clearing raw material 1000 WRX
Price difference raw material 2000 PRD
To party
90
SD to FI
1. Enquiry and quotation
2. Sale order: Material, qty, plant, sales organization, rate, delivery terms,
payment.
3. delivery:
With out post goods issue (With out PGI) No transfer of ownership
With post goods issue (With PGI) Transfer of ownership
FOB(Free on Board):
Example:
Plant
Hyd
Port
Chennai
Customer
Only material
No FI document
Material document
FI document
Bill amount
XXX
92
Assignment of Accounts:
(1)
(2)
(3)
(4)
(5)
Application Condition Chart of Sales Account
area
type
accounts org
assignment
group for
customer
V Sales
&
distribution
KOFI
KOFI
AML
Hyd
01
AML
Hyd
01
KOFI
AML
Hyd
01
KOFI
AML
Hyd
01
(5)
(6)
01 Domestic revenues
02 Foreign revenues
03 Affiliated company revenue
Account asset group for material
(7)
01 Trade goods
02 Services
03 Finished goods
Accounts key:
ERL Sales revenue
ERF Freight revenue
93
(6)
(7)
(8)
Account Accounts G/L
assets
key
accounts
group
for
materials
03
300001ERL
Sales
local
own
goods
01
ERL
300002
Sales
local
taxed
goods
03
ERF
400320
Freight
local
own
good
01
ERF
400321
Freight
local
traded
goods
MM Integration step
1. Define plant
Path: SPRO Enterprises structure definition logistics general define,
copy, delete, check plant
Double click on define plant
Select new entries button
Give plant: AMLP
Assign factory calendar: A2 (AML Hyderabad factory calendar)
Save
Give the name: AML Hyderabad factory plant
Give the country: IN (India)
Enter
Select create request button
Give the short description: MM Customization for AML
Enter
Press enter to save in your request
Define copy, delete, check division:
Path: same path
Select define, copy, delete, check division
Double click on define division
Select new entries button
Division A1 Name: Cement division
Save
94
95
96
97
Press enter
Press enter to save in your request
Define attributes of material types:
SPRO logistics general material master basic settings material types
define attributes of material types
Select material type: ROH (Raw material)
Double click on qty/value updating folder
Select position button
Give the valuation area: AMLP
Enter
For AMLP: select qty updating check box & value updated check box
Save
Save in your request
Select back arrow
Select material type: FERT (Finished product)
Double click on qty/value updating folder
Select position button
Give the plant: AMLP
Enter
For AMLP: select qty updating check box & value updated check box
Save
Set tolerance groups for purchase orders:
Path: SPRO materials management purchasing purchase order set tolerance
limits for price variance.
Select: Tolerance key PE & Tolerance key: SE
98
99
100
Save
Save in your request
Creation of GL master (FS00)
1.
2.
3.
4.
101
Save
3) G/L account No: 100510
Company code: AML
Select with template button
Give the G/L account No: 100500 (Out standing expenses)
Company code: AML
Enter
Change short text & G/L long text to: GR/IR clearing raw material local
Select control data tab
Tax category: * (All tax types allowed)
Select posting with out tax allowed check box
Select create/bank/interest tab
Field status group: G045
Save
4) G/L account No: 300200
Company code: AML
Select with template button
Give the G/L account No: 300100 (Exchange gain)
Company code: AML
Enter
Change the account group to: Increase/decrease in stocks
Change short text & G/L long text to: Increase/decrease in stocks finished goods
Select create/bank/interest tab
102
103
Save
Save in your request
Define valuation classes:
Path: same path
Select valuation class button
Select valuation class 3000 raw material
Select copy as button
Change the valuation class, class to AML1
Change the description to Raw materials local
Enter
Select valuation class: 7920 (Finished product) check box
Select copy as button
Change the valuation class to AML2
Change the description: finished goods
Enter & save
Save in your request
Configure automatic postings:
Path: same path
Select cancel button
Select account assignment button
Transaction code: 0BYC
Double click on BSX (Inventory postings)
Give the chart of accounts: AML
Enter
Select valuation modifier check box
104
105
106
year: 2006
year: 2006
107
year: 2006
108
109
Total value: 0
Save
To open material periods:
Path: Logistics materials management Material master other Close period
(T. code: MMPV)
Give the from company code: AML
Period: 8
Fiscal year: 2006
Select check & close period radio button
Execute
Select back arrow
From company code: AML
Period: 9
Fiscal year: 2006
Select check & close period radio button
Execute
Purchase order creation:
Path: Logistics Materials management Purchasing Purchase order Create
Vendor/supplying plant known (T. Code: ME21N)
Give the vendor number: 6400001
Purchasing organization: AMLR
Company code: AML
Purchasing group: AML
Item: 10
Material: AMLRM1
P. O. quantity: 100
Net price: 75/Plant: AMLP
110
Save
Note down the P. O. No: 4500014522
Goods receipts:
Logistics materials management inventory management goods movement
Goods receipt for purchase order P. O. No known (T. Code: MIGO)
Give the purchase order No: 4500014522
Enter
Select quantity tab
Quantity in delivery note: 100 Kegs
Select item OK check box
Select where tab
Storage location: Hyd
Save
Display material document:
Path: Logistics materials management Inventory management Material
document Display (T. Code: MB03)
Enter
Select accounting documents button
Select accounting document number
Inventory RM local 7500 AMLRM1 AML1 (BSX0
To GR/IR RM local 7500 AMLRM1 AML1 (WRA)
Qty in GR * rate as per PO 100 * 75 = 7500
111
Invoice verification:
Path: logistics Materials management logistics Invoice verification
Document entry enter invoice (MIRO)
Invoice date: 25.11.2006
Reference party bill no: 5678
Amount: 7500/Text: Invoice verification
Select payment tab
Give the base line date: 02/12/2006
Payment terms: 0001
Give the purchase order No: 4500014522
Enter
Save
Ignore the warning message, enter
From the menu select invoice document display
Select follow on documents button
Double click on accounting document No:
Reliance industries A/C Dr 7500 (From purchase order)
To GR/IR clearing RM local
7500 AMLRM1 AML1 (WRX)
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SD to FI Integration
Insert regions:
SPRO general settings set countries Insert regions
Select new entries button
Give the country: IN (India)
Region: AP;
Save
Define sales organization
SPRO Enterprises structure Definition sales & distribution define, copy,
delete check sales organization
Double click on define sales organization
Select new entries button
Sales organization: AMLS
Description: Hyderabad sales organization
Statistics currency: INR
Save (or) (Ctrl + s)
Ignore the warning message, press enter
Name: Hyderabad sales organization
Country: IN (India)
Enter
Select create request button
Short description: SD Customization for AML
Enter
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Enter
Select: AMLP
Select: Assign button
Select: AMSH (Hyderabad shipping point) check box
Enter & save
Define pricing procedure determination
SPRO sales & distribution Basic functions pricing pricing control define
& Assign pricing procedures
Double click on define pricing procedure determination
Select new entries button
Sales organization: AMLS
Distribution channel: AD (Direct sales)
Division: A1 (Cement division)
Document procedure: A (Standard)
Customer pricing procedure: Select 1 (Standard)
Pricing procedure: Select RVW01 (Standard)
Condition type: Select PRO0 (Price)
Save
Save in your request
Define tax determination rules:
SPRO Sales & distribution Basic functions Taxes define tax determination
rules
Select new entries button
Tax country: select IN (India);
sequence: 1
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Save
Assign shipping points:
SPRO logistics execution shipping Basic shipping functions shipping point
& goods receive point determination assign shipping points
Select new entries button
Shipping condition: 01 (As soon as possible)
Loading group: 0003 (Manual)
Plant: AMLP
Proposed shipping point: AMSH
Save, save in your request
Creation of customer master: (XD01)
Account group: Select SD customers for AML
Company code: AML
Sales organization: AMLS
Distribution channel: AD
Division: A1
Enter
Give the customer name: VBC Industries Ltd
Country: IN (India)
Region: AP
Select company code data button
Reconciliation A/C: 200110 (Sundry debtors)
Sort key: 031
Select payment transactions tab
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Here we have
Controlling area can be equal to company code (or) above company code
Structure: company code = controlling area = operating concern
We are using called data structure
Data structure
|
Characteristics
Sales order
Customer
Product
Sales organization
Plant
Sales employee
Industry
|
value fields
Sales
Cost of goods sold
Net profit
Profitability segment:
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Save
Ignore the warning message, press enter
Define No. ranges for actual postings:
SPRO controlling profitability analysis flows of actual values initial steps
define number ranges for actual postings (T. Code: KEN1)
Give the operating concern: 1234
Select maintain groups button
Select generated groups check box
From the menu select interval maintain
Give the No from: 1 to 999999999
Save
Maintain assignment of SD conditions to Co PA value fields
Path: SPRO controlling profitability analysis flows of actual values transfer
of billing documents assign value fields
Double click on maintain assignment of SD conditions to CO-PA value fields (T. Code:
KE41)
Select new entries button
Open one more session & set operating concern idea
Path: SPRO controlling profitability analysis structures set operating
concern
Give the operating concern: IDEA
Enter
Use the transaction code: KE41
Come to the 1st session
Give the condition type: PR00 (Rice)
Select value fields VV010 (Revenues)
Select VPRS (Costs)
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Save
Activate profitability analysis:
Path: same path (T. Code: KEKE)
Select position button
Give the controlling area: AML
Enter
For controlling area: DRL Active status select a4 (Component active For both types of
profitability analysis)
Save
Save in your request
Sale order creation:
Path: Logistics sales & distribution sales order create (T. Code: VA01)
Give the sales organization: AMLH
Distribution channel: AD
Division: A1
Order type: OR (standard order)
Enter
Sold to party: VBC Industries Pvt. Ltd
Give the P. O. order: 5678
Required delivery date: 03.12.2006
Delivery plant: AMLP
Payment terms: 0001
Item: 10;
Material No: AMLFG
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Order qty: 1 kg
Enter
Ignore the messages, press enter
Select item 10
From the menu select go to item condition
Select: Shipping tab
From the menu select edit Incompletion log
Save (or) (ctrl + s)
Note: Sales order No: 8209
Production receipt with out production order:
Path: Logistics Materials management Inventory management Goods
movement goods receipt Other (MB1C)
Give the movement type: 521
Plant: AMLP
Storage location: Hyd
Enter
Give the material type: AMLFG
Qty: 20 Kegs
Save
Ignore the warning message, press enter
From the menu select other goods receipts display
Enter
Select accounting documents button
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Description
INR
200122
300201
Inventory FG
10000 DRLFG1 DRL1 (BSX)
Inc/Dec in stock FG 10000 DRLFG1 DRL1 (GBBZAX)
Delivery:
Logistics sales & Distribution sales order subsequent functions outbound
delivery (VL01N)
Give the shipping point: AMLS
Give the sales order number: 8209 (What it is created in sales order)
Enter
Actual GI date (Goods issue date): 03.12.2006
Select item: 10
Select picking tab
Pick quantity: Enter 1
Select post goods issue button
From the Menu select out bound delivery display
Enter
From the Menu select environment Document flow
Keep the cursor on goods issue
Select display document button
Select accounting documents button
Select accounting document No:
200122
300201
Inventory FG
Inc/dec in stock FG
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Billing document:
Same path: (VF02)
Select the delivery document No: 11341
Enter
Save
From the menu select billing document display
Select accounting button
Select accounting document No
Report generation through report painter
Define forms
SPRO Controlling Profitability analysis information system report
components define forms define forms for profitability reports
Double click on create form
Give the form name: AML
Description: AML Form (T. Code: KE34)
Select two axes (Matrix) radio button
Select create button
Select operating concern currency radio button
Enter
Double click on: Row 1
Select value field with characteristics radio button
Enter
Value field select: VV01 (Revenue)
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Save
From the menu select edit General data selection General data selection
From the available characteristics select record type, select period/year
Select left arrow
For record type: select from column B to column select F (Billing data)
For period/year
For from column: Select variable on/off check box
Local variable: enter1
Enter
For to column: Select variable on/off check box
Give the local variable: 2
Enter
Select confirm button
From the menu select extras Variables variables of definition
1- description: From period/year
2- description: To period/year
Enter & Save
Create profitability report:
Same path
Double click on create profitability report
Transaction code: KE31
Give the report name: AML Profit
Description: AML Profitability
Select: Report with form radio button
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Product costing
This is used for valuation of inventories like work in process & finished goods.
-
Raw material
Raw material overheads
Production cost
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Dept C
X
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Save
Save in your request
Define calculation bases:
SPRO controlling product cost controlling product cost planning basic
settings for material costing overhead costing sheet components define
calculation bases
Select new entries button
Base: A1
Name: Raw materials
Save, Save in your request
Select: A1
Double click on details folder
Give the controlling area: AML
Enter
Select new entries button
From cost element: 400000 to 400099
Save
Select back arrow 3 times
Select: New entries button
Base: A2
Name: Production cost,
Save
Select: A2
Double click on details folder
Give the controlling area: AML
Enter
Select new entries button
From cost element: 400100 to 400299
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: 400500
: 1200000
Save (or) (Ctrl + s)
Define percentage overhead rates:
Path: same path
Select: new entries button
Overhead rate: A3
Name: Raw material overhead rate
Dependency: Select DO10 (Overhead type/H key)
Save
Save in your request
Select: A3
Double click on details folder
Ignore the message, press enter
Select new entries button
Valid from: 01.04.2006 to 31.03.2007
Controlling area: AML
Overhead type: Select 2 (Planned overhead rate)
Overhead key: AML
Percentage: 15%
One more:
Valid from: 01.04.2006 to 31.03.2007
Controlling area: AML
Overhead type: Select 1 (Actual overhead rate)
Overhead key: AML
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Percentage: 10%
Save
Save in your request
Define credits:
Same path
Select new entries button
Give the credit key: A4
Name: Raw Material credit key
Save
Save in your request
Select: A4
Double click on details folder
Give the controlling area: AML
Enter
Select new entries button
Valid to: 31.03.2007
Cost element: 1100000 (Raw material overhead rate)
Fixed percentage: 100%
Cost centre: Dept H
Save
Example:
RM1 Handling charges Dr - Dept H 3000
To Bank
3000
RM2 Handling charges Dr Dept H 7000
To Bank
7000
Dept H
Handling 10000 |
3000
Charges
|
7000
(7000 + 3000) |
------10000
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Production 1
RM cost 30000
10% of cost 3000
Define costing sheet:
production2
RM Cost 70000
10% of cost 7000
SPRO Controlling product cost controlling basic settings for material costing
overhead define costing sheets
Select new entries button
Costing sheet: AML
Description: AML costing sheet
Select: AML
Double click on costing sheet rows folder
Select new entries button
Give Row: 10, Basic: A1 (Raw materials)
Row: 20, overhead rate: A3 (Raw material overhead rate)
From: 10 to Row 10: Credit: A4
Row: 30, Base: A2 (Production cost)
Row: 40, Description: Cost of goods manufacture
From Row 10 to Row 30
Save (or) (Ctrl + s)
Assign costing sheet to costing variant:
SPRO controlling Product cost controlling product cost planning material
cost estimate with quantity structure define costing variants
Transaction code: OKKN
Select costing variant: PPL1 (Standard cost estimate (Material))
Select details button
Select valuation variant button
Select create button (Beside valuation variant/plant)
Select new entries button
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Production: Scheduler C
Select accounting1 tab
Valuation class: AML2
Price control: S (Standard)
Give the standard price: 300/Select costing1 tab
Overhead group: Select AML
Availability check: Select KP (No check)
Save
Creation of Bill of material:
Logistics production master data bills of material bill of material material
BOM Create (CS01)
Give the material No: AMLFG1
Plant: AMLP
BOM usage: Select 1 (Production)
Enter
Give the component
For item 10: AMLRM1;
Qty: 1 Kg
Qty: 1
Save
Creation of work centre:
Logistics production master data work centers work centre create (CR01)
Work centre: Dept G
Work centre category: select 0001 (Machine)
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175.00
26.25
50.00
--------251.25
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Save
Save in your request
Select back arrow
Select valuation variant: 006 (with AMLP)
Select details button
Select overhead tab
Costing sheet: Assign AML costing sheet
Save
Select back arrow
Select: Costing variant: PPP2 (Production order actual)
Select details button
Select valuation variant button
Select create button beside valuation variant/plant
Select new entries button
In plant: Give AMLP
Select overhead tab
Save
Save in your request
Select back arrow
Select: 007 with AMLP
Select details button
Select: AML closing sheet
Save
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Save
Save in your request
Define posting rules: for settling work in process:
Path: same path (T. Code: OKG1)
Select new entries button
Controlling area: AML
Company code: AML
Result analysis version: 0
Result analysis category: WIPR (Work in process with requirement to capitalized)
P&L account: 300201 (Increase/decrease in stock WIP)
Balance sheet account: 200123 (Work in process balance sheet accounts)
Save
Save in your request
Define results analysis versions:
Path: same path (T. Code: OKG9)
Select controlling area: AML
Select details button
Select transfer to financial accounting check box
Select save button (or) (Ctrl + s)
Ignore the message, press enter
Save in your request
Define variance keys:
SPRO controlling product cost controlling cost object controlling product
cost by order period end closing variance calculation define variance keys (T.
Code: OKV1)
Select new entries button
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Save
Assignment of accounts for automatic postings:
Transaction code: OBYC
Double click on PRD (Cost price differences)
Give your chart of accounts: AML
Select valuation modifier check box
Save
Valuation modifier: X
Account Number: 400201
Save
Save in your request
Select back arrow
Double click on GBB
Valuation modifier: X
General modification: AUA
Valuation class AML2
Account No: 300200
Valuation modifier: X
General modification: BSA
Valuation class: AML1
Account: 100599 (Stock taking account)
Save
Save in your request
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Enter
Select assignment tab
Note down the reservation number: 17516
AML Raw material to receipt by way of opening stock
Path: Logistics materials management Inventory management gods movement
goods receipt other (MB1C)
Give the movement type: 561
Plant: AMLP
Storage location: Hyd
Enter
Give the material No: AMLRM2
Give the qty: 100Kgs
Save
From the menu select other goods receipts display
Enter
Select accounting documents button
Select accounting document number
89 - 200121 Inventory RM local -10000 AMLRM2 AML BSX
91 100599 Stock taking A/C 10000 AMLRM2 AML AMLTGBB BSX
10000: Qty & rate as per material master
Goods issued for production order
Path: Logistics materials management inventory management goods movement
goods issue (T. Code: MB1A)
Select to reservation button
Give the reservation number: 17516
Enter
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Execute
Select back arrow
Deselect test run check box
Execute
Select detail list button
Select accounting documents button
Select accounting document number
50 300201 Inc/Dec in stock WIP 2625 P & L A/C
40 200123 Work in process 2625 Balance sheet
Actual overhead calculation
Path: up to period end closing the path is same
Single functions overhead individual processing (KGI2)
Give the order No: 60002845
Period: 9
Fiscal year: 2006
Select test run check box
Select dialog display check box
Execute
Select back arrow
Deselect test run check box
Execute
Confirmation of production order:
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