PROPOSAL PAPER

PROGRAM JOM BERCINTA

Organized by:
STUDENTS OF DCE5230
FACULTY OF EDUCATIONAL STUDIES

In Collaboration With:
FACULTY OF HUMAN ECOLOGY
UNIVERSITY PUTRA MALAYSIA

Proposed Date:
19th MAY 2014

PROGRAM NAME:
JOM BERCINTA

1.

PURPOSE
The purpose of this proposal paper is to get acknowledgement and
approval from the Dean, Faculty of Human Ecology, University Putra
Malaysia (UPM) to organize a training program for the Facultys staffs.
This training program is proposed by the students of DCE5230 (Design
and Management of Training), Faculty of Educational Studies, UPM to be
held in collaboration with the Faculty of Human Ecology, UPM.

2.

BACKGROUND
Globalization is an era where it requires people to be more updated with
the dynamic changes and development. In order for an organization to
stay competitive in todays world, it will have to go through the changing
phases to suit with the global movement. UPM is also exposed to
organizational change and development issues and currently moving
towards a lean organization which may transform the current working
environment into a new climate. Therefore, UPM will face the era of
business in no longer as usual and its workforce need to have a positive
attitude in responding to the current change and development.
Lean management is basically an approach to running an organization
that supports the concept of continuous improvement, a long-term
approach to work that systematically to achieve incremental changes in
process in order to improve efficiency and quality. Lean management is a
system where it moves the traditional way of managing organization to a
new practice. There is a lot of work need to be done at individual level as
well as management level before implementing lean organization.

Therefore, it is essential to have a lean attitude before having a lean

organization because the tool itself is not effective unless associated with
a right mindset.
To succeed in developing a positive attitude towards lean organization, it
is necessary for an organization to create a culture that encourages and
supports the short-term and long-term employees development. It should
be an ongoing process to ensure that employees are staying current, if
not one step ahead in their fields and mission-critical competencies.
Planning for employees continuous development must be anchored to
the organizational mission, goals and needs, otherwise the organization
would not be able to strive for its ultimate aims and objectives. Therefore,
the employees should also be exposed to current knowledge, skills and
attitudes in order for them to perform their tasks efficiently.
Individual development benefits the organization through aligning
employee training and development efforts with the mission, goals, and
objectives of the agency. To support the alignment process, DCE5230
students has come out with a customized program to match between the
organizational requirement and employees training needs. The program
entitled of Jom Bercinta is aiming at bringing more excellent working
spirit among the Facultys staff members. Besides, it also represents the
support from the Facultys management in developing the sense of love
towards their jobs so that they will continuously show their commitment
and strive for further organizational excellence.
3.

PROGRAM OBJECTIVES
By the end of the program, all participants should be able to:
3.1

Achieve a more conscious and analytical mind that may support

the Faculty of Human Ecologys programs in establishing a new
management approach (C4);

3.2

Discriminate their individual and collective roles in achieving the

Facultys mission and vission through the manifestation of
collaborative efforts among staff members (A4); and

3.3

Effectively organize their positive mindset and strength to efficiently

function in a new working environment (P5).

4.

PROGRAM DETAILS
4.1

Name of Program
Jom Bercinta

4.2

Program Theme
Love Your Job, Inspire Your Organization

4.3

Participants

4.4

85 staff members of Faculty of Human Ecology, UPM

Proposed Date
19th May 2014

4.5

Proposed Venue
Hutan Simpan Ayer Hitam, Puchong

5.

COURSE CONTENTS
5.1

Group Activity 1 (Ice-Breaking Session)

The purpose of this ice-breaking session is to help the participants
get to know each other better and set their momentum before
going further with the rest of activities set for the whole program.
The participants will have to take part in activities or modes of
discussion used to help them ease into a group setting.

5.2

Talk 1 (Law of Universal Attraction)

The law of attraction refers to the belief that like attracts like and
that by focusing on positive or negative thoughts, one can bring
about positive or negative results. This belief is based upon the
idea that people and their thoughts are both made from "pure
energy", and the belief that like energy attracts like energy. This
session will give opportunity for participants to understand about
the philosophy of being positive thinkers and further stimulate their
minds to release a positive aura and attract more success in their
lives. Besides, they can also learn to be energetic that enables
them to call upon power greater than their conscious mind.

5.3

Group Activity 2 (Love Your Job, Inspire Your Organization)

Good working environment is one of the criterias for a harmonious
organization. Communication does matter to develop a healthy
working environment and it serves as a foundation for planning and
organizing, promoting motivation and altering individuals attitudes
in workplace socialization. This group activity will require
participants to perform their specified roles in completing a given
task that provides opportunity for them to express opinion, share
ideas, negotiate propositions and make decisions for positive
impacts on organizations.

5.4

Group Activity 3 (Wonderpet)

An element for a good mindset is to positively manage the
unexpected problematic situation and in a variety of context. This
group activity will include series of games where the participants
will learn about orienting and defining problems before coming out
with its solutions. By having this activity, the participants can train
their mind with the foundation skills needed to solve problem and

increase their general problem solving ability, regardless whether

the proble at work, at home, or somewhere in between.
5.5

Reflection
Reflection is a process that begins with looking back on situation,
pondering over it, learning from it and using the new knowledge to
help participants in future similar situations. This session will reflect
the participants experience and create more understanding on the
program objectives and how the program tries to train them with
the necessary knowledge, skills and attitude to cope with the
organizational change and development.

5.

PROGRAM SECRETARIAT
Please refer to Appendix 1

6.

PROGRAM COMMITTEE MEMBERS

Please refer to Appendix 2

7.

EXPECTED EXPENDITURE
Please refer to Appendix 3

8.

CONCLUSION
Besides fulfilling the staffs training needs, this program will at the same
time portray the Facultys concern on the necessity of equipping the staff
members with the required knowledge, skills and attitudes prior to moving
towards a new organizational setting. It is believed that with the
collaboration from the the respective Faculty, the organizing committee
will have enough capacity to successfully organize the proposed program.
Therefore, it is hoped that this proposal paper will get due consideration

and approval from the Dean, Faculty of Human Ecology, UPM

accordingly.
APPENDIX 1
PROGRAM TENTATIVE

Time

Activity

8:30 am

Registration & Breakfast

9:00 am

Group Activity 1 : Ice-Breaking Session

9:30 am

Talk : Mind Setting (Law of Universal Attraction)

11:00 am

Group Activity 2 : Love Your Job, Inspire Your Organization

1:00 pm

Lunch break

2.30 pm

Group Activity 3 : Wonderpet

4:00 pm

Evaluation & Reflection

4:15 pm

Closing Ceremony

4:30 pm

Refreshment

5:00 pm

End of Program

APPENDIX 2
PROGRAM COMMITTEE MEMBERS
EXECUTIVE COMMITTEE
Advisor

Assoc. Prof. Dr. Ismi Arif bin Ismail

Class Leader

Saifuzzaman bin Abdul Manan

Deputy Class Leader

Noremeliawati binti Abdullah

Project Manager

Ahmad Rafeein bin Mohamad

Deputy Project Manager

Arafat bin Razali

Secretary

Diana Lee binti Mohamad Farzeen Lee

Treasurer

Nafishah binti Ishak

COMMITTEE MEMBERS

Program Coordinator
1.
2.
3.
4.
5.
6.
7.

Loh Pei Lee

Siti Aisyah binti Mustafa
Noremeliawati binti Abdullah
Norazrina binti Mohd Arfan Salim
Nurrul Haizan binti Mohd Noor
Naslony binti Abu Samah
Nur'ain binti Abd Rahim

Logistic and Technical

1.
2.
3.
4.
5.
6.

Special Tasks
1.
2.
3.
4.

Nor Aien binti Yahya

Noor Ilham binti Ibrahim
Nor Rasidah binti Ahmad Yacob
Hazaitul Akma binti Mohd

Hanapiah
5. Nordaiyatina binti Ab Rahman

Maizatul Haslin binti Zainal

Noor Aziera Ezurien A. Aziz
Siti Maziah binti Mohd Faudzi
Siri Mazidah binti Mohd Faudzi
Norakma binti Hashim
Okonkwo Chikwado
Registration and Souvenir

1.
2.
3.
4.
5.
6.

Syeikh Mansor bin Syeikh Ahmad

Saifuzzaman bin Abdul Manan
Mona Adlina binti Adanan
Houssam Said Ismail
Rahmat Arfan
Ihemeje Josephine Ebere

Food and Beverages

1.
2.
3.
4.
5.
6.

Documentation

Nur Zulaikha binti Mohd Annuar

Eparizan binti Mansor
Nurhaslinda binti Karim
Zaireen binti Zakaria
Mohd Nasharudin bin Mohd Shariff
Iloh Catherine Chidiebere

1.
2.
3.
4.
5.
6.

Nurhartini binti Abdul Rahman

Mohd Hafeez Zulkifli
Farah Raihana binti Md Fatin
Nor Faezah binti Yaacob
Pushpa Valli A/P Nadarajah
Jennifer Lendai Kundat

Sponsorship
1.
2.
3.
4.
5.

Shamsul Anuar bin Mohd Saleh

Noor Aiman bin Abd Rahman
Muhammad Farouk Manaf bin Isha
Hasan Hafizi bin Hanapi
Nor Diana Islahiyah binti Abd Rahman

APPENDIX 3
EXPECTED EXPENDITURE

NO.

ITEM

DETAILS

Speaker

Program Booklet

Activity Equipments

Rental of Bus (Transport for

Participants)

RM500.00 x 2 Unit

1,000.00

Rental of Walkie Talkie

RM100.00 x 4 unit

400.00

Rental of Venue

1 Unit

1,500.00

Rental of Mobile PA System

1 Unit

300.00

Videography & Photography

Equipments

Lump Sum

200.00

Committees & Guests Shirts

RM25.00 x 50

1,250.00

Committees / Participants Name Tag

RM2.00 x 130

260.00

Banner

RM200.00 x 1 Unit

200.00

Souvenir for Speaker / Guest

RM200.00 x 3 Unit

600.00

Certificate of Attendance (Committee

& Participants)

RM2.00 x 130

260.00

Meals

RM30.00 x 130

3,900.00

RM10.00 x 130

1,300.00

Breakfast

Lunch

Refreshment

RM500.00 x 2 Hours

TOTAL
(RM)
1,000.00

RM1.00 X 130

130.00

Lump Sum

500.00

Program Kit for Participants &

Handouts

Program Report

Lump Sum

300.00

Miscellaneous

Lump Sum

1,000.00

GRAND TOTAL (RM)

14,100.00