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USERS MANUAL

E-BOOKING VEHICLE SYSTEM

Department of Information and Communication Technology

DISEMBER 2014

User Manual

Manual guide
An application like Dreamweaver and XAMMP need to be install on a computer to
make sure a PHP coding can be run on browser. All coding for development of EBooking Vehicle System is store on C:\xampp\htdocs\Final. The first step for run this
system is by opening a web browser like Internet Explorer, Google Chrome, Mozilla
Firefox

and

the

other

browser

by

typing

in

url

browser

http://localhost/Final/index.php. Chose an index.php is to run and display the start


page for E-Booking Vehicle System.
For the first step, user need to ask Admin to register for them an account to login into
E-Booking Vehicle System.

1. LOGIN PAGE

After user get their account from Admin, user can login by insert their email
and identification as password. By the default, password will give as user
identification number. After user login for the first time, the system will ask for
user to change their password for more secure for the account. All the type of the
user can login from this form which mean this login form can login by admin
level, KJ level, Vehicle Unit level and normal user.

2. ADMINS HOMEPAGE

This admin page for admin management which mean that admin can manage for user
data, driver data and vehicle data.

3. USER SETTING ADMINS PAGE

This page about add the new information user into database which to register an
account for user, delete the data of user and update the data of user.

4. DRIVER SETTING ADMINS PAGE

This page about add the new information driver into database, delete the data of driver
and update the data of driver. To make easier admin to recognize the driver, admin can
upload picture of driver into database and set the picture for the driver.

5. VEHICLE SETTING ADMINS PAGE

This page about add the new information vehicle into database, delete the data of
vehicle and update the data of vehicle.

6. VEHICLE CATEGORY MANAGEMENT ADMINS PAGE

This vehicle category management is to allow admin add new category of vehicle
which mean that if new category like ferry is add in vehicle unit, admin can add new
vehicle category for ferry in database.

7. NORMAL-USERS ( APPLICANT ), HEAD OF DEPARTMENTS AND VEHICLE


UNITS HOMEPAGE

This main page user display explanation of E-Booking Vehicle System and there are
submenu which is to allow user to edit their profile, do a new book for vehicle and to
check their status of booking or their history of booking.

8. BOOKING MANAGEMENT PART 1 NORMAL-USERS PAGE

This booking management page is to user make their booking. User need to choose vehicle
that their want to book. There are six category of vehicle that available to user to choose.

9. BOOKING MANAGEMENT PART 2

This part of booking management is allow user to pick a date for their reservation. User need
to pick date for departure and return.

10. BOOKING MANAGEMENT PART 3

After user pick date for their booking, user need to complete their booking detail such as
purpose/reason, address, time details, passenger details and user can upload their support
document if they have. All the form need to fill in by user and form cannot be sent if user
leave empty form.

11. BOOKING MANAGEMENT PART 4

After form sent it will proceed to this page and display all the information for Vehicle
Booking Request (VBR) and Booking Detail. In the VBR, there are applicant information
and VBR number and status. For booking detail will be display all information that user sent
to the system. From this part, user allow to print this form for backup and prove that their
booking have been made.

12. CHECK FOR BOOKING STATUS AND BOOKING HISTORY

After completed the booking, user can review their booking and their booking status. This list
of booking will displayed date create of booking, VBR number, purpose for booking,
attachment file and booking status. Attachment that display in the list are attachment file that
upload by user which mean the support document that upload by user at booking form. For
the booking status will be display by the status booking which mean if the booking goes to
head of department and waiting for approval the booking status will be display waiting for
approval by head of department.

13. PENDING REVIEW FOR HEAD OF DEPARTMENT, DIRECTOR AND VEHICLE


UNIT PAGE

This pending review VBR is for Head of Department, Director and Vehicle Unit to give their
approval to reservation that make by applicant.

14. APPROVAL PAGE FOR HEAD OF DEPARTMENT AND DIRECTOR

This page about only giving the approval or reject status to booking by Head of Department
or Director.

15. APPROVAL PAGE FOR VEHICLE UNIT

This page almost same purpose to approval page by Head of Department and Director but
this page more to setup the vehicle which is Vehicle Unit need to setup the registration
number of vehicle, driver, travel status and give the remark. This approval cannot be done if
Head of Department and Director not give their approval or reject the booking. After Vehicle
Unit done for this approval, the booking status will be displayed Vehicle Booking
Completed and user can print the completed booking form.