General Instructions while filling the Spread Sheet for uploading of invoice data a

This is an offline system and do not require INTERNET connectivity while filling the details. The invoice det
or copied from any other Excel sheet or systems like MS Access or Tally or similar applications. Separate s
provided.

Before starting data entry in Excel sheet, please do / check the followin

For Excels other than 2007, goto option Tools --> Macros --> Security and check the security level. If securi
Save and close the excel and open once again to reflect the changes. If the Security level is not changed to
shown as INACTIVE.

For Excel 2007 users, the security level can be changed by Click on Microsoft Office Button , and then cl
category, click Trust Center Settings, and then click the Macro Settings category,then enable macro. Save a
again to reflect the changes.
The mandatory fields in Invoice details are,

With Registered Dealers: Invoice No, Invoice date, Registration No, Value of Goods, VAT Amount Paid and T
Dealer Name and Address fields are optional. The "CESS Amount on VAT" has to be shown along with "Tot
shown else where. Also the invoice details have to be furnished only invoice wise and not commodity wise
the Invoice Date should be entered in the format "dd-mm-yyyy" (Eg: 01-12-2008). Examples are,

Invoice No
1001
1002

Invoice Date
(dd-mm-yyyy)
12/1/2008
12/2/2008

Registration No
32010707362
32060898765

Dealer Name

Dealer Addres

With Unregistered Dealers: All columns are mandatory and enter TIN as 99999999999 (11 digits) . Other tha
and all kinds of purchase bills have to be entered individually. Only 8B bills need not be entered individuall
figures in a single row as follows, Invoice No From / To Series ( Eg: 1-1500), Invoice Date - Last Invoice da
&Address Retail Sales, Value, VAT Amount, Total Amount Sum of all 8B bills. Examples are,
10001-10500

12/31/2008

99999999999

Retail Sales

Retail Sales

2002

12/3/2008

99999999999

Sale - Unreg. Dealer

Sale - Unreg. Dealer

3002

12/5/2008

99999999999

Purchase - Unreg. Dealer

Purchase - Unreg. D

For Interstate / Export / Import / Stock Transfer Transactions: All columns are mandatory. If TIN is available
as 88888888888 (11 digits) . The VAT Amount Paid can be zero. Examples are,
1101
12/1/2008
33020387654
ABC Ltd
ABC Ltd, Chennai
1102
12/2/2008
88888888888
XYZ Ltd
XYZ Ltd, Delhi

After completing the invoice entry, click the Validate Purchases / Sales button (extreme right side of the Ex
correctness. A message File written to C:\KVATS" will be shown on successful validation of data and resp
dealer's PC (in the path C:\KVATS). Separate text files will be generated for Sales and Purchase details. The
through the link "Upload Sales / Purchase" in the Online eFiling Application to upload along with the retur

ng of invoice data along with eReturns

etails. The invoice details can be either entered individually

plications. Separate sheets for Sales and Purchase are

o / check the following:

ecurity level. If security level is in high change it to low.

evel is not changed to low, then the VALIDATE button may

e Button , and then click Excel Options. In the Trust Center

enable macro. Save and close the excel file and open once

tails are,

AT Amount Paid and Total Invoice Amount are mandatory.

hown along with "Total Invoice Amount" and should not be
d not commodity wise or schedule wise. Please note that
mples are,

Dealer Address

Value of
Goods
1000
2000

VAT
Amount
Paid
40
80

Total
Invoice
Amount
1040.4
2080.8

(11 digits) . Other than 8B bills, all other types of sale bills
be entered individually and can be entered as consolidate
Date - Last Invoice date, TIN 99999999999, Name
mples are,
Retail Sales

15000

600

15600.60

Sale - Unreg. Dealer

1000

40

1040.4

Purchase - Unreg. Dealer

2000

80

2080.8

ory. If TIN is available enter the details other wise enter TIN
ABC Ltd, Chennai
XYZ Ltd, Delhi

1000
2000

0
0

1000
2000

me right side of the Excel sheet) to verify the data

ation of data and respective text file will be generated in the
Purchase details. These text files need to be attached
ad along with the return form.

Invoice No
(Mandatory)

Invoice Date
(DD-MM-YYYY)
(Mandatory)

Seller
Registration No Seller Dealer Name
(Mandatory) (Mandatory for Unregistered)

Seller Dealer Address

(Mandatory for Unregistered)

Value of Goods
(Mandatory)

Vat Amount Paid

(Mandatory)

Total Invoice Amount

(Mandatory)

Validate Purchases

Validate Purchases

Invoice No
(Mandatory)

Invoice Date
(DD-MM-YYYY) Buyer Registration Buyer Dealer Name
(Mandatory)
No (Mandatory) (Mandatory for Unregistered)

Buyer Dealer Address

(Mandatory for Unregistered)

Value of Goods
(Mandatory)

Vat Amount Paid

(Mandatory)

Total Invoice Amount

(Mandatory)
Validate Sales