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PRO-FORMA

for SERVICE CONTRACT


(to be used in Country Offices as per relevant UNDP guidelines)

Service Contract No:


UNITED NATIONS WORLD FOOD PROGRAMME
in
(city/Country)
MEMORANDUM OF CONTRACT MADE _____ (date) ______ between the United Nations Word
Food Programme (WFP), a subsidiary organ of the United Nations and the Food and Agriculture
Organisation of the United Nations (FAO) _____________ (name) _______________ (hereinafter
referred to as "the subscriber"), whose address is: ________________________
_____________________________ . It is noted that WFP, being part of the United Nations, is not
subject to and cannot be obliged to submit to local laws and regulations on labour-related matters.
Therefore this contract spells out all conditions of employment of the subscriber, as it cannot be
supplemented by any other rule or regulation. This contract is issued on behalf of the Executive
Director of WFP, but governed by the relevant United Nations Rules/Regulations applied by the United
Nations Development Programme (UNDP).
1. DURATION OF CONTRACT
This contract will come into effect on ________(date)_________, and expire on ______(date)_____
subject to the provisions in paragraph 9 below.
This contract carries no expectation of renewal.
2. TERMS OF REFERENCE
The subscriber agrees to the terms of reference as set forth in the Annex "A" to this contract.
3. STATUS, RIGHTS AND OBLIGATIONS OF THE SUBSCRIBER
The subscriber is not be considered in any respect as being a staff member of WFP (or other UN
agencies), and is covered neither by the UN Staff Rules and Regulations nor by the UN Convention on
Privileges and Immunities. The subscriber recognises and accepts the fact that the terms of
employment are different from those which apply to WFP staff members under the UN Staff Rules and
Regulations. The rights and obligations of the subscriber are strictly limited to the terms and conditions
of this contract. Accordingly, the subscriber is not entitled to any benefit, payment, subsidy,
compensation or pension from WFP, except as expressly provided in this contract.
4. REMUNERATION
As full consideration for the services performed by the subscriber under the terms of this contract,
WFP will pay the amount of _________________ gross per month worked. No other remuneration,
benefits, compensation or subsidy will be paid under this contract. No social security contributions will
be made by WFP, except as provided for in paragraph 6 below.
Daily subsistence allowance for official travel will be paid to the subscriber by WFP on the basis of
rates established for this purpose by WFP.
5. ANNUAL LEAVE, SICK LEAVE, HOLIDAYS AND HOURS OF WORK
The relevant conditions will be those which are specified in Annex "B" of this contract, attached.
6. SOCIAL SECURITY
WFP will make any legally required minimum payments into the national social security plan to meet
its obligations as employer, in order to facilitate coverage of the subscriber for old age and health
benefits. The subscriber will meet his/her own obligations under the mentioned plan. > or < The
subscriber is responsible for payment into the national social security plan and to this end the WFP will
pay to the subscriber, as part of the monthly remuneration, the amount due from the employer, so as

to enable appropriate coverage for old age and health benefits. Accordingly, WFP is exempt from any
liabilities regarding the national social security legislation. > or < In lieu of participation of the
subscriber in a national social security plan providing coverage for old-age and health benefits, the
subscriber will participate in a private local social security scheme and a private health insurance
scheme. WFP will make the contributions required directly to such schemes. The subscriber will be
personally responsible for making any contributions due from him/her. > or < The subscriber has
demonstrated that he/she has appropriate coverage for old-age benefits (and/or health coverage) and
WFPs obligations will be limited to providing a cash compensation, included in the total remuneration
cited in para.4 above, instead of making contributions to a social security (and/or health)scheme.
Further information is provided in the attached Conditions of Service, Annex B.
7. INCOME TAX
The subscriber is solely responsible for all taxation or other assessments on any income derived from
WFP. WFP will not make any withholding from salary for the purposes of income tax. WFP is exempt
from any liabilities regarding taxation and will not reimburse to the subscriber any amount.
8. COMPENSATION FOR INJURY, DISABILITY OR DEATH
In the event of disability or death during the period of service which may be attributable to the
performance of services under the terms of this contract, the subscriber is covered through a global
policy, subscribed by the United Nations Development Programme (U.N.D.P.) on behalf of WFP, and
will be entitled to compensation only as set forth in the policy, which may be subject to change.
9. TERMINATION
Either party may terminate this contract at any time giving the other party 14 days written notice in
advance of the date of termination. Notwithstanding any provision of this contract that expressly
remains binding upon either party after the contract expiration, all contract obligations will cease upon
termination. The subscriber will only be entitled to reasonable compensation, equivalent to one week
of gross salary for each unexpired month of the contract remaining after the date of termination,
unless such termination is the result of the subscribers improper conduct or violation of any term of
this contract, in which case the subscriber will not be entitled to either a period of notice or other
compensation.
10. DESIGNATION OF BENEFICIARY
The subscriber has designated __________(name)_____________ whose address is
_______________(address)_____________ as his/her beneficiary for all amounts outstanding to the
subscribers credit under the terms of the contract in the event of the subscribers death, to the extend
that such amounts can legally be awarded to this person under the laws of the country.
11. TITLE RIGHTS
The title rights, copyrights and all other rights of whatsoever nature in any material produced under the
provisions of this contract will be vested exclusively in WFP.
12. UNPUBLISHED INFORMATION
The subscriber will not communicate to any person, government, or other entity external to WFP any
unpublished information made known to the subscriber by reason of performing his/her duties under
the terms of this contract, except as required by the assignment or upon authorisation by WFP. This
provision will survive the expiration or termination of the contract.
13. DISCLOSURE
The subscriber will disclose to the Representative of WFP any business or professional employment
or activity in which he may be engaged prior to or at any time in the course of the present contract.
These activities may not be incompatible with the performance of services called for in this contract
nor represent a real or perceived conflict of interest.
14. STANDARDS OF CONDUCT

The subscriber will conduct himself/herself at all times with the fullest regard for the purposes and
principles of the United Nations and its Agencies, and in a manner befitting his/her relationship with
the United Nations under the contract. The subscriber may not engage in any activity that is
incompatible with those purposes and principles or the discharge of his/her duties with the
government. He/she will avoid any action and in particular any kind of public pronouncement which
may adversely reflect on that relationship, or on the integrity, independence and impartiality which is
required by that relationship. While the subscriber is not expected to give up any national sentiments
or political and religious convictions, he/she will at all times bear in mind the reserve and tact required
by reason of his/her relationship with the United Nations and its Agencies and the Government.
The subscriber will not accept any favour, gift or remuneration from any source external to the United
Nations without first obtaining approval from the Executive Director of WFP.
15. SETTLEMENT OF DISPUTES
Any claim or dispute relating to the interpretation or execution of the present contract which cannot be
settled amicably will be settled by binding arbitration. UNCITRAL arbitration rules will apply. Binding
arbitration must in all cases be preceded by a conciliatory procedure under UNCITRAL rules.

By____________________________
WFP Representative/Country Director
On behalf of the Executive Director of
United Nations World Food Programme
Date:___________________

By __________________
(subscriber)

Date:_________________

ANNEX A to Service Contract


(PRO-FORMA)
TERMS OF REFERENCE
A. Job Title:
B. Duty Station:
C. Section/Unit (if relevant):
D. Project Reference (if relevant):
E. Duration of Employment:
F. Organisational setting:
(Describe briefly the organisational setting of the job, including the supervisory and subordinate
reporting lines. Note any special considerations affecting the work, e.g. difficult working conditions,
security issues or abnormal working hours).

G. (Describe briefly the primary content of the job. Information is to be summarised in three
areas: functional responsibilities; managerial duties, if any; and any external contacts. The
summary is to be no longer than one-half page).

ANNEX B
to Service Contract
CONDITIONS OF SERVICE
The following is a summary outline of the main conditions of service under the Service Contract with
WFP. This is provided as an overview. For further description of the rules governing the administration
of these benefits, as well as of the duties, responsibilities and expected conduct of an individual
employed by WFP, the WFP office may be contacted.
Status
1. The subscriber is not considered a staff member of WFP or of the UN System and therefore is
not entitled to any diplomatic privileges, or to any other special status or conditions. The
subscriber will be considered to have functional immunity as required to perform his/her
contractual obligations, in terms of words spoken or written and acts done, in direct
compliance with his/her official duties. Although appointed by the WFP
Representative/Country Director on behalf of the Executive Director of WFP, relevant UNDP
Personnel Rules and Regulations do apply.
Remuneration (gross pay)
2. Gross pay is expressed and payable in a lump-sum each month. It is established on the basis
of the level or responsibility of the assignment, and the experience and competencies of the
individual recruited in relation to the labour market.
3. The gross pay is agreed upon, by the individual and WFP, at the outset of the assignment, at
the time of formalising the contract. It is not normally adjusted in the course of the contract
period. However, the WFP office may make an adjustment if warranted by local conditions in
consultation with UNDP office.
4. The remuneration may be reviewed on the occasion of an extension of the contract, although
there is no obligation to do so.
5. The remuneration under the service contract is through a lump sum cash approach, without
additional allowances being paid for elements such as children, spouse, educational
assistance, language allowance, etc.
Duration of service
6. The service contract is issued without any expectancy of extension or renewal. However, if an
extension is mutually agreed upon, an additional period (or periods) of up to one year may be
approved.
Non-pay conditions
There are a number of conditions and some benefits which are provided as part of the service
contract, which constitute a set of working and social conditions which are appropriate for WFP. These
are described below:
7. Medical clearance: This contract is subject to satisfactory medical clearance by the designate
UN examining physician.
8. Hours of work are __________________ . Overtime, if applicable, is paid at the rate of
___________ .

9. National holidays will be those observed by the WFP office in the country [or
by___________ ] [ or specify precisely how many or which days are observed].
10. Annual leave (vacation) will be accrued at the rate of _____________ day(s) per month (but
no less than 1 day per month of service). All leave will be taken during the period of the
contract. There will be no cash payment for unused leave at the end of the contract.
11. Sick leave. Paid sick leave will accrue at the rate of _________day for each full day of
continuous service (and no less that 1 day per month at full pay). The subscriber may
accumulate up to a maximum of 24 days of sick leave subject to the extension of his/her
contract. Any absence of more than two consecutive working days must be supported by a
medical certificate. Also after three uncertified sick leave days in any six-month period,
medical certification is required. Unused sick leave at the end of the contract may not be
converted into a cash payment.
12. Maternity leave is provided in accordance with the local legislation. Consequently it is
established at _________________________ . (In no case will the amount of authorised
maternity leave be less than 16 weeks at full pay). A certificate from a duly qualified physician
indicating estimated date of confinement and "fitness" to work must be submitted.
13. Social Security (This section to be adapted to fit the local circumstances).
WFP will make the required payments during the course of the contract into the national social
security plan to meet its obligations as employer, in order to facilitate coverage of the
subscriber for old age and health benefits. The subscriber will meet his/her own obligations
under the plan.
or
WFP will make the required payments during the course of the contract into a recognised local
private health insurance plan.
or
The subscriber is responsible for payment into the national social security plan, for coverage
for old-age and health benefits. To this end, WFP will pay to the subscriber, in addition to the
monthly remuneration, the amount due form the employer, so as to enable appropriate
coverage for such old age and health benefits. This amount is established at
________________ . Accordingly, WFP is exempt from any liabilities regarding national social
security.
or
Upon proof of enrolment by the subscriber in a local scheme, or demonstrated coverage
through a spouse or a previous employer, WFP will add the appropriate amount of this cost to
the lump sum salary.
14. Death and disability coverage. To protect subscribers and their families in the event of the
subscribers death or disability while employed with WFP, coverage has been arranged by
UNDP on behalf of WFP through a group insurance policy at no cost to the subscriber.
Specifics are available through the WFP office.

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