PATENT OFFICE
BOUDHIK SAMPADA BHAWAN,
PLOT NO. 32, SECTOR 14,
DWARKA, NEW DELHI-110075
E-mail: delhi-patent@nic.in Website: www.ipindia.nic.in
Tele : 011-28034304-06 Fax: 011-28034301,02
__
TENDER DOCUMENT
FOR
SUPPLY INSTALLATION, TESTING & COMMISSIONING OF
NEW DIGITAL CONFERENCE HALL PA SYSTEMS AT IPO
SECTOR-14, DWARKA, NEW DELHI
Issued to :
M/s ______________________________
_________________________________
_________________________________
Page 1
GOVERNMENT OF INDIA
MINISTRY OF COMMERCE & INDUSTRY
Date: _____________
1.
Nature of work
EMD (Rs.)
Completion
period
1,00,000/- 01 Months
Supply
Installation,
Testing &
Commissioning
of New Digital
Conference
Hall Systems
AT IPO
SECTOR-14,
DWARKA, NEW
DELHI
Period of
Sale of
tender
documents
Last date
for
submission
of Tenders
Date of
opening of
Tenders
08.05.2013
To
22.05.2013
UPTO 3.00
PM
22.05.2013
UPTO 5.00
PM
23.05.2013
at 12.00
NOON
The tender documents can be purchased from the CASH COUNTER of the Patent Office
Boudhik Sampada Bhawan, Plot No. 32, Sec. 14, Dwarka, New Delhi on a payment of
Rs. 1,000/- (Non refundable) through cash/ DD drawn in favour of Controller of
patents, New Delhi. The tender documents can also be seen/down loaded by visiting
Website: www.ipindia.nic.in or www.tender.gov.in
Page 2
2. The bidder shall have successfully completed works during the last five years as
mentioned below:
a. Three Work Orders each costing not less than 40% of the estimated cost put
to tender.
OR
b. Two Work Orders each costing not less than 50% of the estimated cost put to
tender.
OR
c. One Work Order costing not less than 80% of the estimated cost.
The value of completed works shall be brought to the current price level by
enhancing the actual value of work done @ 7% (simple rate) per annum
calculated from the date of completion of the respective work to the last date of
receipt of application for this tender. In case the bidder has executed the Work
Order(s) under a private sector, the value of the work shall be reflected in the
TDS of the corresponding year(s) and shall submit requisite Proof/TDS certificate
for the same. Similar work means Fire Fighting services.
3. Copy of Sales Tax/VAT/Registration Certificate.
The Tenders shall be addressed to the ADMINISTRATIVE OFFICER and submitted in the
Patent Office Boudhik Sampada Bhawan, Plot No. 32, Sec. 14, Dwarka, New Delhi
along with the requisite EMD. The EMD shall be submitted in the form of a DD drawn in
favour of Controller of Patents from any Nationalized of approved Scheduled Banks of
India and shall be payable at New Delhi. Tenders received without the requisite EMD
shall be summarily rejected.
Page 3
CGPDTM or any person authorized by him reserves the right to accept/reject any or all
the tenders in part or full or divided the work among two or more parties without
assigning any reason whatsoever and in such case bidders/intending bidders, shall not
have any claim on Office of Controller General of Patents, Designs and Trade Marks,
Boudhik Sampada Bhawan, Plot No. 32, Sec. 14, Dwarka, New Delhi.
Administrative officer
Patent Office, Dwarka, New Delhi
Page 4
GOVERNMENT OF INDIA
MINISTRY OF COMMERCE & INDUSTRY
Page 5
Price Bid duly filled in, signed and stamped on each page by the
tenderer/ authorized representative of the tenderer. No cutting or
overwriting shall be allowed. In such cases the bid shall be treated as
CANCELLED AND TENDERE SHALL BE TREATED AS DISQUALIFIED. All
proforma forming part of tender documents shall be filled in, signed and
stamped by the tenderer.
Any other information as required to be submitted along with the tender.
This envelope shall be marked as:
ENVELOPE-2 : PRICE BID for (Name of work as mentioned in Notice
Inviting Tender)
NIT No. _____________________
DUE ON : ___________________
FROM : (NAME OF THE CONTRACTOR _________________________
2. Variations, alternations, modifications etc. for more than 10% of the total
awarded cost shall require prior approval of CGPDTM OR HIS AUTHORISED
PERSON.
3. The contractor shall be responsible to obtain all the necessary approvals from
the respective statutory authorities before during and after completion of work
as and when required. CGPDTM shall only assist the contractor for liaisoining to
obtain the approval from the concerned authorities.
4. From the commencement to the completion of the works, contractor shall take
full responsibility for the care of works thereof and of all temporary works and in
case any damage, loss or injury happens to the works or any part there of or to
any temporary works due to lack of precaution or negligence on the part of
contractor, it shall be made good at its own cost.
5. The Controller General of Patents, Designs and Trademarks and its officials shall
not be responsible for any loss and damage. However, without limiting its
obligations and responsibilities as above, contractor shall insure directly in the
joint names of CGPDTM and Contractor against
(i)
(ii)
(iii)
All loss or damage from whatever cause during the period of execution of
work.
All loss and damage arising from a cause occurring prior to the
commencement of the period of maintenance and
For any loss or damage occasioned by contractor in the course of any
operation carried out for the purpose of complying with its obligations of
maintenance as follows:
a) The work and the temporary works to the full values of such works
executed from time to time.
b) The materials, constructional plant and other things brought on to the
site by CGPDTM /Contractor to the full value of such materials,
constructional plant and other things.
c) Sufficient insurance cover for the workers and personnel at site
provided that such insurance shall be effected with any Nationalized
Page 6
8. SPECIAL
TENDERERS W.R.T.
www.ipindia.nic.in or
Administrative officer
Patent Office, Dwarka, New Delhi
Page 7
Annexure- A
Sl.
No.
i)
Description
CI
No.
ii)
Client/Owner
iii)
Type of Tender
iv)
v)
Time
work
vi)
Mobilization Advance
vii)
Interest
Rate
mobilization advance
viii)
Validity of Tender
90 (Ninety) days
ix)
Performance Guarantee
Not applicable
x)
Security
Deposit/
Retention money
xi)
xii)
Name of work
for
NIT
completion
of NIT
on
Not applicable
Should this tender be accepted, the following undertaking shall be signed by the
tenderer without which the tender shall be considered incomplete and rejected
out rightly
Page 8
Annexure- B
Undertaking by the Tenderer
(a)
I/We agree to abide by and fulfill all terms and conditions referred to above and
as contained in tender documents elsewhere and in default thereof, to forfeit and
pay to CGPDTM, or its successors or its authorized nominees such sums of
money as are stipulated in the notice inviting tenders and tender documents.
(b)
(c)
If I/We fail to commence the work within 10 days of the date of issue of Letter of
Intent and/or I/we fail to sign the agreement as per contract and/or I/we fail to
submit performance guarantee as pr contract, I/we agree that CGPDTM, IPO
shall, without prejudice to any other right or remedy, be at liberty to cancel the
Letter of Intent and to forfeit the said earnest money as specified above.
(d)
I/we are also enclosing herewith the Acceptance letter on the prescribed
proforma as referred to in condition of NIT as Annnexure-____
SIGNATURE OF TENDERER
__________________
____________________________
____________________________
SEAL OF TENDERER
SIGNATURE OF WITNESS
NAME (CAPITAL LETTERS)
OCCUPATION
_________________
___________________________
Page 9
PRICE BID
Supply Installation, Testing & Commissioning of New Digital Conference
Hall PA Systems (SITC) AT IPO SECTOR-14, DWARKA, NEW DELHI
Sl.No.
1
Item Description
Qty
1
Unit
Rs
Each
40
Each
Each
Rate
Rs
Amount
Rs
Conference Controller:
Voltage Vac 100 ~ 240, 50/60Hz DC
supply to Contribution units 15V 1V
; Loudspeaker volume control mute
(50 dB att.) + 10 steps of 1.9 dB Limiter
threshold level to unit 10 dB above
nominal level Loudspeaker
/headphone Gain reduction due to
number of open microphones (NOM)
NOM 1 dB Total harmonics Nominal
input (85 dB SPL) < 0.5 Max. input (110
dB SPL) < 0.5.
Should be compatible for video
conferencing using an auto - focussing
Fish eye camera to focus active
Page 10
CeilingSpeaker :
Providing & Fixing of ceiling speaker
Rated/Maximum power 6/8W RMS
Frequency response 160-20000Hz
Sensitivity 1W/1m 88dB
Maximum SPL 1m 99dB
Input voltage 100V-70V
Mixing Amplifier :
Providing & Fixing of Mixing Amplifier
with rated output of 120 W;frequency
response of 60 Hz to 18 kHz;distortion
<5% at rated output power;
treble/bass of +/-8dB; master line
output of 1V;Loudspeaker direct
output of 100V,8/4 ohm;Input Voltage
230VAC 10% at 50/60Hz or
24VDC;Inrush Currentof 16A at 230
VAC, 12A at 24 VDC.
Gooseneck Micrphone:
Providing and Fixing of Gooseneck
Microphone with
Features : Dynamic
Directivity: Cardioid
Frequency response : 100Hz12 kHz
Sensitivity: (OdB-1V/micro bar,1000
Hz) -75dB3dB
Output impedance :500ohm
Each
Each
Each
Supply,Installation,Testing
&
Commisioning of DVD player with
USB Content Playback Multi Disc and
Format Playback
Fast and Slow
Playback with Sound Multi Disc
Resume Progressive Scan Child Lock
Each
400
Meters
Page 11
copper connector.
Each
10
Brass grommet
45
Each
11
400
Mtr
12
Equipment
Rack
:
Providing & Fixing of duly wired
Equipment Rack to accommodate all
above mentioned control equipment.
Each
Page 12