SUPPLIER QUALITY AUDIT QUESTIONNAIRE

- Foundry Raw Material/Scrap Metal Date:

Supplier:
Address:

Phone No:
FAX No.:

Supplier Contact:
Name & Title (Please print or type)

Signature

Date

Victaulic Company (use only)

Initial Quality Audit

Quality Assurance

Follow-up Quality Audit

Date

Procurement

Date

Preface:
This document is used for the evaluation of the capabilities and quality system of potential or current
Victaulic supplier. A Quality Audit does not convey source approval or assurance of commercial
business.
Please answer all questions. If you cannot answer a question, contact your Victaulic Representative.
Contents of this audit will be kept confidential.
VICTAULIC
Supplier Quality Audit Questionnaire Version B
Page 1 of 8

Section : Overall Quality Information:

1.

Is your company ISO 9000 registered? Yes

No

a) If yes, by what agency or registrar granting certification, to what level, and when is the expiration
date?

Please provide a copy of ISO certificate as attachment of this Questionnaire.

b) If no, are you currently pursuing ISO 9000 registration? Yes

No

c) If you are currently pursuing your ISO 9000 registration, when is an audit scheduled?

d) If multiple facilities/operations exist in your company, are these also ISO certified?
Yes

No

If not, please list all the facilities/operations without ISO certification as bellows:

2.

Please provide the name of your Quality Assurance Manager:

Phone:

Email address:

3.

Please provide a copy of detailed Quality Assurance Manual for our reference.

4.

What languages except English are spoken by the management representatives for Manufacturing and
Quality Assurance?

5.

Do you have a supplier qualification/rating system in place? Yes

No

If yes, please describe:

If not, how do you approve your suppliers and manage their quality issues?

6.

How are your management kept informed of quality issues?

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Supplier Quality Audit Questionnaire Version B
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7.

Do you have a Quality Improvement Plan? Yes

No

If yes, please describe:

8.

Do you have a Quality Cost Measurement Plan? Yes

No

If yes, please describe:

9.

Do you have a procedure to periodically calibrate measurement/test equipment?

Yes

10.

No

Do you provide the training associated with quality system to the employees? Yes

No

If yes, how?

11.

Do you have the ability to exchange drawings with your customer electronically? Yes

No

12.

Do you perform internal audit on a regular basis? Yes

13.

For non-conforming material, what procedure is in place for corrective/preventative action?

No

Please describe in details and attach a copy of original records showing a recent example:

14.

In the event of a field failure of the product you supply to Victaulic, who would be our urgent
contact:
Name:

Title:

Phone:

Email Address:

Fax:
15.

Are there material recall procedures in place? Yes

No

If yes, please describe in details:

VICTAULIC
Supplier Quality Audit Questionnaire Version B
Page 3 of 8

16.

Do you have a workplace safety program? Yes

17.

Do you have a program to control hazardous materials or chemicals used at your facility?
Yes

18.

No

No

Do you have the proper environment permits for air/water and noise discharges from the local
authority? Yes

No

If yes, please attach a copy of the permit.

Section II: Incoming/Raw Material Control

1.

Receiving inspection procedures (use reverse side of form if necessary):

a) Is raw material routinely tested? Yes

No

b) Frequency of tests?
c) Are raw material tests documented? Yes

No

If yes, where are test records maintained?

d) Are material certifications furnished by suppliers? Yes
2.

No

How often?

a) Where is raw material staged?

b) How is the material identified/labeled?

c) How is the material tracked through production?

d) Is there a dedicated Quarantine area? Yes

No

e) How is the incoming inventory used? (oldest material used first?)

3.

a) Is there a specified shelf life? Yes

No

If yes, please describe:

b) Are there any storage requirements based on temperature/or other atmospheric conditions?
Yes

No

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Supplier Quality Audit Questionnaire Version B
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If yes, please describe:

c) How is expired material identified?

Section III: In-Process Control

1.

Is there a process flow diagram in use? Yes

No

If yes, please attach a copy for our reference.

2.

a) How is material released into production?

b) How is the material identified (traceable) throughout the manufacturing process?

c) Is there a dedicated area for non-conforming material? Yes

No

d) Describe any quarantine / material hold procedures:

3.

What is the procedure for tracking a specific batch?

4.

a) How is the equipment set up for a production run?

b) Who is authorized to perform equipment set-ups?

c) Who is authorized to make set-up changes?

5.

a) Is there any in-process tests performed? Yes

b) How often?

No

c) By whom?

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Supplier Quality Audit Questionnaire Version B
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d) Please list these tests:

6.

Are test procedures validated? Yes

No

If yes, describe a typical example:

7.

Describe inspection and preventive maintenance of manufacturing equipment

Please provide details or copy of procedure:

8.

Describe the equipment used for inspection:

9.

a) What is the approximate number of gages used throughout the manufacturing process?

b) How often are gages calibrated?

c) By whom?

d) Describe the storage and distribution of gages:

VICTAULIC
Supplier Quality Audit Questionnaire Version B
Page 6 of 8

Section IV: Finished Goods Control

1.

Describe final inspection procedure:

2.

Are checks in place for:

a) Visual Inspection: Yes

No

b) Dimensional Inspection: Yes

c) Markings/Color Code: Yes
3.

No
No

Final testing to verify:

a) Material compound / chemistry: Yes
b) Material strength/integrity: Yes

No
No

c) Other requirements, please indicate:

4.

Do you indicate the material and specification requirement(s) as well as the inspection standard(s)
in the final inspection sheet? Yes

No

Please attach a copy of the completed final inspection report for our reference.
5.

For finished product, please describe the method of:

Storage:

Packaging:

Section V: Statistical Process Control

1.

Do you have an on-going SPC program? Yes

No

2.

Is SPC utilized for significant product characteristics and process parameters? Yes

No

If yes, who chooses which items are to be monitored through SPC?

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Supplier Quality Audit Questionnaire Version B
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3.

Do your SPC control charts indicate that statistical control has been achieved and process
capability demonstrated? Yes

No

(If yes, please attach a copy of a control chart that is used for a Victaulic product)
4.

Are your sub-suppliers required to use SPC and provide that information?
Yes

5.

No

If yes, what percentage?

Are all levels of your personnel undergoing any type of SPC training programs? Yes

No

-- The end --

Victaulic Company (use only)

Comments/Observations:

Conclusion:

Accept

Reject

On-site Audit Required

Remark: On-site Audit is required for all the Follow-up Audits.

Reviewed by: __________________________

Date:

__________________________

VICTAULIC
Supplier Quality Audit Questionnaire Version B
Page 8 of 8