STAGE 1 - STUDENT'S APPLICATION - REQUESTING FOR OFFER LETTER

It is strongly recommended that application is made 6-8 weeks in advance of the Scheduled Intake.
Visa process normally takes 3-4 weeks.

Step 1: Initiating an Application

Documents needed for application:
1. Certified True Copies of Academic Qualification (together with English Translation where
applicable)
2. Copies of IELTS/TOEFL etc to evaluate English Language Proficiency (where applicable)
3. Programme and start date

Step 2: Confirming admission

a) Letter of offer issued if student meet the eligibility criteria.
b) Fee payment - charges include Education Malaysia Global Services (EMGS) Processing Fees,
Student Visa, Post-Arrival Medical Check-up and i-Kad Fee (International Student Card) and
Application & Processing fees and Health Insurance Plan for International Students.
c) Airport assistance and transfer to the college upon first arrival in Malaysia
Together with acceptance of the offer, Student to furnish the college with the following documents to
commence Visa application:

The International Student Application fee

4 Passport-sized photographs with blue background (3.5cm x 5cm). The photos must meet
the requirements set by EMGS

Copies of ALL pages (including blank pages) of passport, including the photo page. The
passport must be valid for at least 12 months from expected date of entry into Malaysia.

Academic and other certificates certified as a true copy by the institution issuing the document
or a by a Commissioner of Oaths, Notary Public or lawyer. (To ensure that student name and
date of birth as indicated in the academic transcripts/certificates is identical to the details in
passport). If the language of academic transcript/certificate is not in English, The College will
require student to submit the certified translated copies together with the original copies for
visa application.

Completed Health Examination Report

No Objection Certificate (NOC) (Only applicable to students from Sub-Sahara Africa)

Any other requirements/documents as required by the college in support of visa application.

Additional Documents for Transfer Students:

If student have previously studied in another higher education institution (college or university
level) in Malaysia, additional documents needed are:

Cancelation of Visa & Release Letter (from former University/College/School).

Educational Certificates and Attendance Report (must be at least 80%+ attendance).

Exit Stamp (if student have left Malaysia and now residing in own country), Exit Stamp is the
Malaysian Immigration Stamp on their Passport while exiting Malaysia.

Please note that International Students are not allowed to change the course. International Students
are required to re-apply for a new Student Pass (Visa) should they decide to change the programme

STAGE 2 - STUDENT VISA PROCESSING

Step 3: Student Pass - Visa Processing
Once college receive complete documents together with the International Student Visa and
Application Fees; College will submit the application to EMGS (Education Malaysia Global

Services).
This may take about 4 - 6 weeks on receiving complete documents, together with the
payment. The college to advise that all application forms arrive at least eight (8) weeks before
the intake dates to ensure early approval. Students also can also track their application

process at EMGS Website.

(Please note that student should avoid entering Malaysia during visa process, to avoid any
delay and queries from Malaysian Immigration. It is required that the student is outside
Malaysia while the visa is processed and Visit Visas at the same time could result in rejection
of the Student Pass Application. Transfer students may process their application while being
in Malaysia; however they will need to apply for a Special Pass for this process and is subject
to Malaysian Immigration Approval)

Step 4: Visa Approval Letter

VAL approval - Once the student visa has been approved and student will be notified via
email or by Post together with the necessary steps and guidelines.

STAGE 3 - STUDENT ARRIVAL

Step 5: Arrival in Malaysia

Before Departure, Students to ensure that they go through the letter of offer as well as the
arrival guideline for their scrutiny so as to fully understand and adhere to the requirements.
Students to ensure that all their documentation is in place before traveling i.e. passports,
health certificates, student pass approval letter, visas, etc. for the immigration clearance.
Their passport must be valid for at least a 12 month-duration at the time of departure.

STUDENT PASS APPROVAL LETTER, ALL foreign students except the countries listed
below, who have their Student Pass Approval Letter (VAL), MUST obtain a visa to enter the
country for the purpose of studying. This decision involves international students from all
countries whether or not requiring a visa to enter Malaysia. Students cannot convert their
tourist or visit Pass to Students Visa and must obtain Student Pass Approval Letter (VAL) and

apply for a Single Entry Visa (SEV), where applicable.

Nationals from following countries can arrive with a Student Pass Approval Letter
(VAL); WITHOUT Single Entry Visa (SEV) from Malaysian High Commission or Consulate as
stated below from the notification of Immigration of Malaysia on 17 th April 2014.

STUDENTS FROM THE FOLLOWING NON VISA REQUIRED COUNTRIES

TO ENTER MALAYSIA MAY PROCEED TO ENTRY BY PRODUCING
THE 'VISA APPROVAL LETTER' (VAL) UPON ENTRY
ANTIGUA &

AUSTRALIA

BAHAMAS

BOTSWANA
GAMBIA

BRUNEI
TUVALU

FIJI
IRELAND

JAMAICA

KENYA

CANADA
DOMINICA
GRENADA
GUYANA
KIRIBATI GILBERT
LESOTHO
ISL

MALAWI

MALDIVES

NAMIBIA

NAURU

NETHERLAND

NEW ZEALAND

MAURITIUS
PAPUA NEW
GUINEA

SEYCHELLES

SINGAPORE

BERMUDA

SOLOMON ISLAND SOUTH AFRICA

ST VINCENT
GRENADINE
TRINIDAD &
TOBAGO
ZAIRE

BARBADOS

BELIZE

LIENCHESTIEN

ST KITTS & NEVIS ST LUCIA

ST MARINO

SWAZILAND

SWITZERLAND

TONGA

UGANDA

UNITED KINGDOMVANUATU

WESTERN SAMOA

ZAMBIA

ZIMBABWE

TANZANIA

STUDENTS FROM THE FOLLOWING VISA REQUIRED COUNTRIES WITHOUT MALAYSIA

REPRESENTATIVE OFFICE ARE PERMITTED TO ENTER WITHOUT VISA. STUDENTS MUST
PRODUCE THE 'VISA APPROVAL LETTER' (VAL) UPON ENTRY.
AFGHANISTAN
BELARUS

ALBANIA
BENIN

ANGOLA
BHUTAN

ARMENIA
BOLIVIA

AZERBAIJAN
BULGARIA

BURKINA FASO

BURUNDI

CAPE VERDE

CENTRAL
AFRICAN REP

COLOMBIA

COMOROS

CONGO DEMO.
REP

CONGO REPUBLICCOSTA RICA

DENMARK

DJIBOUTI

EL SALVADOR

EQUADOR

EQUAT. GUINEA

ERITREA

ESTONIA

ETHIOPIA

GABON

GEORGIA

GREECE

GUATEMALA

GUINEA-BISSAU

HAITI

HONDURAS

ICELAND

IVORY COAST

YUGOSLAVIA

KYRGYSTAN

LATVIA

LIBERIA

LITHUANIA

LUXEMBOURG

MACAO

MACAO SAR
MOLDOVA

MACEDONIA
MONACO

MADAGASCAR
MONGOLIA

MALI
NICARAGUA

MAURITANIA
NIGER

NORWAY

PALESTINE

PANAMA

PARAGUAY

PORTUGAL

SLOVAKIA

SLOVENIA

SOMALI

SOMALIA

SURINAME

TAJIKISTAN

TOGO

UNITED NATIONS

UPPER VOLTA

URUGUAY

VATICAN CITY

TUNISIA
WESTERN
SAHARA

SAO TOME &

PRINCIPE

CHAD

KYRGYZ
REPUBLIC

If students Nationality is NOT listed ABOVE, they are required to get a SINGLE ENTRY
VISA (SEV) before travel to Malaysia.

Students to proceed to the nearest local Malaysian Diplomatic Mission (i.e. Malaysian High
Commission or Consulate); show them the Student Pass Approval Letter together with other
required documents to obtain their Single-Entry Visa (SEV) to be stamped on their passport
with the Student Pass Approval Letter Reference Number [BVP/STU/XXXXX/XXXXXXXX].
The Student Pass Approval Letter is usually valid for three months from the date of issuance;
Student must arrive in Malaysia one month prior to the expiry of your Student Pass Approval
Letter (VAL).

In order to facilitate and expedite the airport pick-up, immigration clearance (compulsory for
all arriving students) and transfer to the accommodation, they must notify college at least 7
(seven) days prior to their arrival in Malaysia. This is necessary for college to facilitate
accommodation arrangements and airport pick-up. Students are required to furnish college
with details of date and time of arrival in Kuala Lumpur, flight number and also the number of
luggage.

Students are advised to arrive in Malaysia at least one week before the intake
commences to avoid missing the Orientation and International Student briefing.

STAGE 4 - ARRIVAL AT THE AIRPORT

College representative or officer will need to bring their identification as college representative
to meet the student with relevant student information in hand in case required for immigration
checking.

Upon arrival in Malaysia, as soon as students get off the plane at the airport, the student to
proceed to meet the College Officer just before the PASSPORT CONTROL /
IMMIGRATION COUNTER AREA.

The College Personnel will be waiting for the student JUST BEFORE THE IMMIGRATION
COUNTER and students are required to report within 20 minutes of exiting the aircraft.
Students are to first report and meet the college staff. (Please do not go to Duty Free for
Shopping as it might delay your visa clearance process!)

The college Officer will assist with the necessary immigration clearance for student visa
(together with the Student Pass Approval Letter) and it is compulsory for student meet the
college officer to clear the immigration process.

The college Officer will take student to the immigration control. The Immigration Officer on
duty can ask to show all the supporting documents for a Student Visa. Student to ensure that

all the duly supporting documents are easily accessible in the hand luggage.
The Immigration Officer will date stamp student passport. Please note that this is a
temporary entrance permit (normally 14 or 30 days from arrival) which is granted at the
airport. Student will still have to do the medical screening and hand over passport to
college for long-term Visa endorsement upon receiving the clearance of the Medical

Screening.
The college officer will lead student will lead to the Baggage/Luggage Collection Hall.
Students to ensure to check their luggage before leaving the airport. Should there be any
missing luggage, kindly report immediately to the Airport's/Airline Missing Luggage Counter.

Students are advised to call their family and inform their arrival.
The college officer will assist to arrange taxi transportation from the airport to the students

destination or accommodation with the Airport Taxi Service.

Any family members or relatives accompanying the student will have to arrange for their own
transportation (if more than 1 or 2 people)

STAGE 5 - MEDICAL SCREENING

Student will need to go for a Medical Check-up at EMGS appointed Clinics within 7 days of

arriving in Malaysia.
They have to come to college and meet the International student liaison staff at the
International Office and students will be given the clinic list as to where to go for the medical
screening.

Once the medical check-up is done, students have to HAND OVER their PASSPORT &

MEDICAL CHECK-UP SLIP TO college STAFF AT THE INTERNATIONAL OFFICE.

The college will then wait for the Medical Result (normally 4-6 days) before college can
submit the passport for long-term endorsement of student visa sticker for the duration of
studies, maximum 1 year initially and subject to course duration. The endorsement indicates
the visa type, the length of stay in Malaysia, the number of entries permitted into Malaysia

and the validity of the student pass.

All students are required to take EMGS Health Insurance; this is COMPULSORY for all
international students together with their visa. Even If students already have medical and
hospitalisation insurance covered from their home country which would cover them in
Malaysia, they are still required to have the EMGS Health Insurance.