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28 October 2014
(original)
Disclaimers
Ultimately, it is the responsibility of the regions to which you apply to judge your eligibility and
suitability for an offer of a training post; this will be based on the information you supply to them,
along with the manner in which you perform during the recruitment process.
The coordinated recruitment process described within this guide refers and applies only to first year
(CT1) posts. Recruitment to second-year (CT2) posts is not carried out via the JRCPTB-SRO
recruitment process in 2015; regions may undertake CT2 recruitment at a local level.
While the information in this guide may be considered appropriate/applicable to other specialties
application/recruitment processes, we must stress this is not intended to be a guide to anything
other than recruitment to CT1 posts in ACCS-AM/CMT programmes.
Candidates wishing to apply to other specialties should seek information from the appropriate bodies
managing recruitment to those specialties.
Some of the content in this guide makes reference to, or reproduces content from the NHS Specialty
Training Applicant Handbook 2015, produced by Health Education England (HEE) in conjunction with
the devolved UK nations.
Otherwise, the content of this guide is solely the work of the JRCPTB-SRO. Thus full citation and
credit should be given wherever any section or part of this document is re-printed or used
elsewhere.
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Table of contents
1
Introduction .......................................................................................................................... 1
Timeline ................................................................................................................................ 1
3.1
3.2
4.2
Account creation/registration.............................................................................................................. 3
4.3
Applicant registration........................................................................................................................... 4
4.4
4.4.1
4.4.2
4.5
After applying........................................................................................................................ 8
5.1
Post-submission ................................................................................................................................... 8
5.2
Long-listing ........................................................................................................................................... 8
5.3
Short-listing .......................................................................................................................................... 8
5.4
Invitation to interview.......................................................................................................................... 9
5.4.1
5.5
Travel.................................................................................................................................................. 11
6.2
6.3
6.3.1
6.3.2
6.3.3
6.4
6.5
6.5.1
Station 1 ......................................................................................................................................................... 13
6.5.2
Station 2 ......................................................................................................................................................... 13
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6.5.3
Station 3 ......................................................................................................................................................... 13
6.5.4
6.6
6.6.1
Scoring framework......................................................................................................................................... 14
6.6.2
6.6.3
6.7
Offers .................................................................................................................................. 17
7.1
Ranking ............................................................................................................................................... 17
7.2
7.3
7.4
7.4.1
Accept ............................................................................................................................................................ 18
7.4.2
Reject ............................................................................................................................................................. 18
7.4.3
Hold ............................................................................................................................................................... 18
7.4.4
Upgrades ........................................................................................................................................................ 19
7.5
7.6
References.......................................................................................................................................... 20
7.7
Employment ....................................................................................................................................... 20
Clearing ............................................................................................................................... 20
9.2
10
Finally .............................................................................................................................. 22
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1 Introduction
Welcome to the 2015 CT1 applicants guide!
This document is designed to give an overview of the process by which candidates apply to, are assessed for,
and are appointed to CT1-level training posts in the programmes of acute care common stem: acute
medicine (ACCS-AM) and core medical training (CMT) in 2015.
Glossary
We have attempted to keep this guide as free from jargon and un-expanded acronyms as is possible, but in
some instances this cannot be avoided.
Therefore, we have added a glossary page to our website, expanding on and explaining many of the common
terms used in CT1 recruitment: http://www.ct1recruitment.org.uk/about-ct1/glossary.html
UK time
Wherever this guide refers to a time of day, this will be in 12-hr clock format, with am/pm specified, and will
reflect the time in the UK.
For the majority of this recruitment round, UK time will be aligned with GMT (UTC); as daylight savings time
for 2014 ended in October, and is not applied in 2015 until 29 March.
2 Timeline
The table below gives the key dates in round 1 of 2015 CT1 recruitment:
Event
Date
Advertisements published
Applications open
Applications close
Interviews held
National clearing
To view the full 2015 CT1 recruitment round 1 timeline, please visit our website:
http://www.ct1recruitment.org.uk/dates-posts
Each of these stages will be examined further in this guide, as well as on our website.
CT1 recruitment applicants guide (2015, round 1) JRCPTB 2014
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3 Before applying
While you will doubtless be keen to begin applying as soon as you can, there are a couple of steps we would
strongly advise you to consider before you first access the application system.
Regions: http://www.ct1recruitment.org.uk/regions-uoas
We have published some summary information on the general recruitment process to our website at this
link: http://www.ct1recruitment.org.uk/how-do-i-apply
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4 Applying to CT1
Preparation aside, the first main stage of the recruitment process requires you to complete and submit a CT1
application form. For the first time, in 2015 this will be done via the Oriel application system.
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Thus, the maximum score which can be awarded to a CT1 application is 64 points.
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Adding information
Each category gives a drop-down menu, which will include a series of different options describing potential
experience/achievements in that category. You will be required to open this menu and select the highest
available option which best describes your experience therein.
Each option will be worth a certain number of points.
To view a list of all options in all categories, the number of points awarded to each, and some initial guidance
on selection of options; please visit the scoring page of our website here:
http://www.ct1recruitment.org.uk/the-application-form/application-scoring.html
We strongly encourage you to read this page, before and/or while completing your application, so as to
ensure you are fully informed when choosing options here.
One point to note is that scores are awarded to applications automatically at the time of submission they
are not reviewed and physically short-listed by recruiters.
Giving further details & evidence
After selecting an option, depending on your choice you may then be required to expand on this further (eg
giving publication titles, dates of gaining qualifications, etc.) in a free-text box which will accompany the
drop-down menu.
As noted above, this information will not be reviewed at the short-listing stage; but it will be reviewed at
interview (see Section 6) by clinicians carrying out the interviews and regional recruitment staff.
In addition, at interview you will also be required to provide evidence to accompany any claims made within
this section of your application; eg if you state you have had an article published in a journal, you will be
expected to provide physical evidence of this publication when you attend interview.
Again, this will also be checked by interviewers and recruiters there; so please ensure your selection of
option is correct, your accompanying text on your application is accurate, and that you will be able to
support option & text with physical evidence at a later stage.
Over-claiming
Please note any instances of candidates trying to gain an unfair advantage by over-claiming and/or
exaggerating their achievements will be taken extremely seriously.
This could lead to an application being rejected, and in more serious cases, could be reported as a probity
matter to the GMC.
Helpdesk advice
In every recruitment round, the JRCPTB-SRO helpdesk receives a large number of queries from candidates
seeking advice on which of the available options they should select.
We must emphasise that our office is not able to give any such guidance; even in cases where we could
suggest which option is the most appropriate choice, we would be unable to do so it is crucial that each
application is solely the work of the submitting applicant, and so we cannot nominate choices here.
Issues with selection of options
One general point we do make regularly is that, obviously, a finite list of options can never fully cover the
possible range of achievements in a particular area, and so it is to be expected that some achievements will
not fit neatly under one option or another.
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In these cases, we advise candidates to consider the potential choices and, using their professional
judgement, to select the one they deem to be the most appropriate. Recruiters and interviewers are aware
of the limitations of an application form, and so can give some flexibility here.
Plus, should your application progress to interview, you will be given the opportunity to discuss your
application there, and so can clarify any potential issues with choice of option.
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5 After applying
5.1 Post-submission
Confirmation emails
After you have submitted your application, you will receive an email confirming receipt. This should arrive
within 5-15 minutes of submission; although it can take longer in the busy periods near the application
closing date.
As with the auto-email sent after you created your Oriel account, please check you receive this, and that it is
delivered to your inbox rather than a spam/junk folder. A copy of this message will also be stored online in
the Messages tab on Oriel.
Post-submission changes
There are some areas of your application which can be changed after submission, should it be necessary: you
can amend your personal details (including email address & password), and also your referees details
these can be amended up until 31 March 2015.
Otherwise, no area of your application can be amended, under any circumstances.
Application progress
While logged in to the Oriel system, you will be able to track the progress of your application through the
recruitment process under the My Applications tab in the Oriel dashboard.
5.2 Long-listing
Once you submit your application it will be allocated to the region you have nominated as your first-choice
preference. This region will then carry out long-listing ie they will check your application and its content
against the CT1 entry criteria to verify you are eligible for posts in CT1.
If your application does not meet all criteria, you may be asked to provide further information to
demonstrate your eligibility. Should a region be unable to establish the eligibility of your application to their
satisfaction, then it will be rejected at this point, and not progress any further.
Completed
All long-listing will be completed by Monday 5 January 2015; ie by this date you will be notified of whether
or not your application has met all of entry/eligibility criteria, and can progress to short-listing.
More information on long-listing can be found on our website here: http://www.ct1recruitment.org.uk/howdo-i-apply/after-applying.html
5.3 Short-listing
Once it has been established which applications are eligible, short-listing will then take place. This process
will determine at which of your regional preferences your will be considered for CT1 posts during the main
recruitment round.
This will be done based on the application score achieved, regional preferences given, regional interview
capacity, and (of course) level of competition from other candidates.
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6.1 Travel
Upon booking an interview slot, your first consideration will likely be travel to the venue. The email you
receive confirming your interview booking will contain details of the venues location; while information on
provision of travel expenses can be provided by the region at which your interview will be held.
[NB provision of travel expenses is at the discretion of the interviewing region in all cases.]
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Photocopies
One important point to note about the eligibility folder is that for every document you include, you must also
provide one photocopy of that document. These will all be retained by the interviewing region as evidence
you have met the necessary entry criteria.
We would advise keeping these separate from your original documents so they will be easier for
recruiters/interviewers to review and retain.
NB if you are using a particular item/document for two purposes eg passport as personal ID and also as
evidence of eligibility to work in the UK then please make and include two photocopies of it.
Further information
Details on setting up and organising the eligibility folder, along with its required contents, can be found on
our website here: http://www.ct1recruitment.org.uk/the-interview/preparing-for-interview.html
While details on the entry criteria can be found here: http://www.ct1recruitment.org.uk/am-i-eligible
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6.5.1 Station 1
Discussion here will focus on your application form and its content and reviewing your eligibility/evidence
documentation.
The two areas on which you will be assessed here are your suitability for & commitment to CT1, and your
achievements to date.
6.5.2 Station 2
Before arriving at station 2, you will be given a clinical scenario to review; this will be a short piece of
information, no more than a couple of sentences. Upon arriving at station 2, you will then discuss this
scenario with the interviewers there.
One mark awarded here will be for your responses to the clinical scenario as the discussion progresses; you
will also be assessed on your communication skills both in terms of how you communicate with the
interviewers, and also your hypothetical communication with any parties in the clinical scenario.
6.5.3 Station 3
You will discuss a further two scenarios at station 3. The first will be an ethical scenario; again, a short piece
of information provided in advance of your arrival there, which is then discussed at the station, and you will
be assessed on your responses to the ethical scenario.
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For the second assessment area, interviewers will begin by asking you a question relating to the area of
professionalism & governance you will not be given this in advance of the station. During the subsequent
discussion, you will be assessed on your understanding and demonstration of these principles.
This station is underpinned by the principles of GMC Good Medical Practice.
Rating
Assessment
poor
satisfactory
good
excellent
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no scores of 1/5
a RIS of 36 or above.
Should you meet all of these requirements, your application will be classed as appointable and may then
progress to be considered for a post offer.
If you fail to meet any of these requirements, your application will be classed as not appointable, and will
not progress any further in this recruitment round.
Further information
A more detailed examination of appointability status and interview scoring can be found on our website at
this link: http://www.ct1recruitment.org.uk/the-interview/interview-scoring.html
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The maximum assessment score which can be achieved is 96. It is on the basis of this score that you and all
other applicants will be considered when regions come to make post offers (see Section 7).
For full details of how your overall assessment score will be calculated, and the weighting factors applied to
different areas, please see our website at: http://www.ct1recruitment.org.uk/the-interview/interviewscoring.html
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7 Offers
Once interview assessments are complete, each region will be left with a pool of candidates which has been
assessed as both eligible and appointable for positions on CT1 programmes. The next stage will be to match
candidates to preferred positions, and to make post offers.
Summary information is given below; fully-expanded guidance is given on our website here:
http://www.ct1recruitment.org.uk/offers-beyond
7.1 Ranking
If you have been interviewed at a region which has found you to be both eligible for and appointable to CT1,
you will be given a ranking, based solely on your overall assessment score (see Section 6.6.3). So the
candidate with the highest overall score in the region will be ranked #1, the next-highest #2, and so on.
Tie breaker criteria will be applied in the event of any candidates receiving equal assessment scores.
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7.4.1 Accept
This option is fairly self-explanatory; but do be absolutely certain you wish to accept a post before choosing
this.
While it is an obvious point, please bear in mind that Oriel coordinates and synchronises all applications
across all specialties/programmes in this round; so if you have made any other CT1/ST1 applications in this
round, they will be withdrawn automatically if you accept this ACCS-AM/CMT offer.
(And vice versa accepting a GP offer, for instance, would cause your ACCS-AM/CMT application to be
withdrawn.)
7.4.2 Reject
Again, this option does as it implies! But bear in mind that rejecting your offer will see your application
withdrawn, and you will receive no further offers in this round (including clearing [Section 8]). So again,
please consider your decision carefully.
However, any applications you have made to other specialties/programmes will not be affected.
7.4.3 Hold
The third option is that of holding an offer. Essentially, this allows you to delay making a final decision on an
offer beyond the standard 48-hour deadline, and until later in the recruitment process.
Response deadline still applies
Even if you wish to hold an offer, you must still respond to the initial offer, choosing the hold option, within
the original 48 hours. As noted, if you fail to do this, both your offer and your application will be withdrawn.
Only one offer can be held
It is only possible for one offer to be held long-term in this fashion. So if you receive one offer, opt to hold
it, and then receive another, both cannot be held.
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So within 48 hours of receiving the second offer, you must choose to reject at least one of them; choosing to
hold a second offer will automatically reject the first held offer.
Holding deadline
There is a national deadline put in place for holding of offers 1pm on Thursday 19 March 2015.
After this point, any offers being held and the applications holding them will be withdrawn, so if you
choose to hold an offer, you must decide whether to accept or reject it by then.
Offers made after this deadline will no longer contain the option to hold.
7.4.4 Upgrades
There is also a fourth option present within the offers process which acts as an addition, rather than
alternative to the others that of upgrades. This option becomes available if you choose to accept or hold a
post offer you receive.
Upgrading offers
As noted, if a region comes to make you an offer, this will be the highest-ranked of all your post preferences
which is still available at that point ie which has not previously been offered to higher-scoring candidates.
However, if you choose to be considered for upgrades, then if later in the round, one of your higher-ranked
preferences becomes available, and you are the highest-ranked candidate in line for it, then your post offer
will be upgraded automatically to your higher preference post.
Changing preferences
If you accept/hold an offer and choose the upgrade option, you can still change your post preferences after
that point. So if you wish to limit the number of posts to which your post could possibly be upgraded, you
can do this.
In addition, you can opt out of the upgrades process at any time; although do be aware that you would not
be able to opt back in again afterwards.
Upgrade deadline
Upgrading will only take place until the national upgrade deadline 4pm on Thursday 26 March 2015. After
this point, offers will not be upgraded regardless of whether posts become available; and options made after
then will not include the option to upgrade.
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This means if a region has 50 posts, for example, then they must have offered all 50 posts to (at least) 50
candidates by this deadline (assuming sufficient eligible/appointable candidates are available to receive
offers at that region).
Further information
Further details on this can be found on our website here: http://www.ct1recruitment.org.uk/offersbeyond/how-are-offers-made.html
7.6 References
References will be requested directly from referees for those candidates who accept an offer of a CT1 post.
You do not need to provide references at any stage.
You can amend your references via your Oriel account at any point up until 31 March 2015; giving you
opportunity to add more recent supervisors since completing your application should you wish to do so.
7.7 Employment
If you choose to accept an offer, then the region in which the post is based will then contact you with details
of a contract of employment.
More information on employment can be found on our website here:
http://www.ct1recruitment.org.uk/offers-beyond/employment-and-post-start.html
8 Clearing
As the recruitment round draws to a close, after the offers upgrading deadline, a period of national clearing
will be introduced. This will allow those candidates who qualify for clearing to have their applications
transferred for consideration outside of the region at which they were assessed.
Should you meet the qualifying criteria (essentially eligible and appointable, but yet to receive a post offer),
the JRCPTB-SRO will invite you to participate, and to rank all ACCS-AM/CMT post vacancies which remain
nationally in order of preference.
Candidates will again then be ranked in order of their earlier assessment score, high-to-low, on a national
scale this time; and offers can then be made to candidates in order of this ranking, again offering highestpreference posts where possible.
Timeline
The final date for regions to make offers before clearing is Friday 27 March 2015. After this point, all posts
will be collated and eligible candidates will be invited to preference within approximately one week of this
date.
All offers in round 1 will be made via national clearing after this deadline.
Further information
Further details on clearing can be found on our website here: http://www.ct1recruitment.org.uk/how-do-iapply/national-clearing.html
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9 Future recruitment
9.1 2015 round 2
As well as the upcoming round of recruitment, there will also be a second, new round of recruitment to 2015
CT1 posts, which opens in March 2015.
A full timeline for this round can be viewed on our website here: http://www.ct1recruitment.org.uk/datesposts (at the foot of the page)
Re-applying
Round 2 is mostly independent of round 1; that is to say, by and large, the two rounds are separate to each
other, and round 2 starts recruitment from scratch.
Therefore, applying in round 1 is no barrier to applying in round 2; if you wish to re-apply in round 2, you are
quite welcome to do so.
New applicants
Similarly, there is no need to have applied in round 1 to be eligible to apply in round 2.
Overlap with round 1
As can be seen, when round 2 begins, round 1 will still be going on so there is some overlap between round
2 and the offers period and clearing in round 1.
This will not be an issue; in the event you were to re-apply in round 2, this would not prevent you receiving
an offer relating to your round 1 application at a later date; and similarly, accepting the round 1 offer would
not prevent your round 2 application from progressing.
Further information
More details on round 2 are available on our website here: http://www.ct1recruitment.org.uk/how-do-iapply/future-recruitment.html
As round 1 draws to a close and round 2 approaches, our website will be updated to give information more
specific to round 2; and we will also publish a round 2 version of this applicants guide.
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10 Finally
We have endeavoured to make the process of recruitment to ACCS-AM and CMT CT1 posts in 2015 as fair,
transparent and streamlined as is possible for all parties and for applicants in particular.
We have consulted widely with trainees groups of all levels, consultants, Health Education England, the
devolved UK nations, all deaneries/LETBs, JRCPTB and all three royal colleges, core training advisory
committees, as well as recruitment offices and groups for other specialties/programmes.
Further information
As noted, full information on CT1 recruitment is available on our website: http://www.ct1recruitment.org.uk/
Should you have any queries relating to the recruitment process at any time, our website contains a section
giving details on the most frequently-asked and most pertinent questions relating to CT1 recruitment, which
can be found here: http://www.ct1recruitment.org.uk/header_links/faqs.html
Otherwise, please email our recruitment helpdesk with any queries at CT1recruitment@jrcptb.org.uk.
Finally, we would like to take this opportunity to wish you luck with your application,