2016 WEDDING PROPOSAL

The Venue of Choice - for a Wedding of distinction

Pride of Place: Weddings & Functions

South Africa's first-choice wedding venue in the land's favourite

romantic hideaway. Historic surrounds, great style and unique
ambience, have seen Hartford "marry" generations of the
same family.

Your wedding is, in all probability, the single most important

moment in your life, and Hartford has the capacity to make it a
life-changing event. There is only one mould for each Hartford
nuptial occasion, which means we never repeat the same act
twice.
Your wedding is a reflection of your own distinct personality,

Heather Fitchet

2016 Wedding Package

and it's our job to ensure that shines through in the individuality
of the occasion. It's what separates us from the crowd, and is
perhaps the single-most significant reason why, decades after
they first tied the knot, couples still return, year after year, to
celebrate their anniversaries "at home".
Our services include the complete co-ordination and arrangement
of your wedding, the accompanying feast or banquet, floral,
photographic and make-up arrangements, as well as the
engagement of musicians, bands, and where necessary, an
introduction to a minister of religion.

David Rees

A unique wedding venue...

Alexis Diack

The Hartford Chapel

Designed and built by a senator, the last prime minister of Colonial Natal and the first prime minister of South Africa, the Hartford
Chapel came from humble beginnings. It was the foundation of what is now NCD Dairies, the continent's largest dairy business,
and the tethering rings for the cows that graced its hallowed confines, still line its historic walls. Today it serves as a multi-denominational
facility serving not only local religious communities, but also the weddings and memorial services of Hartford's guests.

Brett Florens

2016 Wedding Package

The pleasures of believing as we wish our souls to be...

The School of Excellence - A Venue like no other...

There is nothing quite like it. Anywhere...

We didnt say that, but just about all our visitors did.

Housed in the premises of our School of Excellence, our

convention centre and wedding venue caters for parties of up
to 150 guests, in the most spectacular stone clad facility under
Midlands thatch.
Alongside, our forty seater theatre is equipped to connect

David Rees

2016 Wedding Package

business people to the world, and offers every technological

aid you would expect of a world class venue of its kind.
It is also favoured by bridal and birthday parties for the viewing
of memory lane DVD or video footage from the past.

Fold-away doors and windows command vistas over a cascading

series of lakes at the foot of the garden, while the cool of winter
is offset by underfloor heating throughout.

David Rees

Is there a more beautiful venue in the world?

David Rees

Wedding Enquiries
Thank you for your enquiry. Here is the relevant information.
CHAPEL
MUSIC can be arranged to suit your taste, whether for the
chapel, a soloist, string quartet, a school or Zulu choir, bag
pipes etc. The same applies to the reception and post ceremony
drinks and canaps. Favourite is our troupe of outstanding Zulu
dancers who have ranked among the best at the World
Traditional Dance Championships.

David Rees

COCKTAILS AND CANAPES may be served in the garden, post

ceremony. These beverages will be quoted according to hotel
rates and are subject to change, as dictated by our suppliers.
We have the names of various denominational MINISTERS or
licensed wedding officials. Once you have decided on Hartford
House as a venue and the type of wedding service you require,
we will supply the appropriate contact details, if needed.
You may want to use your own FLORIST or you can liaise with
a recommended florist regarding choice of flowers, style of
arrangements and cost. These would be discussed with you in
detail when liaising with our florist.

Alexis Diack

Alexis Diack

PHOTOGRAPHERS - Hartford House is happy to recommend

photographers who are well acquainted with our facilities.
MENUS - Our executive chef will be happy to discuss your
wedding menu with you. This will enable you to select a menu
that personalises your style of eating, and enable you to enquire
about your favourite dishes. Menus include canaps served
pre-lunch or dinner.
BEVERAGES - Hartford House has a large range of local and
international beverages available. We unfortunately do not carry
a corkage fee. Hartford has a five star wine list as voted by Top
10 Restaurant Guide, which has a large range of some from
the countrys finest wine growers.

David Rees

WEDDING CAKE - Our chef is able to bake a variety of artistically

designed wedding cakes. You may wish to send us a picture
or brief description of your style of cake and we would then
quote you on this, dependent on your style and choice.
FACILITIES - The Manor House is able to accommodate more
intimate functions or weddings up to 50 guests . For bigger
events exceeding 50 people we recommend the use of the
School of Excellence.
MISCELLANEOUS SERVICES - Hairstylist, make-up artist, horse
and carriage, vintage car hire, trout fishing, clay pigeon shooting,
golfing, ballooning, horse riding, Wellness Centre etc. can be
arranged. We have a range of excellent service providers to
make your special day and all your requests an unforgettable
experience.
WELLNESS CENTRE - Holistic massages, therapeutic treatments
and relaxing facials available for the bridal party and guests.
Prior booking essential. Come and indulge with us as we relax
your body and mind with holistic therapy in a peaceful, tranquil
environment. Just what you need before your wedding
ceremony.
FINANCIAL and other information on request.
2016 Wedding Package

Heather Fitchet

Hartford House Wedding Portfolio - 2016

Please note that the following Rates are Valid from January 2016 to December 2016:
Non Refundable Deposit:

R 45 000.00

This secures the venue for the duration of your wedding; it is then
deducted against the charges for your wedding.

Breakage Deposit

R 20 000.00

This amount is returned to you once a full stock take of the venue has
been completed.

Accommodation

We have 15 beautiful, individually decorated suites for you and your

guests to enjoy for the weekend of your wedding. We ask that all our
suites are occupied by your guests for the Friday and Saturday
evenings.

Total Accommodation Cost for the Weekend

R 68 940.00. The total cost of the weekends accommodation is Bed

and Breakfast and inclusive of a light lunch on Saturday for 30 adults
This amount is a 25% reduced rate from our normal rates. Single
supplement may apply.
The breakdown of the different suites rates can be given to you on
confirmation that Hartford House will host your wedding.
Most couples syndicate the accommodation out and we are happy
to assist with the allocation of these deposits and final bills, all the
accommodation must be confirmed 4 months prior to the wedding.
Any guests suites not occupied or settled by your guests remains the
responsibility of the bridal couple to settle on departure.
We offer the honeymoon suite complimentary on the night of the wedding.
Some of our suites have twin beds (Suites 4, 6, 7) these can be made
into king beds.
Children: We are able to accommodate a limited number of children
at Hartford House (6 children), we have stretcher beds/mattresses
available, our garden, pool and lakeside suites are better suited for families
with children.
Children up to the age of 3 years:
R 50.00 per child per night
Children between the ages of 3 and 6 years:
R 250.00 per child per night
Children between the ages of 7 and 12 years: R 500.00 per child per night
Children 12 years and older are considered adults and would require their
own suite.

Hartford House Venue Hire

30 to 50 guests
on our veranda

R 19 000.00

This amount is Non Refundable, and is payable 4 months prior to your

wedding.

Hartford House Venue Hire

50 to 100 guests
in our wedding venue

R 28 000.00

This amount is Non Refundable, and is payable 4 months prior to your

wedding.

Hartford House Venue Hire

100 to 150 guests
in our wedding venue

R 36 000.00

This amount is Non Refundable, and is payable 4 months prior to your

wedding.

Please Note:

2016 Wedding Package

For a guest list of more than 150 guests, additional surcharges will
apply. These venue hire rates include the Chapel or Gazebo for Garden
ceremonies. Please note we dont supply chairs for the ceremony,
however we are willing to assist in hiring them on your behalf.

Hartford House Wedding Portfolio - 2016

The Venue hire includes the following:

Bar

Chapel and Garden Ceremony hire included (not inclusive of chairs)

Set Up of the venue
Set Up for Canaps and Welcome Drinks
Bar Staff and Waiters (surcharge after midnight)
Cutlery and Crockery
Silver Plate Liners
Silver Serviette Rings
Silver Candelabras
Glassware
Glass Votives
Cake Table and DJ Table
Round Tables and Upholstered Chairs for the Reception
Linen and Serviettes
Full Co-ordination on the day of your wedding
Bride and Groom discretion
We are very happy to assist the bride and groom by bringing in specialised
beverages, kindly note that all beverages requested by the bride and groom
that do not form part of our inventory will be charged to the main account,
for the couple to take home with them upon departure.

Extra Costs:
Chapel and Garden Ceremony Chairs

Our chapel can seat up to 100 guests. Chairs for both the Chapel and Garden
Ceremony must be hired separately, we can arrange chairs on your behalf this can be quoted separately.

Gratuity

15% on the final Food and Beverage Amount for the wedding evening.

Babysitter

We charge R 65.00 per hour per babysitter, and R 210.00 per hour per
babysitter after midnight. Please arrange for a babysitter in advance. (limited to
3 children per babysitter - this is dependent on the childrens ages).

Staff Overtime

We charge R 210.00 per hour per staff member after midnight - cut off is 2am
A minimum of 6 staff members are required after midnight, dependent of the
amount of guests and at the discretion of management.

Co-ordination Fee

We charge 20% on anything booked and paid for by Hartford House for your
wedding (service providers).

Deposits

Hartford House is an extremely popular wedding, venue and we restrict the

number of weddings we host. In order to secure your special weekend
wedding, we require that you settle the Non Refundable Deposit - to secure
your booking - within 2 weeks of selecting a date.
The balance, which comprises of the value of 2 days accommodation on a
double occupancy basis, is payable 3 months prior to your wedding.
The Venue Hire is payable within 4 months of your wedding date.
Bride and Groom can settle deposits either by credit card or EFT - Proof of
payment must be supplied - this is the clients responsibility.
In the event of non payment of a deposit, the Hotel reserves the right to
cancel the booking without notice or liability to the client.

Rules and Regulations

You are required to use our restaurant on the Friday evening.

Our meals are plated menus.
Babysitters are available, at R 65.00 per hour per babysitter and R 210.00 per
hour after midnight (no more than 3 children per sitter).
Cut-off time for the venue is 2am - however if guests become unruly and
there is an increase in breakages we reserve the right to close the venue.
Bride and Groom to please confirm in writing the time they require the bar to
stay open until.
We have a no corkage policy, we are aware many people have connections
in the wine industry but we ask that you dont bring in any alcohol.
We are more than happy to assist with sourcing your perfect wine.

2016 Wedding Package

Cancellations

Hartford House Wedding Portfolio - 2016

Cancellations & variations must be made in writing - We will

attempt to accommodate variations whenever practical and
reasonably possible.
Venue Hire: - No Arrival No Refund
- 7 to 12 Weeks notice
- subject to a 25% handling fee
- 4 to 6 Weeks notice
- subject to a 50% handling fee
- Less than 4 weeks notice - No Refund

Final Numbers

This is required 2 weeks before the wedding, this is the minimum

amount you will be charged for - should the number rise, the hotel will
charge for the additional numbers, but should your number decrease
we will have no option but to charge you the confirmed number.

Final Bill

Payable on departure. We will invoice you on the Monday before the

wedding, once final numbers have been confirmed, and all other
expenses are payable on departure.

by David Rees

Alexis Diack

Alexis Diack

David Rees

Alexis Diack

...leave the world behind

PO Box 31 Mooi River 3300 KwaZulu-Natal South Africa

Tel: 27-33-263 2713 Fax: 27-33-263 2818
Email: info@hartford.co.za
www.hartford.co.za
2016 Wedding Package

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