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SPECIAL MEETING

MONDAY, July 6, 2015

CITY COUNCIL MEMBERS


JASON BURNETT, MAYOR
VICTORIA BEACH
KEN TALMAGE
CARRIE THEIS
STEVE DALLAS

CLOSED SESSION 4:30 P.M. AT CITY HALL


East side of Monte Verde Street
Between Ocean and Seventh Avenues

OPEN SESSION 5:30 P.M. AT THE CARMEL WOMANS


CLUB
SW Corner of 9th and San Carlos Street

1.

CALL TO ORDER and ROLL CALL


Mayor:
Burnett
Talmage
Mayor Pro Tem:
Council Members:
Beach, Dallas, Theis

2.

PLEDGE OF ALLEGIANCE

3.

CLOSED SESSION
Mayor Burnett will announce the Closed Session and ask for
Public Comments on matters described in the following Closed Session
Meeting Notice (Government Code Section 54957.6(a); 54957.7(a)).

General Information:

The City Council of Carmel-by-the-Sea meets in Regular


Session on the First Tuesday of each month at 4:30 p.m.,
unless otherwise noticed. The City Council may also meet
on the First Monday of each month in a Special Meeting
and/or a Workstudy Session at 4:30 p.m., unless otherwise
noticed.

Council Agendas:

City Council agenda packets are available for public review


on the City website at www.ci.carmel.ca.us and in the Clerks
Office on the Friday prior to the scheduled meeting. Any
writings or documents provided to a majority of the City
Council regarding any item on the agenda will be made
available for public inspection. Interested members of the
public may subscribe to the Council Agenda by submitting a
request to the City Clerk.

Public Participation:

Meetings are open to the public and the City Council


welcomes your participation. Any member of the public may
comment on any item on the agenda. Testimony is limited to
three (3) minutes per speaker, or as otherwise established
by the City Council.

Broadcastings:

Meetings are streamed live on-line and archived for easy


access anytime day or night. Visit the Citys website at
www.ci.carmel.ca.us to view the meetings or watch a
television rebroadcast on the first Sunday after the City
Council meeting at 8:00 a.m. on MCAET Channel 26.

ADA Notice:

In compliance with the Americans with Disabilities Act, if you


need special assistance to participate in this meeting, please
contact the City Clerks Office at 831-620-2007 at least 48
hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the
meeting (28CFR 35.102-35.104 ADA Title II).

3.A

LABOR NEGOTIATIONS
Government Code Section 54957.8
Agency Designated Representatives: Zutler
Employee Organization: LIUNA; CPOA

3.B

CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION


Significant exposure to litigation pursuant to subdivision (b) of Government
Code Section 54956.9: 4 cases

At approximately 5:30 p.m., the City Council will adjourn from Closed Session
and resume in Open Session at the Carmel Womans Club.

4.

CONSENT CALENDAR None

5.

ORDERS OF COUNCIL
Orders of Council are agenda items that require City Council discussion, debate
and/or direction.
5.A

City Boards and Commissions and community groups proposals for the
2016 Centennial Celebration
Recommendation: Receive proposals from the Harrison Memorial
Library Board of Trustees, Community Activities and Cultural
Commission, Historic Resources Review Board, Forest and Beach
Commission, Planning Commission, and community groups on projects,
activities, events, displays and other ideas for the 2016 Centennial
Celebration

6.

PUBLIC HEARINGS - None


Public Hearings consist of Zoning amendments, General Plan amendments,
appeals of Commission decisions and other State- mandated items. If the Public
Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on
their own behalf after the staff report and at the close of public comment in order
to have an opportunity to rebut public comments. Other speakers will be allowed
three minutes.

7.

RECONVENE TO CLOSED SESSION (If applicable)

8.

ADJOURN

CITY OF CARMEL-BY-THE-SEA
Council Report
July 6, 2015
To:

Honorable Mayor and Members of the City Council

From:

Douglas J. Schmitz, City Administrator

Subject:

City Boards and Commissions and community groups proposals for


the 2016 Centennial Celebration

RECOMMENDATION(S): Receive proposals from the Harrison Memorial Library


Board of Trustees, Community Activities and Cultural Commission, Historic Resources
Review Board, Forest and Beach Commission, Planning Commission and community
groups on projects, activities, events, displays and other ideas for the 2016 Centennial
Celebration

SUMMARY: On February 18, 2015 Centennial Committee held a meeting to gather


ideas from the community for the Centennial Celebration. Following this meeting Mayor
Burnett sent a letter out to all of the community groups and the Citys Boards and
Commissions, to solicit additional ideas and input as additions to the Centennial
Celebration. Events will be held leading up to and culminating in the Citys 100th
Birthday, October 31, 2016.
The following attachments are proposed ideas that have been submitted for discussion.
ATTACHMENTS:
1.
2.
3.
4.
5.
6.

Mayors Letter
Forest and Beach Commission ideas
Community Activities and Cultural Commission and the Harrison Memorial
Library Board of Trustees ideas
Historic Resources Review Board ideas
Planning Commission ideas
Centennial Tree Committee ideas

Council Meeting Date: 07/06/2015


Agenda Item: 5.A
Page 1

ATTACHMENT- 1

Dear:
1would like to invite your group to have a role in Carmel-by -the -Sea's centennial in 2016. The
anniversary year should be filled with many types of differing events commemorating the 1001h birthday
of our incorporation as a City on October 31, 1916. I appointed a Centennial Committee comprised of
Sue McCloud, Barbara Livingston and Merv Sutton to develop plans for our anniversary and you may be
working with them already. The committee held a public meeting in February to solicit ideas and
valuable input from the community and I want to thank the committee members for their efforts to
date and look forward to their continuing role in making 2016 a great year for Carmel -by -the -Sea.

If your group is not already doing so, the Council would ask that your group meet and discuss what
contribution your orga nization would like to contribute to events in 2016 which will be a year-long citywide celebration. The Council would like its boards, commissions and committees to work with it, the
Centennial Committee and all community groups in having an active role in hosting events, displaying
our history and presenting projects for 2016.
Your creative ideas will be a central part of our celebration . We would ask that you or a representative
of your group bring your ideas and/or projects and programs to a City Council workshop on Monday,
July 6th at 5:30pm to present your concept(s) and to hear t hose of other community groups. Working
with the Centennial Committee, we want to make sure there is no duplication of projects, programs or
efforts and that each group has a distinctive role in the celebratory year.
Thank you in advance for your contributions to our celebration and the City Council looks forward to
hearing your ideas on July 6th.

Sincerely,

Jason Burnett
Mayor

Council Meeting Date: 07/06/2015


1\~eAEia

Item: .A
Page 2

ATTACHMENT - 2

Forest and Beach Commission Projects for 2016 Carmel Centennial

1) Plant 100 trees in 100 days culminating with a significant tree planting on the day of
the centennial celebration
a. Significant tree could be a replanting of Carmel's Christmas Tree
2) Select 4 areas along the Scenic Beach Pathway for re-landscaping
a. Some monies could come from the City and the rest through fundraising or
sponsoring like that seen on freeways and highways.
3) Re-landscape Upper Ocean right of way on both north and south especially in the area
near Santa Fe/Santa Rita where the eucalyptus trees were removed 3 years ago
4) City sponsored beach cleanup in July 2016 which would take the place of the CRA
beach cleanup that month
a. larger than normal CRA cleanup with BBQ, etc
b. Enlist Save our Shores and Sustainable Carmel as partners

Council Meeting Date: 07/06/ 2015


Agenda Item: 5.A
Page 3

ATTACHMENT- 3
CA&CC

1.

Present a series of 8 monthly, cultural events in Devendorf Park including a local resi dent art
contest, a photography contest, dog parade, movies about Carmel

2. A float in the 2016 Birthday party parade that depicts the City's traditional community events
3. Horse drawn carriages
4 . Tours of Carmel
5. Recommendation that the City sponsors a centennial event at First Murphy House and at Vista
Lobos

Library Board

1.
2.
3.

4.

5.
6.
7.

Develop a series of bookmarks containing lists of books about Ca rm el, and by Carmel authors.
Put Centennial logo on bookmarks.
Create monthly displays in the Main Library of Carmel autho rs and the ir books, beginning with
the Bohemians.
Create displays in the Main Library and Park Branch which feature the history of the first library
in Carmel and the subsequent creation of the Harrison Memorial Library. Display should incl ude
books that were written- and people were reading- during those time periods.
The Library Board (not necessarily the Carmel Public Library Foundation) will present a lecture
on the history of the library (if someone can be found who is qualified to deliver the lecture).
Other possible lectures: Erin Gafill speaking about Frank Powers, a lecture about Lester
Rowntree given by one of her grandsons.
Develop a series of age-appropriate, recommended Classic Literature booklists for children
which include Carmel authors such as Jack London.
Complete, publish, and publicize one or more History Pin historica l walking tours.
The annua l teen photo contest theme will be based in some way on the history of Carmel.

Council Meeting Date: 07/06/2015


Agenda Item: S.A
Page 4

ATTACHMENT- 4
Ashlee Wright
From:
Sent:

To:
Cc:
Subject:

Marc W iener
Wednesday, July 01, 2015 9:23AM
Ashlee Wright
Rob Mullane
RE: HRB Centennial ideas?

Ash lee,
The HRB wants to designate (or at least ~tJrt the processj the Forest Theater as a historic State Landmark in time t he
Centennial CeiC'bration. We also tlisclrssed having historic photographs of certain commercial buildings posted here at
City Hall . In addition, t here was some discussion of having the historic photographs of commercial buildings rosted in
the storefront wind0ws.
Thank you,
Marc W iener
Sen io r Planner
City of Carmel-by-the-Sea

P.O. Drawer G
main 831-620-2010
direct 831 -620-2024

From: Ashlee Wright


Sent: Tuesday, June 30, 2015 5:50 PM
To: Marc Wiener
Subject: HRB Centennial ideas?
Hi Marc,

1was wondering if you could send me a quick list of the ideas that the HRB came up wit h fo r the Cent ennial Celebration?
Thanks!
Ash lee

1
Council Meeting Date: 07/06/2015
Agenda Item: 5.A
Page 5

ATTACHMENT- 5
Ashlee Wright
From:
Sent:
To :

Cc:
Subject:
Attachments:

Rob Mullane
Wednesday, July 01 , 2015 5:08 PM
Ashlee Wright
Marc W iener
PC input on Centennial
SKM_C364e15070117050.pdf

Ash lee,
Earlier today, Marc provided you w i th t he input from the HRB on the Cent ennia l.
For the Planning Cornrnission, ind ividual Commissioners provided written suggestion~. which were discussed at the June
10, 2015 Planning Commission rneGting. I have attached this conespondence. Additional input w as provided verbally by
Vice Chair LePage, who suggested that the City create a display with a timeline of significc1nt Planning-related events and
decision; for the City. The Commission no ted su ppo rt for this ~ u ggestion, a~ well as for a compil ation of ''Quirky Carme l''
rules and reguldlions.
Plea~e let me knov. if you need anything else from me on this. Thanks.

Robert A. Mu llane, AICP


Community Planning Clnd Building Director
City of Carmel-by-the-Sea
P.O. Drdwer G
Carmel- by-the-Sea, CA 93921
main (831) 620-2010
direct (831) 620-2057
rmullan e@ci.carmel.ca.us

From: Marc Wiener


Sent: Wed nesday, July 01, 2015 9:23 AM
To: Ashlee Wright
Cc: Rob Mullane
Subject: RE : HRB Centennial ideas?

Ash le e,
The HRB wants to designate (or at least start the process) the Forest Theater as a historic State Landmar" in time the
Centennial Celebration. We also discusse d having historic photographs of certain commercial buildings posted herE> at
City Hall. ln addition, there was some discussion of having the h1storic photogrilphs of commercial buildings posted in
the storetront windows.
Thank you,

Marc Wiener
Senior Planner
City of Carmel-by-the-Sea
1
Council Meeting Date: 07/06/2015
Agenda Item: 5.A
Page 6

P.O. Drawer G
main 831 -620-2010
direct 831-670 2024

From: Ashlee Wright


Sent: Tuesday, June 30, 2015 5:50PM
To: Marc Wiener
Subject: HRB Centennial ideas?

Hi Marc,
1was wondering if you could send me a quick list of the ideas that the HRB came up with for the Centennial Celebration?
Thanks!
Ash lee

2
Council Meeting Date: 07/06/2015
Agenda Item: 5.A
Page 7

Rob Mullane
From:

Sent:
To:
Subject:

Ian Martin <ian@ianmartinphotog raphy.com>


Tuesday, June 02, 2015 1:11 PM
Rob Mul lane
Re: Ideas for Centennial Committee

Hi Rob.
Taelen Tl1omas is a talented local actor who has does one-man performances about Jack London and Robcrt
Louis Stevenson, perhaps there could be pop-up perfonnances around town with actors like him &riving
monolo!,rues and poetry recitals?
Or just have people in early 20th century garb in the crowd?

Also. to kick off the parade for the town's 50th anniversary party, the hell in the WWI was rung. (It had just
been installed there a few days bdore.) Rkhard Kreitman imd I had the idea ofbclls all over town ringing to
launch the I OOth anniversary parade.
Here'~

Thomas' website:

--Ian

On M on, Jun 1, 2015 at :!:57 PM, Rob Mullane <)\\1_ull~nt~!::i.L.;!nnl.'!.,:iJ_.uv wrote:


Commissioners:

We will have on next wc~k's agenda under subcom mittee reports, an item seeking input from the Commission
on ideas for the Planning Commission's contribution for the City'i> Centennial. The Chair will then appoint a
subc..:omm)ttee to futiher explore this ideas and work with the Centennial Committct:. (See the attached Jettt:r
from the M ayor.)

\Vhile the Commission will discuss these ideas on June I 01h. it would be ~:,rrcat to get some ideas in advance
from each of you, if at all possible. Please send these to me, and Twill compile and present at the m eeting for
the d iscussion . Please do not reply to all. Thanks.

Council Meeting Date: 07/06/2015


Agenda Item: 5.A
Page 8

Robert A. Mullane, AICP


Community Platming and Building Director
City of Cam1el-by-the-Sea

P.O. Drawer U

C'armcl-hy-thc-Sea, CA 93921

Council Meeting Date: 07/06/2015


Agenda Item: 5.A
Page 9

Rob Mullane
From:

Sent:
To:

Subject:

Don Goodhue < donaldgoodhue@comcast.net>


Friday, June 05, 2015 10:49 AM
Rob Mullane; KJ 319
Centennial

Rob:
Herewith my thoughts on the Centennial. Some are closely related to ones advanced by Jan Reimers and also
by Maryanne Lloyd as mentioned by Barbara Livingston.

1. I had initially thought of going back through the historical record and portraying the various actions by the
planning commission, and the council as well, that have affected the character of Carmel. This could include
controversies on major projects and issues (house numbers, parking meters neon signs, etc.). It would be
shown in posterboards with photographs.
2. A similar thing would be a portrayal of the physical history of Carmel's development. There are many
books on the people and events in Carmel' s history; this would show the various structures, and changes like
dirt vs. paved roads, or the change from open fields to the urban forest, leading up to today.

3. Another possibility, closely related to Jan's ideas, would be recognition of structures, both commercial and
residential, that have been preserved intact or well remodeled that significantly contribute to Carmel's
character-everything from the big hotels, the library, City hall and selected well-preserved residences.
It seems to me if the Centenn1al celebration is to be
year to partake, i.e., a place to show things.

a year long, there needs to be ways for visitors over the

My thoughts, so far.
Don

This email has be2n c;-; ::-ckc:d +or thlsE-s by Avast antivir:.:s softwa:-2.
v.ww .avast.cop1

Council Meeting Date: 07/06/2015


Agenda Item: 5 .A
Page 10

Rob Mullane
From:

Jan Reimers <janreimers@aol.com>


Friday, June 05, 2015 5:25 PM
Rob Mullane
Centennial ideas

Sent:
To:
Subject:

Dear Rob,
Thanks for taking the time today.
I have some random thoughts for the Centennial. Actually, I find it difficult to identify anything that will show case the
Planning Office and Commission.
One thing might be

a list of Carmel 'dent's' ..... I really don't like that myself, just brainstorming!

Originally, I had thought of some sort of poster presentation that could be set up in the library. It could show case homes
and buildings that best define the codes and guidelines of Carmel. Possibly, focus on the homes/buildings that have been
recently built or remodeled.
I understand that a poster rdea was also suggested for the HRB and that they thought businesses in Carmel might put
them in their windows. Maybe some of tne businesses in town would allow thern in the windows. (we might need to
review our own codes for that!) Also, a map could be provided for those interested in walking in town to see the
homes/buildings
After today's meeting, I wonder if we might actually do something that would be truly useful for the city, staff and
commission. That would be to create the list of guidelines for new residents. The list that we discussed today, letting new
residents and others know the purpose of the perm1ts and the process and the list of items that need permitting. As Don
said, "Quirky" Carmel!!!
Possibly, some humor could be incorporated similar to the certificate for high heels.

I take all of the rules and codes very seriously and we would not want to diminish that. BUT, if we could do something
that would be informative, Interesting, maybe even entertaining, and useful, that would be a great way to use our timel
Just some random thoughts ..
Jan
janreimers@aol.com

Council Meeting Date: 07/06/2015


Agenda Item: S.A
Page 11

Rob Mullane
From:

Sent:
To:

Cc:
Subject:

Jan Reimers <janreimers@aol.com>


Sunday, June 07, 2015 7:11 PM
Rob Mullane
donuldgoodhue@comcast.net
Centennial

Dear Rob,
I have been giving more thought to the contribution of th e Planning Commission for the centennial. ..
The more I think about it, the more I believe that a pamphlet of the codes with photos where needed and done, possibly,
in a question and answer format would be something that could/would be used for a hme after 2016. It could be written in
a serious, yet witty way...possibly with some humor tucked in .... maybe even a Bates cartoon, if appropriate. I really like
using the word quirky, so maybe, "Carmel's Quirky Codes" could be a working title.
Phil Bowhay is a creative writer who might help. I would want to be sure that we, the planning office and commission,
would be in control of the document. It could be fun to prepare and could be handed out to visitors and at the desk and to
new residents, etc. It might be used to address some of the concerns we discussed at the recent meeting.
As to the cost..... We might be able to get some community underwriting.... Probably not appropriate to have businesses
'advertise', but financing might be out there somewhere!
I look forward to our discussion and to hear the other ideas.

Jan
janre1mers@aol .com

Council Meeting Date: 07/06/2015


Agenda Item: 5.A
Page 12

ATTACHMENT- 6

Centennial Tree Project


Maria Sutherland
6/22/2015
- On January 1, 2016, begin offering Commemorate Trees. Predicted demand will be
great.

- 100 people will also be commemorated. These people may be the first 100 to
purchase trees or the 100 top donors. Possibilities include engraved plaque with list of
names, or ''Tree Stars," like Hollywood stars, embedded in the sidewalk.
- Add GPS marker or coordinates for tech savvy people.

-Auction locations as there may competition to get trees in the most favorable public
location. For instance, Doris DaY. uses eBay to raise funds for her charity.
-Sell trees in local stores (Ami, Eco-Carmel, Beechwood Home, etc) as a gift. It would
be the same price as buying through a website, so a profit margin would have to be built
in.
- Suggest a joint project Forest & Beach Commission, Friends of Carmel Forest, and
the City of Carmel.
-Funds to go through Friends of Carmel Forest to be placed in trust for forest
restoration and maintenance. This will allow for tax deduction and funds would be
insulated from budget cuts and political agendas.

Goals
- To replace the approximate 1,717 tree deficit and ensure their maintenance for the first
3 years
- To ensure a healthy forest for future generations
- To bring the community together to celebrate the beauty of Carmel 's forest
Benefits
- Forest gains trees
- Funds are raised for restoration and maintenance
- People have a beautiful tree to commemorate their loved one
- People form an emotional attachment to the trees in the forest
- People receive tax deduction through Friends of Carmel Forest
Information needed
- Tree signage and cost
- Watering and maintenance cost
-Locations
- Advertising campaign

Council Meeting Date: 07/06/201 5


Agenda Item: 5.A
Page 13