Organization structure
Company
In SD: Combination of sales Organization, distribution channel & division they call at as
One sales area.
Movement types: posting keys in FI
101 Material receipt against purchase order/production
102 Reversal of 101
201 Issue to cost centre (stores of all departments)
202 Reversal of 201
261 Issue to orders (Raw material shows)
262 Reversal of 261
521 Material receipt with out production order
522 Reversal of 521
561 Opening stock talking
562 Reversal of 561
601 Delivery
602 Reversal of 601
Process key (Transaction keys)
These are system defined keys
1). BSX Inventory postings
2). WRX GR/IR clearing (G.R Goods receipts)
(I.R Invoice receipts)
3). PRD price difference/production order differences
4). GBB Offsetting entry for inventory posting
a). VBR consumption
b). VNG scrapping
1
Price control
Purchase Price
0
0
Closing stock
0
20
Consumption
In SAP
Opening stock Purchases 5 Consumption 3 Closing stock 2 -
0
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7. Consumption:
Raw material consumption local Dr P&L debit GBBVBR
To inventory raw material local B/S current assets BSX
8. Wages Payment:
Wages A/C Dr
To Bank A/C
9. Production receipt:
Inventory finished goods (At product cost) Dr Balance sheet current
assets BSX
Increase/decreased stock finished goods P/L A/C credit GBBAUF
(Production order) GBBZOF (NO Production order)
10. Delivery:
Increase/decrease in stock finished goods P&L credit: GBBVAY sales
(At product)
GBBVAX sales not revenue account
To inventory finished goods Balance sheet current asset BSX
11. Sales billing:
Customer A/C Dr Sundry debtors Balance sheet current asset from
sale order
To sales- P&L A/C credit ERL
Example:
Po1
Po1
Move type 101
Raw material 1
Material No RM1
qty: 100
Qty: 20 Kgs
Rate 5
Save
Vendor 1234
Movement type 101 Debit BSX 200121 inventory raw materials Qty in GRX
Credit WRX 150000 GR/IR clearing.
1st rule:
In material master we specify valuation class:
Here RM1 & RM2 (Material master) is specify the valuation
Class 3000 RM local & 3001 RM imported respectively.
(2) For valuation class we assign G/L accounts based on the nature of transaction.
Here valuation class (3000 RM local & 3001 RM imported)
Assign G/L accounts inv. Postings (BSX) (200121- Inventory raw material local, 20012Inv. Raw material imported), GR/IR clearing. WRX (150000 GR/IR clearing),
150001 (GR/IR clearing raw material imported)
Batch mode:
Batch:
Qty
Rate
Amount
1
2
100
200
10
40
1000
8000
300
10
10
9000
100
8900
9080
Receipt:
1000 BSX
1000 WRX
100 GBBVBR
100 BSX
Dr
Inv. Verification
GR/IR clearing raw material 1000
Inv. Raw material local
200
To party
1200
Moving average:
Stock partly available
Qty
100
200
300
Consumption 280
Rate
10
40
Amount
1000
8000
30
30
9000
8400
20
Price difference
600
40
20
640
a) receipt;
Invent raw material local
Dr
1000
To GR/IR Clearing raw material 1000
b) Consumption:
Raw material consumption Local
Dr
8400
To Inv. Raw material
8400
c) Inv Verification:
GR/IR Clearing raw material local
Price difference raw material
Inv. Raw material
To Party
BSX
WRX
GBBVBR
BSX
1000 WRX
160 Prd
40 (20*2) BSX
1200 (from P.O)
Rate
100
10
1000
200
40
8000
-----------------300
30
9000
Consumption
300
30
9000
----------------a) Receipt:
Inv raw material load Dr
1000 To GR/IR clearing raw material
b) Consumption:
Raw material local Dr
9000 To Inv raw material
9000
c) Inv. Verification:
GR/IR Clearing raw material
1000
Price difference raw material
2000
To Party
BSX
1000
WRX
GBBVBR
WRX
-
WRX
PRD
SD to FI
1. Enquiry and quotation
2. Sale order:
Material qty, plant, sale, organization, rate, delivery terms, payment
3. Delivery:
With out post goods issue (With out PGI) No transfer of ownership
With post goods issue (with PGI) Transfer of ownership
FOB (Free on Boards);
Example:
Plant
Hyd
Port
Customer
Chennai
Only material
No FI document
Material document
FI document
XXX
XXX
XXX
10
XXX
(5)
01 Domestic revenue
02 Foreign revenues
03 Affiliated company revenue
(6) Account asset group for material
01- Trade goods
02- Service
03- Finished goods
(7) Accounts Key:
ERL Sales revenue
ERF Freight revenue
ERB Rebate (Trade discount)
ERS Sales deduction (Commissions)
MM Integration Step
1. Define plant
Path: SPRO Enterprise structure definition logistics general define,copy,
delete, check plant
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12
Select: AML
Select assign button
Select: AMLP check box
Enter
Save
Save in your request
Assign business area to plant/valuation area and division:
Path: Same path
Select plant/valuation area division button
Select new entries button
Plant: AMLP
Division: A1
Give the business area: AMH
Select save button
Save in your request
Assign purchasing organization to company code
Path: SPRO Enterprise structure assignment material management assign
purchasing organization company code
Select find button
Give the company code AMI
Enter
Select company code: AML
Select assign button
Select: AMLR check box
Enter
Save
Save in your request
Creation of material group
Path: SPRO Logistic general material group create material group
Material group: CHEMICAL
Enter
Give the material group description: Chemical
Save
Creation of purchasing group
Path: SPRO material management purchasing create purchasing groups
Select new entries button
Purchase group: AML
Description: Raw material purchase group
Save
Save in your request
Maintain company code for material management
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15
Change
Select new entries button
Give the company code: AML
Save
Save in your request
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22
year: 2007
year: 2007
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year: 2007
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Save
Ignore the warning message, enter
From the menu select invoice document display
Select follow on documents button
Double click on accounting document No:
Reliance industries A/C Dr 7500 (From purchase order)
To GR/IR clearing RM local
7500 AMLRM1 AML1 (WRX)
Goods issue for consumption:
Path: Logistics material management inventory management goods movement
goods issue (MB1A)
Give the movement type: 201
Plant: AMLP
Storage location: Hyd
Enter
Give the cost centre: Dept A
Material number: AMLRM1
Qty: 10 kegs
Save
From the menu select goods issue display
Enter
Select accounting documents button
Select accounting document No
Inventory RM local 750 (AMLRM1 AML1 (BSX0)
RM consumption 750 AMLRM1 AML1 GBBVBR
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SD to FI Integration
Insert regions:
SPRO general settings set countries insert regions
Select new entries button
Give the country: IN (India)
Region: AP; Description Andhra Pradesh
Save
Define sales organization
SPRO enterprise structure Definition sales & distribution define, copy,
Delete click on define sales organization
Select new entries button
Sales organization: AMLS
Description: Hyderabad sales organization
Statistics currency: INR
Save (or) (Ctrl + S)
Ignore the warning message, press enter
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SPRO sales & distribution basic functions taxes define tax determination
rules
Select new entries button
Tax country: select IN (India);
sequence: 1
Tax category: select MWST (out put tax)
Save
Creation of G/L master, sales local own goods (FS00)
Give the G/L account No: 300001
Company code: AML
Select with template button
G/L account No: 300000 (sales account)
Company code: AML
Enter
Change short text & G/L account text to: sales local own goods
Select create/bank/interest tab
Field status group: G029 (Revenue accounts)
Save
Select edit cost element button
Valid from date: 01.04.2007 to 31.12.9999
Enter
Cost element category: 11 (Revenues)
Save
Assignment of accounts for automatic posting:
SPRO sales & distribution basic functions accounts assignment/costing
Revenue account determination assign G/L accounts
(T.Code: VKOA)
Double click on table: 001
Select new entries button
Application area: select V (sales & distribution)
Condition type: select KOFI
Chart of accounts: AML
Sales organization: AMLS
Account assignment group for customer: select 01 (Domestic revenues)
Account assignment group for material: select 03 (finished goods)
Account key: select ERL (sales revenues)
G/L account No: 300001 (sales local own goods)
Save
Save in your request
Set up partner determination:
4 types of partners:
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Select: accounting 1
Select organization levels button
Give the plant: AMLP
Storage location: Hyd
Sales organization: AMLS
Distribution channel: AD
Enter
Give the description: finished product
Base unit of measurement: Kg
Gross weight: 1000 grams
Select: sales: sales organization data 1 tab
Division: A1
Tax classification: select 1 (Full tax)
Select: sales: sales organization to tool tab
Account assignment: select KP (No check)
Transportation group: 0003 (container)
Loading group: 0003 (Manual)
Select: MRP 1 tab
MRP type: select ND (No planning)
Select: accounting 1 tab
Valuation class: AML2 (finished products)
Price control: select S (Standard price)
Standard price: 400/Select save button (or) (Ctrl + s)
Creation of condition type:
Logistic sales & distribution master data conditions select using condition
type create (VK11)
Give the condition type: PR00 (price)
Select: key combination button
Select: material with release status radio button
Enter
Give the material No: AMLFG
Amount: 500/Valid on: 01.04.2007 to 31.03.2008
Save (or) (Ctrl + S)
Select back arrow
Give condition type: MWST (Out put tax)
Select key combination button
Select domestic taxes radio button
Enter
Give the country: IN (India)
Valid on 01.04.2007 to 31.12.9999
Tax classification customer: 1 (Liable for tax)
Tax classification for material: 1
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Profitability segment:
In consist of system defaulted characteristics
Client required characteristics
Example of client required characteristics:
1. Sales employee wise profitability
2. industry wise profitability
Data flow in profitability analysis
SD to FI
a) Enquiry & quotation
b) Sale order: customer product plant sales organization quantity price delivery
terms & payment terms
c) Delivery: with out posts goods issue/with post goods issue
d) Billing
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Description
INR
200122
300201
Inventory FG
10000 - DRLFG1 DRL1 (BSX)
Inc/Dec in stock FG 10000 DRLFG1 DRL1
(GBBZAX)
Qty & standard price
Delivery:
Logistics sales & distribution sales order subsequent functions outbound
delivery (VL01N)
Give the shipping point: AMLS
Give the sales order number: 8209 (what it is created in sales order)
Enter
Actual GI date (Goods issue date): 03.12.2007
Select item: 10
Select picking tab
Pick quantity: enter 1
Select post goods issue button
From the menu select out bound delivery display
Enter
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Inventory FG
Inc/dec in stock FG
Billing document:
Same path: (VF02)
Select the delivery document No: 11341
Enter
Save
From the menu select billing document display
Select accounting button
Select accounting document No
Report generation through report painter
Define forms
SPRO controlling profitability analysis information system report
Components define forms define forms for profitability reports
Double click on create from
Give the form name: AML
Description: AML form (T.Code: KE34)
Select two axes (Matrix) radio button
Select create button
Select operating concern currency radio button
Enter
Double click on: Row 1
Select value field with characteristics radio button
Enter
Value field select: VV01 (Revenue)
Select: confirm button
Double click on row 2
Select value field with characteristics radio button
Enter
Value field select: VV140 (Cost of goods sold)
Select: confirm button
Double click on: Row3
Select formula radio button
Enter
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Product costing
This is used for valuation of inventories like work in process & finished goods.
- Data is flow MM, PP, FI&CO modules
- Product costing made easy sap labs
- When we will take production it will be standard cost
- In the month ending we will knows the actual cost
- The difference will be settle variances of accounts
Data flow in product costing:
Example: Product AMLFGI
Cost sheet
Raw material
Raw material over heads
Production cost
44
------XXX
XXX
------XXX
Dept A
Dept B
Dept C
Dept D
Work centre in PP
45
46
47
Base: A1
Name: raw materials
Save, save in your request
Select: A1
Double click on details folder
Give the controlling area: AML
Enter
Select new entries button
From cost element: 400000 to 400099
Save
Select back arrow 3 times
Select: new entries button
Base: A2
Name: production cost
Save
Select: A2
Double click on details folder
Give the controlling area: AML
Enter
Select new entries button
From cost element: 400100 to 400299
: 400500
: 1200000
Save (or) (Ctrl + S)
Define percentage overhead rates
Path: same path
Select: new entries button
Overhead rate: A3
Name: raw material overhead rate
Dependency: select DO10 (overhead type H keys)
Save
Save in your request
Select: A3
Double click on details folder
Ignore the message, press enter
Select new entries button
Valid from: 01.04.2007 to 31.03.2008
Controlling area: AML
Overhead type: select 2 (Planned overhead rate)
Overhead key: AML
Percentage: 15%
One more:
48
Production 1
RM cost
10% of cost
Production 2
30000
30000
RM Cost
10% of cost
7000
7000
49
SPRO controlling product cost controlling basic settings for material costing
overhead define costing sheets
Select new entries button
Costing sheet: AML
Description: AML costing sheet
Select: AML
Double click on costing sheet rows folder
Select new entries button
Give row: 10 Basic: A1 (Raw materials)
Row: 20 overhead rate: A3 (Raw material overhead rate)
From: 10 to Row 10: Credit: A4
Row: 30. Base: A2 (Production cost)
Row: 40. Description: Cost of goods manufacture
From Row 10 to Row 30
Save (or) (Ctrl + S)
Assign costing sheet to costing variant:
SPRO controlling Product cost controlling product cost planning material
cost estimate with quantity structure define costing variance
Transaction code: OKKN
Select costing variant: PPK1 (Standard cost estimate (Material))
Select details button
Select valuation variant button
Select create button (Beside valuation variant/plant)
Select new entries button
Give the plant: AMLP
Save, save in your request
Select back arrow
Select valuation variant: 001 with plant: AMLP
Select details button
Select overhead tab
Give the costing sheet: AMLP costing sheet
The costing sheet: AMLP costing sheet
Save
Define cost component structure:
SPRO controlling product cost controlling product cost planning basic
settings for material costing define cost component structure
Select structure: 01
Double click on: cost component with attributes folder
Select: cost component 10 (Raw material)
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RM overhead 15%
Production costs
(5 * 10) machine hours
175.00
26.25
50.00
251.25
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