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HSE MANAGEMENT SYSTEM

Objectives of HSE Management Systems


1. To prevent Fatalities, Injuries and Illnesses not only to Employees but
also to Contractors & Visitors.
2. To reduce Near misses, Unsafe Acts & Conditions.
3. To safeguard the reputation and image of the Organisation.
4. To reduce Direct and Hidden costs resulted by incidents.
5. To comply with Legal Requirements: OSHA, FMA & EQA.
6. To safeguard and protect our Malaysians Environment.
7. To increase Companys productivity, quality and performance.

By implementing a HSE Management System:

Phase 1: Conducting Initial Status Review.


Phase 2: Establishing & implementing HSE Policy.
Phase 3: Organising Structures & Responsibilities.
Phase 4: Planning.
Phase 5: Implementation.
Phase 6: Evaluation.
Phase 7: Action for Improvement.

Steps to achieve EFFECTIVE HSE MANAGEMENT SYSTEM that we offer:

1). Conduct Initial Status Review:

1.1) Review of the current HSE arrangements. Methods used:


1.1.1) Site inspection
1.1.2) Document Review, if any
1.1.3) Interview

1.2) Comparing current HSE arrangements with:


1.2.1) Legal HSE requirements
1.2.2) Corporate HSE requirements

2). Establish Policy:

2.1) Top Management Commitment (in writing).


2.2) All Departments Managers Commitment.
2.3) All Employee Involvement.
2.4) Dated, current and signed by the Top Management.
2.5) Contain commitment on continuous improvement & compliance to
legal & other
requirements.
2.6) Contain main objectives to achieve.
2.7) Well communicated to employees & contractors.
2.8) Displayed at Lobby, Notice Board, Handbook, etc.
2.9) Reviewed regularly and contents understood by Employees.
2.10) Required by OSHA Sect. 16.

3) Organizing:

3.1) Establishing HSE Organisations and structures


3.1.1) HSE Dept and Competent SHO
3.1.2) Reporting to Top Management
3.1.3) Establishment of Main and Sub Committees

3.2) Assigning HSE responsibilities and accountabilities to Management


Team, Key
Personnel, Committee Members and Employee
through Job Description

3.3) HSE Management System Documentation Structure:

3.3.1) Eg: Policy, Objectives, Minutes, Report, Checklists, Training


attendance,
procedures, etc.
3.3.2) Accessible, ownership, approved, reviewed.
3.3.3) Current suitably identified and communicated.

3.4) Communication & Consultation:

3.4.1) Receiving, responding & documenting of internal and external


HSE
communication
3.4.2) Inter department HSE communication and consultation
techniques
3.4.3) Employee feedback considered & responded
4) Planning:
5)
6) 4.1) For each activity, carry out HIRAC (Hazards Identification, Risk
Assessment &
Control Measures):
7)
8) a) Break down the steps.
9) b) Identify the HSE Hazards.
10)

c) Identify Existing control measures.

11)

d) Assess the S&H Risks & Environmental Impacts.

12)

e) Identify Significant Risks & Impacts.

13) f) Prepare plan to implement control measures for the significant


risks and impacts.
14)
15) 4.2) Identify Legal Compliance Status on:

a) OSHA, FMA, EQA, Poison Act etc.


b) Focus on Non-compliance aspects.
c) Prepare Action Plan to implement Non-Compliances.

4.3) Prepare HSE Objectives & Action Plan:

a) For all facilities.


b) Facilities are advised by Safety Manager & owned by General
Manager/Manager.
c) Sections Objectives prepared & owned by Section Managers.
d) Effectiveness is reviewed in Safety & Health Committee meeting.
e) Detailed Action Plan (What, How, Who & When) for each
Objective.
f) Achievements are linked to Performance Appraisal & Bonus
Criteria.

4.4) HSE Training & Competency as planned:

a) Training will include: Induction for New Employees & Contractors,


Legal
Requirements, Job Specific Safety & Health related.
b) Prepare HSE related Competency Plan.
c) Prepare Awareness Activities Plan.
4.5) Controlling a Safe & Health Operation:

a) Based on Results of HIRARC, Legal Requirements & Initial Status


Review.
b) Establish Sub-Committees.
c) Train members.
d) Prepare establishment plan.
e) Procedures & Work Instructions will include:
1) PTW System (Safety Rules)
2) General Site HSE Rules
3) Management of Chemicals
4) Procurement
5) Confined Space Entry
6) Hot Work
7) Management of Contractors
8) Mobile/Over Head Crane Operations, if any
9) Forklift Operations, if any
10) Scaffolding Operations
11) Health Control
13) Office Safety & Health
14) Management of PPE, etc.
4.6) ERP:

a) Preparation of Emergency Response Plan (ERP)


b) Establishment of ERT Organisation
c) Identification & availability of Emergency equipment
d) Conducting of Training (Classroom & practical)
e) Simulations & Drills

5) Evaluation:
5.1) Performance Monitoring:
a) Quarterly area inspection by Safety & Health Committee Team.
b) Monthly area inspection by Section Leaders
c) Monthly area inspection by HSE Employee Rep.
d) Twice a year area inspection by each employee
e) I See I Act (ICIX) Program (min.6/employee/year)

5.2) Accident, Incident, Non Conformance Reporting & Investigation:


a) All HSE incidents, injuries, illnesses to be reported, recorded,
investigated,
corrected, prevented, analyzed and
communicated.
b) All non-conformances (unsafe acts & unsafe conditions ICIX) to
be recorded,
corrected and prevented.
c) Reports issued by external shall be considered.

5.3) Performance Measurement:


a) Tracking on LTI, 1st Aid case, Medical Treatment Case, Recordable
cases FR,
SR, No. of Fire, MC, Vehicle Accident, ICIX, non
compliance (KPI)
b) Proactive monitoring PI = No. of inspection, ICIX
c) Indices displayed on the board
d) Monthly Dept & Plant wide trending on KPI
e) Results displayed on the intranet & notice boards
f) Results discussed in HSE Main Committee meeting
g) Results linked to Organisational & Departmental OSH Objectives,
Performance appraisal and Bonus

5.4) Internal System Audit:

a) System audit done internally once a year to cover HSE aspects.


b) Done by trained internal auditors.
c) Cover all elements of HSE Management Systems.
d) Audit results acted upon.
e) Audit results communicated to all and discussed in Management
Review meeting.

5.5) Management Review:


a) Yearly Management Reviewed by the Management Team at the
end of the year:
1) Status of the objectives and action plan.
2) Status of Non-compliance to legal requirements.
3) Status of Significant risks & impacts.
4) Status of Training & Competency Plan.
5) Effectiveness of HSE Organisations.
6) Effectiveness of P & WI implementation.
7) Status of Objective and Action Plan.
8) Status of Reactive & Proactive KPI.
9) Status of Incident & Accident Action items.
10) Overall HSE Performance and links to Performance Appraisal &
Bonus criteria.

6) Action for Improvement:


6.1) Preventive & Corrective Action monitoring mechanism on action
items resulted
from:
1) Incidents, accidents, illnesses, ICIX
2) Inspections, internal and external audits
3) Management reviews

4) Simulations and drills


5) Reports (Medical, Monitoring, CHRA, Health)

6.2) Continual improvement on:


1) Legal Compliance status
2) Significant Risks and Impacts
3) Procedures & Work Instructions
4) Objectives & Action Plans
5) Key Performance Indicators
6) Outcome of Management Review
7) Feedback and suggestions from all