SAP - R/3 Logistics Execution

Transportation Application
component

Objectives

Obtain an overview of the Transportation Component

Identify the most important business

processes in Transportation

Understand the integration with other

R/3 Components

Transportation Basics
Definition
A shipment is a collection of inbound or outbound deliveries
that are shipped together
Effective transportation
Deliveries are shipped on time and are received on schedule at
the customers site
Transportation-Essential functions
Transportation and shipment cost processing

Shipments in R/3

Vendor to Plant

Inbound Shipment

Plant to Customer

Outbound Shipment

Plant to Plant

Stock transfer Shipment

Basic Process

Sales order
Delivery
Shipment
Post goods Issue

Billing

Shipment document- Functions

Combining outbound deliveries

Assigning service agents, modes of transport, shipment types etc

Planning and monitoring deadlines
Specifying deadlines
Cross delivery packing and creation of shipping units
Creation of shipment outputs
Recording of shipment texts
Recording partner determination

Organizational Structure
Company code

Plant

Transportation planning point

Storage location

Shipping point

Warehouse number

Loading point

Transportation Planning point

Header data
Central point in the company for transportation
Plans, processes, monitors shipments
Location or group of people responsible for processing
Assigned to one company code
Not linked to other organizational units

Shipment types-Scenarios

Different shipment types model the different scenarios.

The scenarios have different requirements such as different
processing types or modes of transport.
Road

Rail

Sea

Air

Shipment document - Structure

Item data

Header data

Shipment type
Transportation planning point
Route
Deadlines
Status
Header Data
Shipment Type
TPP
Route
Deadline
Status

Outbound deliveries

Item data
Outbound
Deliveries -1
Outbound
Deliveries -2
Outbound
Deliveries - 3

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Shipment Type- characteristics

Leg determination type
Completion type
Processing control
Service level
Shipping type
Leg indicator
Copying data
Output determination
Text determination
Default values

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Shipment Types

Individual shipment
Collective shipment
Transportation chain

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Individual Shipment

One or more outbound deliveries

Single point of departure and destination
Mostly one mode of transport
One shipment document is created

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Collective Shipment

One or more outbound deliveries

One or more points of departure and destination
One mode of transport
One shipment document

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Transportation Chain
One or more outbound deliveries

One or more points of departure and destination

Various modes of transport

Several shipment documents have to be created

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Transportation relevance - Control

Delivery type

Delivery item category

Route

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Transportation Configuration

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Delivery type Configuration

Check this check box to make LF delivery type relevant for transportation
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Delivery Item category Configuration

Check this check box to make TAN item category relevant for transportation
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Route relevance Configuration

Check this check box to make 000001 Northern route relevant for
transportation
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Grouping of deliveries

Selection criteria

Destination
Point of departure
Due date
Transportation Planning

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Shipment Creation
Manual creation
Manual creation using planning proposal
Automatic creation using collective processing- online or
background
Interfaced to an external Transportation planning system

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Shipment Processing - Functions

Determining and commissioning the service agent
Scheduling the deadlines
Determining the stages
Determining the means of transport
Checking in the means of transport
Loading the means of transport
Entering texts
Generating output
Posting goods Issue

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Shipment Stages
Stages contain information on the geographical characteristics of a shipment.
Basis for calculation of shipment costs :
Stage types: Leg, Load transfer point, Border crossing point
Leg: Connection between starting and end points (transportation
connection point , shipping point , unloading point)
Load transfer point : Location where a shipment is transferred from one
means of transport to another
Border crossing point : Location where a shipment crosses the border

Each stage can have service agent, deadlines, distance , shipment cost relevance
Deliveries can be assigned to the individual stages

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Automatic leg determination

Initiating it in the shipment document

Setting status Planned in the Shipment header
Six different procedures provided by the system
Leg determination indicator assigned to shipment type
Example- Leg determination based on pick-up sequence and
itinerary

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Outputs

General shipment document ALTR

Bill of lading CMR

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Texts

General notes

Loading notes

Notes to forwarding agents

Driver information

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Shipment document Creation

T-Code VT01N
Assign Shipment route all the details will come

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Shipment document Creation

Give the shipment point the

deliveries belongs to that
point will assign to this
shipment.

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Shipment Creation using collective processing

T-code : VT04

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Collective processing Shipment

Note the deliveries combined for creation of shipment

Record the shipment number

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Setting Status

Set status by clicking on all the buttons

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Setting Status
Planned - Transportation planning is complete
Check-in - Vehicle has arrived at the plant
Loading start - Vehicle is being loaded or unloaded
Loading end - Loading/unloading has finished
Shipment completion - Vehicle leaves plant
Shipment start - Shipment begins
Shipment end - Shipment ends
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Question Time

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Session Closure

35

Shipment Cost Processing

Functions

Calculate the shipment costs

Account assignment : Assign the costs in FI-CO

Transfer the costs to FI-CO

Settle the costs with the service agent

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Requirements for Shipment Cost processing

The shipment must be relevant for shipment costs

The shipment document must have the necessary overall status.

Number range must be defined for shipment cost

Shipment cost types to be defined

Shipment cost item categories must be defined and assigned to the shipment

cost documents

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Requirements for Shipment Cost processing

For each shipment type, shipment cost relevance for header, leg , border

crossing point and load transfer point.

The shipment cost document type must be assigned to the shipment type

document
Define shipment type procedure group and assign to Shipping type
Define item procedure group and assign to shipment item category
Define service agent procedure group and assign to vendor master
Shipment cost pricing procedure must be determined based on shipment

type procedure group, item procedure group, Service agent group

Assign Pur org, Pur group and plant to transpn planning point and

shipment cost type

Automatic G/L determination

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Shipment Cost- Configuration

Define number range for Shipment Costs

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Shipment Cost Type

The shipment cost document is the central object for shipment cost
processing.

Define Shipment Cost Types

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Item Categories

Define Item Categories

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Assignment of Item category to Shipment Cost type

Assign Item Category to Shipment Costs

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Assignment of Shipment Cost type to Shipment type

Assign Shipment Cost type to Shipment type

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Shipment Cost relevance

Define Shipment Cost relevance

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Pricing Configuration

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Shipping Type Procedure group

Define Shipping type procedure group

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Assignment of Shipping type Procedure group

Assign Shipping type procedure group to Shipping type

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Definition of Item Procedure groups

Define Item procedure group

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Assignment of Item Procedure groups

Assign Item procedure group

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Service Agent for Shipment Cost

Define Service agent Procedure Group

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Determination of Pricing procedure

Determine Pricing Procedure

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Assignment of Purchasing data

Assignment of Purchasing Data to transportation planning

point and Shipment Cost type

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G/L Account Determination

G/L account Determination for Inventory Posting with GBB

Transaction and VBR General Modifier Key

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G/L Account Determination

G/L account Determination with WRX Transaction

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Shipment Cost Document- Structure

Shipment cost header
General information such as status, reference and administrative info is
provided.
Shipment cost Item
General data such as service agent, pricing and settlement date, tax
amount and tax base amount, company code, plant, purchasing
organization
Shipment cost sub-item
Shipment costs are calculated at shipment cost sub-item level.
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Calculations Bases
Calculation base determines the origin of data that is used
during pricing as a basis for the condition type.

Possible values for calculation base are delivery, delivery item,

shipment header and shipment cost item

Calculation base is assigned to condition type

Costs can be apportioned at delivery item level, although costs

can be calculated using shipment cost calculation base.

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Shipment Cost Settlement

Account assignment
G/L account determination
Assignment for controlling
Transfer to Financial accounting
Purchase order determination
Creation of service entry sheet
Establishment of accruals
Invoice creation
Manual invoice verification

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Transfer to Financial Accounting

To establish accruals
This requires the entry and acceptance of services performed
The basis for service entry sheet is the service order determined
This external service order should have been created in
purchasing
Service order should include service agent, purchasing
organization, purchasing group, plant and item category.

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Manual Invoice Verification

Invoice verification is done on receipt of invoice from service
agent

This involves creation of invoice in the system

Verification of this invoice
Posting it manually

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Sales Order Creation

T-Code: VA01
Enter sales document type,
sales org, distribution
channel and division

Enter sold to
party,
purchase order
no, date,
material and
qty

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Delivery Creation
T-Code: VL01N
Enter shipping point, selection date
and sales order number

Enter the picking qty

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Shipment Document Creation

T-Code VT01N
Assign Shipment route all the details will come

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Shipment Document Creation

Give the shipment point

the deliveries belongs to
that point will assign to
this shipment.

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Shipment Creation using Collective Processing

T-Code : VT04

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Collective Shipment Processing

Note the deliveries combined for creation of shipment

Record the shipment number

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Setting Statuses

Set statuses by clicking on all the buttons

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Shipment Cost Creation

T-Code: VI01
Enter shipment number and shipment
cost type

Click on item ->details and then on the button shown

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Account Assignment
Check account assignment
and save

The field Assigned

shows status as C

Check the transfer check

box and save and a service
entry sheet will be
generated based on a
manual service purchase
order

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Invoice Verification
T-Code: MRRL

Enter company code, plant and Vendor and execute

for generation of Invoice verification

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Shipment Process Tables

Table

Description

VTFA

Shipment Document Flow

VTPA

Shipping Partner

VTSP

Stage of Transport / Item Allocation

VTTK

Shipment Header

VTTP

Shipment Item

VTTS

Stage of Shipment

VFKK

Shipment Costs: Header Data

VFKN

Account Determination in Shipment Costs Item

VFKP

Shipment Costs: Item Data

VFPA

Partner for Shipment Costs

VFSI

Shipment Costs: Sub-item Data

VFZP

Correct Original Assignment of Conditions

VFSCAH

Scale Header

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Question Time

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Session Closure

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