MANAGEMENT INFORMATION SYSTEM,

WHICH INCLUDES HRIS [human resource information]

helps the organization in a number of ways.
-as a resource for corporate strategic planning
-provides information on economic trends for the corp. plan
-provides information on industry trends for the corp. plan
-provides base information for the corp. plan
-provides base information for the corp. objectives
-provides base information for the corp. strategy
-provides the information for the corp. budgeting.
-provides base information for the marketing plan
-provides base information for the sales plan
-provides base information for the distribution plan
-provides base information for the supply chain plan
-provides base information for the promotion plan
-provides the information for monitoring plans
-provides the information for monitoring projects.
-provides the information for senior management strategic decision making
-provides the information for middle management operation decision making
-provides the information for first line management supervisory decision making
THE INFORMATION ALSO PROVIDES A MEDIUM FOR
Efficient internal and external communication
Faster decision-making through elimination of communication lags
Better implementation, monitoring and control
Increased efficiency in management, administration, planning and co-ordination
of various support systems
Improved management information system usage.
Cost and time savings in accessing information
Cheaper communication and document circulation (reduction in paper, postage
and fax costs)
Reduced human resource needs (at messenger, clerical and typist ]
Exposure to management best practices from other parts of the organization
It will also have the following impact on the organization
Access to external databases, on-line journals and publications
Increased efficiency and effectiveness of collaborative research and publications
Decreased time needed for information searches
Better quality of research through access to a wider database of current research
and publications
Long-term national impact as future managers of the organization

The management information system also provides the benefits such as

Rapid access to accurate management information for decision making

Rapid production of management reports
Easier records management
Ease of information sharing
Presentation of records in uniform format
Increased staff satisfaction and confidence in systems
Rapid processing of results.
Minimizing errors
Easy access by managers for information for monitoring and correction
purposes
Continual use of quality information would increase operational efficiency and
may lead to reduced manpower

BENEFITS from information system would include:

Rapid access to correct and current financial information for management and
planning
Increased transparency in the organization transactions
Reduction of opportunities for misinformation
Reduced space needed for records storage.
A more user-friendly and less congested operating system
Decrease in time needed for information searches
Better circulation of management information system
Reduced borrowing and space demand as users rely on remote access
More efficient utilization of available space and reduced demand for costly
expansion
Reduced loss of information
Easier access to online information
International access to the information
Better record keeping and more efficient library management
Enhancement of information programs and research
More efficient and effective instruction through interactive learning using online
resources
More efficient conduct of research using methods compatible with the current
Approaches in other parts of the world
Overcoming equipment limitations by using simulation tools
Enhancement of staff -centred instruction

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OVERALL BENEFITS
The enhanced management information, potentially leading to better, faster
decisions

The productivity improvements resulting from the reduced amount of resources

necessary to perform management functions dependent on financial data

Improved level of service to suppliers/customers, resulting from more timely or

better performance of service

Other benefits, such as improved job satisfaction. and adaptability of the system
in response to future technological changes, or to changes in organization such
as divestiture.
ROLE OF MANAGEMENT INFORMATION SYSTEM
The role of the MIS in an organization can be compared to the role of heart in the body.
The information is the blood and MIS is the heart. In the body the heart plays the role of
supplying pure blood to all the elements of the body including the brain. The heart work
faster and supplies more blood when needed. It regulates and controls the incoming
impure blood, processed it and sends it to the destination in the quantity needed. It
fulfills the needs of blood supply to human body in normal course and also in crisis.
The MIS plays exactly the same role in the organization. The system ensures that an
appropriate data is collected from the various sources, processed and send further to all
the needy destinations. The system is expected to fulfill the information needs of an
individual, a group of individuals, the management functionaries: the managers and top
management.
Here are some of the important roles of the MIS:

The MIS satisfies the diverse needs through variety of systems such as query
system, analysis system, modeling system and decision support system.
The MIS helps in strategic planning, management control, operational control
and transaction processing. The MIS helps in the clerical personal in the
transaction processing and answers the queries on the data pertaining to the
transaction, the status of a particular record and reference on a variety of
documents.
The MIS helps the junior management personnel by providing the operational
data for planning, scheduling and control , and helps them further in decisionmaking at the operation level to correct an out of control situation.

The MIS helps the middle management in short term planning, target setting and
controlling the business functions. It is supported by the use of the management
tools of planning and control.
The MIS helps the top level management in goal setting, strategic planning and
evolving the business plans and their implementation.
The MIS plays the role of information generation, communication, problem
identification and helps in the process of decision-making. The MIS, therefore,
plays a vital role in the management, administration and operation of an
organization.