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FACULTY OF INFORMATION MANAGEMENT

Universiti Teknologi MARA


LESSON PLAN FOR IMD 123
SEMESTER: LECTURE & TUTORIAL
----------------------------------------------------------------------------------------------------------Topic
Terms and basic concept of
records management

Wee
k
1

Subject scope:

Subject scope:

Definition of records
management.
Characteristics of records
Records life cycle concept
Continuum concept
The goals of records
management
Records management
program

Students should be
able to:
Define terms of
records
Identify basic
concepts of
records
management

Definition of records
Concept of records
management

Principles of records
management

Learning
Outcomes

Enable students to
discuss and explain
the principles of
records management

Resources

Learning structure

Notes
PC
Whiteboard and
marker

Explain students the


important of records
management in an
organization
Explain the definition of
records
Explain the concept of
records management

Lectures 60
min

Explain students the


principles of the
records center

Lectures 60
min

Notes
PC
Whiteboard and
marker

Activity

Discussion 40
min
Q & A 20 min

Discussion 40
min
Q & A 20 min

Records management legislation

Subject scope:
primary and secondary
legislation
Best practices and
standards
National Archives Act of
Malaysia 2003
Surat-surat Pekeliling
Perbendaharaan Bil
9.1986
Arahan Perbendaharaan
No. 150
Surat Pekeliling Am Bil.
1997
Arahan Perkhidmatan Bab
4
Registry
Subject Scope
Function of registry
Types of registry
Component of registry
Registry equipment
Security
Job description
Mail Management
- Mail room operation
- Planning
- Organizing
- Coordinating
- Budgeting
- Mail operation
- Delivery operation

5
6-8

Enable students to
identify the records
management
legislation

Students should be
able to:
Differentiate the
various types of
registry
Describe the
component of
registry
Identify the
registry equipment
Understand the
security aspects
required in a
registry
Discuss the job
description
available in a

Notes from
PC
Whiteboard and
marker

Mid Term Break


Notes from
PC
Whiteboard and
marker

Explain students the


primary and secondary
legislation on records
management
Explain students the
best practices and
standards of legislation
in records management

Lectures 60
min

Explain students the


types registry
Explain the differences
of every types of
registry
Explain students the
Component of registry,
registry equipment,
security aspect and
jobs description
available in registry
Explain students the
mail management
aspect
Explain the students
the automated registry
system

Lectures 60
min

Discussion 40
min
Q & A 20 min

Discussion 40
min
Q & A 20 min

- Automated Registry
System

File management

9-10

Subject scope:
File room operations
File storage
File format
Filing the records
File retrieval
The physical maintenance
of files

registry
Understand the
mail management
Describe the
automated registry
system
Enable students to
describe the file
management

Notes
PC
Whiteboard and
marker

Explain students file


rooms operation
Explain the
requirement of file
storage
Explain the file format
in filing
Explain the physical
maintenance of files

Lectures 60
min
Group
discussion 30
min
Exercise 20
min
Q & A 10 min

Mid-Term Test
Classification & Coding

11
12-13

Subject scope:

Classification operation
Coding systems

Appraisal and disposition of


records in organization
Subject Scope:

Objective of appraisal and


disposition
Records appraisal process
Disposal of records

14

Enable students to
apply and
demonstrate the
operation of
classification and
coding systems

Notes
PC
Whiteboard and
marker

Explain the types of


classification
Explain the types of
coding

Enable students to
understand the
apraisal and
disposition process
in organization.

Notes
PC
Whiteboard and
marker

Draw up the process of


appraisal and
disposition in
organization

Lectures 60
min
Discussion 40
min
Q & A 20 min
Lectures 60
min
Group
discussion 30
min
Exercise 20
min

Q & A 10 min
Revision

15

Prepared by:
Lecturer:
Telephone:
e-mail address:

SITI NUUR-ILA BINTI MAT KAMAL


07-9352301/2336 / 013-3689606
sitin509@johor.uitm.edu.my