FINAL PROJECT ON HRM 49

EMPLOYEE HANDBOOK

Making an employee handbook is a major undertaking.

some important items that you should include:

Here are

Vision and mission. Stating this at the start would give employees a better
idea of the priorities and culture of the company so that they could align
their behavior to be consistent with the companys vision and mission.
Compensation and benefits. This is the part that employees would like to
know first and foremost. Besides the basic salary, overtime pay and
incentives, this is the part where you mention company benefits if there are
any.
Working hours. You should specify the exact time and duration of the lunch
break and other breaks that are allowed. Note that breaks under 20 minutes
are considered part of payable work time under current laws.
Policy on tardiness and absences. The rules on tardiness and absences
should be given careful thought because these are the most common
disciplinary problems. Some of the issues that must be decided are the
acceptable excuses for tardiness and absences.
Prohibitions . Gambling, pornography, illegal acts, possession of or under
the influence of drugs or alcoholic beverage. State here, too, lesser violations
that are not allowed, like personal use of company equipment.
Terms of employment. Here are stated certain conditions that could result
in termination if violated. Examples of this are prohibitions on marrying coworkers, hiring of relatives, moonlighting, and other terms of employment.
Employee conduct . This covers a broad range of policies and rules that
prescribe how an employee should behave. This also covers matters like
rules on uniforms, grooming, hygiene, and attitude towards customers and
co-workers.
Safety regulations and disaster preparedness. While this is more
important in factory settings, there must also be policies and rules to prevent
or minimize accidents in the office or other settings. Note here who will be
responsible for matters relating to this.
Miscellaneous. In this category, you lump all the other items that do not fit
in with the other categories. Some of these are Internet and e-mail use.
Penalties. Rules would be difficult to implement if there are no
corresponding penalties. Normally, these must be in writing to avoid legal
problems later on. Certain violations are so severe that they merit immediate
termination. But usually, violations are not so serious. For most

transgressions there is a progressive penalty which may start with just a

verbal warning and then gradually escalate with repeated violations to
qualify
for
suspension
and
even
termination.
Date. It is important that you indicate the date when the handbook was
printed. This is to make clear which version of the handbook is the most
recent and the one to be followed.
The employee handbook is as crucial to the company as the Constitution is
to the country. It sets in writing the expectations and obligations of both
management and employees. Having a good employee handbook is the best
tool to prevent disputes before they arise and to resolve problems when they
happen.
Some of the types of policies you may wish to include in your
handbook are:
An Employee Acknowledgement Form
Introduction to the Employee Handbook*
Equal Employment Opportunity Statement*
General Policies:
Personal Information
Attendance
Use of Company Property*
Confidentiality
Dress Code
Safety and Accident Rules*
Substance Abuse
Sexual Harassment
Smoking
Performance Reviews
Employment Categories
Additional Policies
Compensation and Benefits:
Payroll*
Work Hours and Reporting*
Holidays*
Vacation*
Sick Leave*
Family and Medical Leave*
Maternity Leave*
Funeral Leave*
Jury Duty*
Military Service*
Group Insurance Benefits
Short Term Disability

Continuation of Medical/COBRA
Worker's Compensation
Retirement Plans
Employee Assistance Program
Hiring
Philosophy
Mission & Vision
Objectives
Courtesy or Customer relations
Business ethics and conduct
No Solicitation Policy
Borrowing money
Confidentiality & non-disclosure
Employment of relatives
Employment Termination
Payroll or hours and overtime
Introductory period
Transfer & promotion
Performance appraisal
Disciplinary Program
Problem Resolution
Alternative employment
Length of service
Payroll deductions
Employee status
Employee training
Serving rules & disciplinary actions
Holidays recognized and Floating
Vacation policy
Leave policy
Employee parking areas
Employees meals & breaks
Sexual Harassment
Drug-free work place
Others
Prohibited conduct
Responsibilities
HEPATITIS B VACCINATION
UNIVERSAL Precaution
Fire safety
Emergency Safety
Floor safety
Use of company equipment

FOR BOOKBIND & Soft-copy:

SUBMISSION
Cover Page
Content
A. Welcome & Introduction
1st Phase
B. Employee Benefits & Privileges
2nd Phase
C. Sexual Harassment
D. Image Guidelines
3rd Phase
E. General Rules & Prohibited Conduct
Week 16
F. Health & Safety Program
G. Forms needed from Pre-employment
or time employees are hired
H. Employee Acknowledgement Form
Week 16

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Week

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Week

11

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Week 11
Week
16

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Resume (Each Member)

Short Bondpaper

Font Style: Arial/Times New Roman

Font Size: 11

Single space, LM: 1.5, RM: 1

BOOKBIND: ROYAL BLUE WITH JRU LOGO

Week 16
Week 16

---------------

RUBRIC
CRITERIA
Visual
Presentatio
n

Originality

Organizatio
n

Clarity

Poor
(0-1)
Used a totally
different
format. The
coverpage,
font, spacing,
margin, etc.
were
incorrect.
Dirty or
ragged
appearance.
Not
professional
looking.
Policies were
copied as
stated form
other
sources.

Most of the
parts of the
paper were
aimless and
disorganized.
Almost all of
the sentences
were not
properly
constructed.

Average
(2)
Minimal
errors on
format,
heading,
captions,
font, spacing,
margin, etc.
Professional
looking.

Very Good
(3)
Followed the
prescribed
format of the
paper.
Correct
coverpage,
font, spacing,
margin, etc.
Clean and
professional
looking.

The policies
created were
patterned
from other
sources.

All the
policies were
originally
developed.
The policies
are applicable
with the
nature of the
business
being
established.
Construction
of statements
was not
copied from
any other
sources.
Some parts of All parts of
the paper
the paper
were
were properly
disorganized. organized.
Some
sentences
were not
properly
constructed.

Correct
sentence
structure,
grammar,
punctuation

TOTAL

Most of the
ideas were
not expressed
clearly.

There were
some errors
in grammar,
punctuation
and spelling.
Some ideas
were unclear.
The business The business
and the
and the
policies
policies
created did
created were
not catch the somehow
interest of the interesting.
reader.

Interest

TOTAL

Grade Equivalent:
15
14
13
12
11
10
9
8
7
6
5
Less
than 5

1.0
1.3
1.7
2.0
2.3
2.7
3.0
3.3
3.5
3.7
4.3
5.0

and spelling.
All the ideas
were
presented
and
expressed
very clearly.
The business
and the
policies
created catch
the interest of
the reader.
The paper
can be a
useful
reference
material.