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OHSAS 18001:2007

Whats change?
And the new scenario
Stefano Bonetto

Special edition for

BSI Management Systems

Confindustria Bergamo

May 2008

BSI Group
Turnover: about 360 million Euros
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Location in 100 countries
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Contents
Introduction (why we are here!)
BS OHSAS in Italy
OHSAS 18001 Revision Process
Changes in OHSAS 18001:2007
Operational Implication of New Requirements
Transition to OHSAS 18001:2007
Conclusion

Forward
Copyright BSI (worldwide)
Technical material only for a BSI seminar (internal
use for training activities)
Information

www.bsi-italy.com

The speaker
Sales & marketing manager
stefano.bonetto@bsi-global.com

La prima persona a cui dovete


pensare quando avete
un problema di certificazione!

Why Im here!

Contest
Whats the
18001

To know the new OHSAS


New
requirements
To be able to
present the
new OHSAS

Whats 18001 - Three aspects


Field of OHSAS 18001

Managing risk (health and safety)

Legal compliance (presumption)

Recognition

Worldwide (80 countries 16K companies)

Accreditation (RVA for BSI)

Applicability

Significant risks

Good opportunity for improvement

Safe taxes

Exercise

New standards
Certification trends

10

Exercise

Problems in the
OHSAS application

11

BS OHSAS in Italy 1
Testo unico (D.Lgs. 81/08)
Articolo 30 ... Omissis
In sede di prima applicazione, i modelli di
organizzazione aziendale definiti conformemente alle
Linee guida UNI-INAIL per un sistema di gestione
della salute e sicurezza sul lavoro (SGSL) del 28
settembre 2001 o al British Standard OHSAS
18001:2007 si presumono conformi ai requisiti di cui
ai commi precedenti per le parti corrispondenti. Agli
stessi fini ulteriori modelli di organizzazione e
gestione aziendale possono essere indicati dalla
Commissione di cui allarticolo 6.

12

BS OHSAS in Italy 2
D.Lgs. 123 del 2007
Articolo 30 ... Omissis
La Legge n. 123 dell'agosto 2007 ha introdotto due
nuovi reati-presupposto nella disciplina del D.Lgs.
231/01, vale a dire i reati di "Omicidio colposo e
lesioni colpose gravi o gravissime, commessi con
violazione delle norme antinfortunistiche e sulla tutela
dell'igiene e della salute sul lavoro" (art. 25 septies).

13

OHSAS 18001 Revision Process (1/2)


OHSAS 18001 was developed and came into effect in April 1999
modeled after BS8800:1996 - Guide to Occupational Health and
Safety Management Systems and other documents.
December 2005
A systematic review conducted
A large majority of respondents indicated revision necessary to be
aligned to ISO 14001:2004.

February 2006
The first "Working Draft, WD1, was developed against the comments
received during the "systematic review and circulated for general
review and comment.
Approximately 500 individual comments were received against WD1.

14

OHSAS 18001 Revision Process (2/2)


October 2006

The second and final Working Draft, WD2, was developed and
circulated for general review and comment.

March 2007

Additional 560 comments received against WD2 were reviewed.

Key areas of discussions during revision process:

Does the organization have to take account of its neighbours?

What is the workplace that the organization is responsible for OH&S?

What about workers who are travelling or working at a customers


premises?

To what extent should human behaviour or capability be considered?

To what extent should workers, (sub)contractors, or other interested


parties, be consulted on OH&S matters?

Decision reached to issue revised standard July 2nd, 2007

15

Summary of Key Changes (1/3)


Title (requirements)
OHSAS now refers to itself as a Standard (ISO IEC
directive and reference as a national standard)
Changes in both definitions and system requirements
that bring OHSAS 18001 into closer alignment with ISO
9001 and ISO 14001 (Integration)
Changes that draw information from OHSAS 18002
making them clearer and more prescriptive requirements
Importance of health has now been given greater
emphasis
PDCA more emphasis

16

Summary of Key Changes (2/3)


Definition:

of the term hazard no longer refers to "damage to property or


damage to the workplace environment.

Tolerable and acceptable (3.1)

Accident and incident (3.9)

The definition of the term hazard no longer refers to damage to


property or damage to the workplace environment (see 3.6)

Normative reference (only international document)


New requirements have been introduced for employee
participation (4.4.3.2)
Now an introduction is present (ILO OSH and 18002)

17

Summary of Key Changes (3/3)


New clause for Evaluation of Compliance similar to that
under ISO 14001 (4.5.2)
New requirements including consideration of not just
direct employees, but health and safety of all relevant
parties who are affected by the organization
Change management (4.3.1 and 4.4.6)
New requirements have been introduced for the
consideration of the hierarchy of controls as part of
OH&S planning and change management
New requirements have been introduced for the
investigation of incidents (4.5.3.1)

18

OHSAS 18001:2007 Scope


establish an OH&S management system to
eliminate or minimize risk to personnel and other
interested parties who could be exposed to OH&S
hazards associated with its activities
This OHSAS standard is intended to address
occupational health and safety and is not intended to
address other health and safety areas such as
employee wellbeing/wellness programs, product
safety, property damage or environmental impacts

19

OHSAS 18001:2007 Terms and Definitions


3.1 acceptable risk (revised)
risk that has been reduced to a level that can be
tolerated by the organization having regard to its legal
obligations and its own OH&S policy
3.4 corrective action (new)
action to eliminate the cause of a detected
nonconformity or other undesirable situation
3.8 ill health (new)
identifiable, adverse physical or mental condition
arising from and /or made worse by a work activity
and/or work-related situation

20

OHSAS 18001:2007 Terms and Definitions


3.6 hazard (revised): source, situation, or act with a
potential for harm in terms of human injury or ill
health (3.8), or a combination of these
Note: modified definition removes reference to
damage to property and the workplace environment
and includes cross reference to new definition of ill
health

21

OHSAS 18001:2007 Terms and Definitions


3.9 incident (revised)
work-related event(s) in which a injury or ill health
(regardless of severity) or fatality occurred or could
have occurred
NOTE 1

An accident is an incident which has


given rise to injury, ill health or fatality.

NOTE 2

An incident where no injury, ill health, or


fatality occurs may also be referred to as a
near-miss, "near-hit", "close call" or
"dangerous occurrence".

NOTE 3

An emergency situation (see 4.4.7) is a


particular type of incident.

22

OHSAS 18001:2007 Terms and Definitions


3.10 interested party (revised)
person or group, inside or outside the workplace,
concerned with or affected by the OH&S performance
of an organization
3.11 nonconformity (revised)
non-fulfilment of a requirement
3.16 OH&S policy (new)
overall intentions and direction of an organization
related to its OH&S performance as formally
expressed by top management

23

OHSAS 18001:2007 Terms and Definitions


3.18 preventive action (new)
action to eliminate the cause of a potential
nonconformity (3.11) or other undesirable potential
situation
3.19 procedure (new)
specified way to carry out an activity or a process
3.20 record (new)
document stating results achieved or providing
evidence of activities performed

24

OHSAS 18001:2007 Terms and Definitions


3.21 risk (revised)
combination of the likelihood of an occurrence of a
hazardous event or exposure(s) and the severity of
injury or ill health that may be caused by the event or
exposure(s)
3.22 risk assessment (revised)
process of evaluating the risk(s)(3.21) arising from a
hazard(s), taking into account the adequacy of any
existing controls, and deciding whether or not the risk
is acceptable

25

OHSAS 18001:2007 Terms and Definitions


3.23 workplace (new)
any physical location in which work related activities
are performed under the control of the organization
NOTE When giving consideration to what constitutes a place of
work, the organization should take into account the OH&S effects
on personnel who are, for example, travelling or in transit (e.g.
driving, flying, on boats or trains), working at the premises of a
client or customer, or working at home

26

OHSAS 18001:2007 System Elements


4.1 General requirements (revised)
The organization shall establish, document,
implement, maintain and continually improve an
OH&S management system in accordance with the
requirements of this OHSAS standard and determine
how it will fulfil these requirements.
The organization shall define and document the scope
of its OH&S management system.

27

OHSAS 18001:2007 System Elements


4.2 OH&S Policy (revised)

b) includes a commitment to prevention of injury and


ill health and continual improvement in OH&S
management and OH&S performance

g) be communicated to all persons working under


the control of the organization with the intent that they
are made aware of their individual OH&S obligations;

28

OHSAS 18001:2007 System Elements


4.3.1 Hazard identification, risk assessment and
determining controls (revised)
The procedure(s) for hazard identification and risk
assessment shall take into account:

c) human behaviour, capabilities and other human factors;


d) identified hazards originating outside the workplace capable
of adversely affecting the health and safety of persons under
the control of the organization within the workplace

g) changes or proposed changes in the organization, its


activities, or materials;
h) modifications to the OH&S management system, including
temporary changes, and their impacts on operations,
processes, and activities.

29

OHSAS 18001:2007 System Elements


4.3.1 Hazard identification, risk assessment and
determining controls (continued)
For the management of change, the organization shall
identify the OH&S hazards and OH&S risks
associated with changes in the organization, the
OH&S management system, or its activities, prior to
the introduction of such changes.

30

OHSAS 18001:2007 System Elements


4.3.1 Hazard identification, risk assessment and
determining controls (continued; new)

When determining controls, or considering changes to


existing controls, consideration shall be given to
measures that reduce the risks according to the
following hierarchy:
a) elimination
b) substitution
c) engineering control
d) signage/warnings and/or administrative controls
e) personal protective equipment.

31

OHSAS 18001:2007 System Elements


4.3.2 Legal and other requirements (revised)

The organization shall ensure that these applicable


legal requirements and other requirements to which
the organization subscribes are taken into account in
establishing, implementing and maintaining its OH&S
management system.

employees now personnel working for or on its


behalf

32

OHSAS 18001:2007 System Elements


4.3.3 Objectives and program(s)
(Combined 4.3.3 / 4.3.4 and revised)

The objectives shall be measurable, where


practicable, and consistent with the OH&S policy,
including the commitments to the prevention of injury
and ill-health, to compliance with applicable legal
requirements and with other requirements to which
the organization subscribes, and to continual
improvement.

33

OHSAS 18001:2007 System Elements


4.4.1 Resources, roles, responsibility, accountability
and authority (revised; new)

The identity of the top management appointee shall


be made available to all persons working under the
control of the organization.

The organization shall ensure that persons in the


workplace take responsibility for aspects of OH&S over
which they have control, including adherence to the
organizations OH&S rules and requirements.

34

OHSAS 18001:2007 System Elements


4.4.2 Competence, training and awareness (revised)

The organization shall identify training needs


associated with its OH&S risks and its OH&S
management system. It shall provide training or take
other action to meet these needs, evaluate the
effectiveness of the training or action taken, and
retain associated records.

people is working under control

35

OHSAS 18001:2007 System Elements


4.4.3.1 Communication (new sub-clause)
the organization shall establish, implement and
maintain a procedure(s) for
a) internal communication among the various levels
and functions of the organization,
b) communication with contractors and other
visitors to the workplace,
c) receiving, documenting and responding to
relevant communications from external interested
parties.

36

OHSAS 18001:2007 System Elements


4.4.3.2 Participation and consultation (new sub-clause)
The organization shall establish, implement and
maintain a procedure(s) for:
a) the participation of workers by their :
appropriate involvement in hazard identification,
risk assessments and determination of controls,

consultation where there are any changes that


affect their OH&S;
representation on OH&S matters.

b) consultation with contractors where there are


changes that affect their OH&S. (wider)

37

OHSAS 18001:2007 System Elements


4.4.4 Documentation
Restructures this section for clarity, and lists specific
documents required
4.4.5 Control of documents
Amends title to remove data control no longer
necessary because of definition of document in 3.5
Specifies control of records and references new
requirement 4.5.4
external origin

38

OHSAS 18001:2007 System Elements


4.4.6 Operational control (revised)
The organization shall determine those operations and
activities that are associated with the identified
hazard(s) where the implementation of controls is
necessary to manage the OH&S risk(s). This shall
include the management of change
visitor and contractors

39

OHSAS 18001:2007 System Elements


4.4.7 Emergency preparedness and response (revised)

The organization shall respond to actual emergency


situations and prevent or mitigate associated adverse
OH&S consequences.

In planning its emergency response the organization


shall take account of the needs of relevant interested
parties, e.g. emergency services and neighbours.

40

OHSAS 18001:2007 System Elements


4.5 Checking
4.5.1 Performance measurement and monitoring
Section 4.5 has been restructured and expanded to
clarify the requirements
c. monitoring the effectiveness of controls
d. proactive measures of performance that monitor
conformance with the OH&S programme, operational
criteria .

41

OHSAS 18001:2007 System Elements


4.5.2 Evaluation of compliance (new clause)
4.5.2.1 Consistent with its commitment to compliance,
the organization shall establish, implement and
maintain a procedure(s) for periodically evaluating
compliance with applicable legal requirements
4.5.2.2 The organization shall evaluate compliance with
other requirements to which it subscribes. The
organization may wish to combine this evaluation with
the evaluation of legal compliance referred to in
4.5.2.1 or to establish a separate procedure(s)

42

OHSAS 18001:2007 System Elements


4.5.3.1 Incident investigation (new sub-clause)
The organization shall establish, implement and
maintain a procedure(s) to investigate and analyze
incidents in order to:
a) determine underlying OH&S deficiencies and other factors
that may be causing or contributing to the occurrence of
incidents
b) identify the needs for corrective action
c) identify opportunities for preventive action
d) identify opportunities for continual improvement

43

OHSAS 18001:2007 System Elements


4.5.3.2 Nonconformity, corrective and preventive action
(new sub-clause)
The organization shall establish, implement and
maintain a procedure(s) for dealing with actual and
potential nonconformity(ies) and for taking corrective
action and preventive action. The procedure(s) shall
define requirements for
a) identifying and correcting nonconformity(ies) and taking
action(s) to mitigate their OH&S consequences,
b) investigating nonconformity(ies), determining their cause(s)
and taking actions in order to avoid their recurrence,

44

OHSAS 18001:2007 System Elements


4.5.4 Records (clarify)
disposal of records (new)
4.5.5 Internal audit (revised)
in line with ISO 14001
specify that are internal
not periodical but at planned intervals

45

OHSAS 18001:2007 System Elements


4.6

Management Review (revised)

Input to management reviews shall include


a) results of internal audits and evaluations of compliance
b) the results of participation and consultation

The outputs from management reviews shall include


any decisions and actions related to possible changes
a) to OH&S performance
b) to OH&S policy and objectives
c) to resources,

46

Annexes
Two annexes informative but very useful
1. Correspondence between OHSAS
18001:2007, ISO 14001:2004 and ISO
9001:2000
2. Correspondence between OHSAS 18001,
OHSAS 18002, and the ILO-OSH:2001
Guidelines on occupational safety and
health management systems

47

OHSAS 18001:2007 Transition Process


Transition Period: 24 months ending 1 July 2009
Process in place to work with existing BSI OHSAS
clients to be transitioned to OHSAS 18001:2007

Phased transition assessment to be carried out as a


part of normal continuing assessment process

Checklist will be provided to ease transition

No additional cost

Gap assessment to verify transition status

48

Example of some customers

49

OHSAS 18001:2007 Operational Issues


1. Recognize and understand new requirements:
specific training
2. Verify current practices in place: internal audit
3. Do not jump to changing your documentations:
integration (based on BS PAS 99)
4. Identify potential gaps: gap analysis or pre-audit
5. Categorize and prioritize actions for transition

50

BSI Italy services conclusion


Material
Training

Lead auditor course


Up-grade course
Seminars (open and in-house)

Gap-analysis (Customized audit)


Pre-assessment (pre-audit)
Certification (including pre-assessment)

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BSI world other services


Publications
Guides
Entropy

52

Contact us (BSI Italy)


Stefano Bonetto
Sales and marketing manager

Phone: ++39.039.2465001
Mail: stefano.bonetto@bsi-global.com
Web: www.bsi-italy.com

Thank you for participating!