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ASIA PACIFIC COLLEGE OF ADVANCED STUDIES

PRELIMS EXAM
GOVERNMENT ACCOUNTING

NAME: ____________________________________________________________________________
DATE:_________________
INSTRUCTOR : GEMINE AILNA PANGANIBAN
SCORE: _______________
PART I - MULTIPLE CHOICE
1. It is the process of analyzing, recording, classifying, summarizing and communicating all transactions
involving the receipt and disposition of government funds and propert and interpreting the results
thereof.
a. Government Auditing
c. Government Accounting
b. Government Budgeting
d. National Government
2. Which is not charged with government accounting responsibility?
a. Commission on Audit
c. National Government Agencies
b. Department of Budget & Management
d. Legislative Department
3. What is the role of the Bureau of Treasury in relation to government accounting responsibility?
a. To receive and keep national funds and manage or control disbursements thereof
b. To desgn, prepare, and approve the accounting systems of national government
c. To keep the general accounts of the national government
d. To prepare the annual financial report of the national government
4. The books of accounts are composed of the following:
a. Regular Agency books and National Government books
b. National Government books and books of original entry
c. Journal and Subsidiary ledgers
d. Regular agency books and books of original entry
5. The following are the systems followed in the NGAS except
a. Commercial Accounting
c, Responsibility Accounting
b. Double-entry bookkeeping
d. Fund Accounting
6. What is the basis of accounting under the NGAS?
a. Modified Accrual
b. Cash Basis

c. Accrual Basis
d. Strict Accrual

7. To provide for Responsibility Accounting, the NGAS uses a standard chart of accounts with
a. Three Digits
c. Five Digits
b. Four Digits
d. Six Digits
8. Special purpose fund is a fund appropriated for purposes other than those provided in the regular
funds of government agencies. Which of the following is a special purpose fund?
a. Organizational adjustment fund
c. Reimbursable fund
b. Sinking fund
d. General Fund
9. Which of the following journals shall be used under the NGAS?
a. Journal of checks issued
c. Journal of bills rendered

b. Journal and analysis of obligations

d. General journal

10. The books of original entry shall be used to record, in time sequence, financial transactions and
information presented in duly certified and approved accounting documents. What is the basis in
recording the financial transactions in the journals?
a. Journal Entry Voucher
c. Journal and analysis of obligations
b. Journal of checks issued
d. Journal of bills rendered
11. Which of the following is not a regular agency books?
a. General Journal
c. Cash Journal
b. General Ledger
d. Cash Disbursement Journal

12. This is an authorization issued by the DBM to government agencies to withdraw cash from National
Treasury through the issuance of Modified Disbursement System checks or other authorized mode
of disbursements
a. Allotment
c. Notice of Cash Allocation
b. MDS checks
d. Appropriation
13. Under the NGAS, serviceable assets no longer being used shall be reclassified as:
a. Depreciated assets
c. Other Assets
b. Obsolete property
d. Property, plant and equipment
14. It is the system of prescribing the procedures for recording appropriations, allotments and
obligations
a. Fund Accounting
c. Obligation Accounting
b. Budgetary Accounting
d. Government Accounting
15. Which department prepares the national budget, which serves as the basis of the GAA?
a. Executive
c. Judiciary
b. Legislative
d. National Government Agencies
16. Is the legislative consideration, review and approval of the national budget
a. Preparation
c. Execution
b. Authorization
d. Accountability
17. It is the implementation of the national budget by different departments and release of allotments
a. Preparation
c. Execution
b. Authorization
d. Accountability
18. As specifically provided for in the new constitution, no money shall be paid out of the National
Treasury EXCEPT in the pursuance of
a. Budget
c. Fund
b. President's executive order
d. Appropriation
19. It is the legislative authorization to make payments out of government funds under specified
conditions and specific purposes.
a. Appropriation
c. Obligation
b. Allotment
d. Budgeting

20. It is the authorization from the DBM to an agency to incur an obligation up to a specified amount
that must be within the legislative appropriation.
a. Appropriation
c. Obligation
b. Allotment
d. Fund release
21. It is the amount committed to be paid by the govt. arising from an act of a duly administrative
officer and which binds the govt. to the immediate & eventual payment of money
a. Appropriation
c. Obligation
b. Allotment
d. Commitment
22. It is the formal document issued by the DBM to the head of the agency containing authorization,
conditions and amount of allocation
a. Special Allotment Release Order
c. Notice of Cash Allocation
b. Allotment and Obligation Slip
d. Registry of Allotment and Obligation
23. It is the annual documents, required at the onset of budget execution phase, which contains the
agencies targets and plans for the current year.
a. Agency Budget Matrix
c. Budget Execution Documents
b. Annual Cash Program
d. Budget Accountability Reports

24. It is a component of Budget Accountability Reports that should be reported on a monthly basis
a. Monthly Cash Program
c. Estimate of Monthly Income
b. List not yet due and demandable
d. Statement of Allotments, Obligation & Balan

25. In order to prvide agencies with sufficient time to implement projects/activities covered by
realignment, request for realignment of released allotments under the prior budget year shall be
requested until
a. January 1 of the current year
c. June 30 of the current year
b. April 1 of the current year
d. December 31 of the current year
PART II - ENUMERATION :
I. Name 4 government entity charged with the government accounting responsibility.
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II. What are the 4 objectives of government accounting?
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III. What are the registries maintained by the Department of Budget and Management?
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IV. What is the registry maintained by the Bureau of Treasury?


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V. What are the registries maintained by the Government Agencies?
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VI. What are the 4 accounting systems in General Accounting Plan?
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VII. Enumerate the budget process.
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VIII. What are thereports included in the Budget Execution Document (BEDs)?
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IX. What are the reports included in the Budget Accountability Reports (BARs)?
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X. Name the 3 expense accounts in the Government Accounting.
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PART III - IDENTIFY THE FOLLOWING EXPENSE AND ASSET ACCOUNTS.


Write PS for Personal Services, MOOE for Maintenance and Other Operating Expenses, CO fo
Capital Oulay and FE for Financial Expenses.
1.
2.
3.
4.
5.
6.

Roads, Highways and Bridges


Personal Economic Relief Allowance
Represenation Expense
Terminal Leave Benefits
Commitment Fees
Intelligence Expense

9. Cash Gift
10. Subscription Expense
11. Postage and Deliveries
12. Productivity Incentive Allowanc
13. Bank Charges
14. Professional Services

7. Honoraria
8. Documentary Stamp Expense

15. Telephone Expense


16.Hazard Pay

PART IV- LABEL THE BUDGET PROCESS CYCLE.


NAME THE BUDGET PREPARATION CYCLE
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DIES

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