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THE PROBLEM
Computer as part of the innovation in technology manifest bigger changes in
world, economies, banks and other manufacturing centers flourished due to the
catching power of computers in the field of education, not all school can afford to have
numbers of computer to update the school manual system, which somehow caused a
lot of inaccuracy and inefficiency in the date processing records, rules and regulations,
profiles, and program
The present system of IBA College of Mindanao is done manually such as the
enrolment system, and record keeping. From the time it was started to operate, they
use the manual system. Even nowadays, that they have computers, still they use it for
proration of memos and letters.
The present enrolment System caused a lot of inaccuracy and efficiency in
processing the record and data of the students. Too much time and effort are consumed
and cannot give on time.
Statement of the Problem
The aim of this study is to help the registrar in making the enrolment of the
school faster and avoid loss of records.

Is the system reliable in keeping record and can make the enrolment faster than
before?

Does the system meet the wants and need of the user using the enrolment
system?
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THE SOLUTION
The researchers immediately took action in this problem a simple prototype of an
enrolment system would do the trick to make it easier for the staff. In the future we could
make it a full system that would cater the staffs problem.

MINIMUM REQUIREMENT

The minimum that must be produced is a maintainable audit system that would
cater the staff in knowing the status of the computer units in the school. These are the
following minimum requirement:

Should be able to record the existing Computer unit of the school

Updates current status of Computers.

Less hassle to the auditor in auditing Computer units.

The Computer system should run Windows XP or Higher

CPU should be Pentium 4 or Higher

RAM should be at least 1 GB.

HDD space should be 4GB or more free space.

THE SCOPE OF THE PROJECT

The coverage of the project is to provide an enrolment system to IBA College of

Mindanao which is located in Valencia City, Bukidnon. The system can be used only by
the registrar of the school because they are the one who knows the information and
they are the one who knows to use the system also they are in charge in giving the
instructions to the students and are allowed to access the system. Students are not
allowed to use the system because it is limited to users and the system has its own
security features like login that only administrators can access the system. This system
was created using Microsoft Visual Studio and using MySQL as its database.

BACKGROUND RESEARCH
Research Design
The researchers of the project used cased study as their main research design a
case study is an in-depth study of a particular research problem rather than a sweeping
statistical survey or comprehensive comparative inquiry. It is often used to narrow down
a very broad field of research into one or a few easily researchable examples. The case
study research design is also useful for testing whether a specific theory and model
actually applies to phenomena in the real world. It is a useful design when not much is
known about an issue or phenomenon.
Research Locale
This project was conducted at IBA College of Mindanao. T.N Pepito St., Valencia
City, Bukidnon, where all the sources of information gathered are provided. The
researcher created this project as required for the development of related work to the
school registrar as fits their need in keeping the records of the said school.
System Design and Methodology
Process Model
In this project the researches decided to use the waterfall model as their process
model due to its easy step by step process in developing a system. The waterfall model
is sequential design process, using the software developments process in which
progress is seen as dataflow like a waterfall.

Requirements Analysis
System Design
Implementation
Testing
Deployment

Fig. 1.1 Waterfall Model

Maintenance

Requirements Analysis
The requirements of the said application must be set first before creating and
constructing the system program. The requirements must be complete first before the
design is applied. And MYSQL database environment in running the server side of the
software.
System Design
After the requirements of the system have been emphasized, the next is
designing. The system can be design in ways that the researcher has to be specified
following the water fall model.

Implementation
Implementation followed after the verification of the desired design of the project.
Coding, Debugging, trial and error, prototyping of the system have been done in this
stage of processing.
Testing
The verification followed by implementation to test and see if what part of the
project is at risk. In this stage of processing is the modification of the system has been
done in this stage.
Deployment
Is all of the activities that make a software system available for use. The
general deployment process consists of several interrelated activities with possible
transitions between them.
Maintenance
After all the process had been done, the next is the maintenance of the system.
In this processing stage is for the observation of the performance of the system. The
system maintenance is applicable in a running system and should be maintain for the
system to perform well. When the system is deployed to the locale, Feedbacks and
conclusion of the system, functions and limitations have been documented for the
awareness of the system performance.

DEVELOPMENT TOOLS

The following softwares are used in developing the Enrolments System:

Microsoft Windows (or simply Windows) - Is a metafamily of graphical operating

systems developed, marketed, and sold by Microsoft. It consists of several families of
operating systems, each of which cater to a certain sector of the computing industry.
Active Windows families include Windows NT, Windows Embedded and Windows
Phone;

these

Compact (Windows

may
CE)

encompass
or Windows

subfamilies,
Server.

e.g. Windows
Defunct

Windows

Embedded
families

include Windows 9x and Windows Mobile.

2010 Version

Microsoft Visual Studio - Is an integrated development environment (IDE)

from Microsoft. It is used to develop computer programs for Microsoft Windows, as well
as websites, web applications and web services. Visual Studio uses Microsoft software
development platforms such as Windows API, Windows Forms, Windows Presentation
Foundation, Windows Store and Microsoft Silverlight. It can produce both native
code and managed.
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Version 5.2 CE

MySQL Workbench Is a visual database design tool that integrates, SQL

development administration, database design, creation and maintenance into a
single integrated development environment for the MySQL database system. It is the
successor to DB Designer 4 from fabFORCE.net, and replaces the previous package of
software, MySQL GUI Tools Bundle.

C Sharp (c#) - is a multi-paradigm programming

language encompassing strong
typing,imperative, declarative, functional, generic, object-oriented (class-based),
and component-oriented programming disciplines. It was developed by Microsoft within
its .NET initiative

and

later

approved

as

standard

by ECMA (ECMA-334)

and ISO (ISO/IEC 23270:2006). C# is one of the programming languages designed for
the Common Language Infrastructure.

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MAINTENANCE ISSUES

A requirement in maintaining the system is that it should be updated. It is

required and advice that the developers of the said system should maintain it constantly
or the school should hire a personnel that has knowledge on Microsoft Visual Studio
Languages. Furthermore the system is very sensitive. The staff could accidentally make
some unwanted changes which lead into some trouble in the system it is best to contact
a professional in maintaining it.

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REQUIREMENT SPECIFICATION

The Following are the requirements in Developing the Enrollment System;

To develop a computerized system that will help the IBA College of Mindanao in
providing their clients/students a more faster, accurate and efficient enrollment
system.

To use the skills and knowledge that we gained through studying the subject of
System Analysis and Design, Software Engineering and Database Management
System.

To enhance the knowledge of individuals in creating program.

The system should help the IBA College of Mindanao in providing good quality of
enrolment system.

The system should be easily maintained by the staff.

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THE INTERNAL SYSTEM

The System Login

Fig. 1.2: The System Login

This is where the admin or user input their account in order to enter the systems
main menu.

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The Systems Main Form

Fig. 1.3: The Systems Main

Form
This where the user can choose from Enrolling to Loading a Student into the
database

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The Systems Enrolment Form

Fig. 1.4: The Systems Enrolment Form

There is where the user will input the student which will be enrolled to the school.

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The Systems Student list

Fig. 1.5: The Systems Student list

This is where all the registered student of the school will be inputted. This also
contains all the information of the student for the administrator to know.

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The Systems Modifying form

This is where the admin or user can modify changes to the students information.

Fig. 1.6: The Systems Modifying form

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The System Subject Form

Fig. 1.7: The System Subject Form

This is where the admin will input all the students available subjects that will be
taken up during the semester.

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The Systems Course Form

Fig. 1.8: The Systems Course Form

This is where all the Courses that are available for the semester will be inputted.

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The Systems Load Subject

Fig. 1.9: The Systems Load Subject

This where the user will load the subject of the student that are going to be enrolled
during the semester.

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TESTING

During the testing of the system we found out many errors that were eventually
fix on the way to implementing the system. On the login form user login and Username
and password entry where fix and were successful. On the main menu some of the
main form buttons have some issues but we the researchers were able to fix it. The
main form add, edit, update, delete were successfully fix and all works according to
plan, fix account creation/registration in adding the account to the database also added
some security in case of lost accounts.

COMPATIBILITY

The system will run on mostly all windows OS we have not conducted running it on
other OS like Linux and Mac:
Compatible OS: Windows XP, Vista, Windows 7, Windows 8.

FURTHER IMPROVEMENTS

In implementing future upgrade to the system it will base on the user feedback.
Thou we have great improvements in the system in the future like more security futures
for the user and admin.

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CONCLUSION
In conclusion to this, the system is still on its prototype stage any changes could
be applied in the future trough the researchers request or to the users of the system
which is the staff of IBA College of Mindanao the researches will look to in maintaining
the server in order to avoid unseen bugs of the system. This system will surely be a big
help to the registrar of the said school in making their work faster and less hassle.

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