Payments

Setting Up Your System for Bills Payable

When you use bills payable, you need to select some additional options in
Oracle Payables.
The following table lists the steps required to set up Oracle Payables for bills
payable:
Setup Steps for Bills Payable
Step
Window
Number Name

Option or Field
Name

Step 1

Oracle
General
Ledger
(multiple
windows)

N/A

In Oracle General Ledger, define one or more

bills payable accounts.
Attention: If you will relieve liability for
bills payable at payment issue, then define
the bills payable accounts as asset accounts.
If you will relieve liability at payment
maturity, then define the accounts as liability
accounts. This way the trial balance
accurately reflects your liabilities.

Step 2

Financials
Options,
Accounting
tab

Future Dated
Payment field

This bills payable account value defaults to

any new suppliers or bank accounts you
enter.

Step 3

Payables
Options,
Accounting
Option tab

Future Dated
Payment Account
Source region, From
Payment Document
radio button or From
Supplier Site radio
button

Set the following Oracle Payables option if

you use accrual basis accounting. This option
determines which bills payable account
Oracle Payables uses to record the bills
payable: Supplier Site or Payment Document.
See: Payment Payables Options.

Step 4

Supplier
Sites, Bills
Payable
subtab

Bills Payable field

(Optional) For each supplier that uses bills

payable, change the bills payable account
value for the supplier. This value defaults to
all new supplier sites, but does not affect any
existing supplier sites. See: Accounting
Region of the Suppliers and Supplier Sites
windows .
(Optional) In the Accounting region of the
Supplier Sites window, you can change the

Description

account value for bill payable.

Step 5

Create
Payment
Method:
General

Use Payment
Method to Issue Bills
Payable check box.
Maturity Date
Calculation field.

In Oracle Payments, define a payment

method for bills payable as follows: Select
the Use Payment Method to Issue Bills
Payable check box to indicate that the
payment method is to be used to issue bills
payable. In the Maturity Date Calculation
field, specify the number of days to add to
the payment date to determine the maturity
date. See: Step 7. Setting Up Funds
Disbursemenet Payment Methods, Oracle
Payments Implementation Guide.

Step 6

Create
Payment
Process
Profile

Bills Payable check

box

In Oracle Payments, select the Bills Payable

check box in the Group Payments By region
to ensure that a payment instruction contains
only bills payable. See: Step 12. Setting Up
Payment Process Profiles, Oracle Payments
Implementation Guide.