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OraclePayablesUser'sGuide

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OraclePayablesUser'sGuide
Release12.1
PartNumberE1279704

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OraclePayablesHolds
SummaryofInvoiceHoldNames
ThefollowingtablesprovidesummaryinformationabouteachholdnamethatPayablesprovidesand
whytheholdisused.YoucanreviewtheseholdnamesintheInvoiceHoldandReleaseNames
window.Thelastcolumnofeachtabledescribesoneormoremethodsyoucanusetoresolvethe
hold.YoumanuallyreleaseholdsusingtheInvoiceHoldstabortheInvoiceActionswindow.
RelatedTopics
InvoiceValidation
ReleasingHolds
InvoiceHoldandReleaseNames,OraclePayablesImplementationGuide

AccountHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeAccountHoldReasontype.Payables
usesholdswiththistypetoidentifyinvoiceswithinvalidorincorrectaccounts.Aninvalidaccount
preventspaymentofaninvoiceandpreventsPayablesfromcreatingaccountingentriesforaninvoice
orpayment.
Hold
Name HoldReason

Manual
Hold
Accounting Release Hold
Placement Allowed
Allowed Removal

Dist
Invoicedistributiondistributedtoinvalidaccount
Acct
Invalid

Invoice
Validation

No

No

Correct
accountand
resubmit
Invoice
Validation

ERV
PayablescreatedinvalidExchangeRateVariance
Acct
accountforinvoicedistribution.Usedonlyifyou
Invalid enableAutomaticOffsets

Invoice
Validation

No

No

Correct
accountand
resubmit
Invoice
Validation

FundsHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeFundsHoldReasontype.Payables
appliestheseholdsonlyifyouusebudgetarycontrolandifeitherthereareinsufficientfundsforan
invoicedistributionorPayablescannotperformfundschecking.
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Hold
Name
Funds
Check

OraclePayablesUser'sGuide

HoldReason
Nobudgetexistsforthe
accountintheaccounting
periodontheinvoice
Invoiceaccountisnotequal
tothepurchaseorder
account
Detailaccountnotassigned
toaparentaccount

Manual
Hold
Accounting Release
Placement Allowed
Allowed HoldRemoval
Invoice
Validation

No

No

CreateabudgetinGeneral
LedgerandresubmitInvoice
Validation
Enterdifferentaccountfor
invoicedistributionandresubmit
InvoiceValidation
Assigndetailaccounttoparent
accountandresubmitInvoice
Validation

Insufficient Invoicedistributionamountis Invoice

Funds
morethanthefundsavailable Validation

No

Yes

Enterdifferentaccountfor
invoicedistributionandresubmit
InvoiceValidation
Transferfundstoaccount
budgetandresubmitInvoice
Validation
InGeneralLedger,enablea
usertooverridefundscontrol
anduserresubmitInvoice
Validation
ManuallyreleaseintheInvoice
Holdstab

InvoiceHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeInvoiceHoldReasontype.Payables
appliesholdswiththistypetoinvoices.Youcanmanuallyapplyasmanyoftheseholdstoaninvoice
asyourequirewhenyouenteroradjusttheinvoice.

Hold
Name
Amount

HoldReason

Manual
Hold
Accounting Release Hold
Placement Allowed
Allowed Removal

Invoiceamountismorethantheinvoiceamount
limityouspecifyforasuppliersite

Invoice
Validation

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Yes

Yes

Adjust
invoice
amount
and
resubmit
Invoice
Validation
Change
Invoice
Amount
Limitoption
forsupplier
siteand
resubmit
Invoice
Validation
Manually
releasein
theInvoice
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Holdstab
InvalidPO

Youapplythisholdwhenasupplierdoesnot
provideavalidpurchaseordernumberfor
matching

Manual

No

Yes

Manually
releasein
theInvoice
Holdstab.
(Note:you
cansubmit
theInvalid
POSupplier
Noticeto
requesta
validPO
fromthe
supplier).

Natural
Account
Tax

Youassignedataxcodetoanexpenseorasset
accountintheTaxOptionswindow,andyou
enabledtheEnforceTaxFromAccountPayables
option.Thetaxcodeontheinvoicedoesnot
matchthetaxcodeassignedtotheaccount.

Invoice
Validation

No

Yes

Changethe
taxcodeon
theinvoice
tomatch
thetax
code
assignedto
the
account.
Disablethe
Enforce
TaxFrom
Account
Payables
option
IntheTax
Options
windowin
General
Ledger,
changethe
taxcode
association,
ormanually
releasethe
holdinthe
Invoice
Holdstab.

PayWhen
Paid

Subcontractorcannotbepaiduntilthecustomer
pays.

Invoice
Validation

Yes

Yes

Releasein
theInvoice
Holdstab

PayWhen
Paid

Subcontractorcannotbepaiduntilthecustomer
pays.

Invoice
Validation

Yes

Yes

Releasein
theInvoice
Holdstab

PO
Deliverable

POdeliverablesarenotsubmittedbythe
subcontractor.

Invoice
Validation

Yes

Yes

Releasein
theInvoice
Holdstab

Supplier

YouenabledtheHoldUnvalidatedInvoicesoption
forasuppliersiteintheSuppliersSiteswindow

Invoice
Validation

Yes

Yes

Manually
releasein

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theInvoice
Holdstab
(Toprevent
future
Supplier
holds,
disablethe
Hold
Unvalidated
Invoices
supplier
siteoption)
Withholding Payablescannotperformautomaticwithholdingof Invoice
Tax
tax
Validation

No

No

Correct
errorthat
caused
automatic
withholding
oftaxto
fail.For
example,
youmay
needtoset
upaperiod
inthe
withholding
taxspecial
calendar.

MatchingHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeMatchingHoldReasontype.Payables
appliesholdswiththistypetoaninvoiceiftheinvoiceviolatespredefinedmatchingcriteria.

HoldReason

Manual
Hold
Accounting Release
Placement Allowed
Allowed HoldRemoval

AMTORD

AmountBilledisgreaterthanAmount
Ordered*(1+%Orderedtolerance).

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validationor
Manuallyrelease
intheHoldstab.

AMTREC

AmountBilledisgreaterthanAmount
Received*(1+%Receivedtolerance).

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice

Hold
Name

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Validationor
Manuallyrelease
intheHoldstab.
MAXAMT
ORD

AmountBilledisgreaterthanthesumof
AmountOrderedandMaximumAmount
OrderedToleranceAmount.

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validationor
Manuallyrelease
intheHoldstab.

MAXAMT
REC

AmountBilledisgreaterthanthesumof
AmountReceivedandMaximumAmount
ReceivedToleranceAmount

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validationor
Manuallyrelease
intheHoldstab.

MILESTONE QuantityorAmountBilledisnotequaltothe Invoice

totalQuantityorAmountOrdered.
Validation

Yes

Yes

Systemhold
CorrectPOor
invoiceand
resubmitInvoice
Validation

Can'tClose
PO

OnlinereceiptaccrualenabledinPurchasing Invoice
andPurchaseorderquantitydeliveredisnot Validation
equaltothequantityreceived

Yes

Yes

Resolve
purchaseorder
delivery
informationin
Purchasingand
resubmitInvoice
Validation
Manuallyrelease
intheInvoice
Holdstab

Can'tTry
FinalClose

Invoice(finalmatchedtopurchaseorder)
placedonholdduringInvoiceValidation

Invoice
Validation

No

No

Releaseholdthat
causedinvoiceto
beplacedon
holdand
resubmitInvoice
Validation

Final
Matching

Invoiceismatchedtoapurchaseorderthat
wasfinalmatchedbyanotherinvoice

Invoice
Validation

No

No

Reversethe
distributionand
resubmitInvoice
Validationto
removetheFinal
Matchinghold

Matching

YouhaveenabledtheHoldUnmatched

Invoice

Yes

Yes

Matchinvoiceto

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Required

InvoicesoptionintheSupplierSites
window,andtheinvoiceisnotmatchedto
purchaseorderorreceipt

Validation

MaxQty
Ord

Quantitybilledmorethanthesumof
(quantityorderedplusthetolerance
amount)

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

MaxQty
Rec

Quantitybilledismorethanthesumof
(quantityreceivedplusthetolerance
amount)

Invoice
Validation

Yes

Yes

Correctinvoice
orreceiptand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

MaxRate
Amount

Exchangeratevarianceexceedsamount
tolerancelimit

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

MaxShip
Amount

Variancebetweeninvoiceandshipment
amountexceedsamounttolerancelimit

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

MaxTotal
Amount

Sumofexchangeratevarianceand
maximumshipmentamountvariance

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand

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purchaseorder
orreceiptand
resubmitInvoice
Validation
Manuallyrelease
intheInvoice
Holdstab

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exceedsamounttolerance.

resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

Price

Weightedaveragepriceofalldistributions
onthematchedinvoiceandallprice
correctionsrelatedtotheinvoiceismore
than[purchaseorderunitprice(1plus%
tolerance)]

Invoice
Validation

Yes

Yes

CorrectPO,
invoice,orprice
correctionsand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

QtyOrd

Quantitybilledismorethan[quantity
ordered(1plus%tolerance)]

Invoice
Validation

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

QtyRec

Quantitybilledismorethan[quantity
received(1plus%tolerance)]

Invoice
Validation

Yes

Yes

Enterreceiptin
Purchasingand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

Quality

Quantitybilledismorethanquantity
accepted

Invoice
Validation

Yes

Yes

Enteracceptance
inPurchasing
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab

Rec
Exception

Purchaseorderreceiptindicatesexception

Manuallyin
Purchasing

Yes

Yes

Manuallyrelease
intheInvoice
Holdstab

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Tax
Difference

OraclePayablesUser'sGuide

Invoicetaxcodevalueisnotequaltothe
Invoice
purchaseordertaxcode
Validation
Invoicetaxcodevalue=purchaseordertax
codevalue,buttaxableflagsettoNoforPO
shipments

Yes

Yes

CorrectPOor
invoiceand
resubmitInvoice
Validation
Manuallyrelease
intheInvoice
Holdstab

VarianceHolds
ThefollowingtableliststhethreepredefinedHoldnameswiththeVarianceHoldReasontype.
Payablesappliesholdswiththistypeasfollows.PayablesappliestheDistVarianceholdtoaninvoiceif
thetotaloftheinvoicedistributionsdoesnotequaltheinvoiceamount.PayablesappliestheTax
VarianceandTaxAmountRangeholdsbyverifyingthattheinvoice'sdistributiontaxamountmatches
thecalculatedtaxfortheTaxCodewithintheamounttoleranceorpercentagetoleranceorboththat
youdefine.Ifthevarianceexceedsapercentagetolerance,PayablesappliestheTaxVariancehold.If
thevarianceexceedsanamounttolerance,PayablesappliestheTaxAmountRangehold.

Hold
Name

HoldReason

Manual
Hold
Accounting Release
Placement Allowed
Allowed HoldRemoval

Dist
Invoiceamountisnotequaltothe Invoice
Variance sumofinvoicedistribution
Validation
amounts

No

No

Adjustinvoicedistributionsor
invoiceamountandresubmit
InvoiceValidation

Prepaid
Amount

Theprepaidamountincludingtax
exceedstheinvoiceamount

Invoice
Validation

Yes

No

Unapplytheprepaymentand
applyaloweramount

Tax
Amount
Range

Taxamountislessthan[(taxrate Invoice
taxabledistlinetotal)tolerance Validation
amount]
or
Taxamountismorethan[(tax
ratetaxabledistlinetotal)+
toleranceamount]

Yes

Yes

Adjusttaxratefortaxcode
andresubmitInvoice
Validation
Changetaxcodeortaxgroup
oninvoicedistributionsand
resubmitInvoiceValidation
Adjusttaxtoleranceand
resubmitInvoiceValidation
Manuallyreleaseinthe
InvoiceHoldstab

Tax
Taxamountislessthan[(taxrate Invoice
Variance taxabledistlinetotal)(1%
Validation
tolerance)]
or
Taxamountismorethan[(tax
ratetaxabledistlinetotal)(1+
%tolerance)]

Yes

Yes

Adjusttaxratefortaxcode
andresubmitInvoice
Validation
Changetaxcodevalueson
invoicedistributionsand
resubmitInvoiceValidation
Adjusttaxtoleranceand
resubmitInvoiceValidation
Manuallyreleaseinthe
InvoiceHoldstab

MiscellaneousHolds
ThefollowingtablelistsmiscellaneouspredefinedHoldnamesthatPayablesusestoapplyholdsto
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invoices.

Hold
Name
NoRate

HoldReason

HoldPlacement

Noexchange
InvoiceValidation
rateforforeign
currency
invoice

Manual
Accounting Release
Allowed
Allowed HoldRemoval
No

No

Enterexchangerateandresubmit
InvoiceValidation
SubmitAutoRateandresubmit
InvoiceValidation

[All
Youenabled
Payments] theHoldAll
Payments
optionforthe
invoice's
suppliersite

Noholdplacedon
invoice,butthe
enabledoption
preventspaymentof
asuppliersite's
invoices

Yes

N/A

DisabletheHoldAllPaymentsoption
intheSupplierSiteswindowand
Payablesallowsyoutoselectthe
suppliersite'sinvoicesforpaymentif
theyarevalidated(andapproved,if
theinvoicerequiresinvoiceapproval)
Createamanualpaymentforanyof
theheldinvoices

Supplier

InvoiceValidation

Yes

Yes

RemovetheholdintheInvoiceHolds
tab,orusetheActionsbutton.
Todisablecompletely,disablethe
HoldUnvalidatedInvoicesoptionat
thesuppliersite.

Holdall
unvalidated
invoicesfora
supplier

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