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R12 Payment Manager (New Module)

11i Payment Workbench is replaced with Oracle Payments


Oracle centralized all disbursement activities into one application to reduce redundancy across
the apps
Oracle Payments also manages the interfaces between E-Business Suite products and financial
institutions such as banks and credit card processors
Utilizes a dashboard to guide users to take actions on payments
Utilizes payment templates that have the ability to fully automate the payment process from
selection of invoices, to printing or electronic transmission
Payment Dashboard
Monitor the progress of the recent pay run processes
Highlight any payment processes that require attention and automatically prompt to take
appropriate actions
Shortcuts and tabs for initiating, reviewing and adjusting proposed funds disbursements.

Payment Templates
1. Templates provide a way to store section criteria, payment attributes, and processing rules that
can be reused for single pay runs or scheduled pay runs.
2. EBS will update the dates based on information in the template
Pre-defined payment instructions
Includes the invoice selection criteria
Includes instructions on how validation failures are going to be handled.

Payment Submission R12


1. Select Payment Template
2. Run Cash Requirements Report <optional>
a. By Submitting Single Request by Entering Payment Process Name <similar to Batch
Name in 11i>
3. View Selected Invoices online
b. Oracle will automatically generate the Scheduled Payment Selection Report
Which is the equivalent to the Preliminary Payment Register in 11i
4. Add Invoices, Update Amounts or Unselect Invoices to be paid
5. Submit Payment
6. Format Payment
7. Print/Transmit Payments
8. Confirm Payments
9. Run the Payment Register

Multi-Org Access Control (MOAC)


Multi-Org or multiple organization access (MOAC) is basically the ability to access multiple operating
units from a single application responsibility. In Release 11i, when one had to enter or process data for
multiple operating units, one had to login to different responsibilities because each responsibility could
only access one operating unit. If one was managing Payables for Sweden, Norway and Finland one
needed to define three different responsibilities. In Release 12, one would create a Security Profile and
assign as many operating units as you required. One can tie that security profile to a single responsibility
using a profile option called MO: Security Profile.
Benefits of MOAC_
Access multiple operating units within a single application responsibility
Responsibilities are assigned a Security Profile which is a group of Operating Units
Assignment is through the profile option MO: Security Profile set at the Responsibility Level

MOAC Setup includes Define Operating Units in HR


Define Security Profile composed of Operating Units
Run Security List Maintenance Program
Assign Security Profile to Profile Option
Profile Options
MO: Operating Unit
- Used when Multi-Org is NOT enabled
- On upgrade, assigned operating unit of 11i responsibility
MO: Security Profile
- Assign security profile name at User or Responsibility level
MO: Default Operating Unit - Assign default operating unit

R12 General Ledger new feature

We can generate simultaneous Accounting for Multiple Reporting Requirements by defining legal
entities and the setup needed to address each accounting and reporting requirement using the
Accounting Setup Manager.
Centralized Accounting Setup- is a central location to define accounting-related setup across all
financial applications.
Enhanced Reporting Currency Functionality and support all journal sources.
Improved Processing Efficiency:
Simultaneous Data Access to Multiple Legal Entities and Ledgers
Simultaneous Opening and Closing of Periods for Multiple Ledgers
Cross-Ledger and Foreign Currency Allocations
Simultaneous Currency Translation of Multiple Ledgers
Financial Reporting Across Ledgers
Automatic Journal Copy
Streamline Automatic Posting
Streamline AutoReversal Criteria Setup
Streamline Consolidation Mappings
Replacement for Disabled Accounts
Data Security:
Data Security across Legal Entities and Ledgers
Management Reporting Security
Prevent Reversal of Journals with Frozen Sources
Prevent Reversal of Unposted Journals
Control Accounts
Definition and Setup Security
Auditability for Journal Line Reconciliation
Entered Currency Reporting and Analysis
Foreign Currency Recurring Journals
Intercompany Balancing Support for Encumbrances
Integration with Subledger Accounting
Intercompany feature enhanced: This is now part of Oracle Advanced Intercompany System product.
Account Analysis and Drilldown is a new web-based interface that allows to easily review and analyze
general ledger financial data.
GL Standard Reports Integration With XML Publisher
New Terms: Ledger replaces Set of Books. A group of Ledger is called Ledger set, in a Ledger Sets,
user can simultaneously Open/Close Periods
Create Journals
Translate and Revalue Balances
View Information
Submit Standard Reports

Submit Financial Statements

Sub Ledger Accounting Flow Chart

Accounting Setup Manager in R12- There is a single page for setups-

R12 Account Payables new feature

Legal Entity: New addition to the Oracle E-Business Suite that enhances the ability to manage ones
legal corporate structure and track data from the legal perspective.
Multi Org Access Control (MOAC) enabled.
Suppliers in the Trading Community Architecture (TCA)-Supplier are now part of TCA like Customer.
New User Interface for Supplier Entry and Maintenance: This new user interface presents a clear
distinction between the suppliers company details and terms and controls for the trading relationship.
Supplier Bank Accounts: Enhancements to the setup of supplier bank accounts remove some
processing restrictions and achieve greater control and security.
Introduction of Invoice Lines: AP incorporates Invoice Lines into the invoice model and enhanced
Asset Tracking.
Invoice Processing for Contract Financing, Retainage, and Progress Terms: Complex payment terms
and conditions for fixed price contracts is now captured during the procurement contract flow.
Enhanced Invoice Approval includes Line level approval
Non PO Invoices Entered via iSupplier Portal
Collaboration with Suppliers to Resolve Disputes
Oracle E-Business Disbursement Requests are requests to make a payment to a company or
individual that is not a supplier.
More Robust and Flexible Payment Processing Engine.
Accounts Receivable / Accounts Payable Netting.
Integration with Subledger Accounting.

R12 Account Receivable new feature

Partial Period Revenue Recognition- enables the generation of revenue recognition schedules that
respect the start and end dates of contractual obligations.
Event-Based Revenue Management allows users to define revenue deferral reasons and
corresponding revenue recognition events.
COGS and Revenue Matching: new COGS and Revenue matching feature satisfies this matching
principle by synchronizing the recognition of revenue with the recognition of associated COGS.
Enhanced Payment-Based Revenue Recognition: Feature achieves payment based revenue
recognition by associating transaction lines with revenue impacting contingencies.
Oracle Receivables is fully integrated with Oracle Payables to deliver a seamless, automated process
to generate check and bank account transfer refunds.
Balance Forward Billing is enhanced version of the existing consolidated billing functionality for
industries where customers are billed for all their account activity on a regular, cyclical basis.
o Enable billing policies consistent with organizational needs
o Improved communication with Customer
o Enhanced viewing and printing of bills
o Better integration with feeder systems
o Fewer processes to manage
o Synchronize bills with Aging
Enhanced Late Charges functionality enabling the creation of standard late charge policies that can
be assigned to customer accounts or account sites.
Multi Org Access Control (MOAC) enabled.
Integration with Subledger Accounting
Receivables Reconciliation Enhancements: Easily reconcile receivables using enhanced reporting.
Bills of Exchange Obsolescence: The Bills of Exchange feature is obsolete and replaced by the Bills
Receivable feature.

Trade Accounting Obsolescence: The Oracle Trade Accounting feature is obsolete and replaced by
Oracles Deduction Management solution.

Setting up late charge documents in R12- Record the Late Charges as one of the three document types:
1. Interest Invoice
2. Debit Memo
3. Adjustment
For Interest Invoice and Debit Memo, we need to define Transaction Source and Transaction Type and for
Adjustment, define a receivable activity of the type Finance Charges.

R12 EbTax (New Module)

Provides the infrastructure for transaction tax knowledge management and delivery using a global
system architecture that is configurable and scalable for adding country specific tax content.
Modules Integrated with EB Tax:
Oracle Purchasing
Oracle Internet Procurement
Oracle Receivables
Consigned Inventory
Oracle Payables
Oracle Intercompany Invoicing
Oracle Order Management
Oracle Trade Management
Oracle Services Contracts
Oracle Order Capture/iStore/Quoting
Oracle Internet Expenses
Oracle Project Accounting
Oracle General Ledger
Users using a subscription model can share the tax setup. The owner of tax setup data is defined as
a Configuration Owner and can be an Operating Unit or a Legal Entity.
Tax Events model allows E-Business Suite applications to map their various documents and actions
across applications into corresponding tax event classes and tax event types.
Tax Configuration Manager-This component is responsible for creating and maintaining the structural
foundation of tax, the building blocks.
Tax Determination Services: This component calculates transaction taxes based on transaction
details and tax setup information.
Centralized Tax Record Repository for Audit and Reporting
1. Tax Reporting: Tax Reporting is flexible enough to provide data in a user-friendly format that
allows the standard and identified country specific requirements to be met.
2. Tax Simulator: This user interface help the tax manager simulate the effect of a new rule or new
incremental setup data, such as a new tax rate.
3. Guided Configuration: Enables a tax manager, i.e., an expert in the domain of tax, to configure
the system to meet the tax requirements in one or more countries.
Additional Enhancements incudes Deferred Tax in Payables
Enhanced handling of Tax on Freight
Sales and Use Tax in procurement
Enhanced exemptions and exceptions
Multiple Tax Registrations
Multiple Recovery types
Tax reporting codes

Cash as well as Accrual Basis reporting for tax


Enhanced handling of Tax on Intercompany Movements

R12 Cash Management new feature

New model provides a single access point for defining and managing internal bank accounts for AP,
AR, Oracle Payroll, Oracle Cash Management and Oracle Treasury.
Each bank account is associated with a Bank and Bank Branch defined in Oracles common Trading
Community Architecture (TCA).
Multi Org Access Control (MOAC) enabled for CM.
Subledger Accounting: available for setting up accounting rules and for generating journal entries
related to Cash Management transactions.
New Bank account balance types are supported for all internal bank accounts. Users are able to track
closing ledger and available balances as well as month-to-date and year-to-date averages.
Bank Account Transfers: Earlier available in Treasury only.
Cash Pooling: Earlier available in Treasury only.
Bank Statement Accounting: Allows users to define mapping rules that can automatically create and
reconcile transactions in Oracle Cash Management based on reported prior-day bank statement
lines. This was also available in Treasury in 11i.
Bank Account Signing Authorities: Users are able to indicate single and joint signing limits for each
bank account as well as signer group categories, effective dates, approval status, and other relevant
information. Was available in Treasury.
Cash Positioning Intra-day Activities: Provides additional flexibility in how users view intra-day bank
statement activity in their cash positions. Was available in Treasury.

R12 Fixed Asset New Feature

Sub Ledger Accounting Architecture and Inquiries

Enhanced Mass Additions for Legacy conversions

Automatic Preparation of Mass Additions

Flexible Reporting using XML publisher

Automatic depreciation rollback

Enhanced functionality for Energy industry

SLA
o

Oracle Assets is fully integrated with SLA, which is a common accounting platform for
Sub Ledgers

We can use the seeded Account Derivation definitions or modify them as required

SLA supports Account Generator functionality for existing Asset Books

Supports new SLA Accounting report and online account inquiry

Many attributes have been added to the FA MASSADDITIONS interface table, including:

Asset life

Depreciation method

Prorate convention

Bonus rule Ceiling name

Depreciation limit

Oracle Web Applications Desktop Integrator (Web ADI) has been enhanced to support the
following new columns:
o

Depreciation Method

Life in Months

Basic Rate

Adjusted Rate

Prorate Convention

Bonus Rule

Depreciation Limit Type

Customers can populate the values directly

Legacy conversion can be completely automated


o

Values can now be imported directly from your legacy system, instead of being derived
from asset category setups

Mass Addition
o

Consist of default rules and Public APIs that can be used by customers to complete the
preparation of mass addition lines automatically

Auto populate required fields such as Expense Account, Asset Category, and others

XML reporting is available for the many asset reports


o

Asset Transfers Report

Transaction History Report

Asset Reclassification Report

Mass Additions Create Report

Cost Adjustment Report

Cost Summary Report

CIP Summary Report

Reserve Summary

Journal Entry Reserve Ledger

Asset Additions Report

CIP Capitalization Report

Mass Additions Posting

Asset Retirements

Depreciation is rolled back automatically by the system when any transaction is


performed on an asset if the following conditions are met:

Depreciation has been processed in that period and

The period is not closed

You are no longer required to run the depreciation rollback program manually

Depreciation rollback is executed only on select assets as required and not on the entire
Asset Book