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QM-Specific Data in the Material Master

Purpose
The Quality Management view of the material master primarily contains the control parameters
you need to process quality inspections throughout the logistics supply chain. In the material
master, you define various inspection parameters based on the inspection type (for example,
triggering events for quality inspections, inspection with or without a task list, with or without a
material specification and whether results are to be recorded for inspection characteristics). In
addition, you enter the control data for QM in Procurement in the material master.

Integration
QM-specific data in the material master plays a part in:
Managing quality information for materials, vendors and manufacturers.
Certifying vendors and manufacturers, as well as monitoring their QM systems.
Managing the release status of supply relationships, for example, for model or regular
deliveries.
Evaluating vendors from a quality standpoint, using statistics from audits, goods receipt
inspections and problem notifications.
Transferring quality documents, for example, technical delivery terms for requests for
quotations and purchase orders.
Requesting quality certificates and monitoring certificate receipt.
Triggering source inspections at the vendors premises before the scheduled delivery
date.
Inspections for goods movements, such as goods receipts.
Blocking payments until inspection lots are accepted.
Managing stock that is subject to a quality inspection and taking into account inspection
lots in material requirements planning.
Transferring inspection results to the batch classification.
Determining batches using inspection results from quality inspections.
Monitoring batches with regard to their expiration date and the date for recurring
inspections.
Managing problems using quality notifications; processing complaints against a vendor.
Quality management view
General data
Fetched from the other view of master material
Procurement data
Is used to control procurement in integration with MM module
o Procurement control key
o Certificate type
o Requirements for the vendor's QM system
o Technical delivery terms
Inspection setup
How and where the material to be inspected
o Inspection type
o Use of a task list or material specification
o Results recording for characteristics
o Quality score procedure
o Sample determination
QM control key in procurement
o Technical delivery terms
o Quality assurance agreements
o Vendor release required

o
o

Certificate required
Blocking the invoice

Procedure
1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning


Logistics Master Data Material Create.

Transaction Code

MM01

Double click on this


transaction code

Double click on the Transaction Code MM01 and the following screen will appear.

2. Create new QM-specific data for a material and choose continue.

Click on Select View

Enter the Material code


and select Industry
sector & Material Type

On the initial screen, enter the following data:


On the screen Edit Catalog: Initial Screen enter information in the fields as specified in the
table below:
Initial screen: Maintain the above fields with the help of the following table.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
Field Name
Material
Number
Industry
sector
Material Type

Description
Alphanumeric key uniquely identifying the material.
Key that specifies the branch of industry to which the material is
assigned.
Key that assigns the material to a group of materials such as raw
materials, operating supplies or trading goods.
The material type defines certain attributes of the material and has
important control functions.

R/O/C
O
R
R

3. In the dialog box for selecting a view, set the Quality Management indicator and choose
Continue.

Select the Quality


Management

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4. On the Organizational Levels screen, enter the required plant and then choose Continue.
The Quality Management view of the material master appears.

Enter Plant code

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Field Name
Plant

Description
A place where materials are produced, or goods and services are
provided.

R/O/C
R

5. Enter a short text for the material and the base unit of measure.

Enter short text


for material

QM Control Key
Certificate type

If you have already entered this data in another view for the material (for example, in the
purchasing view),
The system copies over the entered data.
Field Name
Material
Description
(Short Text)

Description
Text containing up to 40 characters that describes the material in
more detail.
You can enter one material description in each of any number of
languages.

Base Unit of
Measure

Unit of measure in which stocks of the material are managed. The


system converts all the quantities you enter in other units of
measure (alternative units of measure) to the base unit of measure.
You define the base unit of measure and also alternative units of
measure and their conversion factors in the material master record.

R/O/C
R

6. If necessary, enter the following additional information:


Field Name
Unit of issue

QM Material
Authorization
GR Processing
Time in Days
Catalog profile

Plant-Specific
Material Status
Post to
Inspection
Stock
Documentation
required
indicator
Inspection
Interval

Date valid from


QM in
Procurement
Active

QM Control Key

Certificate Type

Target QM
System for
Vendor
Technical
delivery terms

Description
You can define the unit of measure that can be used for the
withdrawal of a material from the warehouse, stock transfers and
transfer postings.
You use this key to limit the access authorization of users to the
material-related data in Quality Management. If you do not enter an
authorization group, no authorization check is made by the system.
Number of workdays required after receiving the material for
inspection and placement into storage (GR to Stock Posting).

R/O/C
O

A combination of code groups from several catalogs.


You can assign a catalog profile to the material. This profile is then
proposed as the default when you create a quality notification or
record defect.
You use this plant-specific material status to limit the use of the
material to the relevant plant.
If you set this indicator, the material is posted to inspection stock at
goods receipt.
If you do not set this indicator, the goods receipt is posted to
unrestricted-use stock.
You set this indicator, if you want to record any changes made to
inspection lots that were created for the material in change
documents.
You enter the period of time in days until the next recurring
inspection is to take place. If the interval for the recurring inspection
has been defined in the material master record, the date of the next
recurring inspection is entered automatically when creating a batch.
You enter the date, from which the plant-specific material status is
valid.
If you set this indicator, you activate Quality Management in
procurement for all plants in a client.
If you activate the indicator for QM in procurement in the material
master record at the client level, you must also store a control key
at the plant level for quality management in procurement.
You use this key to control the conditions that apply to the quality
management processes in procurement. You must enter additional
information, depending on the control key.
You must enter a certificate type if you have selected a control key
that requires a certificate type. The certificate type represents the
content of a certificate.
The entry of a certificate type in the QM inspection data of the
material only takes effect if you set the indicator for QM in
procurement.
As a customer in a supply relationship, you can define the
requirements for the vendor's QM system using this identifier and
the accompanying description.
Means that the material is assigned technical delivery terms that
have been stored in the document management system.
The technical delivery terms apply if the material is procured for this

O
O

O
R

plant. In the case of requests for quotations and purchase orders,


you can print them out for each material item.

Editing the Inspection Setup


You must edit the inspection setup, to be able to create inspection lots for a material.
Inspection lots are created for all goods movements that are relevant to QM. In the material
master, you define which goods movements are relevant to QM.
7. In the Quality Management view of the material master, choose Inspection setup.

Click on Inspection Setup

8. On the screen for editing the inspection setup, choose Create inspection types and enter the
inspection types. If necessary, use the input help.
By entering one or more inspection types, you define which inspections the material has
to undergo, depending on the goods movements and how you are to inspect.

Click on Inspection type

Activate Inspection type

If you want the system to use an inspection type other than the one that is specified in
Customizing under variant 01, you must set the Preferred Inspection Type indicator.
Field Name
Inspection
Type
Preferred
Inspection
Type
Inspection
Type Active

Description
The inspection type defines how an inspection is performed. Several
inspection types can be assigned to an inspection lot origin.
If you set this indicator, the system creates preferred inspection lots
with this inspection type for the corresponding inspection lot origins.
If you set this indicator, inspection lots can be processed for this
material and inspection type.

R/O/C
R
R

9. Choose Check, to check the data you have entered and to display details of the chosen
inspection type.
You use these details to influence the processing of the material during inspection
processing and results recording.

Detail of Inspection type

For each inspection type, you can predefine a number of indicators and field values in
Customizing. The system proposes these settings as default values in the inspection setup,
but they can be changed.

10. If necessary, edit the following indicators and fields in the inspection type:
Field Name
Post to
Inspection
Stock
Inspect with
Material
Specification
Inspection
with Task List

Inspection for
Handling Unit

Inspection
Specifications
from
Configuration
Automatic
Specification
Assignment

Inspect by
Characteristics

Inspect by
Characteristics

Sampling
Procedure

100%
Inspection

Inspection
Percentage

Description
When a goods movement takes place, the quantity of the material to
be posted is posted to inspection stock. If you do not set this
indicator, the material quantity is posted to unrestricted-use stock.
When you set this indicator, you can perform an inspection using a
predefined material specification.
If you set this indicator, you must also maintain the material
specification for the inspection to be performed.
If you set this indicator, the inspection is performed based on the
task list.
If you set this indicator, inspection lots can be processed for this
material and inspection type. It is applicable to those inspections
only which will be done without any Operation (Task).
Defines whether an inspection lot is to be created with reference to
handling units.
If you set this indicator, the inspection lot is created when:
Packing, if you are working with an inbound or outbound
delivery.
Performing a transfer posting of handling units (for example,
in the handling unit monitor).
If you set this indicator, the system takes the configurations from
the sales or production order into account when inspection lots are
created, and changes or supplements the inspection specifications in
the task list or material specification.
If this indicator is set, the system tries to assign a task list or a
material specification automatically.
You can only set this indicator if either the indicator to inspect with
a task list or the indicator to inspect with a material
specification is also set.
If you want to record results based on characteristics, you must
inspect using a task list or a material specification.
Characteristic-based results recording are a prerequisite for
characteristic-based dynamic modification.
If you set this indicator, you do not necessarily have to plan
inspection characteristics in the task list. For example, you can also
create unplanned characteristics directly in results recording.
These characteristics are maintained in the order.
This field is only used if you inspect a material without the use of a
task list or material specification.
If you enter a sampling procedure in this field, the system calculates
the sample size on the basis of the inspection lot quantity.
If you set this indicator, the system treats the inspection lot size as
the sample size.
If you define a 100% inspection for the material, you must manually
valuate the inspection characteristics.
This field is only relevant, when you carry out an inspection without
reference to a task list or material specification.

R/O/C
R

The total sample size is calculated on the basis of the percentage


rate taken from the lot size.
Manual
Sample
Calculation
Manual
Sample Entry

Dynamic
Modification
Rule
Skips Allowed

Automatic
Usage
Decision
Planned
Serial
Number
Management
Possible
Average
Inspection
Duration
Quality Score
Procedure

Allowed
Share of
Scrap
Control of
Inspection
Lot Creation
QM Order
Individual

QM Order

If you set this indicator, you must trigger the sample calculation
manually in the inspection lot.
When you carry out an inspection with reference to a task list or
material specification.
If you set this indicator, you must manually enter the sample size for
the inspection lot.
The indicator is only taken into account for an inspection that is
carried out without a task list or material specification.
The dynamic modification rule defines inspection stages and the
conditions that lead to an inspection stage change.

If you set this indicator, skips are allowed for inspection


characteristics during sample calculation.
If you do not set this indicator, the system chooses the next
inspection stage in the dynamic modification rule that is not a skip,
instead of the skip defined in the quality level during sample
calculation.
If you set this indicator, the system can automatically make usage
decisions for inspection lots.

If you set this indicator, single-unit inspection using serial numbers


is performed for the inspection lot, provided that the material is
marked as requiring a serial number by a serial number profile.

You enter the average inspection duration in days for each inspection
type. The start or end date for the inspection is then calculated at
inspection lot creation using the start or end date and the inspection
duration.
The procedure used to calculate the quality score for the inspection
lot. The data will be used for Vendor Evaluation.
You can define a quality score procedure for each inspection type in
the material master.
Allowable share of scrap for the quality score procedures that use
the share of scrap to calculate the quality score.
You usually choose a share of defects so that it comes to half of the
AQL value.
You enter the conditions, under which a single inspection lot is to be
created.
Define For each material document, material, batch, and storage
loc, the system will generate inspection lot for each GR.
If you set this indicator, an individual QM order will be created for
this combination of material and inspection type.
You can record appraisal costs for the combination material and
inspection type in an individual QM order.
The number that uniquely identifies the QM order that is to be used
for collecting costs.
The QM order defined in the inspection setup (Quality Management
view of the material master) is used as a copy model when
inspection lots are created, provided no individual QM order is

created for the inspection lot.

11. To check the consistency of your data, choose Check again.

Check

If the entries are consistent, choose Continue.


The Quality Management view of the material master reappears.

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12. Save your data.


Save

Procedure
1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning


Logistics Master Data Material Change.

Transaction Code

MM02

Double click on
this transaction
code

Double click on the Transaction Code MM02 and following screen will appear.

Enter the Material code

Chose Quality
Management

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r

Enter Plant code

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r

2. Chang a short text for the material and the base unit of measure.

Change the short


text for material

QM Control Key
Certificate type

3. In the Quality Management view of the material master, choose Inspection setup.

Edit Inspection Setup

4. On the screen for editing the inspection setup, choose Create inspection types and enter the
inspection types. If necessary, use the input help.

Change Inspection Type

5. Choose Check, to check the data you have entered and to display details of the chosen
inspection type.

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6. Save your data.

Save

1. Create new QM-specific data for a material and choose continue.

Click on Select View


Enter the Material code
and select Industry
sector & Material Type

2. In the dialog box for selecting a view, set the Quality Management indicator and choose
Continue.

Select Quality
management

Enter

3. On the Organizational Levels screen, enter the required plant and then choose Continue.
The Quality Management view of the material master appears.

Select Plant code and


Storage location

Enter

4. Enter a short text for the material and the base unit of measure.
If you have already entered this data in another view for the material (for example, in the
purchasing view),
The system copies over the entered data.

Enter description
of Material

5. In the Quality Management view of the material master, choose Inspection setup.

Click on Inspection Setup

6. On the screen for editing the inspection setup, choose Create inspection types and enter the
inspection types. If necessary, use the input help.
By entering one or more inspection types, you define which inspections the material has
to undergo, depending on the goods movements and how you are to inspect.

Click on Inspection Type

Activate Inspection Type

Enter

7. Choose Check, to check the data you have entered and to display details of the chosen
inspection type.
You use these details to influence the processing of the material during inspection
processing and results recording.

8. To check the consistency of your data, choose Check again.

Check

9. If the entries are consistent, choose Continue.


The Quality Management view of the material master reappears.

Enter

10. Save your data.


Save