Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
ORGANIZATIONAL STRUCTURE OF PTESO
In order to effectively perform the abovementioned powers and functions, the PTESO shall be
divided into two (3) main sections and shall be headed by the Provincial Training and
Employment Services Officer (PTESO Manager);
1) Records and Administrative Section
(a) Assist the PTESO Manager and Section Heads in the performance of their respective
functions;
(b) Encode and tabulate Labor Market Information (LMI) Report and Registry of Skills.
(c) Sorting and encoding of applicants resume to the online job matching facility of
DOLE (Phil-Job.Net)
(d) Perform clerical functions - Creates purchase request, purchase order, disbursement
vouchers, inspection and acceptance report, certifications, reimbursements and follow
up and keep track of the process of our documents.
(e) Perform other functions assigned by the PTESO Manager relative to the foregoing.
2) Manpower Development Section
(a) Facilitates and releases applicants' exam
(b) Scheduling, Monitoring, Profiling of training activities in different Barangay.
(c) Coordination between Barangay Officials, Municipalities and other institutions.
(d) Prepare, encode profiles of trainees for community based training and livelihood
program.
(e) Deliver and transfer of consumable materials and machines
(f) Prepares purchase request, disbursement vouchers, reimbursement, gas slip and create,
process payrolls honorarium, allowance, voucher reimbursement.
3) Labor and Employment Section
(a) Local Employment
i.
In charge of domestic placement, career orientation, livelihood, domestic
job fairs, schools and recruitment and placement;
ii. Maintains recruitment calendar of activities, meetings, presentations and
various events;
iii. Coordinates activities with recruiters, other private companies and
government agencies on available job openings and vacancies for local
employment;
iv.
Manage communications dealing with queries from applicants, companies
and recruitment partners in a professional and timely manner; and
v.
Perform other ad hoc duties as required or as assigned by the PTESO
Manager.
18

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE

(b) Overseas Employment

i.
In charge of Registration of applicants for overseas employment, including
screening for job matching and Pre-orientation of applicants.
ii. In charge of migrant workers, migrant workers reintegration, organization
of OFW families and job fairs for overseas employment;
iii. Serve as the focal of the Persons pertaining to the concerns and issues of
OFWs;
iv.
Coordinate with Overseas Workers Welfare Administration (OWWA) and
other national agencies on programs intended to benefit the OFWs and their
families;
v.
Keep and maintain record of OFWs from the Province of Tarlac and
indicating therein their specific address where they are destined; and
vi.
Perform other duties assigned by the PTESO Manager relative to their
function
Powers and Duties of the Provincial Training and Employment Services Officer
(PTESO Manager)
The PTESO Manager shall be vested with the power to recommend to the Provincial Governor for
appointment the members of the staff, as the exigencies of the Office so require; provided,
however, the recommendees to the positions meet at least the minimum requirements of the
positions.
The primary essence of work of the PTESO Manager is to manage all technical and administrative
activities.
1) Staff Management
(a) Detail staff responsibilities and guide and coach staff when needed.
(b) Identify training needs and arrange staff training as necessary (i.e. in-house or block
release) training staff, or delegating training to appropriate staff, to undertake their
duties effectively and efficiently, dealing with any problems such staff may have
undertaking their duties.
(c) Be responsible for informal stages of staff discipline, including
coaching/counseling.
(d) Referring to Civil Service Commission Rules when formal disciplinary action
requires to be considered.

19

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
2) Working Environment
(a) Ensure that safe working practices are adopted by staff within the department at all
times.
(b) Ensure department is maintained in a clean and tidy state at all times.
3) Communication to the Higher Authority
(a) Maintain effective communications with the Provincial Governor through relevant
briefing sessions or method appropriate to circumstances and attend supervisory
meetings when called.
4) Planning
(a) Develop action plans, proposals and other documents needed in the implementation
of programs and services.
5) Conducting Daily Activities
(a) Maintain a systematic process flow to ensure the effective and efficient running
of the office and to avoid complaints from the clients.
(b) If required to do so in emergency situations (i.e. situations where extreme
staff shortages arise) undertake duties assigned to staff to cover his/her absences
and avoid delay of transaction.
6) Monitoring PTESO Activities
(a) Ensure, by regular checking, that the quality of the service is consistent to the
desired standard.
(b) As appropriate conduct a reviews of the daily procedures being implemented in
order to update and trim down unnecessary processes and carry out remedial
action.
7) Improvement and Problem Solution
(a) Satisfactorily resolve internal or external matters relating to the operation (i.e.
operational or staff) referring more complex issues to the PTESO Manager for
advice or guidance (includes operational issues coming from previous or
subsequent PESO units). If any matter cannot be resolved at this level it should
be passed on to the DOLE Provincial Officer.
(b) Ensure implementation of improvement initiatives, maintaining appropriate
records and working with staff on continual improvement of processes and
reduction of waste.
8) Furthermore, the PTESO Manager shall coordinate closely with the Department of Labor
and Employment (DOLE), Technical Education and Skills Development Authority
(TESDA), Philippine Overseas Employment Administration (POEA), Overseas Workers
20

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
Welfare Administration (OWWA), Department of Trade and Industry (DTI), Commission
on Higher Education (CHED), Department of Education (DepEd), State Universities and
Colleges (SUCs) and establish linkages with various line offices in the Provincial
Government of Tarlac, Non-Government Organizations (NGOs), and other agencies
offering manpower development /skills training and labor & employment services, both
local, national, and international in the attainment of the PTESO vision, mission, goals and
objectives.
9) Perform other duties assigned by the Provincial Governor relevant to his/her function.

STAFFING PATTERN
To effectively discharge the duties and functions of all sections under the PTESO, there shall be
qualified personnel that shall be assigned to each section in accordance with the rules and
regulations promulgated by the Civil Service Commission. The personnel positions that will be
created shall comprise the PTESO are the following:
Qty.

Position

Provincial Training and Employment

Services Officer

Records & Administrative Division

Qty.
Position

Salary
Grade
SG 22

Computer Operator II

Salary
Grade
SG 9

Administrative Officer I

SG 10

Manpower Development Division

Qty.
Position
1
1

Manpower Development Officer II

Manpower Development Officer I

Salary
Grade
SG 15
SG 11

Manpower Development Officer I

SG 11

Function
Head of Office

Function
Inventory & Receiving,
PhilJobs.Net
Receiving & Liaison

Function
Supervising Division Officer
Community Based Training
Livelihood Training
Community Based Training
Skills Training; Training to
Employment

21

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
1

Manpower Development Officer I

SG 11

1
6

Manpower Development Officer I

Manpower Development Assistant I

SG 11
SG 8

Labor & Employment Division

Qty.
Position
1

Labor and Employment Officer III

Salary
Grade
SG 16

Labor and Employment Officer III

SG 16

Labor and Employment Officer III

SG 16

Labor and Employment Officer I

SG 11

Labor and Employment Officer I

SG 11

Labor and Employment Officer I

SG 11

Labor and Employment Assistant I

SG 8

JOB ORDERS
Qty.

Position

Salary
Grade
SG 7

Computer Operator I

Administrative Aide IV

SG 4

Administrative Aide IV / Clerk II

SG 4

Administrative Aide IV

SG 4

Training Center in charge

School Based
Training Specialist
Trainors

Function
Local Employment Placement Officer
Overseas Employment Placement Officer
Employment Counselling Employee Guidance
Counselor
Youth & Special Programs
WAP & SPES Coordinator
Self-Employment
Livelihood Employment
Officer
Overseas Employment Outsourcing Officer
Employment Counselling
Educational Campaign
Coordinator

Division / Function
Records & Administrative
Inventory & Receiving,
PhilJobs.Net
Records & Administrative
Receiving & Liaison
Manpower Development
Assistants to the Manpower
Development Officer II
Manpower Development
Training Assistants

22

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
STAFFING PATTERN SUMMARY
Permanent
PTESO Manager
Records & Administrative
Manpower Development Division
Labor and Employment Division

-1
-2
- 11
-7

TOTAL

21

Job Orders
Records & Administrative
Manpower Development Division
TOTAL

TOTAL PTESO PERSONNEL

-2
-5
7

28

23