CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

AB 1002
September 1, 2015
Consent Calendar

TO:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz, City Administrator

FROM:

Sharon Friedrichsen, Director of Budget and Contracts

SUBJECT:

Award Construction Contracts for the Sunset Center Retaining Wall Project and the
Carpenter Street Drainage Project
AMOUNT OF EXPENDITURE

$ 235,000 for Sunset Center

Retaining Wall;

AMOUNT BUDGETED

$ 380,000 for the Sunset

Center Retaining Wall

APPROPRIATION REQUIRED

$ 0 for Sunset Center

Retaining Wall

AMOUNT OF EXPENDITURE

$221,262 for Carpenter

Street Drainage

AMOUNT BUDGETED

$ 170,000 for Carpenter

Street Drainage

APPROPRIATION REQUIRED

$51,262 for Carpenter

Street Drainage

RECOMMENDATION
Adopt Resolutions of the City Council of the City of Carmel-by-the-Sea to:
1. Award a construction contract to Monterey Peninsula Engineering, the lowest responsible bidder, for
the Sunset Center Retaining Wall Project, in an amount not to exceed $157,510.
2. Award a construction contract to Anderson Pacific Engineering, the lowest responsible bidder, for the
Carpenter Street Drainage Project, in an amount not to exceed $154,817.
3. Authorize the transfer of up to $51,262 from the Sunset Center Retaining Wall Project to the
Carpenter Street Drainage Project.
SUMMARY
The retaining wall at the Sunset Center collapsed in the wake of heavy rains in December 2014. Upon
receiving funding on 3 February 2015, staff proceeded to design and put the project out to bid. The
project involves tree removal; demolition of a portion of the existing wall; construction of a new cast-inplace concrete retaining wall; wall backfill; installation of drainage and pavement repair. On 19 August
2015, four bids ranging from $158,000 to $198,000 were received , as shown in the attached City
Page 1

Engineer's Tabulation of Bid Results, and Monterey Peninsula Engineering (MPE) was determined to
be the lowest responsible bidder with a bid of $157,510, compared to the engineering estimate of
$205,000. In accordance with Municipal Code 3 .12.420, public projects of $25,000 or more shall be let
by formal written contract, approved by resolution of the City Council. The project was funded for
$380,000. The total project budget is estimated at $219,137, which includes design, construction,
project contingency and construction management. It is therefore recommended that Council award the
construction contract to MPE.
Portions of Carpenter Street have been affected by water seepage and drainage issues. As such,
Council approved funding for a drainage and overlay improvement project during its deliberations
regarding capital improvement projects in the fiscal year 2015-16 budget. The project, funded for
$170,000, involves storm drainage improvements (installation of sub drains, storm drains and catch
basins and reconstruction of drainage channels). Upon further evaluation during the design phase , it
was recommended that a more long-term and substantial drainage system was needed, thereby
increasing the cost of the project. On 19 August 2015, four bids were received ranging from $155,000$278,000, as shown in the attached City Engineer's Tabulation of Bid Results, and Anderson Pacific
Engineering was deemed the lowest responsible bidder with a bid of $154,817, compared to the
engineering estimate of $160,240. The total project budget is estimated at $221,262, which includes
design, construction costs, project contingency and construction management. In order to achieve
economies of scale, the overlay work will be included as part of the fiscal year 2015-16 streets paving
project. It is recommended that Council award the construction contract to Anderson Pacific
Engineering and authorize the transfer of an amount not to exceed $51,262 from the Sunset Center
Retaining Wall Project to the Carpenter Street Drainage Project.
PRIOR CITY COUNCIL ACTION

Council approved a mid-year budget adjustment of $380,000 for the Sunset Center Wall on 3 February
2015 and approved the funding for the Carpenter Street Drainage Project as part of the adopted Fiscal
Year 2015-16 Budget on 15 June 2015.
ATTACHMENTS

1.
2.
3.
4.

City Engineer Tabulation of Bids and Recommendation- Sunset Center Retaining Wall
Resolution Awarding Contract to MPE for the Sunset Center Retaining Wall Project
City Engineer Tabulation of Bids and Recommendation- Carpenter Street Drainage Project
Resolution Awarding Construction Contract to Anderson Pacific for the Carpenter Street
Drainage Project

APPRO~U'
Date:

Douglas J ~chmitz, City Administrator

Page 2

g?

4 /./

ATTACHMENT- 1

NEILL ENGINEERS Corp.

SHERMAN W. LOW, ltC.E.

SUBOMSIONS, lAND PlANNING,

WATER SUPPLY, SANITAllON,
SUI!IIrnNG, AIRPORTS

GARY W. WHITE. LS.

MUNICIPAI.IllES

CtAYTON B. NElll.JII,ItC.E.
GILBERT M. NEILL, R.C.E.

CONSUUJNG ENGINEERS
MISSION and FIFTH-BOX Ll
CARMEl, CAUFORNIA 93921
(831) 624-2110
FAX: (831)624-3693

August 20, 2015

Mr. Doug Schmitz
City Administrator
City of Carmel
POBox CC
Carmel, CA 93921
Re: Sunset Center Parking Lot
Retaining Wall Repair
Dear Mr. Schmitz,
Bids were opened for the Sunset Center Parking Lot- Retaining Wall Repair Project on
Wednesday, August 19, 2015. Four bids were received listed in ascending order as follows:
Contractor
Monterey Peninsula Engineering
Anderson Pacific Engineering
The Don Chapin Co., Inc.
Granite Rock Company

$157,510
$164,1 49
$178,722
$196,701

Engineer's Estimate

$204,680

The bids were reviewed for mathematical accuracy and other proposal requirements. All
of the bid proposals were in order and considered responsive. A copy of the Tabulation of Bids
is enclosed.
We recommend that the contract be awarded to the low bidder, Monterey Peninsula
Engineering.
Very truly yours,

>1:rm~7o(;J~
City Engineer

c: Rob Mullane

baron Fcri.~riclise

Council Meeting Date: 09/01/2015

Ag enda Item: 7
Page 3

.-:; _.,y.rH~Owner:

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TABULATION OF BIDS

CITY OF CARMEL-BY-THE-SEA

Soo"t Ceotoc Pa~;og lot - Rota;o;og Wall Rpa;,

Engineer: NEILL ENGINEERS CORP., Carmel, CA

Bid Opening: Wednesday, August 19, 2015

ENGINEER'S
' MONTEREY PENINSULA ANDERSON PACIFIC . THE DONCHAPIN
GRANITE ROCK
ESTIMATE
ENGINEERING
ENGINEERING
INC.
____EQM PANY
;
Description
J Quantiii[ Unit :
Price
Amount 1
Price
Amount i
Price
Amount
Price
1 Amount :
Price
Amount
$300.00 J $6,000.00!
$700.00 - $14,000.001
$120.oo
$2,400.oo : _ $300.00
$6,000.001
$415.00 1 $8,300.00
Demo Portion of Existing Concrete Retaining Wall~- I ~
1
~-s.C~
on-:":struct Cast-In-Place Concr.ete Retaining Wall . 75
L.F. I $1,000.00 $75,000.001
$600.001 $45,000.0~ _ _!5_25.00 ' $39,375.oo
$800.00 ' $60,000.00
$772.00 $57,900.00
1
1
. 25
Each
$200.00 1 $5,000.001
$35.00 ,
$875.001
$110.oo \ $2,750.00 .
$90.00
$2,250.ooi
$252.00 $6,300.00
Install 2" dia. Weepholes
~-:--,~.;-Im-port Structure Backfill
- 1
1
L.S . $7,500.00
$7,500.001 $15,000.001 $15,000.001 $5,000.00 ! $5,000.00 ! $7,000.001 $7,000.001 $7,600.001 $7,600.00
!Remove Existing Objectionable Material
1
L.S. ; $20,000.00 1 $20,000.00T $2,700.00 : $2,700.00' $9,000.000. $9,000.00 j $7.500.00 ! $7,500.oo : $19,300.00 $1~,300._00
!Remove 20" Pine Tree
_t_
1
, Each 1 $10,000.00 , $10,000.00! $2,200.00 $2,200.00
$3,000.00j $3,000.00 ' $6,800.00
$6,800.001 $2,775.001 $2,775.00
1
92
LF. 'i
$130.001 $11 ,960.00
$260.00 ' $23,920.00
$460.00 $42,320.oo l
$250.00 ~23,000.00
$157.00 1 $14,444.00
!lnstall15" PVC, SDR 26 Storm Drain
1
1
8 lnstall12" PVC, SDR 26 Storm Drain
I'
50
L.F.
$80.00
$4,000.00
$80.00 \ $4,000.00 _ _
$75.00 ' $3,750.00 1
$90.00 ' $4,500.00
$167.00! $8,350.00
9 J Place 2-sk Slurry Cement Backfill Encasement
2
! C.Y. $400.001 $800.00! $326.00 ' $652.oo l_ $1,250.00 .. $2,500.00
$200.00 .
$400.00 ;
$432.00 '
$864.00
3
Each ,
$500.00 . $1,500.00
$610.001 $1,830.001
$950.00\ $2,85o.oo :
$200.00'
$600.00 1
$89.00
$267.00
10 \Remove Existing Catch Basin
11 Construct 2' x 3' Catch Basin
__
I
3
Each
$6,500.00 , $19,500.00i $4,600.00 ' $13~00.00 _E_,700.00 ~ 00.00 1 $3,000.00 ! $9,000.00
$3,791.00, $11,~73.00
12 .Construct Storm Drain Manhole
_
1 2
Each
$7,500.00 , $15,000.00/ $4,400.00 ! $8,800.00 $6~500.00! $13,000.2Q)_ $8,500.00 1 $17,000.00 ! $5,589.001 $11,178.00
13 Iconstruct Curb & Gutter
1 206 . i-.F. .
$50 .00 $10,300.001
$45.00 . $9,270.001
$50.oo:. $10,300.00 1 __$90.00 1~~540.00 :
$88.00 : $18, 128.q_Q_
14 Construct Pavement Conform Strip
935 1 S.F. 1 _ $12.00 , $11,220.00
$9.00 $8,415.00 '
$10.oo: $9,350.00
$7.20
$6,732.001
$14.00 i $13,090.00
15 !Construct Planter Curb
38 I L~
$60.00 \ $2,280.00!
$36.00
$1,368.001-- $43.00 ! $1 ,634.00 '1
$50.00
$1,900.001
$154.00 , $5,852.00
1
1_6~~cellaneous Pavement Repair
I
100 : s~
$15.00 $1,500.00
$16.00 1 $1,600.001
. $12.00
$1,200.00 :
$12.00
$1,200.00 !
$30.00 , $3,000.00
17 !ConstructAC Rolled Berm
45
L.F.
$16.00
$720.00!
$32.00 _11,440.00
$36.00j $1 ,620.00
$30.001 $1,350.00
$18.00.
$810.00
18 Furnish & Place 12" thick lmeort Topsoil
30 C.Y. ,
$80.00
$2,~00.00 ! _ _$88.001- $2,640.00 '!
$100. 00~ $3,00o.ool
$165.00, $4,950.oo 1
$239.oo l $7,170.00
_
_ _ TOTA.L: j
;
$204,68Q.OOf
; $157,510.00.--!$164,149.00 1
_ ___j_$178,72~ _ _ __ ._
$!96,701~_Q_
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Page 1 of 1

ATTACHMENT- 2

RESOLUTION 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AWARDING A CONSTRUCTION CONTRACT TO MONTEREY PENINSULA
ENGINEERING FOR THE SUNSET CENTER RETAINING WALL PROJECT IN AN
AMOUNT NOT TO EXCEED $157,510

WHEREAS, winter storms and associated rain caused the collapse of a retaining
wall at the Sunset Center and Council approved funding for this project on 3 February
2015;and
WHEREAS, the Sunset Center Retaining Wall Project was advertised in the
Monterey County Herald on August 5 and August 11, 2015; and;
WHEREAS, four bids for the project were received August 19, 2015 and the City
Engineer has determined that the lowest responsible bidder is Monterey Peninsula
Engineering and the bid is less than the Engineering Estimate; and
WHEREAS, the project has been determined to be categorically exempt under
CEQA section 15301.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
1. Award a contract for the Sunset Center Retaining Wall Project to Monterey
Peninsula Engineering in the estimated amount of $157.510,00, subject to the
provisions of the documents and certifications set forth in the plans and
specifications applicable to the project and as required by California law.
2. Authorize the City Administrator to execute the construction contract upon the
return of the contractor's executed contract documents and review and approval
of the City Attorney.
3. Approve a contingency in the not to exceed amount of $23,627.00, or 15% ,
and authorize the City Administrator to approve change orders in an amount not
to exceed $23,627.00.
4. Adopt the CEQA exemption finding.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMELBY-THE SEA this 1st day of September 2015, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

Council Meeting Date: 09/01/2015

Agenda Item: 7
Page 5

ABSENT:

COUNCIL MEMBERS:

ABSTAIN:

COUNCIL MEMBERS:

SIGNED,

ATTEST:

Jason Burnett, Mayor

Lee Price, MMC

Interim City Clerk

Council Meeting Date: 0910112015

Agenda Item: 7
Page 6

ATIACHMENT- 3

NEILL ENGINEERS Corp.

SHERMAN W. LOW, R.C .E.

SUBOMSIONS, l>D Pl>NING,

GN(f W. WHITE, LS.

WAJIR SUPPLY, SANitAn ON,

SUJIVFIING, AIRPORTS
MUNICIPAI.tnES

CLAYTON B. NfiLL, .JR, R.C.E.

GILBERT M. NEILL, R.C.E.

CONSULTING ENGINEERS
MISSION ond FIFTH-BOX U
CARMEL, CAUFORNIA 93921
(831) 624-2110
FAX: (831) 624-3693

August 20,2015

Mr. Doug Schmitz

City Administrator
City of Carmel
POBox CC
Carmel, CA 93921
Re: Carpenter Street
Drainage Improvements
Dear Mr. Sclunitz,
Bids were opened for the Carpenter Street - Drainage Improvements Project on
Wednesday, August 19, 2015. Four bids were received listed in ascending order as follows:
Contractor
Anderson Pacific Engineering
Monterey Peninsula Engineering
The Don Chapin Co., Inc.
Granite Construction Company

$154,817
$177,656
$210,664
$277,536

Engineer's Estimate

$160,240

The bids were reviewed for mathematical accuracy and other proposal requirements. All
of the bid proposals were in order and considered responsive. A copy of the Tabulation of Bids
is enclosed.
We recommend that the contract be awarded to the low bidder, Anderson Pacific
Engineering.
Very truly yours,

~~~N-~
Sherman W . Low
City Engineer
c : Rob Mullane
Slw:.gn Ftiec:Jlli:)lsen.

Council Meeting Date: 09/01/2015

Agenda Item: 7
Page 7

TABULATION OF BIDS

Engineer: NEILL ENGINEERS CORP., Carmel, CA

Bid Opening: Wednesday, August 19, 2015

~---- ENGINEER'S
ANDERSON PACIFIC MONTEREY PENINSULA THE DON CHAPIN co., I
GRANITE
_
__ ESTIMATE _,_~INEERIN.__ _ i
ENGINEERING
INC.
CONSTRUCTION CO.
# I
Description
l auantity Unit l
Price
Amount 1 Price --r-p;mount 'I
Price
Amount '
Price
Amount
Price
, Amount
_J~nish & InstallS" Subdrain
_ I 154 , ..!:!:_L _ ~0.00 $12,320.001
$90.00 1 $13 ,860.00 _ ~1.00 : $12,474.0~.L~ oo $24,794.oo :
$125.00_ !1_9..250.00
2 ,Furnish & lnstall12" PVC SDR 26 Storm Dra1n
I 314 'j L.F. I $100.00, $31,400.001 $132.00, $41,448.00'
$108.001 $33,912.001
$174.00 $54,636.00
$294.00: $92,316.00
3 ' Furnish & lnstall15" PVC SDR 26 Storm Drain
! 252
L.F. :
$135.00 ' $34,020.00
$137.001 $34,524~60
$180.00 ' $45,360.0Ql
$228.00 $57,456.00 1
$300.00 ' $75,600.00
-~)construct Rock-Faced Concrete Headwall at Outle~ 1
Each
$5,000.00 ' $5,000.00
$2,600.00
$2,600.00
$2,400.00 ! $2,400.00 ' $7 ,000.00
$7,000.00 ! $9,500.00 $9,500.00
1
5_ !Construct 2' x 4' Catch Basin
1
3
Each
$6,000.00 1 $!8,000.00! $5,300.00: $15,900.00
$4,1 00.001 $12,300.oo : $2,617.00 1 $7,851 .oo: $6,000.00,_ $~~.000 .00
6. ,construct Storm Drain Manhole
1
3
Each . $6,500.00 $19,500.001 $5,100.00 $15,300.00, $5,400.00. $16,200.001 $4,000.001 $12,000.00
$9,200.00 $27,600.00
7 1Reconstruct Roadside Drainage Swale
i 635
L.F. .
$40.001 $25,400.00 1
$31 .00 $19,685.00
$46.00! $29,210.001
$54.00! $34,290~~ $22.00 '$13,970.00
8 i Repave Street Intersection
i 800 _ S.F. .
$16.00 - $12,800.001
$12.00 ! $9,600.ooj
$30.ool $24,000.001 - $14.00 j$11)00.00
$24.00 $19,200.00
9 !Raise Manhole

1
Each :
$800.00 '
$800.00 ~-. $90o.oo l
$900.00,
$900.001
$900.00,
$837.00
$837.00
$1,200.00
$1,200.00
10 jRalseWaterValveBox
:
2
Each l
$500.001 $1,000.00 - $500.00
$1.ooo:oo1$45o.oo ,
$900.00.
$300.oo l
$600.00
$450.001
$900.00

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Page 1 of 1

ATTACHMENT- 4

RESOLUTION 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AWARDING A ENGINEERING CONTRACT TO ANDERSON PACIFIC FOR THE
CARPENTER STREET DRAINAGE PROJECT IN AN AMOUNT NOT TO EXCEED
$154,817

WHEREAS, Carpenter Street is in need of improvements to its drainage

system winter as identified within the City's 2015-2018 Capital Improvement Plan and
Council approved funding for this project on 3 February 2015; and
WHEREAS, the Carpenter Street Drainage Project was advertised in the
Monterey County Herald on August 5 and August 11, 2015; and;
WHEREAS, four bids for the project were received August 19, 2015 and the City
Engineer has determined that the lowest responsible bidder is Anderson Pacific and the
bid is less than the Engineering Estimate; and
WHEREAS, the project has been determined to be categorically exempt under
CEQA section 15301.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
1. Award a contract for the Carpenter Street Drainage Project to Anderson
Pacific in the estimated amount of $154,817.00, subject to the provisions of the
documents and certifications set forth in the plan s and specifications applicable
to the project and as required by California law.
2. Authorize the City Administrator to execute the construction contract upon the
return of the contractor's executed contract documents and review and approval
of the City Attorney.
3. Approve a contingency in the not to exceed amount of $30,963.00, or 20%,
and authorize the City Administrator to approve change orders in an amount not
to exceed $30,963.00.
4. Adopt the CEQA exemption finding .
5. Authorize the transfer of up to $51 ,262.00 from Account 13-76909 (Sunset
Center Retaining Wall Project to Account 13-76912 (Carpenter Street Drainage
Project) to cover project contingency and engineering-related costs.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMELBY-THE SEA this 1st day of September 2015, by the following roll call vote:

Council Meeting Date: 09/01/2015

Agenda Item: 7
Page 9

AYES:

COUNCIL MEMBERS:

NOES :

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

ABSTAIN:

COUNCIL MEMBERS:

ATTEST:

SIGNED

Lee Price, MMC

Interim City Clerk

Jason Burnett, Mayor

Council Meeting Date: 09/01/2015

Agenda Item: 7
Page 10