AASTU

Industrial attachment guidelines for Instructors

(First Draft)

By-Temesgen Takele and Teha

t
Contents
1.1. Industrial training guidelines for instractors .............................................................. 4
1.1.1. Background .........................................................................................4
1.1.2. Objectives 4
1.1.3. Pre-Requisites .....................................................................................................5
1.1.4. Procedures 5
1.2. Rules and regulations ....................................................................................................... 6
1.2.1. Rules for Placement ............................................................................................6
1.3.1.Rules and Guidelines During Industrial Training ................................................6
1.4. Important Contact Particulars ...................................................................................... 11
1.5. Problems ...................................................................................................................... 11
1.6.Breach of Terms and Conditions of Industrial Training ................................................. 11
1.7. Important Contact Particulars ........................................................................................ 12
1.8. Evaluation of Performance ............................................................................................ 12
1.9. Assessment of Industrial Training ................................................................................. 12
1.9.1.Log Records ...................................................................................................12
1.9.2. Tasks Performed ...............................................................................................14
1.9.3. General

14

1.9.4. Submission of Final Report ..............................................................................15

Appendix-a........................................................................................................................... 16
Form.1.Daily Industrial Attachment/Training report form .........................................16
Form.2.Weekly Industrial Attachment/Training report form .....................................17
Form.3.Evidence summary sheet ................................................................................18
Pre-assessment..................................................................................................................... 18

Form.4.Record of initial interview (Completed by Trainee) ......................................19

Form.5.Interpreting the unit of competency (completed by trainee) ..........................20
Form.6.Self-assessment guide (completed by trainee) ...............................................21
Form.7.Workplace Training checklist (completed by industry) .................................22
Form.8.Training agreement ........................................................................................23
Form.9.Procedural observation checklist (collected 2 times per month)....................24
Form.10.Complex observation checklist (collected monthly) ....................................25
Form.11.Questions to support complex observation checklist ...................................26
Form.12.Third party checklist.....................................................................................27
Form.13.Guide for developing a complex demonstration checklist ...........................28
Form.14.Mock-up checklist ........................................................................................30
Form.15.Sample recording sheet for oral questioning ................................................31
Form.16.Portfolio instructions ....................................................................................32
Form.17.Portfolio cover sheet.....................................................................................33
Form.18.Evaluation of a portfolio ..............................................................................34
Form.19Record of assessment results .........................................................................35
Form.20.Assessment summary and feedback form ....................................................36
Form.21Assessment record .........................................................................................37
Form.22.Trainee's record of competency....................................................................38
Form.23.Training record book ....................................................................................39
Form.24.Record of post-assessment interview ...........................................................40
Appendix-b ...............................................................................Error! Bookmark not defined.
Sample Report Writing Format ................................... Error! Bookmark not defined.

1.1. Industrial Training Guidelines for Instructors

The trainees are required to participate and work as industrial trainees in the industry
of their chosen discipline. Industrial training is a skill based training programme, and
thus is compulsory in order to satisfy the skill requirements of AASTU.
1.1.1. Background
Industrial training provides the impetus for trainees to comprehend and appreciate
real-life working experiences. Trainees may realise their ambition and ascertain their
career path from the experience gained during industrial training. The attachment
provides trainees the opportunity to meet and network with people in the industry,
and the industry the opportunity to identify talents and potential skilled workers.
Trainees may also get the opportunity to specialise in niche areas.
1.1.2. Objectives
The objectives of the Industrial Training programme are as follows:
1. To provide an opportunity for trainees to discover, learn about, and familiarise with
the industry of their discipline, and with organisations within the industry. Trainees
will acquire interpersonal skills through meeting with professionals in their field of
study.

2. To provide an opportunity for trainees to observe real-life practices and

implementation of theoretical lessons and principles. Trainees will acquire practical
skills and experience working on projects and alongside industry experts.
3. To provide the opportunity for the industry to identify potential employees from
among the industrial trainees and to feedback comments on the programme. Trainees
will benefit from coursework tailored to meet training expectations of the industry.
4. To ensure attachment and training programmes satisfy the expectations of the
industry, and ensure the programmes are relevant and up to date.
5. Overall, trainees will gain experience in the following:
Organisational skills and professional awareness
Ability to work under supervision and directions

Efficiently completing tasks, fostering good relationship with seniors and

subordinates
Communication skills and contribution to company
1.1.3. Pre-Requisites
You must satisfy all the requirements stipulated by the Industrial Training syllabus.
1.1.4. Procedures
1.1.1.1. Trainees who meet the pre-requisite of, and have not passed Industrial Training are not
eligible to teach the courses in AASTU.
1.1.1.2. The trainees must apply for the positions advertised by the University at least 3 months
before training commences.
1.1.1.3. The company may interview, or may just accept the trainees sent by the University.
However, once the arrangement is done, the student must accept the offer unless he/she
drops the training in this trimester.
1.1.1.4. Alternatively, eligible trainees will be given a choice to approach companies that they
are keen to work with, and to apply for industrial training placements on their own. If
any eligible trainees choose to do so, they must inform the University, and in these
cases the University will not be able to assist the trainees with any official
correspondence except providing a letter of recommendation. Moreover, before these
trainees proceed to the companies concerned, they must also obtain pre-approval from
the College/Faculty/School; so that their applications will not result in any conflict
against the University arrangement for other trainees in the companies.
1.1.1.4. All trainees must inform the College/Faculty/School their industrial training appointment
as soon as they receive it. Trainees are also required to submit an appropriate form
available at the university technology transfer Office to give the details of the
appointment.
1.1.1.5.In the case of any trainees fail to secure an industrial training placement by the deadline
stipulated by the university, they will have to inform the College/Faculty/School within
three days from the deadline, so that the College/Faculty/School can help them with
other arrangement.

1.2. Rules and Regulations

1.2.1. Rules for Placement
1.2.1.1. The discretion of whether or not to accept trainees as an industrial trainee lies
entirely with the company and not with the University. A trainee should prepare
him/herself conversantly for the job interview.
1.2.1.2. Only one job placement per trainees.
1.2.1.3. Trainees must accept the first job offered to them.
1.2.1.4. Neither changing nor swapping of jobs upon confirmed placement without
obtaining approval from their College/Faculty/School.
1.2.1.5.All placements must be for full time/as scheduled by the College/Faculty/School.
1.2.1.5. No job hopping. If a trainees wants to leave his/her current placement, he/she
Must provide justification to the College/Faculty/School and his/her company,
and receive the approval from the faculty before he/she can leave his/her current
placement.
1.2.1.6. No working at close relatives company. All trainees are required to declare in
the form in order to avoid conflict of interest.
1.2.1.7. Payment by the company as the allowance for industrial trainees is encouraged,
but not a requirement.
1.2.1.7. Final placements will be decided by the Industrial Training Committee whether
the trainees apply for their positions through the University or on their own.
1.3.1. Rules and Guidelines during Industrial Training
1.3.1.1. Code of Conduct
All trainees on Industrial Attachment must abide by the following:

the laws of Ethiopia and/or the laws of the designated country of your
industrial training

the Universitys Instructors

Code of Conduct govern your conduct

during the industrial training period,

the terms of your employment contract with the company, and

the Universities Act

1.3.1.2. General Behaviour

1. Maintain confidentiality of all work material.
2. Dress professionally and be well groomed.
3. Be polite and respectful.
4. Be sensitive and courteous to all your colleagues and clients.
5. Become acquainted with your colleagues from various departments and
be appreciative of the services they provide.
1.3.1.3. Working Attitude and Behaviour
1. Show enthusiasm in the work assigned to you.
2. Give top priority in time, attention, and preparation to the work assigned
by the company.
3. Be punctual for work. Adhere to the working hours and working days as
stated in the offer letter and be willing to put in extra work hours if
requested by your company.
4. Do not be absent from work unless you are sick and you have obtained
the medical certificate from the doctor. Inform your company supervisor
or manager in the event of an unavoidable tardiness or absence as soon as
possible and provide the medical certificate to your company when you
return to work.
5. Prepare

thoroughly

and

carefully

before

you

meet

your

colleagues/superior/clients.
6. Become acquainted with the various learning materials and resources
available for your work.
7. Always have the initiative to explore solutions for the work assigned to
you. Clarify your doubts on the assigned work with your colleagues or
company supervisor after you have put in your best effort. Take note on
any advice given to you in your log book so that you do not need to ask
your colleagues or company supervisor again in the future.
8. Carry out your assigned duties and responsibilities responsibly and
professionally.
9. Prior approval from respective faculty and company would be required if

a trainees wanted to leave the current placement.

1.3.1.4. Leave Application

1. All trainees are required to obtain approval from on-site supervisor
BEFORE going on leave. (trainees to check on the T&C of the company)
2. traineesmust also Inform U-I supervisor via e-mail
1.3.1.5. Other Regulations
1. You must document your working experience, log your activity daily, summarise it
weekly and record your progress monthly. On completion of your training
programme, you must submit a written report. Your company supervisor will submit
a report on your performance at the end of the industrial training.

2. In order to comply with the requirements of industrial training you and/or your
parents/guardian are required to:

a. Give an undertaking that you and/or your parents/guardian will not hold the
University responsible for any misfortune or accidents and/or personal injuries
involving you (whether fatal or otherwise).

b. Should any other person or body suffer such accidents and/or personal injuries
and/or damage to property during the course of industrial training as a result
of negligent act whatsoever or omission on your part, you and/or your
parents/guardian will take and/or undertake full responsibility.

c. Indemnify and keep indemnified the University against any demands, claims
and/or lawsuits made against the University in relation to such accidents
and/or personal injuries and/or damage to property.

d. In consideration of the company affording industrial training for you, you

and/or your parents/guardian shall be liable for and will indemnify the
company against any liability, loss, claim or proceeding in respect of personal

injuries (whether fatal or otherwise) to you and/or to anybody and/or property

damage arising out of or caused by any negligent act or omission on your part
during the course of industrial training in the company.
1.3.1.6. Industrial training/placement outside Ethiopia
U-I may look for internationally well-known companies for trainees interested in
industrial training abroad. If the names of the internationally well-known companies
are to be listed in U-I website, trainees can view the list. Should trainees intend to
undergo training with any one of the companies in the list, then the student would
have to approach his/her respective faculty to arrange for industrial training.
Otherwise, trainees could contact other company not in the school List directly
themselves.

Trainees must follow up with necessary documents as in guidelines below:

1. It is compulsory for the overseas companys senior officer to send U-I an official
letter, and then U-I would follow up with the company progressively.
2. The school Industrial Training Committee is required to go though the industrial
training offer letter from the senior officer of the overseas company thoroughly.
If appropriate, the committee would bring up the recommendation to the AASTU
Board/Management Committee for approval.
3. If approved, school would be informed of the decision to follow up with assisting
the trainees in applying for the necessary e.g. application of visa, purchase of
insurance, letters of indemnity.
4. It is compulsory for foreign exchange student to purchase international medical
and hospitalization insurance.
5. It is the responsibility of the school of the student to find out from the overseas
employer, the type of Insurance the student has to buy before the student leaves
Ethiopia (e.g. Professional Indemnity Insurance).
6. The school has to ensure that the student is well prepared before going for
industrial training overseas, such as

Purchase of appropriate insurance not limited to personal accident

policy, personal liability policy, medical, hospitalization and surgical
9

policy and travel insurance; and to keep these insurance policies valid
throughout the period of your stay/industrial training within and
outside Ethiopia,

Purchase of returning air ticket,

Preparation of legal document e.g. agreement letter signed between

Candidate, U-I and the Company, Indemnity Letter to be signed
between the company and the candidate, and the parent has to sign to
undertake the responsibility if the student damages any property in the
company.

7. You are required to fulfil the immigration requirements of the designated country
of your industrial training/placement; find your own sponsor for the application of
training pass or permit; keep the permit valid throughout the course of your
industrial training/placement and to undertake to return home upon expiry of the
permit. Kindly contact the International Division of the University should you
require any assistance or clarifications on immigration matters.
8. You and/or your parents/guardian are required to bear all the costs and expenses
including but not limited to visa fees, medical check-up fees, travelling expenses,
your personal maintenance and stay expenses, repatriation expenses and any
miscellaneous expenses as stipulated by the relevant authorities or the University.
9. In exceptional cases subject to conditions, the AASTU may consider acting as
sponsor such as application of travel visit pass to Singapore.
10. Visit by U-I supervisor to overseas company may not be required.
1.3.1.6.1. The Rules and Regulations of the University govern your conduct during the industrial
training period. Your industrial training contract with the company governs your time
and effort that you will spend with the company.
1.3.1.6.2.You are reminded to uphold the good name of the University, abide by the code of
conduct of the University, the Company, the industry, the terms of your industrial
training contract, and any other relevant rules and regulations at all times during the
course of the industrial training/placement.
1.3.1.6.3.You should also keep abreast with developments on campus.

10

1.4. Important Contact Particulars

1. Update the University of your company and current contact particulars:
2. Full name and contact of your University supervisor.
3. Full name and contact of your company manager, immediate supervisor and at least
one colleague of your workplace.
4. Inform the University your current contact particulars and the contact particulars of
your next-of-kin.
5. Inform your next-of-kin of the contact particulars above whenever possible.

1.5. Problems
Seek assistance if you encounter any problem relating to your training e.g. sickness or
accident occurs during the industrial training period that requires intensive medical
care, i.e. communicate directly with

Your in-house supervisor or inform the company and the Faculty as soon as
possible:

Your U-I supervisor OR Head of Department or Associate Dean in-charge of

Industrial Training

1.6.Breach of Terms and Conditions of Industrial Training

Disciplinary action will be taken against trainees who do not follow the rules and regulations
for Industrial Training.
1. The Rules and Regulations of the University govern your conduct during the industrial
training period. Your industrial training contract with the company governs your time and
effort that you will spend with the company.
2. You are reminded to obey the Rules and Regulations of U-I, the terms of your industrial
training contract with the company, and the Universities Act at all times. You should also
keep abreast with developments on campus.
3. You will be served a written warning and/or subject to disciplinary action if you breach
any term and condition of the industrial training or any of the University Rules and
Regulations.
4. You may appeal against any written warning that has been issued to you and/or appeal
against any disciplinary action taken against you by notify the Faculty Dean in writing

11

and providing a full explanation of the reasons for appeal. Such notification must be
received by the Faculty Dean within seven (7) days of the date of the letter informing you
of the disciplinary action to be imposed on you.

1.7. Important Contact Particulars

Personal particulars change often. It is imperative you keep the following contact particulars
and update the University of your company and current contact particulars:
I. Full name and contact of your University supervisor.
II. Full name and contact of your company manager, immediate supervisor and at least one
colleague of your workplace.
III. Inform the University your current contact particulars and the contact particulars of your
next-of-kin.
IV. Inform your next-of-kin of the contact particulars above whenever possible.

In addition, you are required to attend and satisfactorily complete a seminar on Preparing for
A Career and on Industrial Training conducted by the Faculty.

1.8. Evaluation of Performance

You will not be graded if your industrial training is optional but required to submit the
industrial training reports.

1.9. Assessment of Industrial Training

1.9.1.Log Records
The work log records your work performed throughout your appointment with the
company. The content of your work log should include the following information:
1. Name of Company
2. Address of Company
3. Background of Company
4. Name of Supervisor(s)
5. Name of Supervising Lecturer (if any)
6. General duties
7. Assigned responsibilities
8. Date of appointment - Date of completion
12

9. Special conditions/requirements
Summarise all the assigned tasks for the week. You should include any vital
information pertaining to the development of the necessary skill sets, e.g.
programming skills, analysis skills, writing skills, etc.
Weekly Summary: Week 1
Weekly Summary: Week 2 and so on.
Content is up to you, i.e. open format. The rational:
1. To encourage development of personal style and approach to writing
2. Subjectivity in matching work with training/course/ambition/career
3. Subjectivity in grading
Write down the task given to you by your supervisor for each week and if there is
achievement (the part of the task you have completed) in the week, write it down too.
Summarise all the assigned and completed tasks for the month. Printout the monthly
summary, discuss and verify it with your immediate supervisor (i.e. your supervisor must
sign the monthly summary).
Monthly Summary: January
Monthly Summary: February . and so on.
Remember there is also the Final Report that should be submitted when you complete
your posting. The Final Report documents your work experience throughout your
appointment with the company. Details of your Final Report should include the following
information:
1. Name of Company
2. Address of Company
3. Additional information on the Company
4. Industry of the Company
5. Name of Supervisor (s)
6. Name of Supervising/Visiting Lecturer (if any)
7. Assigned duties
8. Assigned responsibilities
9. Date of appointment - Date of completion
10. Special conditions/requirements

13

11. Skills required to perform tasks

12. Legal requirements, e.g. employment contract etc.
13. Language requirements/Interpersonal expectations
Detail the experience at work. The following serves as the suggested format:
Strengths
Discuss your strengths at work.
Weaknesses
Discuss your weaknesses at work.
Opportunities
Discuss the opportunities that you discovered while at work, e.g. because of your skills.
1.9.2. Tasks Performed
Detail all the duties/tasks performed. Identify and state given responsibilities, any
shortcoming, and contributions from yourself to your work/company.
1.9.3. General
Relate your working experience with what you have studied/realised thus far. You
should explore and discuss the following:

Courses that you attended during the period (if any)

Analysis of your skills vs. training received (from the company and from
degree courses)

Constraints that you faced at work /during the period

Lessons that you learned

Suggestions on how you would improve on your shortcomings

Is the duration sufficient? For a meaningful experience

Interpersonal skills

Teamwork

Technical skills

Business knowledge

Other skills and knowledge requirements /necessary for work or career

Specific directions of the company (public information)

14

Work Culture of the company and also of the industry

Work Ethics of the company/industry

The industry and its markets

The industry and its governing operation standards (if any)

The industry remuneration standards and employment conditions

Expectation of the company /industry in general on employees

Technicalities on the project that you worked on without breaching any term
of agreement with the company

Your ambition/career aspiration now - on completion of industrial training

Any information that you consider is useful for this report

1.9.4. Submission of Final Report

Each trainee must submit a Final Report and deliver a presentation on
industrial training at the end of the industrial training period.
Important: Attach your Weekly and Monthly Report with this Final
Report and any other relevant material. The Monthly Report must be
signed by your supervisor. Discuss and verify your Final Report with your
supervisors. Final Report must be handed in to the school and technology
transfer Office on the first week of the new semester.

15

Appendix-a
Form.1.Daily Industrial Attachment/Training report form
This sheet is to be used as the summary of progressive Training activities for AASTU instructors attached
in the industry for practical training. The sections are to be completed by trainees and verified by the
trainer or activity supervisor and submitted to the school.

Trainee Name: ---------------------------------------------School/Department: --------------------------------------------Training Unit: ----------------------------------------------------

Activity

Date completed

Comments:

16

Verified

Signature:
Date:
Print name: ___________________________

Form.1Weekly Industrial Attachment/Training report form

This sheet is to be used as the summary of progressive Training activities for AASTU instructors attached
in the industry for practical training. The sections are to be completed by trainee and verified by the
trainer or activity supervisor and submitted to the school.

Trainee Name: -----------------------------------------------------School/Department: --------------------------------------------Training Unit: ----------------------------------------------------

Activity

Date completed

17

Verified

Comments:
Signature:---------------------------------Date:----------------------------------------Print name: ___________________________

Form.3.Evidence summary sheet

This sheet is to be used as the summary sheet for individuals. Each section is to be completed and signed
off by the trainer and Trainee where appropriate.
Trainee Name: -------------------------------------School/Department: --------------------------------------------Training Unit: ---------------------------------------------------Pre-assessment
Trainee has completed formative exercises and training activities

Training process explained to the Trainee

Trainee ready to be trained

Trainees signature:

Date:

Confirmed by trainer:

Date:

Verified by Dean :

Date:

18

Form.4.Record of initial interview (Completed by Trainee)

Unit(s) of training :

Trainees name:

Description of Trainees tasks at work

Evidence to collect:

Preparation needed:

Trainer/supervisors
signature:

Trainees signature:

19

Date:

Form.5.Interpreting the unit of competency (completed by trainee)

Unit:

Descriptor:

Element:
Performance criteria

What does this mean to the Trainees?

20

Form.6.Self-assessment guide (completed by trainee)

SELF-ASSESSMENT GUIDE
Unit:
Instructions
Read each of the questions in the left hand column of the chart. Place a tick in the box if you
believe that you can perform the tasks described. Complete the column on the right hand
side by listing any evidence you have to show that you perform these tasks.
Can I?

Evidence suggestions

Trainees name:

Date:

21

Form.7.Workplace Training checklist (completed by industry)

Name of enterprise:
Address:
Phone:

Email:

Fax:

Mobile:

Workplace supervisor:
Trainee:
Qualifications
Things to discuss with supervisor at initial meeting (tick when completed).
Contract of training Training Package and training program
Communication arrangements between workplace to trainer role
Contact details for practical trainer
Workplace supervisor role evidence collection, training supervision
Trainer qualifications
On-the-job training arrangements
Off-the-job training arrangements
Use of technical experts in on-the-job training
Opportunities for collection of workplace evidence
Assessment recording and reporting arrangements
Retraining and appeals process
Protocols for AASTU staff to follow when visiting/contacting workplace
Any special requirements of workplace.

22

Form.8.Training agreement
Trainee name:
Address:

Telephone:

Home:
Work:

Supervisor name:
Unit(s) of competency

Evidence to be collected:

Trainee to answer questions (yes/no)

Have the purpose and the consequences of the Training been explained?
Have you received copies of the relevant unit(s) of Training?
Do you understand what evidence is to be collected?
Have your rights and the appeal system been fully explained?
Have you discussed any special needs to be considered during Training?

I agree to undertake Training in the knowledge that information gathered will only be used for
professional development purposes and can only be accessed by AASTU and the Industry.

Trainee
signature:

Date:

Dean/Supervisor
signature:

Date:

23

Form.9.Procedural observation checklist (collected 2 times per month)

Trainee name:
Supervisors name:
Unit of Training:
Workplace:
Date of Training begin:
Procedure:
Did the trainee perform the following skills:

The trainees performance was:

Not Satisfactory
Feedback to trainee

Trainee signature:

Industrial supervisors
signature:

24

Yes

No

Satisfactory

N/A

Form.10.Complex observation checklist (collected monthly)

Trainee name:
Supervisors name:
Units of Training:
Name of workplace:
Date of Training
Begin:
Procedure:
During the demonstration of skills, did the Trainee:

The Trainees performance was:

Not Satisfactory

Yes

No

N/A

Satisfactory

Feedback to Trainee:
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Trainee signature:

Supervisors signature:

25

Form.11.Questions to support complex observation checklist

Trainee name:
Supervisors name:
Units of training:
Name of workplace:
Date of training begin:
Questions to be answered by the Trainees:

Satisfactory
response
Yes

No

Q1.

Q2.

Q3.

Q4.

Q5.

The trainees underpinning

knowledge was:

Satisfactory

Not Satisfactory

Feedback to trainee:
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

trainee signature:

supervisors signature:

26

Form.12.Third party checklist

Trainee name:
Unit of training:
Name of observer:
Observers role:
Date of training begin:
process name:
Comments regarding trainee performance
When completing the work tasks, did the trainee:
Yes

No

(tick the correct response)

Observers signature:

Industrial/organizational supervisors signature:

27

Observer comments:

Form.13.Guide for developing a complex demonstration checklist

Trainee name:
Supervisors name:
Unit of training :
Training Package:
Workplace:
Date of training:
Time of training:
Instructions for demonstration

Materials and equipment

Observation
During the demonstration of skills, did the trainee:

The trainees demonstration was:

Satisfactory

Not Satisfactory

28

Yes

No

N/A

Satisfactory
response

Questions
The trainee should answer the following questions:

Yes

No

The trainees underpinning knowledge was:

Satisfactory

Not Satisfactory

Feedback to trainee:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________

The trainees overall performance was:

Satisfactory

Not Satisfactory

Trainee signature:

Industrial/Organization/supervisors signature:

29

Form.14.Mock-up checklist
Trainee name:
Supervisors name:
Elements/unit(s)
of Training:
Name of
workplace:
Date of Training:
During the mock-up, did the Trainee:

The Trainees performance was:

Not Satisfactory

Yes

No

N/A

Satisfactory

Feedback to Trainee:
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Trainee signature:

Industrial/Organization
/supervisors signature:
:

30

Form.15.Sample recording sheet for oral questioning

Oral/interview questions
Trainee name:
Unit(s):
Workplace:
Conditions:
Oral/interview questions

Satisfactory
response
Yes

Q1
Q2
Q3
Q4
Q5
The Trainees underpinning knowledge was:
Satisfactory

Not satisfactory

Signed by the supervisor:..

Date:
Feedback to Trainee:

Acceptable answers are:

Q1
Q2
Q3
Q4
Q5

31

No

Form.16.Portfolio instructions
Portfolio for:
Due date:
Description of the portfolio:
General overview

Assessment criteria

Presentation of the portfolio

Portfolio contents

Progress and feedback

This portfolio should be ongoing; to include samples of work you do over the period of this
assessment. The portfolio will be checked as you progress through this assessment. Feedback
about the quality of your evidence will be given before the final due date. The final
presentation will be on the agreed date.

32

Form.17.Portfolio cover sheet

Name:

Date submitted:

I declare this evidence to have been produced by the undersigned.

Trainees signature:

Portfolio evidence presented

Outcomes from training programs (including self-training and industrial training)

Assessment feedback (from a trainer)
Observation checklists (from a workplace supervisor)
Written statements or references (including workplace supervisors)
Job descriptions
Work journal
Work samples
Finished products
Product descriptions or specifications (supporting the product samples included)
Statutory declarations

Other evidence (List each piece):

Assessor to complete
Evidence is

Valid

Sufficient

Authentic Current

Supervisors signature: ________________________________________

Date: ______________________________________________________

33

Form.18.Evaluation of a portfolio
Evaluation of portfolio contents
Name of Trainee
Unit(s)
Workplace
Name of supervisor
Requirements of the unit of competency

Yes

No

Unsure

The contents of the portfolio provided satisfactory evidence of the

trainees ability to:

Following analysis of the evidence, the following issues require clarification during interview:

Additional evidence is required in the following area:

Signed by the supervisor:

Date:

34

Form.19Record of assessment results

Record of assessment results:
Unit(s):

Competent

Not yet competent

Trainee details

Supervisors details

Name:

Name:

Position:

Qualification:

Workplace address:

Workplace address:

Results discussed and agreed to:

Comments and future action discussed:

YES

NO

Date:
Trainee signature:

Supervisors signature:

35

YES

NO

Form.20.Assessment summary and feedback form

Trainee information
Name:
Position:
Employer:
Manager/Supervisor:
Assessors name:
Assessors signature:
Assessment date:
Units of competency
Unit code and title:

Assessment application:

Assessment decision

Competent
Further evidence required

Feedback and future action

Gaps in performance:

Strategies for further

improvements:

36

Not yet competent

Form.21Assessment record
Unit(s):
Descriptor:
Candidate name:
Elements

Summary of evidence provided

Participate in work group/process

Contribute to the flow of relevant

work information and ideas

Contribute to the maintenance and

improvement of work
communication

Deal with work issues, problems

and conflicts

Underpinning knowledge and skills

Assessor comments:

Unit of training achieved

Unit of training not yet achieved

Trainee signature:

Date:

Assessor signature:

Date:

37

Form.22.Trainee's record of competency

Unit(s):

I can perform the following:

Evidence produced

Further action plan

Trainee name and signature:

Date:

Supervisors name and signature:

Date:

38

Form.23.Training record book

Unit:
Successfully
completed
Trainer
initials

Elements and performance criteria

Comments:

Supervisor signature:

Trainee signature:

Date:

Date:

39

Date

Form.24.Record of post-assessment interview

Post-assessment interview
Assessment results

YES

NO

Evidence summary discussed

Judgement of competency discussed

Assessment record signed

Understood assessment process and

requirements

Expectations met

Trainees feedback

Trainee's comments:
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Future strategies agreed as a result of the decision:

---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Date of interview:

Trainee signature:

supervisor signature:

_________________

__________________________

___________________________

40